215-25_Bid_Document.pdf

ITB 215 ODOT REST AREA SHEDS

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish pricing from experienced storage shed Manufacturers and/or construction contractors ("Bidders") for the design, manufacture, delivery, and installation of storage sheds for multiple Rest Area locations in multiple ODOT Districts, all in accordance with the enclosed terms, conditions, and specifications. Vendor shall provide all labor, equipment, material, and incidental items necessary to perform the contracted services.

Section 2: Contract Duration

The effective duration of this agreement shall be from Date of Award, through August 31, 2026.

Section 3: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. Please see the attached state map with District locations and the counties they encompass.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid #

Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 4: General Requirements

• The contractor shall be responsible for any act or neglect of their employees when performing work under this contract. The contractor’s employees shall observe the rules and regulations of the facility when engaged in work under this contract on the facility’s premises and those adjacent private or public properties.

• The vendor shall bring all tools, chemicals, and materials, etc., with them to each site visit and take all items with them when finished. No on-site storage shall be provided by ODOT.

• All work shall be performed to not interfere with building operation or if such interference is kept to a minimum. The vendor shall leave all areas neat and clean when finished.

• The contracted services provided must be performed in a workmanlike manner by properly trained personnel and shall conform to the highest professional standards.

• Communication must be maintained between all parties in a continual, prompt, and respectful manner during the entirety of the effective duration of the resulting contract.

• The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due thereto which becomes evident during the guarantee period and pay all expenses for any damages to other systems or structures resulting from work the awarded contractor performed.

• The Vendor shall always provide and utilize Personal Protective Equipment (PPE) for their employees as appropriate. PPE includes but is not limited to substantial footwear, eye and face protection, hearing protection, and gloves.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

Section 5: Scope of Work

Bidders shall provide pricing for the sheds listed on the pricing spreadsheet and in accordance with the requirements contained in these specifications.

The following describes the products and services the awarded vendor(s) will be expected to perform.

Charges for all services shall be included in the product price, excluding delivery. Bidders shall note any exceptions to these services in their bid.

5.1: Basic Design Requirements

Attachments A and B of these specifications provide basic a design intent image and floor plan layout for shed structures described in these documents. All sheds provided under this contract shall:

5.1.1: Be standard, rectangular, gable (A frame) style structures in a variety of sizes listed in the pricing documents.

5.1.2: Be constructed on a sled-style base 5.1.3: Have metal roofing, metal siding, and metal trim 5.1.4: Have all exterior walls and roof covered with plywood sheathing prior to metal siding, roofing, and trim installation 5.1.5: Have all interior walls covered with plywood sheathing from floor to ceiling 5.1.6: Have wall height of seven (7) feet, minimum 5.1.7: Have roof pitch of at least 4/12 5.1.8: Have a minimum of six (6) inch overhangs on all four (4) sides 5.1.9: Have one (1) standard, uninsulated, 9’ W x 7’ H raised panel 24 gauge metal garage door in one (1) short end of the structure 5.1.10: Have 5” white, seamless gutters on both sides with 2” x 3” white downspouts on the same end of each side with elbows for splash blocks 5.1.11: Have the option for one (1) 3’-0” x 6’-8” 22 or 24 gauge, six (6) panel steel door with no door lites and single lock prep (provided by owner) within 18” of the corner on either long side, adjacent to the wall housing the garage door

5.1.12: Have vented soffit materials and ridge vents in roof ridge 5.1.13: Have the option of being installed on a concrete slab or gravel base

5.2: Minimum Structural Requirements

5.2.1: Wall framing members shall be full size 2” x 4” materials spaced 16” on center, with double top plates 5.2.2: Roof Trusses shall be constructed with full size 2” x 4” materials, sandwich fastened with engineered truss plates on both sides, spaced not more than 24” on center 5.2.3: Sled Floor Models:

5.2.3.1: Sled base shall be minimum 4” x 4” pressure treated ground contact rated materials 5.2.3.2: Floor joists shall be minimum 2” x 4” pressure treated ground contact rated materials, spaced not more than 12” on center 5.2.3.3: Flooring shall be minimum ¾” pressure treated ground contact rated materials 5.2.4: All fasteners and hardware directly contacting pressure treated materials shall be appropriately rated for the application 5.2.5: Roofing materials shall be bidders standard profile metal roofing in 22 or 24 gauge thickness with a minimum thirty (30) year warranty 5.2.6: Siding and trim materials shall be bidders standard profile metal in 24 or 26 gauge thickness with a minimum thirty (30) year warranty 5.2.7: Exterior and interior wall and roof sheathing material shall be minimum 5/8” plywood 5.2.8: Ridge vents shall be continuous style metal, color matched to the metal roof, and shall measure the entire length of the shed ridge less one (1) foot on each end.

Example: A 16’ long shed with 6” overhangs on all sides will have a 17’ long ridge and 15’ of ridge vent.

5.3: Color Selections

Color selections will be made by the Department at the time of ordering from bidder’s standard color palette. Earthtone colors are preferred, with consideration given to match existing structure colors as closely as possible.

5.4: Manufacturing

Sheds shall be constructed and assembled off site as designed by employees or contractors of the awarded vendor, shipped, and placed on the prepared concrete slab or gravel base at the specified location.

Prices bid shall include all labor, equipment, materials, and incidentals necessary to provide the specified shed at the specified location.

5.5: Delivery

Bidders are responsible for all labor, equipment, materials, trucking, and incidentals necessary to deliver and complete installation of the specified shed from their manufacturing facility to the specified location.

Each specified location will have unique site conditions which will dictate the method of shed placement.

Some sites will have full access for placement directly from a rollback truck or trailer, but some locations will require placement with a shed mule.

Delivery fees shall be bid per mile, round trip, from the awarded vendors manufacturing facility to the specified location. If vendor elects to deliver two (2) sheds on the same truck to partner rest area facilities (one on each side of the highway), the per mile rate shall be multiplied by 1.5 times the bid mileage rate.

5.5.1: Coordinate delivery and placement with the designated representative for each specified location 5.5.2: Provide a thorough and complete installation at each specified location 5.5.3: Provide a thorough and complete inspection of the completed installation at each specified location

5.5.4: Follow all building rules and regulations 5.5.5: Remove all shipping protective measures from the specified location upon completion

Section 6: Shed Sizes

Bidders shall provide pricing for the following shed sizes:

12’ x 12’ 12’ x 16’ 12’ x 20’ 12’ x 24’

Section 7: Plans

Vendor shall be responsible for providing project plans as requested by the department.

Section 8: Invoicing Requirements

All work performed in conjunction with this contract shall be subject to the invoicing requirements contained herein and within in the Ohio Department of Transportation’s Standard Terms and Conditions

Rev. 11/30/2020, including any subsequent changes.

To ensure timely invoice processing, the vendor shall submit an original, proper invoice by standard mail or electronically to the office designated on the purchase order as the “bill to” address for work paid by purchase order. To be a proper invoice, the invoice must include the following information in addition to the required items in the Department’s Standard Terms and Conditions:

• Vendor name, address, and contact information.

• The ODOT purchase order number authorizing the delivery of products

• A description of what the Vendor delivered, including, as applicable, the item(s), unit price, quantity, and total price of the products

Section 9: Public Liability Insurance

The bidder shall provide to the Department upon request, evidence of Commercial General Liability insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million ($1,000,000) dollars for any one occurrence.

Section 10: Pricing

Vendors shall submit pricing all in accordance with the specifications, terms, and conditions. Pricing shall be guaranteed firm for the contract’s duration.

• Bid Item #1: 12’ x 12’ shed with sled base

• Bid Item #2: 12’ x 16’ shed with sled base

• Bid Item #3: 12’ x 20’ shed with sled base

• Bid Item #4: 12’ x 24’ shed with sled base

• Bid Item #5: Optional cost per 3’-0” x 6’-8” man door

• Bid Item #6: Optional cost per 9’ wide garage door ramp

• Bid Item #7: Per mile (round trip) fee for delivery, unpackaging, and placement of shed at each specified location

• Bid Item #8: Upcharge for placement of shed with shed mule

Section 11: ATTACHMENTS

ATTACHMENT A: Representative shed image (not selected colors)

ATTACHMENT B: Sample floor plan