212-25_Bid_Document__5___2_.pdf

Invitation No. 212-25

212-25 Guardrail / Cable Rail / End Treatments / Attenuator Parts

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish a term contract for:

1.1 Guardrail and Attenuators Parts

Pre-approved products as listed on the Office of Roadway Engineering’s website for the purchase of guardrail end treatments, impact attenuators, sand barrels and their associated repair parts.

https://www.transportation.ohio.gov/working/engineering/roadway/roadway

Only guardrail end treatments, impact attenuators, and sand barrels that are either listed on the approved products website or have been recently approved (but not yet showing up on the website) by ODOT at the time of the bid opening will be considered for award.

1.2 Cable Rail Parts and Tensioning Equipment

Component parts for Brifen’s “TL-3 (4 Rope) System Assembly,” Gibraltar’s “TL-3, TL-4 and TL-4–4 Cable Systems,” Nucor’s “High Tension Cable Barrier System,” Trinity’s “CASS-S3 4-Cable Guardrail Safety System” and SAFENCE 4RC components and parts.

Section 2: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02.

2.1 OhioBuys

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 3: Contract Duration

The effective duration of this agreement shall be from:

• Date of Award through June 30, 2025.

All pricing submitted shall be valid for the entire duration of this agreement.

https://www.transportation.ohio.gov/working/engineering/roadway/roadway mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

Section 4: Delivery Provisions

Delivery of placed orders shall be made within the specified calendar days after receipt of written or verbal notification against a valid State of Ohio purchase order or State payment card.

Delivery shall be made within five (5) calendar days for general repair components (e.g. bolts, nuts, brackets, plates, end shoes, diaphragms, screws, posts, washers, pins, etc.)

Delivery of all remaining Guardrail, Cable Rail, and Attenuator parts shall be made within thirty

(30) calendar days.

4.1 Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, excluding State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

4.2 Delivered Materials

All palletized treated wooden posts and blockouts must be shrink-wrapped in plastic to prevent the material from getting wet during delivery. The Department shall reserve the right to reject all material deliveries that are not properly covered from inclement weather.

4.3 Freight Charges for Materials.

Delivery transport vehicle may vary based on the type, size, weight, and need of the material orders placed. On the excel pricing page, a separate tab will establish the various delivery options a vendor may have. A vendor shall provide the various transport types they have for orders placed. This can range from a small pickup truck (or similar size) to a semi-truck. Based on the order placed, a vendor shall estimate the most efficient vehicle to meet the order requirement.

When a vendor chooses to combine orders to be more efficient and effective, this may result in a different transport type for an individual order. See Notes on pricing page for combining orders.

4.4 Delivery Location

A single delivery location has been established for each District. Costs for additional locations (drop fee) and additional mileage are established on the pricing page for delivery costs.

Section 5: Orders

District and Counties will place orders for parts listed on this contract. Billing of orders shall be at the unit prices listed

Vendor shall identify cost of third-party delivery versus vendor delivery to determine most economical option.

See Delivery Options in Section 4.3. Delivery costs for the orders placed will be addressed at the time of order. This may vary based on the type, size, weight, and time the order is placed or to be delivered.

Orders may be shipped through a third-party mailing service, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice. The Department shall only pay for actual freight/shipping costs. There shall be no vendor-added markup to the freight/shipping costs.

No minimum will apply to an order picked up by the Department of Transportation at the vendor location, at the unit price provided.

Vendor shall be required to be able to accept credit card as a form of payment. The Department will not pay any transaction fees associated with the charge.

Section 6: Product Specifications

6.1 Guardrail and Attenuators

Approved listing of guardrail, end treatments, impact attenuators, and sand barrels are listed on the

Office of Roadway Engineering’s Roadway Standards Approved Products page https://www.transportation.ohio.gov/working/engineering/roadway/manuals-standards/roadway-approved-products

6.2 Cable Rail

Products provided through this contract shall conform to manufacturer’s specifications as well as the ODOT-approved Shop Drawings (website below) for each specified product (Item 1-8) listed below:

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/roadway/Pages/HighT ensionCableBarrier.aspx

BRIFEN

The required component parts for Brifen’s “TL-3 (4 rope) System Assembly” or approved equals are described in drawing numbers WRSF-05-201a, WRSF-05-202a, and WRSF- 05-204a – 209a, WRSF-02-211a, WRSF-05-001.

All component parts must meet or exceed the component standards for the Brifen System.

GIBRALTAR

The required component parts for Gibraltar “TL 3, TL 4, and TL 4-4 Cable System Assembly” or approved equals are described in drawings: TL-3 Dated 10/13/08, TL-4 Dated 10/13/08, TL-4-4 Dated 10/13/08.

All component parts must meet or exceed the component standards for the Gibraltar System.

NUCOR

The required component parts for Nucor High Tension Cable Barrier or approved equals are described in drawing NU-CABLE, NU-CABLE-ANCHOR, and NU-CABLE-

ELEVATIONS.

All component parts must meet or exceed the component standards for the Nucor system.

TRINITY

The required component parts for Trinity’s CASS-S3 4-Cable Guardrail Safety System or approved equals are described in drawing SS-742 pages 1 through 5.

All component parts must meet or exceed the component standards for the Trinity System.

https://www.transportation.ohio.gov/working/engineering/roadway/manuals-standards/roadway-approved-products https://www.transportation.ohio.gov/working/engineering/roadway/manuals-standards/roadway-approved-products http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/roadway/Pages/HighTensionCableBarrier.aspx http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/roadway/Pages/HighTensionCableBarrier.aspx

SAFENCE

The required component parts for Safence 4 RC Wire Rope Safety Fence or approved equals are described in drawing SRB-001 through SRB-009, SRB-011, SRB-016, and

SRB-017.

All component parts must meet or exceed the component standards for the Safence system.

TENSIONING EQUIPMENT

Bid items are not specific to Brifen, Gibraltar, Nucor, Trinity, and Safence. Refer to pricing page for a description of tensioning equipment.

6.3 Alternative to Approved Products

PLEASE NOTE FOR ITEMS ABOVE: If approved equals are being submitted by a bidder, it’s the bidder’s responsibility to prove, without doubt, the components and parts are completely compatible and equal to the respective system noted above. Bidder’s must explicitly submit their intentions, via a letter submitted in their bid package on company letterhead, to submit an approval equal in their bid package and must also submit detailed literature (e.g. drawings, product specifications, other product info, etc.) for the Department’s evaluation.

6.4 Descriptive Literature

Descriptive literature, product specifications, MSDS, etc., should be submitted with a bid response to this invitation. This literature will be used in the bid evaluation process. Any references that may appear in the descriptive literature, that may alter the terms and conditions and specifications of the bid (i.e. Delivery, Shipping Point or Prices Subject to Change), will not be considered part of the contract and will be disregarded by the Department. Failure of the bidder to furnish descriptive literature either as part of their bid, or within the specified timeframe provided by ODOT, may result in a non-responsive bid determination.

Section 7: Construction and Materials Specifications Handbook

Specifications as shown herein are incorporated into the ITB and made a part thereof are found in the Ohio Department of Transportation Construction and Materials Specifications (C&MS) current edition, and provisions of the current version of supplemental specification 800 which is in force at the time of the award.

To access current C&MS or Supplemental Specifications, follow the link below:

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Admin/Pages/default.aspx o For C&MS book Click on applicable version of ONLINE SPEC BOOK along the left column.

Copies can be obtained by contacting the Office of Contracts.

• Contact information at link.

o For Supplemental Specifications

Click on Proposal Notes, Supplemental Specifications, and Supplements Click on applicable version of Proposal Notes and Supplemental Specs, and

Supplements Scroll down and open 800 http://www.dot.state.oh.us/Divisions/ConstructionMgt/Admin/Pages/default.aspx