210000001344.pdf

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

DNR MiFI Rewrite and MiFI & VMS Maintenance, Operations, and Enhancements

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

September 8, 2021 September 8, 2026 5 - 1 Year September 8, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

28081 Southfield Road

Lathrup Village MI 48076-2816

Justin Shaulis

517-803-3217 j.shaulis@kunzleigh.com

CV0036059

KUNZ LEIGH & ASSOCIATES INC

C O

N

TR

A C

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Jarrod Barron

(517) 249-0406

DTMB

Various Various

BarronJ1@michigan.gov

C on tr ac t A dm in is tr at or

Pr og ra m

M an ag er

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N/ANet 45

Change Notice Number 13

Contract Number MA210000001344 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$6,245,450.00 $25,000.00 $6,270,450.00

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective 12/22/2025, the parties add $25,000 for the transition services detailed in the attached statement of work. All other terms, conditions, specifications and pricing remain the same. Per Contractor, Agency, and DTMB Central Procurement approval.

AGENCY NAME PHONE EMAIL

DNR Katherine Armstrong 231-258-2711 x 6543 ARMSTRONGK@michigan.

gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 13 TO CONTRACT NO. MA210000001344

Michigan.gov/MiProcurement

CN 13 - 210000001344 1 of 6

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

VMS & MiFI Maintenance, Operations and Enhancements

Period of Coverage:

1/1/2026 - 3/30/2026

Requesting Department:

DNR

Date:

12/22/2025

Agency Program Manager:

Katie Armstrong and Brenda Haskill

Phone:

231-342-9737/ 989-370-9557

DTMB Program Manager:

Rick Manning

Phone:

517-242-2693/ 517-388-8861

Brief description of services to be provided:

BACKGROUND:

The Michigan Department of Natural Resources is committed to the conservation, protection, management, use, and enjoyment of the state’s natural and cultural resources of current and future generations. Management of state forest, parks and game area lands is dependent upon a current inventory of forest resources, which is accomplished with the Michigan Forest Inventory (MiFI) system. MiFI and the Vegetation Management System support a critical business function of the DNR in the form of forest inventory, prescription of forest treatments and execution of commercial timber sales, which annually provide about $50 million in revenue to the DNR.

The purpose of this SOW is to provide hourly support from KL&A to perform a transition-like effort.

DNR is opting out of a full application transition due to cost constraints. This effort will fully satisfy the Transition Responsibilities of the contract and will conclude no later than 3/30/26.

PROJECT OBJECTIVE:

The objective of this Statement of Work is to discontinue Contractor’s Maintenance and Support and Warranty services for the applications under contract MA # 210000001344. Discontinuation of services will be effective on 1/1/2026 and the hourly support for transition will conclude on 3/30/2026.

The projects covered under contract 210000001344:

• Vegetative Management System (VMS)

• VMS Customer Utility (CUT)

• Timber Sale Online Bidding (OLB)

• VMS Field Inspections Application (VFI)

• Michigan Forest Industry Directory (MFID)

• VMS Portal

• VMS Service

• OLB Service

CN 13 - 210000001344 2 of 6

• Michigan Forest Inventory (MiFI)

• MiFI Mobile

DTMB AS supporting DNR began a transition effort on 11/1/2025. As part of this effort, DTMB AS have identified additional training and support to ensure a smooth transition of maintenance and support on January 1, 2026. KL&A is offering hourly support to the State in reference to the VMS and MiFI applications in the list above. This will be provided at a blended rate of $180 per hour for support activities.

SCOPE OF WORK:

Contractor will support the State on an hourly basis as needed. The following is a non-exhaustive list for examples of what might be requested:

• Knowledge transfer meetings or presentations

• System review meetings

• Release deployment assistance.

• Bug Triage assistance

• Preparation for any meeting is expected at a 2:1 ratio, or two hours of prep for each one hour of meeting.

TASKS:

The Contractor will assist with the following tasks, if requested by the State:

• Training Support o Provide comprehensive code documentation, including comments, logic flow, and known issues or limitations.

o Jira ticket ETL o Provide detailed documentation for the Code structure/ Configuration files/Security

(encryption, access control, Authentication, authorization)/ Error handling deployment procedures, code structure, maintenance steps, etc.).

o Paired Programming o Ticket triage

*KL&A staff will not actively edit or commit code at any point during this transition effort.

• Knowledge sharing presentation topics:

o System Overview – Tech Stack, Terminology, Security o Audit History o Search and Notifications o Reports and Templates o Workflow Basics o Integrations

DELIVERABLES:

Deliverables for this project include:

• Time and Material support

CN 13 - 210000001344 3 of 6

ACCEPTANCE CRITERIA:

The Program Managers will approve invoices based on the review of the bi-weekly progress reports and the meeting attendance record, as provided by the Contractor.

PROJECT CONTROL AND REPORTS:

A weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the course of this project. This report may be submitted with the billing invoice. Each weekly progress report must contain the following:

1. Hours: Indicate the number of hours extended during the past week, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

PAYMENT SCHEDULE:

Payment will be made on a Time and Materials basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. This payment structure, based on time within the agreed limits, applies only to this Change Notice. The rest of the Contract remains on a deliverable-based payment structure. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency MiFI Project Manager is:

Katie Armstrong Department of Natural Resources, Forest Resources Division DNR Customer Service Center 2122 M37 Traverse City, MI 49685 231-342-9737 armstrongk@michigan.gov

The designated Agency VMS/VFI Project Manager is:

mailto:armstrongk@michigan.gov

CN 13 - 210000001344 4 of 6

Brenda Haskill Department of Natural Resources, Forest Resources Division 4th Floor, Stabenow Building 525 West Allegan Lansing, MI 48933 989-370-9557 HaskillB@michigan.gov

The designated DTMB Project Manager is:

Rick Manning

DTMB

Stabenow Building 525 W. Allegan Lansing, MI 48933 517-242-2693/517-388-8861 ManningR@michigan.gov

AGENCY RESPONSIBILITIES:

The State will

• Participate in all transition support work

• Review and approve the documentation and associated work.

• Provide subject matter expert as needed

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Contractors will work at a combination of Contractor offices in Okemos, MI, and designated remote locations as appropriate.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

PROJECT PLAN:

This CN will provide hourly support to the State beginning when a DOIT is received. The State will provide an initial schedule for the Contractor based on the date of the signed Change Notice.

The support budget is not to exceed $25,000.00. Additional support once the initial budget is spent will require a new Statement of Work. The State reserves the right to request additional hours of Contractor’s support for knowledge transfer, if needed. The Contractor agrees to provide additional resources, if requested by the State, at the rate specified in Table 1. In no situation will this support extend past 3/30/2026.

mailto:HaskillB@michigan.gov mailto:ManningR@michigan.gov

CN 13 - 210000001344 5 of 6

The following rate card, Table 1, from the Contractor will be used to calculate the payments based on staffing category and time (hours).

Table 1: Support Rate

Staffing Category Hourly Rate ($) Ad Hoc Technical/Functional Support $180.00

AD Hoc Support

Support will be provided upon request in 30 minute intervals during the period of transition. This support will occur upon the DTMB AS PM will set up a virtual meeting and invite the KL&A PM to the meeting. The KL&A PM will then forward the event to a transition resource to attend. No prep work will occur for these meetings. KL&A requests a minimum of 5 business day lead time prior to each support meeting, this may be expedited in cases of high or critical system issues.

Knowledge Sharing

DTMB AS has would like to reserve the opportunity to select training during the Transition period. To respect this wish, the following plan has been devised upon KL&A receival of CN and DOIT for transition activities.

Table 2: Schedule

Event Description Participants Hours

Intro/Overview Knowledge Sharing

KL&A transition resource will lead Overview/Intro presentations on each app. See hour breakdown in table 3.

KL&A Transition resource, DTMB Transition Team

Training Prioritization

1 time meeting for DTMB to select additional training topics for KL&A transition resource to lead. See example topics and hour breakdown in table 4.

KL&A PM, DTMB

PM, DNR PM .5

Knowledge Sharing – Optional sessions

KL&A transition resource will lead additional presentations identified during

Training Prioritization meeting.

KL&A Transition resource, DTMB Transition Team

Weekly Status Report Brief weekly status report. No meeting. KL&A PM .25 (weekly)

CN 13 - 210000001344 6 of 6

Table 3: Intro/Overview Knowledge Sharing – hours represent target duration of presentation on topic.

Topics

VM

S

VM

S

Se rv ic e

VM

S

Po rt al

C U

T

O

LB

Se rv ic e

VF

I

M

FI

D

M iF

I

M iF

I M ob ile

Prep hours

Total hours

System Overview – Tech Stack, Terminology, Security 2 0 1 1 1 1 2 1 2 1 24 36

Total: 24 36 Total Cost: $6,480

Table 4: Knowledge Sharing Optional – x(y). X is the duration of presentation. Y is the duration of preparation. Add together for total hours per event.

Topics

VM

S

VM

S

Se rv ic e

VM

S

Po rt al

C U

T

Se rv ic e

VF

I

M

FI

D

M iF

I

M iF

I M ob ile

Audit History 2(4) 2(4) * 1(2) 2(4) Search and Notifications 2(4) 2(4) 2(4) 1(2) Reports and Templates 2(4) 1(2) 1(2) 1(2) * 1(2)

Workflow Basics 2(4) 1(2) 1(2) 1(2) 1(2) 2(4) 2(4) Integrations 2(4) 1(2) * 1(2) 2(4)

*VFI Knowledge sharing will be merged with VMS.

Participants from the Contractor will be staff who have sufficient technical expertise to assist the State with the transition. The State will provide appropriate stakeholders to participate.

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

DNR MiFI Rewrite and MiFI & VMS Maintenance, Operations, and Enhancements

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

September 8, 2021 September 8, 2026 5 - 1 Year September 8, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

28081 Southfield Road

Lathrup Village MI 48076-2816

Justin Shaulis

517-803-3217 j.shaulis@kunzleigh.com

CV0036059

KUNZ LEIGH & ASSOCIATES INC

C O

N

TR

A C

TO

R

Tony Edgecomb

5174496419

DTMB

Various Various edgecombt@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 12

Contract Number MA210000001344 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$5,814,200.00 $431,250.00 $6,245,450.00

DESCRIPTION

Effective August 26, 2025, the following changes are hereby incorporated into this Contract:

1. The parties add $431,250.00 to extend Maintenance and Support for the Vegetative Management System (VMS) detailed in the attached Statement of Work for the period of June 3, 2025 through December 31, 2025.

2. The pricing model is also changing from a capacity pricing model to a fixed price model.

3. Reduction in scope from Maintenance, Support, and Enhancements to only Maintenance and Support, no longer including Enhancements.

4. MiFI - 0 Support hours will be focused on Support tasks beyond necessary communications for addressing Critical issues according to the Service Level Agreement.

5. VMS - 230 Support hours will be focused on addressing the following tasks: Answering questions regarding system functionality or processes; User training and/or training support; Triage and management of help desk incidents; Backlog management and refinement.

All other terms, conditions, specification, and pricing remain the same. Per Contractor and agency agreement, DTMB Central Procurement Services approval and Administrative Board approval on August

26. 2025.

gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

Program Managers for

CHANGE NOTICE NO. 12 TO CONTRACT NO. MA210000001344

STATEMENT OF WORK -

IT CHANGE NOTICE

Version 1 (11/2024) 1

Project Title:

VMS and MiFI Maintenance & Operations, CN13

Period of Coverage:

June 3, 2025 through December 31, 2025

Requesting Department:

DNR

Date:

June 16, 2025

Agency Project Managers:

Katie Armstrong and Brenda Haskill

Phone:

231-342-9737; 989-370-9557

DTMB Project Manager:

Rick Manning

Phone:

517-242-2693/517-388-8861

BACKGROUND:

The Michigan Department of Natural Resources is committed to the conservation, protection, management, use, and enjoyment of the state’s natural and cultural resources of current and future generations. Management of state forest, parks and game area lands is dependent upon a current inventory of forest resources, which is accomplished with the Michigan Forest Inventory (MiFI) system. MiFI and the Vegetation Management System support a critical business function of the DNR in the form of forest inventory, prescription of forest treatments and execution of commercial timber sales, which annually provide about $50 million in revenue to the DNR.

PROJECT OBJECTIVE:

The Department of Natural Resources (DNR) and the Department of Technology, Management, and Budget (DTMB) have requested that Kunz, Leigh & Associates (KL&A) propose maintenance and support services and cost for the following applications:

• Vegetative Management System (VMS),

• VMS Customer Utility (CUT),

• Timber Sale Online Bidding (OLB),

• VMS Field Inspections Application (VFI),

• Michigan Forest Industry Directory (MFID),

• VMSPortal.

The proposed maintenance and support period will start on June 3, 2025 and end on December 31, 2025. As part of the request and due to budget constraints for 2025, DNR and DTMB have requested that KL&A propose minimum services or “keep the lights on” coverage. KL&A understands the request and has designed the services and cost in this proposal accordingly.

IT CHANGE NOTICE

Version 1 (11/2024) 2

Another change as part of this proposal is to the pricing model. DNR has requested the pricing model change from a capacity pricing model to a fixed price model. The most significant impact to DNR as part of this change is the removal of enhancements from the work stream. Under the current capacity model, the team is providing maintenance, operations, and enhancements. The proposed model will provide maintenance and support services only.

To control costs, KL&A proposes limiting all activities to essential services. Our proposal is to cover only Critical service level incidents under the service level agreement (SLA), provide a defined time block of support hours, and defer all other incidents and activities to the future. KL&A sees this approach as a temporary solution to the 2025 budget constraints.

Section 24 (Maintenance & Operations) of the contract is the primary area of the contract that needs to change as part of this proposal. KL&A has included that section of the contract in this document as a subsection of the Scope of Work.

SCOPE OF WORK:

KL&A will move the VMS suite of applications from maintenance, operations, and enhancements to maintenance and support services. As part of maintenance and support services KL&A will cover only Critical service level incidents under the service level agreement (SLA) and provide a defined bucket of support hours. To communicate the changes clearly, we have included Section 24 of the contract as a subsection.

To ensure that all parties are on the same page and the changes for this proposal are clear, below is a list of activities commonly executed during the prior months of VMS maintenance that will not be included in this period of service:

• Enhancements

• Unlimited data-fixes

• Unlimited support

• Operations activities

In addition to the removal of the above VMS activities there are VMS activities that will be deferred to the next maintenance and support agreement or to a separate statement of work. These activities include:

• Scheduled maintenance releases

• Technical upgrades (frameworks, database, servers)

• Documentation updates

IT CHANGE NOTICE

Version 1 (11/2024) 3

In the following sections KL&A has separated maintenance and operations activities for MiFI from the proposed maintenance and support activities for VMS. The original section is divided into two subsections, one for MiFi and one for VMS. The goal is to provide clear lines of engagement for maintenance for both.

The scope of the framework upgrades is covered in the section titled ‘Framework Upgrades’

Definitions for Maintenance & Operations and New Enhancements:

• Maintenance & Operations means fix problems/errors as defined in SCHEDULE D - SERVICE LEVEL AGREEMENT; answer questions through a helpdesk during Support-Hours; and any necessary fixes to ensure systems are continually working with the ESRI software.

• New Enhancements means new functionality/new requirements (outside of ESRI fixes). These will be conducted on a time and material basis with the addition of a Statement of Work (SOW) to the Contract. See Section 23. NEW

ENHANCEMENTS.

Support-Hours:

Contractor’s support model will provide support during business hours. Contractor will provide support Monday through Friday, 8:00 a.m. to 5:00 p.m. EST. No overtime will be authorized or paid. The State is not obligated to provide State management of assigned work outside of normal State working hours. The State reserves the right to modify the work hours in the best interest of the project. Contractor shall observe the same standard holidays as State employees. The State does not compensate for holiday pay.

Contractor will not be reimbursed for travel expenses or travel time.

MiFI Maintenance & Support

• Maintenance and Operations for MiFI will start immediately after Warranty Period. All functionality of new MiFI 1.0 will no longer be in warranty beginning on November 1, 2025. This Change Request covers Maintenance of the MiFI 1.0 functionality from November 1 through December 31, 2025.

• Functionality developed as part of MiFI 2.0.1 will be covered through 3/18/2026.

• Functionality developed as part of MiFI 2.1.1 will be covered through 5/20/2026.

• The following table provides a high-level list of tasks that will be performed as part of the Maintenance and Operations. Contractor will provide services in

IT CHANGE NOTICE

Version 1 (11/2024) 4 conformity with CRITICAL SERVICE LEVEL of SCHEDULE D: SERVICE

LEVEL AGREEMENT.

Area Activities Support • 0 support hours will be focused on Support tasks beyond necessary communications for addressing Critical issues according to the Service Level Agreement.

Maintenance • Emergency Maintenance (Schedule D: Service Level Agreement – Critical Service Level) tasks:

o Provision of a break-fix management process (i.e., track, triage, prioritize, and resolve)

• Corrective Maintenance tasks:

o No scheduled maintenance releases

• Adaptive Maintenance tasks:

o All technical upgrades will be deferred to the next maintenance and support contract, or a separate Change Notice will be developed.

• Preventative Maintenance tasks:

o All preventative maintenance tasks will be deferred.

VMS Maintenance & Support

• Maintenance and Operations for VMS is active. VMS will change to a Maintenance and Support activity model with the change to a fixed pricing model.

• The following table provides a list of tasks that will be performed as part of the Maintenance and Support services. Contractor will provide services in conformity with the CRITICAL SERVICE LEVEL of SCHEDULE D: SERVICE LEVEL

AGREEMENT.

IT CHANGE NOTICE

Version 1 (11/2024) 5

Area Activities Support • 230 support hours will be focused on addressing the following tasks:

o Answering questions regarding system functionality or processes o User training and/or training support o Triage and management of help desk incidents o Backlog management and refinement

Maintenance • Emergency Maintenance (Schedule D: Service Level Agreement – Critical Service Level) tasks:

o Provision of a break-fix management process (i.e., track, triage, prioritize, and resolve)

• Corrective Maintenance tasks:

o No scheduled maintenance releases * o 80 hours of data-fix activities. Data-fixes over 80 hours for the period of coverage will be an enhancement and require a Change Notice.

• Adaptive Maintenance tasks:

o All technical upgrades will be deferred to the next maintenance and support contract, or a separate Change Notice will be developed.

o ADA compliance Remediation of ADA/Digital Accessibility Compliance System incidents up to 80 hours. Any ADA/Digital Accessibility Compliance System over 80 hours for the period of coverage will be an enhancement and require a Change Notice.

• Preventative Maintenance tasks:

o All preventative maintenance tasks will be deferred.

* A release is scheduled for work performed prior to the beginning of maintenance and support. The work will be completed prior to maintenance and support but the release will be performed during the first couple of months of maintenance and support.

IT CHANGE NOTICE

Version 1 (11/2024) 6

Framework Upgrades Summary:

Upgrade the VMS application from Angular version 7 to Angular version 18. No changes will be made to MiFI, MiFI Mobile, or MFID at this time; these applications will remain on Angular version 13.

Justification:

This change reflects a decision to proceed with the most limited scope among the previously evaluated options. It offers the lowest immediate cost by focusing solely on modernizing the VMS application. It addresses technical debt and security risks associated with Angular 7 while deferring upgrades to other applications. Upgrading VMS also requires an update to VMSPortal, which is included in this scope.

Assumptions:

The current plan assumes that MiFI, MiFI Mobile, and MFID will be upgraded to Angular 18 or a later version in 2026 as part of a future initiative.

Payment Schedule:

Payments for the maintenance value will follow the payment schedule consistent with the contract, evenly distributed throughout the maintenance period or upon completion of applicable deliverable(s):

Invoice Date

Invoice Amount

Line Items Line Item Amount

07/01/25

$ 431,250.00 VMS Maintenance – 2025 $ 142,000.00

MiFi Maintenance – 2025 $ 20,000.00

Framework Upgrades $ 269,250.00

TASKS:

Technical support is required to assist with the following tasks: see Scope of Work.

IT CHANGE NOTICE

Version 1 (11/2024) 7

DELIVERABLES:

Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include those defined in Contract 210000001344 and added in Scope of Work, above.

ACCEPTANCE CRITERIA:

As defined in Contract 210000001344.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on a Monthly basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

IT CHANGE NOTICE

Version 1 (11/2024) 8

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency MiFI Project Manager is:

Katie Armstrong Department of Natural Resources, Forest Resources Division DNR Customer Service Center 2122 M37 Traverse City, MI 49685 231-342-9737 armstrongk@michigan.gov

The designated Agency VMS/VFI Project Manager is

Brenda Haskill Department of Natural Resources, Forest Resources Division 4th Floor, Stabenow Building 525 West Allegan Lansing, MI 48933 989-370-9557 HaskillB@michigan.gov

The designated DTMB Project Manager is:

Rick Manning

DTMB

Stabenow Building 525 W. Allegan Lansing, MI 48933 517-242-2693/517-388-8861 ManningR@michigan.gov

AGENCY RESPONSIBILITIES:

Work with KL&A to define capacity requirements and assist with user acceptance testing.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

IT CHANGE NOTICE

Version 1 (11/2024) 9

Consultants will work at:

Kunz, Leigh & Associates 28081 Southfield Road Lathrup Village, MI 48076-2816

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This purchase order is a release from Contract Number 210000001344. This purchase order, statement of work, and the terms and conditions of Contract Number 210000001344 constitute the entire agreement between the State and the Contractor.

PROJECT PLAN: See Scope of Work.

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

DNR MiFI Rewrite and MiFI & VMS Maintenance, Operations, and Enhancements

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

September 8, 2021 September 8, 2026 5 - 12 Months September 8, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

28081 Southfield Road

Lathrup Village MI 48076-2816

Justin Shaulis

517-803-3217 j.shaulis@kunzleigh.com

CV0036059

KUNZ LEIGH & ASSOCIATES INC

C O

N

TR

A C

TO

R

Tony Edgecomb

517-449-6419

DTMB

Various Various edgecombt@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 11

Contract Number MA210000001344 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$5,702,200.00 $112,000.00 $5,814,200.00

DESCRIPTION

Effective April 7, 2025, this Agreement is hereby amended to increase Contract value by $112,000 for DNR use.

All other terms, conditions, specifications and pricing remain the same. As per Vendor and Agency agreement and DTMB Central Procurement approval.

MDHHS Jim Collins 517-284-4911 CollinsJ12@michigan.gov

DNR Katherine Armstrong 231-258-2711 x 6543 ARMSTRONGK@michigan.

gov

DTMB Soopriya Razdan 517-219-2766 RazdanS@michigan.gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

MDHHS Beth E. Anderson 517-335-9785 AndersonB@michigan.gov

MDHHS Edward Hartwick 517-284-4947 HartwickE@michigan.gov

MDHHS Seth Eckel 517-643-7365 EckelS1@michigan.gov

MDHHS Abigail Cheney 517-575-5201 CheneyA@michigan.gov

Program Managers for

CHANGE NOTICE NO. 11 TO CONTRACT NO. MA210000001344

IT CHANGE NOTICE

Version 1 (11/2024) 1

Project Title:

VMS Maintenance, Operations, and Enhancement and MiFI ReWrite - CN11

Period of Coverage:

April 7, 2025 through May 30, Requesting Department:

DNR

Date:

March 6, 2025

Agency Project Managers:

Katie Armstrong and Brenda Haskill

Phone:

231-342-9737; 989-370-9557

DTMB Project Manager:

Cheryl Granger

Phone:

810-853-5039

Brief description of services to be provided:

BACKGROUND:

The Michigan Department of Natural Resources is committed to the conservation, protection, management, use, and enjoyment of the state’s natural and cultural resources of current and future generations. Management of state forest, parks and game area lands is dependent upon a current inventory of forest resources, which is accomplished with the Michigan Forest Inventory (MiFI) system. MiFI and the Vegetation Management System support a critical business function of the DNR in the form of forest inventory, prescription of forest treatments and execution of commercial timber sales, which annually provide about $50 million in revenue to the DNR.

PROJECT OBJECTIVE:

Contractor will provide a rewrite of DNR’s Michigan Forest Inventory (MiFI) and MiFI Mobile systems and will provide Maintenance, Operations and Enhancements for the VMS suite of applications.

SCOPE OF WORK:

This Change Notice covers the Maintenance, Operations, and Enhancement (MOE) work for VMS from April 7, 2025 through May 30, 2025.

The VMS maintenance team currently consists of the following:

1. Project Manager (shared with MiFI)

2. Business Analyst

3. Developer/Programmer – Maintenance and Operations

4. Developer/Programmer – Maintenance and Enhancements

This Change Notice extends Maintenance, Operations, and Enhancements (MOE) support for the Vendor Management System (VMS) used by the Department of Natural Resources (DNR) for an additional four sprints (eight weeks). The

IT CHANGE NOTICE

Version 1 (11/2024) 2 extension is necessary to ensure continued system stability and functionality while the vendor, KL&A, finalizes a new pricing model for long-term maintenance through the end of the year.

Due to recent economic constraints, DNR is unable to fund the originally recommended resource levels for ongoing VMS support. As a result, this extension will continue under a capacity-based approach with the following allocated resources:

1. Developer/Programmer – Full-time

2. Business Analyst – 50% allocation

3. Project Manager – 25% allocation

This Change Notice allows the DNR to maintain essential VMS operations while working within its current budget limitations. The temporary extension will also provide time for KL&A to finalize its revised pricing structure for future maintenance and support.

The resource allocations defined herein are exclusive to the following VMS-related apps

1. Vegetative Management System (VMS)

2. Online Bidding (OLB)

3. Michigan Forest Industry Directory (MFID)

4. VMSPortal

5. VMS Field Inspections (VFI)

6. Customer Utility (CUT).

The MiFI and MiFI Mobile applications are covered under the 1-year warranty period as defined in the original contract. Any work done on MiFI and MiFI Mobile must be part of the Service Level Agreement and will require additional resource allocation, without additional charge.

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Changes to Budget The following tables display the change of budget by resource. The table covers the maintenance resources for VMS applications from April 7, 2025 through May 30, 2025.

Resource Hours per 2-week Sprint

Hourly Rate Sprint Total Sprints Total

Project Manager 20 $ 200.00 $ 4,000.00 4 $ 16,000.00

Business Analyst 40 $ 150.00 $ 6,000.00 4 $ 24,000.00

Developer/Programmer 80 $ 150.00 $ 12,000.00 4 $ 48,000.00

Sprint Total $ 22,000.00 $ 88,000.00

Changes to Schedule

Beginning on April 7, 2025, the VMS and MiFI teams will be combined into one development team that may work on any system as is deemed necessary by the DNR. The sprints defined below will be conducted by the combined team.

Sprint Duration Start End

FRD MOE Sprint 7 10 days Mon 04/07/25 Fri 04/18/25

FRD MOE Sprint 8 10 days Mon 04/21/25 Fri 05/02/25

FRD MOE Sprint 9 10 days Mon 05/05/25 Fri 05/16/25

FRD MOE Sprint 10 10 days Mon 05/19/25 Fri 05/30/25

Changes to Invoicing Schedule:

Each sprint will correspond with an invoice line item and will be sent to the State on the first business day of the month following the end of the sprint. New line items will be invoiced for the following sprints:

Invoice Date Invoice Amount Line Items Line Item Cost

05/01/25 $ 44,000.00

FRD MOE Sprint 7 FRD MOE Sprint 8

$ 22,000.00 $ 22,000.00

06/02/25 $ 44,000.00

FRD MOE Sprint 9 FRD MOE Sprint 10

$ 22,000.00 $ 22,000.00

Total $ 88,000.00 $ 88,000.00

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Release Schedule

Releases of the MiFI and VMS-related applications will be implemented as needed. KL&A will coordinate with the DNR and DTMB to produce a monthly data fix as needed. A release package should be delivered to DTMB on April 18 and should pass the Release User Acceptance Testing (UAT) in the last two weeks of May.

DELIVERABLES:

Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include those defined in Contract 210000001344 and added in Scope of Work, above.

ACCEPTANCE CRITERIA:

As defined in Contract 210000001344.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on a Monthly basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices

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Version 1 (11/2024) 5 should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency MiFI Project Manager is:

Katie Armstrong Department of Natural Resources, Forest Resources Division DNR Customer Service Center 2122 M37 Traverse City, MI 49685 231-342-9737 armstrongk@michigan.gov

The designated Agency VMS/VFI Project Manager is

Brenda Haskill Department of Natural Resources, Forest Resources Division 4th Floor, Constitution Hall 525 West Allegan Lansing, MI 48933 989-370-9557 HaskillB@michigan.gov

The designated DTMB Project Manager is:

Cheryl Granger

DTMB/CSS

Con Hall/Atrium 525 W. Allegan Lansing, MI 48933

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Version 1 (11/2024) 6

810-853-5039 Grangerc1@Michigan.gov

AGENCY RESPONSIBILITIES:

Work with KL&A to define capacity requirements and assist with user acceptance testing.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at:

Kunz, Leigh & Associates working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This purchase order is a release from Contract Number 210000001344. This purchase order, statement of work, and the terms and conditions of Contract Number 210000001344 constitute the entire agreement between the State and the

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Version 1 (11/2024) 1

Project Title:

VMS Maintenance, Operations, and Enhancement and MiFI ReWrite - CN12

Period of Coverage:

April 7, 2025 through June 2, Requesting Department:

DNR

Date:

March 26, 2025

Agency Project Managers:

Katie Armstrong and Brenda Haskill

Phone:

231-342-9737; 989-370-9557

DTMB Project Manager:

Cheryl Granger

Phone:

810-853-5039

BACKGROUND:

The Michigan Department of Natural Resources is committed to the conservation, protection, management, use, and enjoyment of the state’s natural and cultural resources of current and future generations. Management of state forest, parks and game area lands is dependent upon a current inventory of forest resources, which is accomplished with the Michigan Forest Inventory (MiFI) system. MiFI and the Vegetation Management System support a critical business function of the DNR in the form of forest inventory, prescription of forest treatments and execution of commercial timber sales, which annually provide about $50 million in revenue to the DNR.

PROJECT OBJECTIVE:

Contractor will provide a rewrite of DNR’s Michigan Forest Inventory (MiFI) and MiFI Mobile systems and will provide Maintenance, Operations and Enhancements for the VMS suite of applications.

SCOPE OF WORK:

This Change Notice proposes extending Maintenance, Operations, and Enhancements (MOE) support for the Vegetative Management System (VMS) used by the Department of Natural Resources (DNR). The DNR requires updates to the Good Neighbor Agreement (GNA) management component of the VMS system. This Change Request adds capacity to address the following items in order of priority:

1. Correct GNA Report Calculations – The GNA reports exhibit inconsistent summations of monetary values. These miscalculations cause extraneous work for DNR resources.

2. Generate Consolidated GNA Report – Currently users generate multiple reports and manually consolidate them. Multiple reports were needed for GNA billing, but the DNR no longer needs that functionality. The options for multiple reports will be removed and only the consolidated version will be available to generate.

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Version 1 (11/2024) 2

3. Remove Discontinued Sales in GNA Report – The GNA Reports are displaying discontinued sales that were created as duplicates to remedy issues with sequenced proposals. These sales should be removed if the corresponding duplicate is listed in the report.

4. Change Sort Order on SPA Mod List – The current GNA Agreements page lists all the SPA mods in an unsearchable table. This change will add search functionality to the table.

5. Add Forest Wide Option to Ranger District Drop Down – For Non-Timber projects in a SPA Mod, a Forest Wide option will be added to the Ranger District drop down.

6. Add Label on No Sale GNA Report – The system currently does not add a label to GNA reports that are associated with no sales. The report should be modified to add a label to all GNA reports regardless of the number of associated sales.

To remedy these issues, KL&A will provide a developer at 50% capacity for 4 sprints.

Changes to Budget The following investment will be added to the budget:

# Resource Hours in a 2-week sprint

Hourly Rate Sprint Total Number of

Sprints Total

Investment

1 Developer 40 $ 150.00 $ 6,000.00 4 $ 24,000.00

Changes to Project Staffing

1 Developer – One Developer/Programmer will be allocated to the VMS project at 50% capacity for 4 sprints.

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Version 1 (11/2024) 3

Changes to Schedule

This Change Notice requires no alterations to the FRD MOE Sprint Schedule. The previous change notice for FRD MOE Sprint 7-10 did not account for Memorial Day.

The additional resource will be added to the FRD software development team for the following sprints according to the adjusted schedule below:

Sprint Duration Start End

FRD MOE Sprint 7 10 days Mon 04/07/25 Fri 04/18/25

FRD MOE Sprint 8 10 days Mon 04/21/25 Fri 05/02/25

FRD MOE Sprint 9 10 days Mon 05/05/25 Fri 05/16/25

FRD MOE Sprint 10 10 days Mon 05/19/25 Fri 06/02/25

Each sprint will correspond with an invoice line item and will be sent to the State on the first business day of the month following the end of the sprint. The invoicing cadence will follow the same cadence as defined in previous Change Notices. An additional invoice will be sent each month to accommodate the additional resource. The invoicing cadence for the additional resource is defined below.

Invoice Date Invoice Amount Line Items Line Item Cost

05/01/25 $ 6,000.00 FRD MOE Sprint 7 – GNA $ 6,000.00

06/02/25

$ 12,000.00

FRD MOE Sprint 8 – GNA FRD MOE Sprint 9 – GNA

$ 6,000.00 $ 6,000.00

07/01/25 $ 6,000.00 FRD MOE Sprint 10 – GNA $ 6,000.00

Total $ 24,000.00 $ 24,000.00

Release Schedule

Releases of the MiFI and VMS-related applications will be implemented as needed. KL&A will coordinate with the DNR and DTMB to produce a monthly data fix as needed. A release package should be delivered to DTMB on April 18 and should pass the Release User Acceptance Testing (UAT) in the last two weeks of May.

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Version 1 (11/2024) 4

DELIVERABLES:

Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include those defined in Contract 210000001344 and added in Scope of Work, above.

ACCEPTANCE CRITERIA:

As defined in Contract 210000001344.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on a Monthly basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

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EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency MiFI Project Manager is:

Katie Armstrong Department of Natural Resources, Forest Resources Division DNR Customer Service Center 2122 M37 Traverse City, MI 49685 231-342-9737 armstrongk@michigan.gov

The designated Agency VMS/VFI Project Manager is

Brenda Haskill Department of Natural Resources, Forest Resources Division 4th Floor, Constitution Hall 525 West Allegan Lansing, MI 48933 989-370-9557 HaskillB@michigan.gov

The designated DTMB Project Manager is:

Cheryl Granger

DTMB/CSS

Con Hall/Atrium 525 W. Allegan Lansing, MI 48933 810-853-5039 Grangerc1@Michigan.gov

AGENCY RESPONSIBILITIES:

Work with KL&A to define capacity requirements and assist with user acceptance testing.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at:

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Version 1 (11/2024) 6

Kunz, Leigh & Associates working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This purchase order is a release from Contract Number 210000001344. This purchase order, statement of work, and the terms and conditions of Contract Number 210000001344 constitute the entire agreement between the State and the

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

DNR MiFI Rewrite and MiFI & VMS Maintenance, Operations, and Enhancements

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

September 8, 2021 September 8, 2026 5 - 12 Months September 8, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

28081 Southfield Road

Lathrup Village MI 48076-2816

Justin Shaulis

517-803-3217 j.shaulis@kunzleigh.com

CV0036059

KUNZ LEIGH & ASSOCIATES INC

C O

N

TR

A C

TO

R

Jeremy Lyon

517-230-2858

DTMB

Various Various

LyonJ5@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 10

Contract Number MA210000001344 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$5,615,800.00 $86,400.00 $5,702,200.00

DESCRIPTION

Effective 1/8/2025, this change is to add $86,400 to the MiFI Contract for additional enhancements for the VMS and MIFI. For additional information please see the attached SOW.

All other terms, conditions, specifications, and pricing remain the same. Per contractor, agency and DTMB Central Procurement Services.

gov

DTMB Laura Brancheau 517-335-1334 BrancheauL@michigan.gov

Program Managers for

CHANGE NOTICE NO. 10 TO CONTRACT NO. MA210000001344

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Project Title:

Michigan Forest Inventory (MiFI Rewrite) and VMS Maintenance, Operations, and Enhancement CN10

Period of Coverage:

January 9, 2025 through April 4, 2025

Requesting Department:

DNR

Date:

November 18, 2024

Agency Project Managers:

Katie Armstrong and Brenda Haskill

Phone:

231-342-9737; 989-370-9557

DTMB Project Manager:

Cheryl Granger

Phone:

810-853-5039

Brief description of services to be provided:

BACKGROUND:

The Michigan Department of Natural Resources is committed to the conservation, protection, management, use, and enjoyment of the state’s natural and cultural resources of current and future generations. Management of state forest, parks and game area lands is dependent upon a current inventory of forest resources, which is accomplished with the Michigan Forest Inventory (MiFI) system. MiFI and the Vegetation Management System support a critical business function of the DNR in the form of forest inventory, prescription of forest treatments and execution of commercial timber sales, which annually provide about $50 million in revenue to the DNR.

PROJECT OBJECTIVE:

Contractor will provide a rewrite of DNR’s Michigan Forest Inventory (MiFI) and MiFI Mobile systems and will provide Maintenance, Operations and Enhancements for the VMS suite of applications.

SCOPE OF WORK:

This Change Notice covers the Maintenance, Operations, and Enhancement (MOE) work for MiFI and VMS from January 9, 2025 through April 4, 2025.

The VMS maintenance team currently consists of the following:

1. Project Manager (shared with MiFI)

2. Business Analyst

3. Developer/Programmer – Maintenance and Operations

4. Developer/Programmer – Maintenance and Enhancements

The recommendation for the first year of MiFI maintenance staffing is as follows:

1. Project Manager (shared with VMS)

2. GIS Specialist

3. Lead Business Analyst

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Version 1 (11/2024) 2

The MiFI Rewrite contract incorporates agreements…