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Michigan.gov/MiProcurement

Version 2021-1 1 of 5

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

2026 MiSAIL Program - Imagery Acquisition

Period of Coverage:

2026-2027

Requesting Department:

DTMB – Center for Shared Solutions

Date:

December 18, 2025

Agency Project Manager:

Ulrika S. Zay

Phone:

517-242-2027

DTMB Project Manager:

Ulrika S. Zay

Phone:

517-242-2027

Brief description of services to be provided:

BACKGROUND:

Since 2004, the State of Michigan (the “State”) has been working to acquire high resolution orthoimagery to assist in the geo-spatial data needs of State employees and to provide high quality images as a backdrop for the State’s internet applications.

During the last 16 years, a variety of State, local, and federal partnership initiatives have been put in place that have increased the availability of high resolution orthoimagery and increased the desire to continue to add to the available data. Access to high-quality, authoritative orthoimagery has created a demand for more data at better resolution, collected in a timely manner.

PROJECT OBJECTIVE:

It is the State’s intent to acquire orthoimagery for approximately 20% (approximately 15,000 square miles) of the state annually. In addition, the State plans to extend services and pricing to State Partners, which may include, but are not limited to, Local, Federal, and Tribal government entities (collectively, “State Partners”).

SCOPE OF WORK:

It is the State’s expectation to issue a Statement of Work for orthoimagery acquisition in each year of the contract. See Attachment 1 on Change Notice 4 for the detailed specifications.

TASKS:

Technical support is required to assist with the following tasks:

1. Provide aerial acquisition and production services to provide orthoimagery and associated products.

2. Acquire, produce, and deliver orthoimagery for 10,000 – 20,000 square miles annually.

Version 2021-1 2 of 5

3. Provide a secure online internet application for the State to review acquired imagery as part of the quality assurance / quality control processing.

DELIVERABLES:

Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include:

1. Delivery Schedule: All final deliverables shall be provided to the State and State Partners within 5 months of the end of the applicable flying season. This time period includes the 2-week period designated for each AOI to be reviewed by the customer.

2. Hard Drives: All GeoTIFF image tiles must be organized into one sub-directory per County and, along with deliverables identified below, be delivered to SOM via non-returnable external hard drive(s). Also, each State Partner must receive a non-returnable external hard drive with the same deliverables for their AOI.

3. ESRI Shapefiles: To be delivered in the same coordinate system as the orthoimagery.

a. Tile Index: A polygon shapefile of the image tile boundaries shall be provided. Each polygon will have a name attribute that corresponds with the individual image name (i.e., 021_2016_03_26_2565_0180).

b. Flight Lines: A flight diagram or flight index that illustrates the project area outline, the location of the flight lines and the approximate location of image centers, if relevant, shall be included as a deliverable. Flight lines and image centers shall be attributed with the acquisition date.

c. Vector Seam Index: A shapefile representing the vectors used during the image seaming process shall be provided with a flight date attribute.

4. Updated Elevation Data: Elevation data created or modified for use in the ortho-rectification process shall be provided in a nonproprietary, mutually agreed upon format.

5. Sensor Station Control:

a. Airborne Global Positioning System (AGPS): Positional data and statistical summary report shall be submitted in a nonproprietary, mutually agreeable format. In addition, the contractor shall produce a statistical report summarizing the results of the AGPS adjustment.

b. Internal Measurement Unit (IMU) Data: If IMU exterior orientation data are part of the contractor’s technical proposal, the contractor shall submit this sensor orientation data and a statistical summary report in a nonpro-prietary, mutually agreeable format. The contractor also shall produce a statistical report summarizing the overall accuracy of the adjusted IMU data.

6. Supplemental Ground Control: Conventionally surveyed or differentially corrected GPS Ground Control points used to supplement the AGPS positional data shall be delivered in a nonproprietary, mutually agreed upon format.

Version 2021-1 3 of 5

7. Independent Check Points: Check points collected shall be delivered in a nonproprietary, mutually agreed upon format.

8. Final Report: An annual final report with agreed upon content and an agreed upon format.

ACCEPTANCE CRITERIA:

Acceptance criteria will be set forth in the Contract Terms and any applicable Schedules.

PROJECT CONTROL AND REPORTS:

Once the project kick-off meeting has occurred, the Contractor Project Manager will monitor project implementation progress and report on a weekly basis to the State’s Project Manager the following:

• Progress to complete milestones, comparing forecasted completion dates to planned and actual completion dates

• Accomplishments during the reporting period, what was worked on and what was completed during the current reporting period

• Indicate the number of hours expended during the past week, and the cumulative total to date for the project. Also, state whether the remaining hours are sufficient to complete the project, if applicable

• Tasks planned for the next reporting period

• Identify any existing issues which are impacting the project and the steps being taken to address those issues

• Identify any new risks and describe progress in mitigating high impact/high probability risks previously identified

• Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project, if applicable

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

State will remit to the Contractor a non-refundable payment of 25% of the total project schedule cost, due upon State’s receipt of notice from Contractor that imagery acquisition is complete, and images are of an acceptable quality such that no reflights are necessary.

The balance of the project schedule cost is due 45 days after State’s receipt and acceptance of all final deliverables.

Version 2021-1 4 of 5

Payment will be made twice within an acquisition year. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order. DTMB Accounts Payable will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees.

When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency Project Manager is:

Ulrika S. Zay DTMB – Center for Shared Solutions – Office of Technology Partnerships Romney Building, 10th Floor 111 S. Capitol Avenue Lansing, MI 48933 Phone: 517-242-2027 zayu@michigan.gov

The designated DTMB Project Manager is:

Ulrika S. Zay DTMB – Center for Shared Solutions – Office of Technology Partnerships Romney Building, 10th Floor 111 S. Capitol Avenue Lansing, MI 48933 Phone: 517-242-2027 zayu@michigan.gov

AGENCY RESPONSIBILITIES:

The State will provide the following resources as part of the implementation and ongoing support of the Solution.

Version 2021-1 5 of 5

State Contract Administrator. The State Contract Administrator is the individual appointed by the State to (a) administer the terms of this Contract, and (b) approve and execute any Change Notices under this Contract.

State Project Manager. The State Project Manager will serve as the primary contact with regard to implementation Services who will have the authority to act on behalf of the State in approving Deliverables, and day to day activities.

Agency Business Owner. The Agency Business Owner will serve as the primary contact for the business area with regard to business advisement who will have the authority to act on behalf of the State in matters pertaining to the business Specifications.

State Technical Lead. The State Technical Lead will serve as the primary contact with regard to technical advisement.

Contractor must identify all State resources and responsibilities required for the successful implementation and ongoing support of the Solution.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at: Their primary work locations.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

PROJECT PLAN:

See attachment 1 of Change Notice 4

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Quote-Budgetary Estimate Letter Template v5; 02/19/2021

August 13, 2025

Mr. Kyle Clem SAM15 – Geospatial Services Section Manager State of Michigan DTMB Center for Shared Solutions – eMichigan Geospatial, Web and Data Services Division Romney Building 10th Floor, 111 S Capitol Ave, Lansing, MI 48933 Mobile: 517-243-6792 Email: clemk1@michigan.gov

Re: Quotation for Continued Annual Maintenance for the Lidar GeoDataExplorer application, Contract# No.

210000001083

Dear Mr. Clem:

The Sanborn Map Company, Inc. (Sanborn) is pleased to continue our partnership with the State of Michigan in the MISAIL program. We are submitting our quotation for Continued Annual Maintenance for the Lidar GeoDataExplorer application, in keeping with all provisions of the contract governing this program. The proposed scope of services is as follows:

• 5 Gbi internet connection

• Data storage & backup

• Bi-annual Security Scan

• Uptime Monitoring

• Error/ Performance Monitoring

• Caching and loading of new data

• Software upgrades (Geodata Explorer app)

• Documentation upgrades

• System upgrades and patches (VM - Ubuntu)

The period of performance shall be One (1) Calendar Year, beginning 09/01/25, and ending 09/01/26.

Fees

The total fee for the scope of services as outlined above is as follows:

Proposed Fees Scope Fee

Item 1: Hosting and Internet Bandwidth $48,000.00

Item 2: General Software Maintenance - Bug Fixes and Support

$12,000.00

Total Fee: $60,000.00

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Optional Imagery Hosting Service

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

March 1, 2021 February 28, 2024 5 - 1 Year July 31, 2028

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

1935 Jamboree Drive, Suite 100

Colorado Springs CO 80920

Brad Arshat

(443) 603-7725 barshat@sanborn.com

CV0002134

THE SANBORN MAP COMPANY, INC.

C O

N

TR

A C

TO

R

517-242 2027

ZayU@michigan.gov

Justin Flegel

517-246-8301

DTMB

Ulrika Zay DTMB

FlegelJ1@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 5

Contract Number MA210000001083 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$1,824,757.58 $0.00 $1,824,757.58

DESCRIPTION

Effective August 7th, 2025, the following amendment is incorporated into this Contract to add additional images per attached Statement of Work.

Please note the Program Manager has been changed to Ulrika Zay.

Please note the Contract Administrator has been changed to Justin Flegel.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

Version 2021-1 1 of 2

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Sanborn CN 5 - 210000001083

Period of Coverage:

3/1/2025-3/1/2026

Requesting Department:

DTMB – Center for Shared Solutions

Date:

5/16/2025

Agency Project Manager:

Ulrika S. Zay

Phone:

517 242 2207

DTMB Project Manager:

Ulrika S. Zay

Phone:

517 242 2027

Brief description of services to be provided:

BACKGROUND:

CSS is in a current contract with Sanborn Map Company for Aerial Imagery Services - Contract No.

210000001083.

PROJECT OBJECTIVE:

CSS is requesting the creation of the Purchase Order for 2025 project work.

SCOPE OF WORK:

To complete the 2025 Imagery collection and processing for the MiSAIL program.

TASKS & DELIVERABLES:

PRODUCT SCHEDULE

LOWER PENINSULA CENTRAL STATEPLANE ZONE 2025

Products to be Delivered:

Project boundary shapefile AlpenaMontmorencyPresqueIsle

Tiles.shp

Communities to be acquired

Lower Peninsula 2025 Region Central Stateplane zone 12inch Counties: Alpena, Montmorency, Presque Isle

Square Mileage from boundary shapefile

2062 Sq. Miles 2300 tiles to be delivered defined by project boundary shapefile

IMAGERY

Coordinate System MI State Plane Central Zone, North American Datum 1983(2011), International feet

Version 2021-1 2 of 2

Additional Coordinate System

NA

Resolution 12”

ACCEPTANCE CRITERIA:

Deliverables will be reviewed and checked for quality at CSS before accepted.

PROJECT CONTROL AND REPORTS:

Deliverables Table

This is a deliverables-based contract.

PAYMENT SCHEDULE:

Payment will be made upon receipt of products listed under deliverables section.

EXPENSES:

Only expenses outlined in the deliverables table will be paid.

PROJECT CONTACT:

Ulrika S. Zay

DTMB

Center for Shared Solutions G.W. Romney Building, 10th Floor 111 S. Capitol Ave Lansing, MI 48933 517 242 2027 zayu@michigan.gov

AGENCY RESPONSIBILITIES:

Reserved

AOI - SOM Cost NUMBER OF TILES SQ MILES COST/SQ MILE TOTAL COST

Lower Peninsula 2025 Region 12 inch Counties: Alpena, Montmorency, Presque Isle

2300 2062 $26.77 $55,199.74 Central State Plane Zone LP 2025 Region 12 inch SUBTOTAL $55,199.74

0.25 $13,799.94 to be paid after acquisition

0.75 $41,399.81 to be paid after final delivery

$55,199.74

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Optional Imagery Hosting Service

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

March 1, 2021 February 28, 2024 5 - 12 Months July 31, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

1935 Jamboree Drive, Suite 100

Colorado Springs CO 80920

Brad Arshat

(443) 603-7725 barshat@sanborn.com

CV0002134

THE SANBORN MAP COMPANY, INC.

C O

N

TR

A C

TO

R

517-335-7180 roote@michigan.gov

Jeremy Lyon

517-230-2858

DTMB

Everett Root DTMB lyonj5@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 4

Contract Number MA210000001083 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

36 Months July 31, 2028

$1,124,757.58 $700,000.00 $1,824,757.58

DESCRIPTION

12/2/2024, this change is to utilize three option years, revising the expiration date to 7/31/2028. This will add time and money in the amount of $700,000.00 to reflect the three option years, to reflect the ortho imagery planning and acquisition. Adding a SOW for further reference below.

All other terms, conditions, specifications, and pricing remain the same. Per contractor, agency and DTMB Central Procurement Services and Administrative Board approval on 12/3/2024.

Version 2021-1 1 of 16

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

2025 MiSAIL Program - Imagery Acquisition

Period of Coverage:

2025-2026

Requesting Department:

DTMB – Center for Shared Solutions

Date:

October 21,2024

Agency Project Manager:

Ulrika S. Zay

Phone:

517-242-2027

DTMB Project Manager:

Ulrika S. Zay

Phone:

517-242-2027

Brief description of services to be provided:

BACKGROUND:

Since 2004, the State of Michigan (the “State”) has been working to acquire high resolution orthoimagery to assist in the geo-spatial data needs of State employees and to provide high quality images as a backdrop for the State’s internet applications.

During the last 16 years, a variety of State, local, and federal partnership initiatives have been put in place that have increased the availability of high resolution orthoimagery and increased the desire to continue to add to the available data. Access to high-quality, authoritative orthoimagery has created a demand for more data at better resolution, collected in a timely manner.

PROJECT OBJECTIVE:

It is the State’s intent to acquire orthoimagery for approximately 25% (approximately 15,000 square miles) of the state annually. In addition, the State plans to extend services and pricing to State Partners, which may include, but are not limited to, Local, Federal, and Tribal government entities (collectively, “State Partners”).

SCOPE OF WORK:

It is the State’s expectation to issue a Statement of Work for orthoimagery acquisition in each year of the contract. See Attachment 1 for the detailed specifications.

TASKS:

Technical support is required to assist with the following tasks:

1. Provide aerial acquisition and production services to provide orthoimagery and associated products.

2. Acquire, produce, and deliver orthoimagery for 10,000 – 20,000 square miles annually.

3. Provide a secure online internet application for the State to review acquired imagery as part of the quality assurance / quality control processing.

Version 2021-1 2 of 16

DELIVERABLES:

Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include:

1. Delivery Schedule: All final deliverables shall be provided to the State and State Partners within 5 months of the end of the applicable flying season. This time period includes the 2-week period designated for each AOI to be reviewed by the customer.

2. Hard Drives: All GeoTIFF image tiles must be organized into one sub-directory per County and, along with deliverables identified below, be delivered to SOM via non-returnable external hard drive(s). Also, each State Partner must receive a non-returnable external hard drive with the same deliverables for their AOI.

3. ESRI Shapefiles: To be delivered in the same coordinate system as the orthoimagery.

a. Tile Index: A polygon shapefile of the image tile boundaries shall be provided. Each polygon will have a name attribute that corresponds with the individual image name (i.e., 021_2016_03_26_2565_0180).

b. Flight Lines: A flight diagram or flight index that illustrates the project area outline, the location of the flight lines and the approximate location of image centers, if relevant, shall be included as a deliverable. Flight lines and image centers shall be attributed with the acquisition date.

c. Vector Seam Index: A shapefile representing the vectors used during the image seaming process shall be provided with a flight date attribute.

4. Updated Elevation Data: Elevation data created or modified for use in the ortho-rectification process shall be provided in a nonproprietary, mutually agreed upon format.

5. Sensor Station Control:

a. Airborne Global Positioning System (AGPS): Positional data and statistical summary report shall be submitted in a nonproprietary, mutually agreeable format. In addition, the contractor shall produce a statistical report summarizing the results of the AGPS adjustment.

b. Internal Measurement Unit (IMU) Data: If IMU exterior orientation data are part of the contractor’s technical proposal, the contractor shall submit this sensor orientation data and a statistical summary report in a nonpro-prietary, mutually agreeable format. The contractor also shall produce a statistical report summarizing the overall accuracy of the adjusted IMU data.

6. Supplemental Ground Control: Conventionally surveyed or differentially corrected GPS Ground Control points used to supplement the AGPS positional data shall be delivered in a nonproprietary, mutually agreed upon format.

7. Independent Check Points: Check points collected shall be delivered in a nonproprietary, mutually agreed upon format.

Version 2021-1 3 of 16

8. Final Report: An annual final report with agreed upon content and an agreed upon format.

ACCEPTANCE CRITERIA:

Acceptance criteria will be set forth in the Contract Terms and any applicable Schedules.

PROJECT CONTROL AND REPORTS:

Once the project kick-off meeting has occurred, the Contractor Project Manager will monitor project implementation progress and report on a weekly basis to the State’s Project Manager the following:

• Progress to complete milestones, comparing forecasted completion dates to planned and actual completion dates

• Accomplishments during the reporting period, what was worked on and what was completed during the current reporting period

• Indicate the number of hours expended during the past week, and the cumulative total to date for the project. Also, state whether the remaining hours are sufficient to complete the project, if applicable

• Tasks planned for the next reporting period

• Identify any existing issues which are impacting the project and the steps being taken to address those issues

• Identify any new risks and describe progress in mitigating high impact/high probability risks previously identified

• Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project, if applicable

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

State will remit to the Contractor a non-refundable payment of 25% of the total project schedule cost, due upon State’s receipt of notice from Contractor that imagery acquisition is complete, and images are of an acceptable quality such that no reflights are necessary.

The balance of the project schedule cost is due 45 days after State’s receipt and acceptance of all final deliverables.

Payment will be made twice within an acquisition year. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order. DTMB Accounts Payable will coordinate

Version 2021-1 4 of 16 obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees.

When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency Project Manager is:

Ulrika S. Zay DTMB – Center for Shared Solutions – Office of Technology Partnerships Romney Building, 10th Floor 111 S. Capitol Avenue Lansing, MI 48933 Phone: 517-242-2027 zayu@michigan.gov

The designated DTMB Project Manager is:

Ulrika S. Zay DTMB – Center for Shared Solutions – Office of Technology Partnerships Romney Building, 10th Floor 111 S. Capitol Avenue Lansing, MI 48933 Phone: 517-242-2027 zayu@michigan.gov

AGENCY RESPONSIBILITIES:

State Contract Administrator. The State Contract Administrator is the individual appointed by the State to (a) administer the terms of this Contract, and (b) approve and execute any Change Notices under this Contract.

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State Project Manager. The State Project Manager will serve as the primary contact with regard to implementation Services who will have the authority to act on behalf of the State in approving Deliverables, and day to day activities.

Agency Business Owner. The Agency Business Owner will serve as the primary contact for the business area with regard to business advisement who will have the authority to act on behalf of the State in matters pertaining to the business Specifications.

State Technical Lead. The State Technical Lead will serve as the primary contact with regard to technical advisement.

Contractor must identify all State resources and responsibilities required for the successful implementation and ongoing support of the Solution.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at: Their primary work locations.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

Attachment 1

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Attachment 1: MiSAIL State of Michigan Orthoimagery Specification, At the time of the issue of this RFP, it is the State of Michigan’s expectation to issue a Statement of Work for orthoimagery acquisition in each year of the contract.

1.0 Requirements

1.1 Characteristics

1.1.1 Image Format

Images shall be delivered in the latest GeoTIFF format. Individual GeoTIFF images shall form a mosaic that covers the areas of interest. Proprietary tags shall not be used. Image size and tiling scheme to be defined and provided by State of Michigan.

There will not be any NoData pixels within image tiles. Tiles will not have collars with NoData pixels.

Each GeoTIFF will be uniquely named using the following naming convention:

Example for a Berrien County file: 021_2016_03_26_2565_0180

The first field will be the FIPS County Code (3 digits) ### (i.e. 021 for Berrien)

The second field will be the year of acquisition: (4 digits) YYYY

The third field will be the month of primary image acquisition (2 digits) MM

The fourth field will be the day of primary image acquisition (2 digits) DD

The fifth field will be the first 4 digits of the easting of the Tile’s SW corner (4 digits) XXXX

The sixth field will be the first 4 digits of the northing of the Tile’s SW corner (4 digits) YYYY

1.1.2 Image Type

Image tiles shall be 4-band image files comprised of the three visible bands and the Near-Infrared band.

Band order to be as follows:

Band 1: Red Band 2: Green Band 3: Blue Band 4: Near-Infrared

Image radiometric resolution should be set to 8 bits per channel to create 32-bit image files. All bands should be balanced such that natural-color (Red, Green, Blue) and standard false-color composites

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(Infrared, Red, Green) are spectrally correct. Natural color composites should appear natural to a human observer.

1.1.3 Image Coordinates

All orthoimagery and derivative data, such as tile footprints and flight line files, shall be referenced to the following coordinate space:

• Coordinate System: Michigan State Plane, appropriate zone

• Datum: North American Datum 1983(2011)

• Units: International Feet

Contractor must be prepared to deliver data that meets the requirements of the North American Terrestrial Reference Frame (NATRF) of 2022 for Michigan when the new projection becomes adopted.

Contractor must be prepared to deliver data in Michigan region specific NATRF 2022 low-distortion zones when they become adopted. State to provide low-distortion zone boundary shapefiles.

Airborne Global Positioning System (AGPS), Ground Control Points (GCPs), and other pertinent data sets must be transformed to the required Datum before image processing begins.

1.1.4 Image Resolution

Data collection shall occur at 12-inch (0.30 meter) ground sample distance (GSD) ±10%. This will be considered the standard product GSD. Optional data collection at 6-inch (0.15 meter) GSD and 3-inch (0.075 meter) GSD will also be available as an optional product per details in Section 6 of this document.

1.1.5 Metadata

Metadata shall be supplied for each AOI and shall include:

• FGDC compliant metadata for the Area of Interest

• Image location and outline

• 2D accuracy statement referencing the National Map Accuracy Standard for geospatial data at the 95% confidence level

• Camera used

• Date(s) of acquisition, specific to the AOI

• Ground sample distance as collected

• Focal ratio and exposure time

• Remarks on image quality and artifacts, if any

• The name of the supervising Certified Photogrammetrist

• Projection information

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1.2 Image Quality

Certified Photogrammetrist: All production shall be under the supervision of an American Society of Photogrammetry and Remote Sensing (ASPRS) Certified Photogrammetrist. All products shall be reviewed and approved by an ASPRS Certified Photogrammetrist. The name of the supervising Certified Photogrammetrist shall be included in the metadata.

1.2.1 General Image Quality

Images shall appear sharp when viewed at 1 pixel per GSD and displayed or printed on high quality equipment at 80 to 100 pixels per inch. Mosaicking artifacts and other image artifacts shall be minimal or completely unnoticeable. Color mosaics shall be free from clouds, cloud shadows, haze, seams, gridding due to uncorrected camera vignetting, and other obvious, uncorrected artifacts. Hot spots and water glint shall be corrected.

1.2.2 Instrument Corrections

Instrument corrections for distortion and radiometric level shall be applied to raw data values based on most recent and up-to-date camera calibrations. Camera calibration records shall be maintained on file by the aerial photography company and copies of these records shall be provided with each year’s final report.

1.2.3 Radiometric Correction

Images shall be color balanced to minimize perceptible differences in color tones within and between adjacent images. Color balancing shall result in colors which appear natural to a human observer.

Image contrast and brightness shall be adjusted to minimize perceptible differences within and between adjacent images.

Color balanced image samples for each AOI to be posted to the Contractor’s secure online internet QA/QC application within 30 days of acquisition. Adjustment(s) as necessary shall be undertaken based on State of Michigan (SOM) review of each AOI.

1.2.4 Spatial Correction

The best available Digital Elevation Model (DEM) or Digital Terrain Model (DTM) representing the ground surface (e.g., Bare-earth) should be used to ortho-rectify the imagery. The elevation data may be obtained from the United States Geological Survey (USGS), or from another source, such as the State of Michigan or a State Partner. Elevation data may be derived from lidar, photogrammetry or aerial triangulation autocorrelation as long as it provides sufficient accuracy and precision to support orthoimagery horizontal accuracy requirements.

Cultural features such as roads, bridges, overpasses, buildings and other important features that are impacted by DEM artifacts shall be repaired.

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During ortho-rectification, images shall be re-sampled at the specified GSD.

1.2.5 Mosaicking

Prior to tiling, image seams shall be placed to minimize disruption of important features of cultural or geographic significance—for example, large buildings, bridges, and major rivers. Image seams shall not run through elevated structures, such as bridges, overpasses, and large buildings. When feasible, seams shall be placed at naturally occurring lines in the image to render them less noticeable. Skews greater than one pixel shall be corrected.

1.2.6 Accuracy

All orthoimagery shall meet the horizontal accuracy requirement for 1:1,200 scale data, National Standard for Spatial Data Accuracy (NSSDA) at the 95% confidence level. The horizontal accuracy value is equal to or less than 3.80 feet, or 1.159 meters. In other words, 95% of the positions in the dataset must have an error with respect to true ground position that is equal to or smaller than 3.80 feet.

To ensure the data meets the horizontal accuracy requirement, the contractor will calculate the horizontal root mean squared error (RMSE) by comparing transformed orthoimagery coordinates with field-based ground control point and check point coordinate locations. The contractor will then calculate the horizontal accuracy at the 95% confidence level using the following equation:

Accuracyr = RMSEr * 1.7308

Where:

Accuracyr = Horizontal Accuracy at the 95% confidence level

RMSEr = Horizontal Root Mean Squared Error

To obtain this level of horizontal accuracy the contractor shall employ AGPS and Inertial Measurement Unit (IMU) technologies to record the precise location (X,Y,Z) and attitude (roll, pitch, yaw) of the sensor during image capture.

The contractor must also collect additional field-based Ground Control Points (GCPs) to supplement the airborne data such that minimum accuracy requirements are met. At least 2 check points must also be located in each county or AOI, whichever is smallest in extent. In other words, if an AOI is composed of 5 counties, there must be 10 check points collected: 2 for each county. Check points may be located anywhere in the AOI but should not be in the same vicinity as the GCPs. Check points are not to be used in the Aerial Triangulation solution.

Accuracy of all GCPs and check points must be equal to or less than 0.10 meters in the horizontal (x,y) and equal to or less than 0.20 meters in the vertical (z).

GCPs must be verified by a registered surveyor and their name and credentials included in delivered reports.

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Existing ground control supplied by the State of Michigan, a State Partner or a commercial entity may be used if available, assuming it meets the minimum accuracy requirements. Some data supplied by the State of Michigan may need to be marked by the contractor. For example, existing monuments may need to be marked prior to aerial acquisition but coordinates will be supplied.

All field-based ground control points and check points shall be taken at locations which are clearly identifiable on the aerial imagery.

* Contractor must also be prepared to deliver orthoimagery at ASPRS Class I accuracy standards on a project by project basis. Any additional costs will be agreed upon in advance.

1.3 Image Collection Constraints

1.3.1 Equipment

All Imagery from a single Area of Interest (AOI) shall be collected using a single digital aerial survey camera in good working order with up-to-date calibrations, an image stabilization system using an inertial measurement unit (IMU) and equipped with airborne GPS (AGPS). With prior, written permission from the State Program Manager, an additional camera of a different type may be used within an AOI.

Contractor will provide a list of all Contractor OWNED aircraft and camera systems to be used under this contract.

Imagery shall be acquired using a large-format digital, metrically calibrated imaging sensor capable of simultaneous multi-spectral capture of Red, Green, Blue and Near-IR bands.

The digital camera shall employ methods for preventing image smear related to forward motion if necessary. Frame-based cameras must utilize Time Delayed Integration (TDI), or an equivalent technology, to address image smear.

The camera lens and detector array shall be clean and free of excess dust or lint.

1.3.2 Flight Path

Imagery in all AOIs shall be collected on either north-south or east-west lines whenever feasible, and all imagery in a single AOI shall be collected on parallel lines, unless flight path restrictions in the area make this impractical.

1.3.3 Camera Orientation

Imagery shall be collected at a crab angle of less than 5 degrees, which is measured between the camera's along-track image axis and the aircraft line of flight. The camera shall be nadir pointed within 2 degrees on average and shall not exceed 4 degrees off nadir at any time during image collection.

1.3.4 Image Overlap and Sidelap

Imagery of the AOIs shall be collected with ≥60% in-track overlap and ≥30% sidelap. True ortho shall be >80% in-track overlap and >80% sidelap. See Section 6.1.

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1.3.5 Camera Settings

Camera aperture and exposure time shall be adjusted for light conditions to achieve optimal image quality, consistent with the camera manufacturer's recommendations or automated settings, unless the camera operator has data which demonstrate that a different setting produces superior results under conditions at the time of collection.

1.3.6 Acquisition Status Tracking

Contractor shall provide a secure online mapping application displaying flight lines for each flying season. Each flight line status to be updated daily and symbolized using an agreed upon criteria such as:

planned, acquired, accepted, etc.

1.4 Environmental Conditions

Imagery shall be collected under clear skies. The air shall be free of smoke, dust, and excessive haze.

Incidental smoke from prescribed burns or residential landscape burns are permissible.

Imagery shall be collected at sun elevation angles greater than 30 degrees. The sun elevation requirement may be relaxed by the State Program Manager.

Adjacent flight lines shall be flown at sun elevation angles which differ by less than 15 degrees.

Roadways shall not be wet from recent precipitation.

The ground shall be free of snow cover and lakes free of ice. The requirement for snow and ice-free collection may be waived by the State Program Manager.

The ground shall not be obscured by fog.

Imagery shall be collected while deciduous trees are free of leaves unless this requirement has been waived by the State Program Manager in writing for the specific AOI.

Each AOI will have an agreed upon Environmental Conditions (EC) contact who the State Program Manager and contractor will work with to determine when conditions are within specifications for acquisition to start. Official communications with the EC are the responsibility of the State Program Manager. The EC will be consulted if conditions reach a stage where they are questionable. See table below for details on roles and responsibilities.

MiSAIL ACQUISITION ENVIRONMENTAL CRITERIA ROLES & RESPONSIBILITIES

Parameter Criteria Reportable Conditions

Sky Conditions

Clear, with no clouds, smoke, dust, smog, haze, or precipitation such as rain or fog.

Generally, the responsibility of Contractor.

State/Environmental Conditions (EC) contact to report any unusual conditions not likely to be reported or seen

Version 2021-1 12 of 16 in ordinary weather reports, such as large fires, activities likely to produce large amounts of dust.

Sun Angle

Greater than 30 degrees. Difference between flight lines of less than 15 degrees. Full responsibility of Contractor

Ground Conditions Clear of snow

State/EC to Authorize acquisition in writing (email is acceptable) when conditions are acceptable and if there is any change in that authorization to a point that imagery would not be desired at that point (i.e. snow falls after authorization given). Most areas should be basically clear of snow. Minor snow piles or embankments in non-critical areas, such as bases of trees, may be acceptable.

Trees Deciduous trees free of leaves

State/EC to Authorize acquisition in writing (email acceptable). Recommendation is for trees to be relatively free of leaves. Certain ornamental trees may leaf-on unusually early and typically are not disqualifying. Requirement may otherwise be loosened at State's/EC option per contract in such as open fields, pine forest, and urban areas. Contractor will provide its professional opinion for consideration by the stakeholders.

Streams and Rivers Within natural banks

State/EC to report any unusual conditions that have or have the potential to cause flooding. State/EC will notify Contractor of significant rain events and any observed flooding.

Lakes Free of ice

State/EC to Authorize acquisition in writing (email acceptable). Some ice on lakes may be allowed if other conditions are favorable

Roadways Not wet from recent precipitation

State/EC to report any unusual conditions not caused by ordinary, observable weather phenomena.

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2.0 Areas of Interest

Areas of interest (AOIs) shall be identified by the state’s tiling index, typically by County. If an AOI includes an island within the Great Lakes, the island shall be flown and processed like any other land area. AOIs totaling the desired number of square miles shall be identified by the State and provided via an ESRI shapefile.

3.0 Quality Assurance Provisions (QA)

3.1 General

Independent quality checks shall be performed to certify the accuracy of the product and conformance to image quality specifications. Specific inspections shall be carried out at appropriate image scale and frequency to verify the Image Quality requirements.

3.2 Visual Inspection for Specific Artifacts

All Image Quality Requirements in Sections 1.2.1, 1.2.2, 1.2.3, 1.2.4, and 1.2.5 shall be inspected at a scale of 400 feet per inch or larger. Seam lines, glints, color balance, DEM artifacts, and bridges on roadways shall be addressed in this inspection, and artifacts noticeable at this scale shall be corrected.

In urban areas, a scale of 200 feet per inch or larger shall be used for inspection.

Linear or hard-edge features along seamlines are to be inspected at 200-foot scale or larger on all imagery. These features include, but are not limited to: roads, railroads, vehicular trails (two-tracks), field lines, watercourses, lake shorelines, coniferous forest stands, and breaks between maintained lawns and natural fields in rural areas. Misalignments shall be corrected.

3.3 Customer QA/QC

Contractor shall provide a secure online internet QA/QC application. In addition, an ESRI ArcGIS server service, or an OGC WMS image service shall be made available to allow internet access to near lossless full-scale viewing of the orthoimagery. The intent is to eliminate the need to ship vast amounts of data on portable media to the State and State Partners for the purpose of error identification and the verification of corrections. Tile boundaries and seamline boundaries shall be displayed. The application shall provide timely access to data processed for this project. Imagery shall become available for viewing with the completion of the first AOI and a 2-week time period will be designated for each AOI to be available for review by the State. Imagery made available for review shall be fully processed and shall have passed the contractor quality control process. The application shall allow project stakeholders the ability to review orthoimagery, identify and attribute items in-question for discussion with both the State’s Project Manager and the PM of the Contractor. The service shall be available during the term of the Contract. Bidder shall provide a description of the software to be used for this service.

3.4 Warranty Against Image Defects

Defects in imagery that are reported by the customer during the customer Quality Control (QC) period shall be corrected by re-acquisition and/or re-processing. Defects in image processing reported by the customer within 12 months of the delivery of final deliverables shall be corrected by re-processing.

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4.0 Deliverables

4.1 Hard Drives

All GeoTIFF image tiles must be organized into one sub-directory per County and items identified in Section 6.0, Additional Deliverables, of this attachment must be delivered to SOM via non-returnable external hard drive. Also, each State Partner must receive a non-returnable external hard drive with the same deliverables for their AOI. State Partner contact shipping information to be provided by State’s Project Manager.

4.2 Delivery schedule

Final corrected imagery along with all peripherals listed in Section 6 for each season shall be delivered to the State and State Partners within 5 months of the end of the applicable flying season. This time period includes the 2-week period designated for each AOI to be reviewed by the customer per section 3.3 above.

4.3 Compressed Mosaic

A compressed image mosaic for each County to be created and delivered in an agreed upon file format.

5.0 Buy-up Options

5.1 High Resolution Areas (HRA)

In addition to 12-inch (0.30 meter) GSD imagery, the contractor will provide separate pricing for data collection at a GSD of 6-inch (0.15 meters) and a GSD of 3-inch (0.075 meters). The State of Michigan or its State Partners may elect to collect portions of an AOI at 12-inch (0.30 meter) GSD and other portions within that AOI at either 6-inch (0.15 meter) GSD and/or 3-inch (0.075 meter) GSD.

Spatial resolution shall match GSD ±10%. If this option is chosen for an AOI the area will be imaged at 6-inch or 3-inch resolution, rather than, or in addition to, the 12-inch resolution. Contractor is encouraged to propose additional high-resolution options.

SOM will provide an ESRI shapefile with the tiles from the tile index defining HRA areas.

HRAs will meet the same image quality requirements as 12-inch (0.30 meter) GSD AOIs.

5.2 True Ortho Areas (TOA)

The contractor will provide separate pricing for true ortho data to be collected with >80% in track overlap and > 80% sidelap.

SOM will provide an ESRI shapefile with the tiles from the tile index defining TOAs.

TOAs will meet the same image quality requirements as 12-inch (0.30 meter) GSD AOIs.

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6.0 Additional Deliverables at no cost to the SOM for 100% of each AOI

6.1 ESRI Shapefiles

To be delivered in the same coordinate system as the orthoimagery.

6.1.1 Tile index

A polygon shapefile of the image tile boundaries shall be provided. Each polygon will have a name attribute that corresponds with the individual image name. IE: 021_2016_03_26_2565_0180

6.1.2 Flight lines

A flight diagram or flight index that illustrates the project area outline, the location of the flight lines and the approximate location of image centers, if relevant, shall be included as a deliverable.

Flight lines and image centers shall be attributed with the acquisition date.

6.1.3 Vector seam index

A shapefile representing the vectors used during the image seaming process shall be provided with a flight date attribute.

6.2 Updated Elevation Data

Elevation data created or modified for use in the ortho-rectification process shall be provided in a nonproprietary mutually…