Contract Summary

This document consists of three Contract Change Notices (Change Notice Nos. 1, 2, and 3) to Contract Number 210000000030, a Michigan state contract between the State of Michigan Department of Health and Human Services (DHHS) and the University of Cincinnati Research Institute (UCRI). The contract is administered by the Michigan Department of Technology, Management and Budget (DTMB). Key personnel include Michelle Sage (DHHS Program Manager), Todd Huhn (DTMB Contract Administrator), Patrick Clark (UCRI Contract Administrator), and Pankuri Hatfield (UCRI Project Manager). The initial contract was effective October 1, 2020, with an original three-year term through September 30, 2023, and included three one-year renewal options.

The contract pertains to the Michigan Juvenile Justice Assessment System (MJJAS), also known as the Ohio Youth Assessment System (OYAS). Services include: (1) the UC Correctional Program Checklist (CPC), an evidence-based assessment tool for evaluating correctional intervention programs at two child-caring institutions (Shawono Center and Bay Pines Center); (2) the UC Certifi System, a web-based recertification testing platform for staff assessors; and (3) related training services including OYAS end-user training, training of trainers, and technical assistance. Change Notice No. 1 (dated 2019) executed all three one-year options, extending the contract through September 30, 2026, and increased the total contract value from $102,000 to $381,013.20. Change Notice No. 2 added the UC Certifi System development and maintenance services at a one-time development cost of $17,000 and annual maintenance of $19,750 (subject to up to 8% yearly increases). Change Notice No. 3 added CPC assessments and action planning sessions at both facilities for $42,500, bringing the estimated aggregate contract value to $423,513.20. Pricing varies by service type and delivery method (in-person or virtual), with hourly rates of $175 for technical assistance and individual module/report creation fees. Payment terms are Net 45 days. The contract includes provisions for extended purchasing and P-card payments.