20Q0292 Request for Quote Sheet.doc

REQUEST FOR QUOTATION

N3904020Q0292 N39040-17-T-

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904020RC00425

DUE DATE: 9/11/2020 2:00 PM EST

From: Portsmouth Naval Shipyard

Your company info:

Steven.Carlberg@navy.mil

TO:

Contracting, Code 410.1

ATTN:

Portsmouth, NH 03801-2590

(P)

PHONE: 603-581-9341

(F)

FAX: (207) 438-4193

Cage Code:

BUSINESS SIZE: SMALL LARGE

PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO

Unless otherwise noted, items to be shipped to:

F.O.B. DESTINATION, Y____N____

Portsmouth Naval Shipyard

IF NO, SHIPPING COST__________.

Receiving Officer, Bldg 170

Kittery, ME 03904 Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____ *Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and PPIRS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM

DESCRIPTION

QTY

Total IT Upgrades/Installations in room 201 in accordance with the

1 JO

below Statement of Work.

0002 IT Upgrades/Installations in room 104 A/B in accordance with

1 JO

the below Statement of Work.

0003 IT Upgrades/Installations in room 103 in accordance with the

1 JO

below Statement of Work.

****All Quotes Will Be Evaluated on a Lowest Price Technically Acceptable Basis****

· Place of performance is: Portsmouth Naval Shipyard

· For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

· PPIRS/CPARS information will be utilized to evaluate Past Performance.

· Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

· See Below for Detailed Statement of Work and Applicable Clauses.

STATEMENT OF WORK:

1. SCOPE: The selected AV contractor will be responsible for the procurement and installation of all the audio visual products, components, cable, install material, labor, and training to make a complete and operating system that matches the scope listed below.

1.1 Conference Room 201:

This space requires a new AV system with ability to conduct audio and/or video teleconferences via two large screen 4K resolution flat screen televisions and built-in microphone/speakers. The system will allow for a customer supplied computer connection and auxiliary audio connections. The system will be controlled via tablet on a provided lectern and via a remote tablet installed in the conference room table. System will meet the following parameters as approved by PNS technical authority personnel:

· Two (2) 82 inch displays with wall mounts will be installed onto the North and East walls of the meeting room.

· DM receivers will be mounted behind each 82” display and a new CAT6 cable will be run to the equipment rack located in the lectern in the front audience right side of the room.

· A new video conferencing camera will be installed onto a wall in the meeting room.

· A CAT6 camera cable will run to the equipment rack located in the lectern in the front audience right side of the room.

· A new codec will be installed into the equipment rack.

· A lectern will be provided that includes an equipment rack, CPU area, vents and ultra-quiet fans.

· A cable cubby (on the lectern) will provide cable connections to the system.

· A customer furnished stationed computer will reside in the lectern and will provide a DisplayPort output connection.

· A monitor mount will be provided for a customer furnished computer monitor at the lectern.

· A cable cubby will be installed into the customer furnished meeting room table. The cable cubby will provide audio, video and laptop computer connection to the system from the meeting room table.

· A DM transmitter will be mounted under the meeting room table and will provide a connection to the system for the HDMI laptop connection and the VGA laptop connection.

· A DM presentation switcher will route all sources within the system.

· A gooseneck microphone will be provided for the lectern and will provide light voice reinforcement and far end audio while in an audio and/or video call.

· Six (6) new ceiling microphones will be provided and installed within the room for far end audio while in a video and/or audio conference call.

· A AVB VT DSP will route all audio signal, provide echo cancellation and provide room EQ.

· A customer provided PoTs line or VoIP/SIP line will allow for audio conferencing within the room using the ceiling microphones and ceiling speakers.

· A new amplifier will power eight (8) new ceiling speakers within the room.

· The system will have sufficient luminescent display of the active or muted system microphones to know current status from anywhere in the space.

· Two (2) new 10-inch tabletop touch panels will be provided to control the system (one on the millwork and one at the meeting room table). The touch panels will mirror each other.

· The system will have the capability of:

· Selecting User Mode (Presentation, Video Conferencing, Audio Conferencing)

· Selecting a source to the displays. Note: The end user can select a millwork input and assign to a display and a meeting room table input and assign to a display. The end user cannot select two inputs from the same transmitter.

· Video Conferencing Control (Cisco Basic Call Control and Presentation Sharing)

· Audio Conferencing Control (Dial Pad, Call Dialing)

· Speaker Volume Level (Up/Down/Mute)

· It will be the responsibility of the contractor to program the Crestron control system to function with equipment as outlined. All programming must be consistent with the current standards of the base and all the programming must match the look and the feel of the existing control systems on base.

· All necessary cables, routing and connections needed for the system will be provided and installed in hidden locations in accordance with best practices.

· All head end equipment will be located within the lectern equipment racks.

· All equipment will be mounted into the lectern equipment rack located in the front of the room.

· A UPS will be provided for the equipment rack to help protect the equipment.

1.2 Classrooms 104A/B:

This space requires a new AV system with ability to present information from a computer or auxiliary source via two large screen 4K resolution flat screen televisions. The screens must have the ability to mirror or separate displays with source provided by multiple computers. The system will allow for a customer supplied computer connection and auxiliary audio connections. The system will be controlled via tablet on a provided and installed on a wall. System will meet the following parameters as approved by PNS technical authority personnel:

· One (1) 75-inch display will be installed onto the front (East) wall of each room for a total of two displays and mounts provided.

· A one-gang wall plate will be installed behind each display and will allow for two (2) HDMI input connections at each. One for a customer furnished stationed computer and one for a laptop connection. A twelve-foot HDMI cable will be provided to connect for each input.

· A DM transmitter will be mounted behind each display and will allow for a local output to each display as well as a DM output connection to the second display.

· A DM receiver will be mounted behind each display and will allow the displays to mirror a selected input from either room.

· A switch will be mounted behind the display in Room A

· All audio to come from the speaker built into the display.

· A controller will be mounted into each room. The controller will allow the end user the ability to:

· Turn the display on/off in each room

· Select the input source in each room (stationed computer or laptop)

· Select to Mirror Displays

· Control the Display Speaker Volume Level

1.3 Gathering Room 103:

This space requires a new AV system with ability to present information from a computer, microphone, digital sign media player or auxiliary source via two large screen 4K resolution flat screen televisions and built-in microphone connection/speakers. The system will allow for a customer supplied computer connection and auxiliary audio connections. The system will be controlled via tablet on a provided and installed on a wall. System will meet the following parameters as approved by PNS technical authority personnel:

· Two (2) 85-inch displays will be installed onto the walls in the room with full motion mounts.

· DM receivers will be mounted behind each display and a new CAT6 cable will be run to the equipment rack location.

· A two-gang wall plate will allow for a VGA with audio or a HDMI laptop connection to the system. A 12’ VGA with audio and a 12’ HDMI cable will be provided to connect to the wall plate.

· A one-gang HDMI transmitter wall plate will provide a HDMI input connection for a customer furnished stationed computer as shown in the drawings.

· A customer furnished digital media signage player will reside within the equipment rack and will provide a HDMI connection to the system.

· A Digital Media Presentation System will route all video signals within the room.

· A single gang XLR and 1/8” wall plate will be installed for a microphone with a 25’ cable and/or an iPod audio input connection. A floor stand will be provided for the wired microphone.

· An amplifier will power twenty (20) ceiling speakers within the room.

· A 7-inch wired touch panel (wall mounted) will allow the end user the ability to:

· Turn the displays on/off

· Select Input Source (Wall plate VGA/HDMI, stationed computer, or digital signage player)

· Adjust source speaker volume level and mute

· Adjust microphone volume level and mute

· A new 24RU equipment rack on casters with a vented front door will be provided to house all head end equipment.

· A UPS will be provided for the equipment rack to help protect the equipment.

2. BACKGROUND:

2.1 Location. Building 166 at Portsmouth Naval Shipyard (PNS) is utilized at all times by Code 960, Shop 57 and frequently by others. The building just received a 100 percent remodel and has been roughed for a completely new audiovisual system in various rooms.

PERIOD OF PERFORMANCE: The period of performance will start within 60 days from date of award and not extend beyond 90 days.

3. SECURITY:

3.1. Location is outside the Controlled Industrial Area (CIA) of the Portsmouth Naval Shipyard. The contractor must register with the Defense Biometric Identification System and the contracting personnel will be required to complete Base Access Pass Registration. Advanced list of contracting personnel shall be provided for advanced visitor request forms to be sent to security. No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard. Proof of citizenship is required using two forms of ID. Work is within Building 166 Security Islands and contractor personnel will be escorted by shipyard personnel.

4. DELIVERABLES:

4.1 General. The Contractor shall provide all personnel, equipment, tools, materials/parts, per diem/transportation, and other items/services necessary to perform the work as described herein. If the contractor has any questions concerning this SOW'S requirement defined within, they are to stop work immediately and contact the Shipyard point of contact provided at time of award.

5. ACCEPTANCE CRITERIA:

5.1 The supplier of the AV System will provide detailed information of the products and services being provided prior to being awarded the contract.

6. SPECIAL REQUIREMENTS:

6.1 The provision of power, network, CATV and PoTs or VoIP/SIP line will not be the responsibility of the AV contractor and is not included in this scope.

6.2 Source Selection Criteria - The contractor selected to perform this work shall have proven previous experience with providing AV systems, including installation and training, at Portsmouth Naval Shipyard.

6.3 The following criteria and certifications must be met to be considered for eligibility to bid on this request for proposal:

6.3.1 The AV contractor must be a Crestron Electronics authorized reseller.

6.3.2 Must have Crestron certified DMC-D 4K, DMC-E personal, and control system programmers on staff. Must have Crestron programmers available and onsite during installation.

6.3.3 Successful bidder must have the ability to make audio and control program changes on site during the installation and any time within the warranty period.

6.3.4 Crestron Program modifications can be made by PNSY for up to 90 days after project completion at no additional charge.

6.3.5 Must be an authorized Biamp dealer and must be certified to sell the Biamp Tesira product line with certified technicians on staff. Must have Biamp certified staff available on site during the installation and available for any service call within the warranty period.

6.3.6 Must be an authorized Cisco dealer/reseller and have the ability to support the product. No unauthorized Cisco resellers will be considered for this project.

6.3.7 Must have a service department with a service manager that is qualified to service all components including the Biamp, Crestron, and Cisco components.

6.3.8. Must have a CTS-I person on staff.

6.3.9 Must provide a final “as built" drawing with all the final detailed information including “source code”.

6.3.10 To ensure for quicker service response, the AV contractor must work out of an office within a 55 mile radius of the PNSY and provide a response (email or phone call within 30 minutes) and be on site within 24 hours.

6.3.11 To ensure better use of schedules, the chosen vendor must test the equipment at their own office location prior to arriving on the job site at PNSY.

6.3.12 No drop shipping of equipment to location is allowed due to multiple factors.

6.3.13 The AV contractor must have at least four INFOCOM CTS qualified personal on staff.

7. Technical Services

7.1 Application Engineering - Preparation of system functional interconnection diagrams, circuit details, equipment rack elevations and system functional, performance and installation standards.

7.2 Project Management - Project schedule development and management.

7.3 Installation Shop Labor - Building of all custom cables and assembly of equipment rack. Testing of all equipment.

7.4 Installation Field Labor - Termination of all cables, mounting equipment with proper cable management and labeling, system testing and adjusting, site clean-up, disposal, etc. Does not include AC connection to any equipment unless noted.

7.5 Warranty - Warranty provides that the system furnished for this project, including all installation labor, workmanship, materials, and products, are free from defects or equipment failure for a period of one (1) year from the date of final invoice.

8. APPLICABLE STANDARDS:

8.1. Work Site Cleanup - The contractor is responsible for room clean up and any disposal. The contractor shall not have any material or waste left over after installation of new equipment or dismantling of existing equipment.

8.2. Work Site Operational Safety Environment - The contractor must provide their own employee protection systems, and personal protective equipment (PPE). The contractor shall be responsible for providing means to access all areas not currently made accessible (e.g. Ladder).

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Oct 2018) C-223-H003 Exclusion Of Mercury (Navsea) (Mar 2019) D-247-H002 Packaging Of Supplies—Basic (Navsea) (Oct 2018) D-247-H004 Marking And Packing List-Basic (NAVSEA) (Oct 2018)

D-247-W001 Prohibited Packing Materials (NAVSEA) (Oct 2018)

E-246-H016 Inspection And Acceptance Of F.O.B. Destination Deliveries (NAVSEA) (Oct 2018)

F-247-N002 Instruction For Deliveries To The Portsmouth Naval Shipyard (NAVSEA) (Mar 2019)

G-232-H002 Payment Instructions And Contract Type Summary For Payment Office (NAVSEA) (Jun 2018)

G-232-H004 Government Purchase Card Method Of Pay (Navsea) (Oct 2018) G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) (Jan 2019)

G-242-H001 Government Contract Administration Points-Of-Contact And Responsibilities (NAVSEA) (Oct 2018)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

52.209-7 Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction

52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy Program Use

52.211-15 Defense Priority And Allocation Requirements

52.212-1 Instructions to Offerors--Commercial Items

52.212-2 Evaluation - Commercial Item 52.212-3 Offeror Representations and Certifications--Commercial Items

52.212-4 Contract Terms and Conditions--Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

52.219-1 Alt Small Business Program Representations

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-21 Prohibition Of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity for Workers with Disabilities

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons.

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

52.232-36 Payment by Third Party

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

52.242-15 Stop-Work Order 52.242-17 Government Delay of Work

52.247-34 F.O.B. Destination

52.252-2 Clauses Incorporated By Reference

52.252-6 Authorized Deviations In Clauses Quoters shall include a completed copy of 52.212-3 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control Of Government Personnel Work Product

252.204-7006 Billing Instructions

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7031 Secondary Arab Boycott of Israel.

252.225-7048 Export-Controlled Items

252.231-7000 Supplemental Cost Principles.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

252.243-7001 Pricing of Contract Modifications.

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transportation of Supplies by Sea

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Please provide response by 2:00 PM ET on Friday, 11 September 2020. Contact Steven Carlberg by email steven.carlberg@navy.mil. Oral communications are not acceptable in response to this notice.

METHOD OF PROPOSAL SUBMISSION: Offer shall be emailed to steven.carlberg@navy.mil

Please Provide FOB Destination Pricing