207979 A3 RFQ.pdf

REQUEST FOR QUALIFICATIONS – DESIGN-BUILD SERVICES FOR UWMC ML Kitchen Cafeteria Expansion Renovation Submittal Deadline Date: No later than 3:00pm August 6th, 2024

Denny Hall

INTRODUCTION

The University of Washington (UW or the University) is one of the nation’s most distinguished educational and research institutions and has one of the nation’s most beautiful campuses. The UW is soliciting Statements of Qualifications (SOQ) from qualified design-build teams (which may include join ventures) to design and construct the UWMC ML Kitchen Cafeteria Expansion Renovation. The University is utilizing the Design-Build alternative public works contracting procedure authorized under chapter 39.10 RCW, where the Design-Builder will be selected primarily on the basis of qualifications for the procurement, design, and delivery of the project. This project delivery method is appropriate for this project because it meets the following criteria listed in RCW 39.10.300:

(a) The construction activities are highly specialized and a design-build approach is critical in developing the construction methodology;

(b) The project provides opportunity for greater innovation or efficiencies between the designer and the builder;

(c) Significant savings in project delivery time would be realized.

UWMC ML Kitchen Cafeteria Expansion Renovation The project entails updating and modernizing the existing UWMC Kitchen and Dining areas that provide food service for UWMC inpatients, visitors, families, staff, and student populations. The intent of the project is to refresh the dining experience to provide a warm and welcoming environment for its patrons. It is crucial to the hospital that the UWMC Plaza Café remain operational to serve the inpatient population for the duration of the project. Consequently, the project will require a rigorous, multi-phased approach that will include decommissioning and make-ready activities to maintain kitchen operations.

The project includes approximately 28,000 SF of space to be renovated and 8,500 SF of new construction FOR A TOTAL OF approximately 36,600 SF.

The project will incorporate the Alt 1 All electric/Decarbonation Option described in the Feasibility Study.

The project will require review by the Design Review Board.

PROJECT GOALS

The UW wants to engage with a Design-Builder in a robust goal-setting process at the beginning of the project. This early work is critical, as all choices throughout the building process will be made on the basis of whether they further the realization of project goals. Current goals include:

• Meet and maintain AHJ current regulatory standards and code requirements

• Modernize and update the existing kitchen and dining areas to align with increased hospital-wide food service needs while simultaneously maintaining a continuously operating kitchen to serve our inpatient population.

• Holistic inspection and upgrade of supporting mechanical, electrical and plumbing systems to meet new design and support future enhancements

• Optimize design to increase operational and facility efficiency

• Refresh the dining experience to provide a warm, welcoming experience for patrons.

REQUIRED QUALIFICATIONS OF THE PROPOSER

• Experience in design and renovation of hospital support space within a fully operation hospital facility.

• Ability to find innovative solutions and opportunities within the constraints of an existing facility.

• Competency in collaborative design build delivery methods, including Lean Construction processes;

Target Value Design, Life cycle Cost Analysis, Choosing By Advantages, and the Last Planner system.

ANTICIPATED PROJECT SCHEDULE

Solicitation of Design-Builder July 2024 – September 2024 Design October 2024-December 2025 Construction Work December 2025-December 2027 Closeout December 2027-June 2028

SOLICITATION PROCESS SCHEDULE

Last day for request for information 7/26/24 Last Addendum issued for RFP 9/9/24 Last Addendum issued for RFQ 8/1/24 Proposals Due at 3:00 PM 9/11/24 Scoring of SOQ and Finalist Notification 8/15/24 Office Visit 9/9-13, 2024 Issue Request for Proposals 8/20/24 Proposal Ranking & Notification 9/19/24 Last day for request for RFP information 8/28/24 Execution of DB Contract 9/26/24

BUDGET

The project budget is $95 million. The University’s target budget for all work to be provided by the Design- Builder under the design-build contract is $75 million exclusive of Washington State sales tax.

PRE-SUBMISSION MEETING

A representative from each design-build firm that intends to submit a SOQ is strongly encouraged to attend and sign-in at the virtual pre-submission meeting scheduled for July 24th, 2024, 11am-Noon, using the following link: https://washington.zoom.us/j/95148126919

HONORARIUM

In acknowledgement of the level of effort required to submit a Proposal and prepare for an interview/office visit the unsuccessful Finalists will be paid an honorarium of $5,000.

CONTACT DURING SOLICITATION PROCESS

Please do not submit question through Workday Strategic Sourcing. All communications regarding this RFQ should be addressed to Charles Cummings, Project Manager, University of Washington Project Delivery Group, (719) 246- 5667 or cmcu@uw.edu

PROPOSED CONTRACT

For this project, the UW will utilize a Preliminary Agreement Between Owner and Design-Builder and a second guaranteed maximum price contract.

REJECTION OF PROPOSALS

The University reserves the right to reject any and all proposals at any time for any reason. In the event the University does so, it shall provide its reasons for rejection in accordance with RCW 39.10.330(2).

RFQ DOCUMENTS: The Guidelines for Preparing and Submitting your A3 SOQ and the Forms of Contract named in the RFQ can be obtained from the PDG website https://facilities.uw.edu/projects/business-opportunities/contracts-forms. Click on Boilerplate Specifications: Design-Build Projects. Attachments 1, 2, and 4 are attached to this RFQ.

RFQ Attachment 1 – Project Governance (attached here) RFQ Attachment 2 – Bond and Insurance Requirements (attached here) RFQ Attachment 3 – Guidelines for preparing and submitting your A3 SOQ (website) RFQ Attachment 4 - Health and Safety Qualification Statement (attached here) RFQ Attachment 5 – Form of Contract (website) University of Washington 2018 Campus Master Plan: https://facilities.uw.edu/planning/campus

COMPLIANCE

Each Finalist submitting a proposal in response to the RFP must be in compliance with RCW 39.04.350 and 18.27 RCW at the time of proposal submittal. The successful Finalist must submit a Certification of Compliance with Wage Payment Statutes upon award of the Preliminary Agreement.

https://washington.zoom.us/j/95148126919 https://facilities.uw.edu/projects/business-opportunities/contracts-forms https://facilities.uw.edu/projects/business-opportunities/contracts-forms

RFQ EVALUATION CRITERIA – Statutory evaluation factors from RCW 39.10.330 in parentheses PROGRESSIVE DESIGN BUILD DELIVERY MODEL The UW is looking for a Design-Build team with a record of excellence and a commitment to an integrated delivery process. The UW believes in the power of a fully integrated design and construction team to provide a well-defined project scope and budget, innovative ideas for systems and assemblies, and an expedited design and construction process. The UW expects the Design-Build team to create a culture of open and honest communication, utilizing Lean principles efficiently and effectively, and establishing a collaborative environment where the project team contributes its best efforts for the benefit of the project as a whole. The highest-ranked Design-Builder will present both outstanding relevant design-build experience as well as clear methods and ideas that demonstrate the Design-Builder’s commitment to the building blocks of this delivery method:

Mutual Respect & Trust Mutual Benefit & Reward Early Involvement of Key Participants Collaborative Innovation & Decision Making Organization & Leadership Intensified Planning Early Goal & Project Definition Open Communication Appropriate Technology

DESIGN-BUILD SELECTION PROCESS

The UW will evaluate the SOQs, and will shortlist a maximum of three Finalists that will be invited to respond to the Request for Proposals.

A3 SOQ and Appendix Each Design-Build team must submit a Statement of Qualifications responding to the criteria described in this RFQ. The SOQ shall be done in three (3) single-sided 11x17 pages for DB&AE; a one-page cover letter with contact information and information regarding potential conflicts of interest; table of contents, tabs, and section dividers that do not contain significant content; and an appendix containing the following: bonding letter, insurance letter, Safety and Health Qualification Statement, resumes from the proposed team, and two firm project references from outside the UW. A3 SOQ and appendix should be uploaded to Workday Strategic Sourcing solicitation event by the date indicated on Page 1.

RFQ Evaluation Criteria

Firms must respond to each of the RFQ criteria demonstrating their qualifications and providing examples of how the team meets the evaluation criteria. SOQ’s will be evaluated based on these criteria and weighting. Statutory evaluation factors from RCW 39.10.330 are listed in parentheses next to each criterion to which those factors are relevant.

Request for Proposals - Office Visit After receipt of the proposals but before ranking of the proposals the evaluation committee will schedule with each Finalist an office visit to be held at either the Finalist’s office or on the UW Campus. General Information regarding the meeting can be found in the A3 Proposal Guidance Document, and project specific information will be provided to each Finalist.

TEAM

MEMBERS

30 POINTS

DESIGN-

BUILD

PROCESS

30 POINTS

PARTNERSHP

20 POINTS

BONDING

AND

INSURANCE

PASS/FAIL

BUSINESS

EQUITY

10 POINTS

Proposed Team and Firm Experience (capacity to perform and technical qualifications) Present your team organization. Demonstrate your firm’s and the proposed team’s experience with projects and sites relevant to the project. Clearly illustrate how team members have worked together in the past or how they are prepared to do so on this project. Projects delivered within a public work design-build contract are valued but are not required; other alternative public work experience, or relevant private sector work is welcome. For each member of your team, please provide a resume with relevant experience and skills. Resumes should highlight projects that the individual worked on that were used as examples in the SOQ. Each resume is limited to a one-sided single page and submitted in the SOQ Appendix. Submit two project owner references for work completed by the Design-Builder.

References should come from owners other than the UW.

Firm DNA What describes your firm’s “DNA”? Demonstrate from past projects how your philosophy for building teams, people, partnerships, and legacies with your clients and partners has led to Owner goals being met or project issues being mitigated. How did you cultivate that identity at the staff level and how did that “DNA” appear to your clients over the course of your projects?

Portfolio of Projects by Proposed Team (technical qualifications):

Provide examples cited above or herein that illustrate the process you used to collaboratively deliver them. Please highlight the following in your example:

Project Definition or Preliminary Agreement Demonstrate strategies used to collaboratively define scope, target values, schedules, and building systems prior to design starting, and how that work served to guide subsequent design.

Achieving Design Excellence at reasonable cost Design excellence does not always equal high cost. Provide examples where your firm achieved high design-build excellence while meeting project budget constraints. For each project, include the completed construction cost per square foot, year completed, and total project square footage.

Integrated Project Delivery Highlight examples of how aspects of the referenced projects were made possible, value was added, or lessons learned by an integrated design process.

Speed of Trust (specialized experience and technical competence) In an Integrated Design-Build Model, outcomes are maximized when trust between all team members is established early and maintained throughout the life of the project. Demonstrate how you built and fostered that trust on past projects that enabled your team to successfully work through scope, design, budget, and construction challenges over the course of the project.

Bonding and Insurance (ability to provide performance and payment bond) Provide a letter from its surety or bonding agent indicating that the firm has the requisite bond capacity to provide payment and performance bonds in the amount of the target Design-Build Budget of $75M. Letter to be submitted as part of the SOQ Appendix.

Business Equity (past performance in utilization of BEE) Describe your team’s past performance in the utilization of BEE on a minimum of three recently completed projects of similar size and scope. Include project name; date completed; final contract value; Owner and/or your utilization goals for the project; over percentage paid to BEE and reported utilization; strategies you implemented to meet/exceed the utilization goals. BEE definitions provided in RFQ Attachment 3.

Safety Accident Record Submit the UW Safety and Health Qualifications Statement as part of the SOQ Appendix. If your firm is a joint venture, a Statement shall be submitted for each member.

CONST. SITE

SAFETY

10 POINTS

Request for Proposals – Criteria and Ranking The RFP is for Finalists to present their approach to delivery of the project. Criteria include the management plan to meet time and budget; accident prevention plan; acceptance of the contract; Price Factor; and the BEE inclusion plan. Proposal criteria will be ranked according to which firm we believe to the “best fit” and most likely to deliver the highest quality of project.

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