2050_Long-Range_Transportation_Plan.pdf

RFP #26033

Greenville County Issue Date: September 19, 2025

Procurement Services Division Opening Date: October 16, 2025

2050 LONG-RANGE TRANSPORTATION

PLAN

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https:// procurement.opengov.com/portal/greenvillecounty/greenvillecounty

Robert Brewer, NIGP-CPP, CPPO, CPPB

Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d

Greenville County

2050 Long-Range Transportation Plan

I. Public Notice II. Introduction

III. Scope of Work IV. Instructions to Offerors V. General Information

VI. Insurance VII. Evaluation Phases

VIII. Terms and Conditions IX. Sample Contract X. Vendor Questionnaire

Attachments:

A - COG Sub W9

B - Sample Services Agreement

Title: 2050 Long-Range Transportation Plan

1. Public Notice

Greenville County is soliciting sealed proposals in response to 2050 Long-Range Transportation Plan, subject to the conditions and all provisions set forth herein and attached. Sealed proposals will be received through the County’s online procurement portal located at https://procurement.opengov.com/portal/greenvillecounty until Thursday, October 16, 2025, 3:00 pm, then publicly opened. The goods and/or services must be furnished as described and specified herein and submitted to Greenville County.

All inquiries regarding this proposal shall be submitted no later than Wednesday, October 1, 2025, 5:00 pm via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal. Offerors may also click “Follow” on this proposal to receive an email notification when answers are posted. It is the responsibility of the Offeror to check the website for answers to inquiries.

https://secure.procurenow.com/portal/greenvillecounty

2. Introduction

2.1. Summary

The County of Greenville in association with the Greenville-Pickens Area Transportation Study (GPATS), Metropolitan Planning Organization (MPO) for the Greenville and Mauldin-Simpsonville Urbanized Areas

(UZAs), and designated Transportation Management Area (TMA), is requesting sealed proposals to complete the required 10-year Long-Range Transportation Plan (LRTP), in accordance with Federal

Regulations.

The LRTP is a comprehensive planning document that:

• Evaluates the regional transportation systems, land use patterns, congestion, freight systems, public transportation, pedestrian modes, emerging technologies, and social and environmental issues that face the GPATS study area.

• Relates the transportation systems to the existing and future land uses, integrating with community comprehensive plans, and supports federal, state, and local transportation efforts.

• Provides for the development of safe, efficient, accessible, equitable, and cost-effective transportation systems within the GPATS region.

• Protects and improves Air Quality.

The LRTP is an essential component to the function of an MPO and establishes priorities for transportation projects through travel modeling data, performance measures, and public involvement. Projects identified through the LRTP are used in the development of transportation projects funded in the GPATS short-range Transportation Improvement Program (TIP) and the South

Carolina Department of Transportation (SCDOT)’s Statewide Transportation Improvement Program

(STIP).

2.2. Background

The GPATS MPO Study Area is comprised of urbanized portions of Greenville, Pickens, Anderson, Spartanburg, and Laurens counties, and the nine (9) municipalities contained therein: Greenville, Greer, Travelers Rest, Mauldin, Simpsonville, Fountain Inn, Pickens, Liberty, and Easley. Please visit https://gpats.org for more information on the makeup of GPATS.

The population of the GPATS MPO Study area is approximately 643,000 persons according to the 2020

Census, with an employed population of approximately 352,000 persons.

GPATS, and indeed the entire Upstate of South Carolina, continually tread the line to prevent a designation of “Air Quality Nonattainment” for ground-level ozone. Any new Environmental Protection

Agency standards may significantly impact the LRTP Process if EPA and South Carolina Department of

Health and Environmental Control make a determination that GPATS must be designated as

“Nonattainment.” To this end, all planning processes will take air quality impacts into account, so if

GPATS is to begin performing required “Conformity Determinations” on projects, the data has been prepared.

https://gpats.org/

In recent years, public transportation through the Greenville Transit Authority has made significant strides in improving service, and efforts to improve pedestrian and bicycle transportation have yielded numerous facilities and economic development benefits. According to the USDOT mandate to

“accommodate all modes of transportation in the planning process,” the LRTP will seek to identify appropriate and beneficial avenues to improve existing services and facilities and support the introduction of new ones.

The structure of GPATS relative to the LRTP is as follows:

• The GPATS Policy Coordinating Committee, the 28-member voting body, shall:

o Participate in and guide the GPATS LRTP Steering Committee o Receive updates on LRTP Progress at their regular meetings and provide guidance, feedback, and direction o Be responsible for final approval of the completed LRTP

• The GPATS LRTP Steering Committee shall:

o Meet regularly and interact with staff and stakeholders to ensure that the LRTP is maintaining the appropriate level of public engagement o Report to the Policy Committee as appropriate o Assist staff with public meetings, particularly in the area in which they serve o Provide guidance, feedback, and direction on the LRTP

• The GPATS Study Team shall:

o Meet regularly and interact with staff to ensure that the LRTP is on-track technically and abiding by all local, state, and federal regulations and priorities.

o Assist staff with public meetings.

o Provide guidance, feedback, and direction on the LRTP

• The GPATS full-time Staff, as provided by Greenville County, shall be directly involved in the study and assist the selected firm in all aspects of the LRTP, consisting of:

o One Manager o One Planner o One Transit Planner/Grants Manager o One Administrative Assistant

2.3. Contact Information

Bob Brewer

Procurement Director

301 University Ridge

Suite N-2400

Greenville, SC 29601

Email: rbrewer@greenvillecounty.org

Phone: (864) 467-7200

Department:

PROCUREMENT SERVICES

2.4. Timeline

Release Project Date September 19, 2025

Question Submission Deadline October 1, 2025, 5:00pm

Proposal Submission Deadline October 16, 2025, 3:00pm

Review of Proposals October 16 - 30, 2025

Tentative Date of Award October 31, 2025

Contract Negotiations November 3 - 17, 2025

Issue Notice to Proceed November 17, 2025 mailto:rbrewer@greenvillecounty.org tel:(864)467-7200

3. Scope of Work

3.1. Services and Deliverables

The Services and Deliverables to be procured through this RFP are listed in the tasks below.

3.2. Task 1: Travel Demand Model refinement, documentation, and implementation

The current GPATS Travel Demand Model is a traditional 3-step gravity model on a TransCAD platform. It is part of the model developed by the Appalachian Council of Governments (ACOG) and

SCDOT with GPATS assistance, most recently updated in 2025, and is referred to as the Appalachian

Regional Model (ARM).

GPATS continues to maintain a TransCAD and TransMODELER license, but is not the primary builder of the model. The selected firm will need to work with ACOG and SCDOT to refine the model to best suit the needs of the GPATS LRTP.

Proposals for alternative transportation mode splits will be entertained, to be judged on accuracy and usability.

Necessary components of the GPATS Travel Model include:

• A review of existing and historical data, in particular the previous 2040 and 2045 TransCAD models.

• Base Year 2020/2025, fully calibrated to best available data

• Future/Horizon Year 2050 projections

• 5-year incremental projections

• Design to the Federal-Aid Eligible road network, and beyond as necessary for model accuracy

• Full network data, including but not limited to capacity, speed, travel time, delay, lanes, functional class, facility type, and load

• Safety/Collision data as provided by SCDOT, SCDPS, and other sources as available

• Necessary data for EPA Air Quality Conformity Determinations

• Necessary data for Congestion Management System

• Necessary data for Federal Performance Measures

• Fully updated of the regional Transportation Analysis Zones (TAZs) with accurate socio-economic data

• Accurate projections of socio-economic data based on best available information, and impacts to the transportation systems through the Horizon Year

• Full integration with the greater ARM

Additional components to complete Task 1 will include:

• Assisting GPATS and ACOG Staff in their aid to improve data and forecasting

• Advise and assist with the incorporation of alternative transportation modes not directly modeled

• Provision of packaged and finalized data utilized by the model for ArcGIS mapping.

• Provision of metadata and documentation for all travel model methodology, data, procedures, maps, and tables.

GPATS Staff will work with the selected firm to refine the scope of Task 1 services as necessary.

Deliverables:

• Summary Report of Existing and Historical Data

• GPATS 2025-2050 Travel Demand Model, with all inputs, outputs, data, and documentation, fully integrated into the ARM.

3.3. Task 2: Public Involvement Process

Paramount to this LRTP effort is significant public involvement, including but not limited to surveys, publications, listserv mailings, public comment periods, and especially public meetings.

The gravity of the GPATS LRTP to regional transportation must be properly conveyed, and sufficient public input is required to validate LRTP assumptions and findings, so the selected firm will be required to lend the following assistance to the public effort:

• Develop a detailed Public Outreach Strategy that is comprehensive, inclusive, accessible, equitable, and as exhaustive as possible, in line with the GPATS Public Participation Plan (PPP):

https://gpats.org/documents/GPATS%20Public%20Participation%20Plan%20(PPP)%202022.pdf

• Proposal of effective outreach approaches.

• Use of innovative online engagement tools to facilitate

• Presentation, coordination, handling, and technical support for major kick-off meeting, with

GPATS Staff support

• Presentation, coordination, handling, and technical support for major wrap-up meeting, with

GPATS Staff support

• Technical support for two (2) rounds of no less than six (6) local public meetings scattered strategically around the GPATS Study Area in Greenville, Greer, Simpsonville, Travelers Rest, Easley, and Powdersville. GPATS Staff will run these meetings.

https://gpats.org/documents/GPATS%20Public%20Participation%20Plan%20(PPP)%202022.pdf

• Development of surveys to capture as broad and complete a picture of public perception, climate, and comment as possible.

Deliverables:

• Staff and support for kick-off and wrap-up meetings

• One (1) Statistically Valid Random Survey

• Two (2) Surveys for widespread and continuous input

• Presentation Prep, Printing of Visual Aids, etc. for all other public involvement efforts

3.4. Task 3: Congestion Management Process and Regional Mobility Program

The current GPATS Congestion Management Process (CMP) was developed in 2024, located here:

https://gpats.org/documents/GPATS%20CMP_20240910_Final.pdf. In a change from previous LRTPs, the CMP will not be updated during the LRTP process, but will be incorporated as initial data.

Additionally SCDOT has been developing a Regional Mobility Program to supplement the MPO and COG

LRTPs. GPATS will be utilizing the results of the RMP (forthcoming) as supplemental data.

The results of the GPATS CMP and SCDOT RMP are both to be considered as a starting place for analysis and prioritization of projects. They, along with other existing recent plans from the region, should be summarized with usable results from which further analysis may be done.

Deliverables:

• Summary Report on Recent Planning Efforts

• Matrix of projects and data for use in LRTP analysis inputs

3.5. Task 4: Production and Publication of a GPATS Horizon 2050 Long-Range Transportation Plan Web Portal

The final LRTP product will include a variety of components as required by Federal Regulations. This

LRTP shall reside primarily online via a Web Portal that will live on the GPATS website hosted by

Greenville County. GPATS Staff will act in concert with the selected firm to develop this Portal, which shall include but not be limited to:

• Interactive Executive Summary (also replicated in a separate document)

• Introduction/GPATS History

• Background data through Interactive Maps and accompanying pages

▪ Socio-Economic Background

• Population Snapshot https://gpats.org/documents/GPATS%20CMP_20240910_Final.pdf

• Employment Snapshot

▪ Environmental Background

• Environmental Justice Snapshot

• Environmental Screening Snapshot

▪ Land Use Background

• Current Land Uses Snapshot

• Future Land Uses Snapshot

▪ Current Highway System Element

• Calibrated Base Year Model

• Assessment of Current Highway Projects

▪ Future Highway System Element

• Projected Horizon Year Model

• Prioritization/Ranking System for Proposed Projects (All Modes) o Financially Constrained Project Lists o Vision Project Lists

• Roadway (Corridor and Intersections) Element

• Pedestrian and Bicycle Element

• Public Transit Element

• Freight Element

• Emerging Technologies

• Performance Measures Development and Assessment

• Implementation and Financial Element

The selected firm will work with GPATS Staff, Study Team, and Stakeholders/Steering Committees to evaluate proposed projects, develop performance measures, and assess implementation and financial strategies. The selected firm and staff will also work with jurisdictions within GPATS, the Appalachian

Council of Governments, SCDOT, and USDOT/FHWA to coordinate the LRTP with the myriad of existing transportation plans in existence as the baseline for GPATS Planning moving forward.

The Web Portal itself must be straightforward and concise without technical jargon on the main pages, keeping the audience of policymakers and the general public in mind. Sub-pages should act as LRTP

Appendices and provide all methodology, analysis, and data used to develop the Plan.

Deliverables:

• Draft Web Portal provided in sufficient time (as established by the work plan) for review, modification, and public outreach ahead of adoption.

• Final Web Portal published once all changes have been made from the Draft, and once approved by the GPATS Policy Committee

• Backups of all initial data and pages contained on Web Portal via flash drive.

• Transfer of any licenses for Web Portal operation, and instructions/training of their use for independent GPATS/Greenville County maintenance.

3.6. Task 5: Production and Publication of the GPATS Horizon 2050 Long-Range Transportation Plan Summary Document

The Web Portal will serve as the primary LRTP, but a physical document is still needed. Unlike previous documents, the intent here for the document to be tight, concise, and easily distributable. Contents must include:

• Executive Summary

• Acknowledgements

• Directions to and instructions for the Web Portal

• Brief summations of each LRTP Element

• Brief summations of CMP and RMP

• Prioritization/Ranking System for Proposed Projects (All Modes)

• Financially Constrained Project Lists

• Implementation and Financial Element

• Helpful Resources (links, who to contact, etc.)

Deliverable: The GPATS Horizon 2050 Long-Range Transportation Plan Document, including:

• Draft document provided in sufficient time (as established by the work plan) for review, modification, and public outreach.

• Final document provided once all changes have been made from the Draft, and once approved by the GPATS Policy Coordinating Committee

• Hard copies (quantity to be determined)

• Optimized Digital Copies

• Document Designs and base materials for future GPATS use

3.7. Task 6: On-call Support and Training

Upon completion of the previous tasks, the selected firm will provide additional services when necessary related to GPATS continued support and training for the Travel Demand Model and LRTP Document.

The particulars of the On-call services shall be provided as a part of the response from the firms. When required, these type services will be considered individually.

3.8. Schedule

The schedule for the GPATS LRTP will be finalized once the contract with the selected firm is detailed. In general, the needs of GPATS necessitate the following general timeframe:

• Fall/Winter 2025 into Early 2026 – Consultant Firm selection and initial data collection

• Spring/Summer 2026 – Data collection, public input gathering, Travel Demand Model development

• Summer/Fall 2026 – Document development, public input follow-up

• Fall 2026 – Approval process, and final Deliverables (required before end of CY2026)

It is requested that the responding firms use this general timeframe as a template from which to narrow and detail their proposed schedules.

4. Instructions to Offerors

4.1. Pre-Proposal Meeting

A Pre-Proposal meeting is not scheduled for this project.

4.2. Pricing

Costs for this project will be negotiated after the Intent to Award is issued.

4.3. Bonding

Bonding will not be required for this project.

4.4. Statement of Qualifications

Vendor shall include the following with their response:

A. Overview of company background.

B. Staffing or organizational chart showing staff that will be used for this project.

C. Corporate/individual qualifications and experiences, including certifications.

D. Current resume(s) for individuals(s) assigned to this project.

E. List of at least three (3) references including names, addresses, and telephone numbers. Vendor should include any South Carolina governmental entity reference.

F. Methodology for the process and deliverables.

G. Experiences with public engagement, performance measures, congestion management and multi-modal planning.

H. Technical expertise with Web Portals, Interactive Maps, and Travel Modeling.

I. Proposed project schedule to be completed in time for Policy Committee Adoption by end of CY

2026.

4.5. Submission Procedures and Requirements

A. All submissions must be received by Thursday, October 16, 2025 at 3:00 pm. Submissions will not be accepted after the deadline. There will be no exceptions. Responders submitting proposals shall be responsible for all cost of preparing such proposals. Information requested and not received at the time of submission may disqualify the submitted proposal.

B. Responders to this solicitation shall closely examine the specific requirements noted herein and the attached Terms and Conditions. Facsimile transmittals, hard copies, emails or offers communicated by telephone will not be accepted or considered.

C. Proposals shall be organized in the following manner with the subject headings and sequence indicated.

1. Introduction

2. Experience and Past Performance

3. Organization and Personnel

4. Proposed Solution(s)

5. References

6. Other Information Requested

D. License and Permits – The Contractor shall obtain all applicable licenses and permits, and promptly pay all taxes required by the State of South Carolina, and/or Greenville County.

4.6. Inquiries and Addenda

Offerors shall submit all inquiries regarding this RFP via the County’s online procurement Portal, located at https://procurement.opengov.com/portal/greenvillecounty. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County’s online procurement Portal. Offerors may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. The County will not be responsible for or bound by any oral instructions made by any employee(s) of the County in regard to this RFP.

Addenda Notification: This RFP represents the most definite statement Greenville County will make concerning information upon which proposals are to be based. Offerors are required to register for an account via the County’s online procurement Portal hosted by OpenGov. Once you have completed the registration, you will receive addenda notifications to your email by clicking “Follow” on this project.

Ultimately, it is sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty. No addenda will be issued later than five

(5) working days prior to the date for receipt for proposals except an addendum which, if necessary, postpones the date for receipt of proposals or cancels this RFP. Vendors shall acknowledge receipt of all addenda.

5. General Information

A. Proprietary Information – The County of Greenville is a public body and governed by the South

Carolina Freedom of Information Act. Documents submitted to the County relating to this

Solicitation are subject to requirements of the Freedom of Information Act and may be deemed public records.

B. Errors and Omissions – The Responder will not be allowed to take advantage of any errors or omissions in the Request for Proposals. Where errors or omissions appear in the RFP, the

Responder shall promptly notify the County of Greenville in writing of such error or omission it discovers. Any significant error, omission and/or inconsistency in the specifications are to be reported as soon as possible but no later than five (5) days before such time the response is to be submitted.

C. Withdrawal of Proposal – An official representative of a Responder may withdraw a

Responder’s response at any time prior to the proposal submission deadline. Acceptable proof establishing that he/she is the representative of the Responder must be provided.

D. Non-Endorsement – If the County awards a contract, the successful Responder shall not issue any news release or other statement relating to the award or servicing of the agreement which state or imply the County of Greenville’s endorsement of the successful Responder’s services.

6. Insurance

6.1. Insurance Requirements

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the

County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTERESTon all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and

Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Greenville County. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the

“Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to

County's RFP #RFP #26033.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

1. Comprehensive General Liability:

a. $1,000,000 per occurrence - combined single limit /

b. $2,000,000 general aggregate, to include products and completed operations.

2. Automobile Liability:

a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

3. Statutory Worker's Compensation:

a. Coverage A - State of SC

b. Coverage B - Employers liability

i. $1,000,000 Each Accident

ii. $1,000,000 Disease, Per Employee

iii. $1,000,000 Disease, Policy Limit

c. Policies shall contain a waiver of subrogation in favor of and/or that applies to

Greenville County, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

7. Evaluation Phases

The proposals will be evaluated on the following criteria. Greenville County reserves the right to interview responders or have demonstrations to this RFP at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations. If interviews or demonstrations are needed, a second phase of the evaluation process may be implemented at the

County's discretion.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness to this RFP 0-5 Points 5 (14.3% of Total)

2. Qualifications and experience of firm and project staff, and their appropriate allocation to this project to complete within the schedule

0-5 Points 5 (14.3% of Total)

3. Methodology for the GPATS Horizon2050

LRTP Process and Deliverables 0-5 Points 5

(14.3% of Total)

4. Technical expertise with Web Portals, Interactive Maps, and Travel Modeling 0-5 Points 5

(14.3% of Total)

5. Experience with Public Engagement, Performance Measures, Congestion

Management, and Multi-Modal Planning

0-5 Points 5 (14.3% of Total)

6. References 0-5 Points 5 (14.3% of Total)

7. Proposed Project Schedule 0-5 Points 5 (14.3% of Total)

8. Terms and Conditions

8.1. Safety, Health, and Security

Contractor shall be solely responsible for its activities, that of its employees on the site and activities of its consultants, contractors and/or subcontractors for maintaining a safe job site. Contractor’s activities and activities of its consultants, contractors and/or subcontractors shall comply with all local, state, and federal safety regulations and their enforcement agencies. Contractor shall at all times conduct its operations under this Contract in a manner to avoid risk of endangerment to the health and safety of persons and property. The Contractor shall have sole responsibility for implementing its safety and health programs, taking all safety and health precautions necessary and continuously inspecting all equipment, materials and work to prevent, discover, determine and correct any conditions which might result in personal injury, equipment damage or damage to property or the public. Contractor’s safety, health and security programs shall be in compliance with all regulatory requirements and shall furnish accident, incident, injury, and other records and reports required by the Occupational Safety and Health

Administration, State and Local laws, or by the County.

8.2. Response Opening and Award:

Responses shall be publicly opened and only the names of the offerors disclosed at the opening. For

IFBs, the name of the responder as well as the price will be disclosed. However, no decision will be made until Procurement Services and the user Division have had ample time to review each response. Award will be made at the earliest possible date. The County reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves the County’s best interest.

The contract will be awarded to the response that meets the requirements and criteria set forth in the

Solicitation. No response may be withdrawn for a period of sixty (60) days after the opening date.

Submissions will not be accepted after the deadline. There will be no exceptions. By submission of a response, you are guaranteeing that all goods and services meet the requirement of the solicitation during the contract period.

8.3. Rights Reserved by Greenville County:

Greenville County reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of the County.

Integrity, reputation, experience and past performance will be heavily weighed in response evaluation.

This solicitation does not commit the County of Greenville to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods or services listed herein.

8.4. Responders Qualification:

Responders must, upon request of the County, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The County reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

8.5. Responders Responsibility:

Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of a responder to be acquainted with existing conditions shall in no way relieve the responder of any obligations with respect to this response or to any contract as a result of this response.

8.6. References:

The County requires responders to list at least three (3) references including their company name, name of contact, address, telephone number, and email address of contact person with whom the responder has performed or provided similar work, service or product. The reference may be contacted to fill out a short questionnaire on the work with that company. If the reference does not complete the questionnaire by the time requested, the County may ask the responder to give an alternate reference.

The County asks that responders do not list County representatives or departments as a reference.

8.7. Waiver:

The County reserves the right to waive any Instructions to Responders, General or Special Terms and

Conditions, specifications, or technicalities when it is deemed to be in the best interest of the County to do so.

8.8. Rejection:

Greenville County reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of the County.

8.9. Response Signature and Solicitation Alterations:

The responder shall sign the response correctly or the response may be rejected. If the response shows any omissions, alteration of form, unauthorized additions, a conditional response or any irregularities of any kind, the response may be rejected.

8.10. Specification Changes, Additions and Deletions:

Responders are required to register for an account via the County’s online procurement Portal hosted by OpenGov. Once responder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each responder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenvillecounty.

The County of Greenville shall not be responsible for any verbal information given by any employees of the County of Greenville in regard to this proposal.

8.11. Response Changes:

Responses, amendments thereto or withdrawal requests received after the advertised time for response opening, shall be void regardless of when they were submitted.

8.12. Response Price:

The price presented as a result of these specifications shall be for the contract period. The response shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the response. Erasures or use of typewriter correction fluids may be cause for rejection. No response shall be altered or amended after specified time for opening.

8.13. Federal, State and Local Laws:

The contractor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the contractor and its employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

8.14. Tie Bids:

In the case of tie bids, the County reserves the right to make the award based on the factors outlined in

Section 7-305(9) of the Greenville County Code of Ordinance (Chapter 7, Article VIII), or in what it considers to be in the best interest of the County.

8.15. Deduction and Holdbacks:

In addition to the County’s right of termination, the County shall be entitled to full reimbursement for any costs incurred by the County by reason of the contractor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using the County’s employees or employees of any other entity to perform the obligations of the contract. The

County may obtain any such reimbursement by deduction from payments otherwise due to the contractor or by any other proper and lawful means. All deductions from any money due the contractor are to be as liquidated damages and not as a penalty. It is the County’s intent to give the contractor a reasonable opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. The County will make the following deductions from the contract sum in the event that the contractor fails to perform any of the required work within the required time limits in the event the County carries out the work using its forces or another contractor.

A. For use of County’s forces – actual cost involved.

B. For use of another contractor – the amount charged by said contractor.

The County reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

8.16. Evaluation Criteria:

The proposals will be evaluated using the criteria listed in the Evaluation Phases included in this RFP.

Greenville County reserves the right to interview responders or ask for demonstrations to this RFP at its discretion. Greenville County will not be responsible for any costs associated with interviews of responders or demonstrations.

8.17. Quality:

Unless otherwise indicated in this solicitation it is understood and agreed that any items offered or shipped on this solicitation shall be new and in first class condition unless otherwise indicated herein.

8.18. Affirmative Action - Small, Disadvantaged and Minority Businesses (SDMB):

A. Vendors submitting responses are encouraged to solicit small, disadvantaged and minority businesses participation in fulfilling their contract. Indicate in your response any SDMB areas of involvement for monitoring purposes.

B. The successful vendor will take affirmative action in complying with all Federal and State requirements concerning fair employment and treatment of all employees, without regard or discrimination by reason of race, color, religion, age, sex, national origin or physical handicap.

8.19. Default:

In case of default by vendor the County may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the vendor or by proceeding against the vendor’s performance bond, if any, and/or by suit against vendor.

8.20. Termination for Cause:

Any awarded contract is subject to termination for failure to comply with the specifications, terms and conditions by the County or the contractor upon written notice by registered mail. Such termination will be effective not less than ten (10) days nor more than sixty (60) days after receipt of such notice from the County nor less than thirty (30) days nor more than sixty (60) days after receipt by the County from the contractor. Receipt of notice by one party to terminate the contract will nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date. In the event of termination, the County shall be responsible to pay the contractor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

8.21. Termination for Convenience:

Greenville County may terminate for convenience any contract resulting from this solicitation by providing sixty (60) calendar days advance written notice to the vendor.

8.22. Non-Appropriation:

Any contract entered into by the County resulting from this solicitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

https://secure.procurenow.com/portal/greenvillecounty/projects/199624/document?section=1864121

8.23. Incorporation of Proposal into Contract:

The terms, conditions, and specifications of this proposal and the selected firm’s response are to be incorporated, in total, into the contract.

8.24. S.C. Law Clause:

Upon award of contract under this response, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful bidder from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed response, the responder understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the

State.

8.25. Illegal Immigration Reform Act Compliance:

By submitting an offer, Contractor certifies that it will comply with the applicable requirements of Title

8, Chapter 14 of the South Carolina Code of Laws (originally enacted as Section 3 of The South Carolina

Illegal Immigration Reform Act , 2008 S.C. Act No. 280) and agrees to provide upon request any documentation required to establish either: (a) the applicability of Title 8, Chapter 14 to Contractor and any subcontractors or sub-subcontractors; or (b) the compliance with Title 8, Chapter 14 by Contractor and any subcontractor or sub-subcontractor. Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both.” Contractor agrees to include in any contracts with its subcontractors language requiring the subcontractors to (a) comply with the applicable requirements of

Title 8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language requiring the sub- subcontractor to comply with the applicable requirements of Title 8, Chapter 14. In the event any contractor, subcontractor and/or sub-subcontractor is found not to be in compliance with the SC

Immigration Reform Act [hereinafter "The Act"], the contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such contractor, subcontractor or sub-subcontractor's failure to comply with the Act.

8.26. Assignment Clause:

Successful responder will be required to give the County ninety (90) days’ notice in the event of a change in the ownership of this contract. The County is under no obligation to continue this contract with an assignee. No contract or its provisions may be assigned, sublet, or transferred without the written consent of the County.

8.27. Indemnification:

Contractor agrees to defend, indemnify and save harmless the County and all County officers, agents and employees from and against any loss, damage, claim or action, including all expenses incidental to such claim and action, to the extent arising from any negligent acts or omissions by Contractor, its agents, staff, consultants and contractors employed by it, in the performance of the services under this

Agreement. Contractor shall not be responsible for any loss, damage, or liability to the extent arising from acts of the County, its agents, staff, and other consultants employed by it.

8.28. Deviations from Specifications:

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful responder will be held responsible therefore. Deviations must be explained in detail on separate attached sheets(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications. Deviations found in the evaluation of the response and not listed may be cause for rejection. Responders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

8.29. Minor Deviations:

The County reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected vendor.

8.30. Contractor License Requirement:

The contractor shall procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of his business. Contractor shall keep fully informed of existing and future Federal, State, and Local Laws, ordinances and regulations which in any manner affect the fulfillment of his contract and shall comply with the same.

8.31. Conflict of Interest Statement:

The contractor may become involved in situations where a conflict of interest could occur due to individual or organizational activities within the County. The vendor, by submitting a response, is in essence assuring the County that the company, and/or subcontractors, is in compliance with all federal, state, and local conflict of interest laws, statutes, and regulations.

8.32. Contracts:

The County reserves the option to prepare and negotiate its own contract with the vendor, giving due consideration to the stipulations of the vendor’s contracts and associated legal documents. Vendors should include with their submittal a copy of any proposed standard contract.

8.33. Contractor Liability:

The contractor assumes full responsibility for all injuries to, or death of any person and for all damage to property, including property and employees of the County and for all claims, losses or expense which may in any way arise out of the performance of the work, whether caused by negligence or otherwise;

and the contractor shall indemnify and save the County harmless from all claims, losses, expense, or suits for any such injuries, death or damages to property, and from all liens, losses, expenses, claims or causes of action of any sort which may arise out of the performance of the work, and shall defend, on behalf of the County and suit brought against the County for attorney’s fees and for all other expenses incurred by the County in connection with or as a result of any such suit, claims, or loss. Under no circumstances and with no exception will Greenville County act as arbitrator between the contractor and any subcontractor. The contractor will be solely responsible for compliance with building code requirements, all dimensions, and all conditions relating to his work under this contract. Workmanship shall be first quality in every respect. All measures necessary to ensure a first class job shall be taken.

8.34. Sub-Contracting:

The contractor shall not subcontract any portion of this contract without proper written approval from the County.

8.35. Non-Collusion:

The contractor expressly warrants and certifies that neither the Contractor nor its employees or associates has directly or indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in conjunction with this response.

8.36. Prohibition of Gratuities:

Neither the contractor nor any person, firm or corporation employed by the contractor in the performance of the contract shall offer or give, directly or indirectly, to any employee or agent of the

County, any gift, money, or anything of value, or promise any obligations, or contract for future reward or compensation at any time during the term of this contract.

8.37. Publicity Releases:

Contractor agrees not to refer to the award of this contract in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the user. The contractor shall not have the right to include the County’s name in its published list of customers without prior approval of the County. With regard to news releases, only the name of the County, type and duration of contract may be used and then only with prior approval of the County. The contractor also agrees not to publish, or cite in any form, any comments or quotes from the County Staff unless it is a direct quote from the Public Information Officer.

8.38. Public Record:

The County of Greenville is a public body and governed by the South Carolina Freedom of Information

Act. Documents submitted to the County relating to this Solicitation are subject to requirements of the

Freedom of Information Act and may be deemed public records.

8.39. Precedence:

In the event of conflict between the terms and conditions and the specifications, the more restrictive instruction shall take precedence unless stated otherwise in the specifications.

8.40. Compliance With Prison Rape Elimination Act (PREA):

By submitting an offer, Contractor certifies that it will comply with the applicable requirements of The

Prison Rape Elimination Act of 2003 and agrees to provide or submit the needed information to (a) examine the criminal history of Contractor or any subcontractor who will perform services, which result in contact with inmates and (b) Contractor agrees to disclose any information regarding past history of allegations of sexual harassment or sexual abuse by Contractor or any subcontractor. Contractor and subcontractor agree to complete Training provided by the County and sign an acknowledgement of understanding of PREA requirements. In the event the Contractor or any subcontractor is found not to be in compliance with PREA, the Contractor agrees to fully indemnify the County for any loss suffered by the County as a result of such Contractor or subcontractor’s failure to comply with the Act.

8.41. Americans with Disabilities Act -

All work shall be compliant with the full intent of all ADA (Title II) guidelines for accessibility, play components and design. The Department of Justice's regulation implementing Title II, subtitle A, of the

ADA applies to State and local government entities, and protects qualified individuals with disabilities from discrimination on the basis of disability in services, programs, and activities provided by State and local government entities. Further, all Local and County code compliances regarding ADA must be met.

For additional information on ADA compliance, refer to (ADA.gov).

8.42. Asbestos Management Plan:

Contractor, contractor’s employees or any subcontractors will not introduce asbestos containing materials into any County of Greenville facility and will certify at the end of project that all materials used are free and clear of asbestos containing materials. Further, will provide a MSDS for all products utilized and installed in County of Greenville facilities.

Failure by Contractor, Contractor’s employees or any subcontractor to comply with the County of

Greenville Asbestos Plan and / or any governing agency’s regulations may result in work stoppage, dismissal of individual workers, and/or termination of contract and in addition risk potential citations issued by the governing agencies for violations. It is the responsibility of the contractor to:

A. Review the Asbestos Inspection Reports for the facilities for which they are providing services, provide contractor’s employees and subcontractors notification of ACM

B. Provide proof of asbestos training, medical examinations, proper PPE (when necessary)

C. Provide proper licenses, permits, and certifications

D. Comply with all federal, state and local regulations

E. Provide proof of and/or copies of required records upon request of the County of Greenville when necessary

F. Provide a Safety Data Sheet (SDS) for all products installed in County Facilities.

9. Sample Contract

The County reserves the option to prepare and negotiate its own contract with the vendor, giving due consideration to the stipulations of the vendor’s contracts and associated legal documents. Vendors should include with their submittal a copy of any proposed standard contract.

A sample contract is attached for review in the…