Questions and Answers - 2032H32R00038 BETA SAM.pdf

Questions and Answers:

1)To Schedule a site visit contact the below site Point of Contact. Only two individuals per company due to Coronavirus (COVID-19). Security information needs to be submitted Anne Putze and Site Visit with Herb Pankey.

Anna Putze (anna.putze@treasury.gov) 540-972-2467 will handle access for clearance into the Department of Treasury building

Herb Pankey (herb.pankey@treasury.gov) 202-622-2153 Point of Contact on the walkthrough

2) What is the make, model, quantity, and age of all of the batteries in each UPS?

This information will be determined when contractor perform preventative maintenance service

3) When is the last time AC/DC capacitors & fans have been replaced in each UPS?

This information will be determined when contractor perform preventative maintenance service

4) Are full-service reports available for each UPS for us to review?

There are no full-service reports available.

5) Provide the battery string information. The number of strings and the number of batteries per string.

Replacement of batteries and capacitors are excluded from the base contract. Replacement will be determined during the certification process and if necessary, will be addressed as modifications to the base contract.

6) With regard to the Statement of Work, C.3, k) on P.13 of 77 states the following: “Quarterly onsite inspection of each unit Can you please clarify the level of service required at each interval (i.e. (1) Major PM service plus (3) Minor PM services)?

Quarterly onsite inspection refers to “Minor Preventive Maintenance”.

7) With regard to the Statement of Work, C.3, n) on P.13 of 77 states the following: “Contract to included up to four (4) service call annually.” Item l) of the same section (also located on P.13 of 77) requires the bidder to “Provide 7x24 coverage. All Parts and Labor included.”

See updated Statement of Work C.3. Page 13 of 78 was changed to the following Contract to include all labor for up to four (4) service calls annually. Provide 7 x 24 service coverage.

Respond to service call request within 24 hours. This allows chosen coverage for unlimited emergency visits within the period of contract without additional labor cost.

8) Clarify section C.3 of Statement of work clarify the need for “Certification/recertification to include all labor and materials required.

With regard to the Statement of Work, C.3, j) on P.12 of 78 states the following:

“Certification/recertification to include all labor and materials required. This includes battery and capacitor replacement as required.” The need for replacement of batteries and/or capacitors will not be known until after the recertification of each system, so should separate CLINs be priced for each system to individually replace batteries and capacitors if needed?

See updated pricing CLIN sheet page. Yearly Maintenance (As Needed) Not to Exceed (NTE) $5,000 per year.

9) With regard to the Statement of Work, C.3, l) on P.13 of 77 states the following: “Provide 7x24 coverage. All Parts and Labor included.” Please note that the “All Parts” language does have a caveat… OEM industry standard for “All Parts and Labor” does exclude the replacement of Batteries and Capacitors, as these items are consumable, wear items.

Replacement Batteries and Capacitors are excluded from the OEM replacement requirement however replacement units must match or exceed the specifications of the OEM units.