2027_RFQ_Angio Mentor Flex_JP1.pdf

Purchasing Department

Address:

501 N Riverpoint Blvd.

Spokane, WA 99202

Request for Quote (RFQ)

Competitive Solicitation - Not an Order

RFQ No.: 2027_RFQ_JP1

Title: Angio Mentor Flex Pro 3.3

Issue Date: July 14, 2026

Questions?

Reference the Project No. and contact the following RFQ Coordinator:

Jameson Pressley Contracts Specialist II

Email:

CCS.Purchasing@ccs.spokane.edu

RESPONSE DEADLINE

NOTE: To be considered, responses to this competitive solicitation must be delivered to the address listed above no later than the appointed date and time listed below:

DATE DUE (on, or before) August 24, 2026.

TIME DUE (on, or before) 4:00 PM, PST.

PROCUREMENT AUTHORITY

Spokane Colleges (hereinafter “College”) is issuing this competitive solicitation pursuant to applicable federal and state laws, including RCW 28B.10.029(1)(c)(iii). This solicitation does not obligate the College to make any purchase or award a contract. The College reserves the right to cancel this solicitation at any time and for any reason, and to reject any responses, in whole or in part, for good cause, including if proposed costs exceed available budgeted funds. The College also reserves the right to waiver minor irregularities in the solicitation process or in any proposal received.

This Request for Quotation (hereinafter “RFQ”) does not obligate the State of Washington or the College to contract for services specified herein.

mailto:CCS.Purchasing@ccs.spokane.edu

Equipment Specifications

Item No. Description Qty Unit Price Ext Price

ANGIO MENTOR FLEX PRO 3.3 (Dual Access) 1

Flex Pro EDU Package 1

EP Basic Skills Module 1

Endovascular Basic Skills Module 1

Cardio Basic Skills Module 1

C-Arm Basics Module 1

Shipping & Handling: Charges per system 1

Ship To:

CENTRAL RECEIVING

SPOKANE COLLEGES

3939 N FREYA STREET

SPOKANE WA 99217

United States

Subtotal

Delivery (FOB)

Sales Tax 9.1%

Grand Total

Proposals for new equipment only; no used or remanufactured equipment will be accepted. No alternate items will be accepted.

DELIVERY LOCATION:

Central Receiving, Spokane Colleges, 3939 N Freya Street, Spokane, WA 99217, United States

Warranty period: ______________________

Nearest service center location: _______________________________

Please provide the anticipated ship date for these items: ______________________

Is your company OMWBE certified? Yes ______ or No ______

Does this product meet any Green Certification Standards? Yes ______ or No ______

Does your company offer an early payment discount? Yes ______ or No ______

If yes, please specify the discount terms and amount: _______________________________

Prices quoted herein will remain firm for _______ days (please note, minimum of ninety (90) days required).

RFQ Specifications

I. DEVIATIONS AND ALTERATIONS

Deviations, exceptions, and alternate proposals are not permitted and will not be considered.

Respondents must submit responses that fully comply with the requirements of this RFQ. The College reserves the right to reject as non-responsive any response that includes deviations, exceptions, conditions, or alternates.

II. ERRORS

Unit prices will serve as the basis for the award and for correcting this order if an error is made by the bidder when entering or completing responses to this RFQ, including errors in computations, calculations, or extensions.

III. FREIGHT

Unless otherwise specified, prices are FOB Destination, freight prepaid and included.

IV. INSPECTIONS

Goods provided under this Contract are subject to inspection and testing by the Collage at times and locations determined by the College. If the College determines that the goods are incomplete or otherwise do not comply with the proposal specifications, the College may reject the goods and require the seller either to correct them at no additional cost or to provide them at a reduced price, whichever is most equitable under the circumstances. If the seller is unable or unwilling to correct the goods within a time frame the College considers reasonable, the College may cancel the order in whole or in part. Nothing in this paragraph limits or otherwise affects the College’s rights, including its rights and remedies under the Uniform Commercial Code.

V. DEVIATIONS / NON-CONFORMANCE

Any units that do not conform to the specifications and/or Statement of Work set forth in this RFQ may be rejected by the College. The successful respondent is responsible for complying with all requirements and for proposing or providing a solution that meets the specifications, capabilities, and performance requirements contained in this RFQ. Exceptions are permitted only where this RFQ expressly states that deviations will be considered and where the bidder has specifically identified the deviation and the College has accepted it.

VI. EVALUATION

The College’s designated end-user will evaluate the goods and work provided under this RFQ for a period of up to ninety (90) days following the delivery of goods or completion of performance. If the goods and/or work are determined to be unacceptable, the successful respondent shall either provide a replacement at no additional cost to the College or cancel the agreement and remove and return the goods at no additional cost to the College.

VII. PRICE INCLUSIVE

The price(s) offered in response to this RFQ shall include all costs and charges associated with boxing, packaging, and crating. The College will not allow any additional costs or charges for boxing, packing, or crating unless expressly authorized in writing by the College.

VIII. COMPLIANCE WITH LAWS AND REGULATIONS

By accepting an order resulting from this RFQ, the respondent warrants compliance with all applicable federal, state, and local laws and regulations and agrees to indemnify and defend the College against any loss, cost, liability, or damage arising from the respondent’s violation of this provision.

IX. COMPLIANCE WITH TERMS

The College may at any time insist upon strict compliance with these terms and conditions, notwithstanding any previous custom, practice, or course of dealing to the contrary.

X. AWARD FACTORS

Any contract awarded as a result of this RFQ will be awarded to the lowest responsive and responsible bidder, subject to applicable statutory preferences. Contract award decisions may be based on the considerations, requirements, and criteria set forth in RCW 39.26.160 or RCW 39.04.350, as further detailed in the Technical Specifications and Statement of Work sections of this

RFQ.

A. Notwithstanding any provision to the contrary in this RFQ, the College and its affiliates (Spokane Community College and Spokane Falls Community College), reserve the sole right to make multiple awards, make separate awards to different vendors for the College and/or its affiliates, or split an award among multiple respondents. Any contract award shall be non-exclusive. If deemed to be in the best interest of the College and its affiliates, awards may be made in any combination that best meets the needs of the College and its affiliates.

B. The following additional considerations, requirements, and criteria set forth in RCW 39.26.160(3):

a. Best value criteria including:

i. Whether the response satisfies the needs as specified in this RFQ, including whether the response meets the delivery date requirements of this RFQ.

C. The College may, at its sole discretion, reject the response of any respondent who has failed to perform satisfactorily on a previous contract with the College or the State of Washington per RCW 39.26.160(5).

D. Pursuant to RCW 39.26.160(6), after reviewing all submissions, the College may enter negotiations with the lowest responsive and responsible respondent to determine if the bid may be improved. An agency may not use this negotiation opportunity to permit a respondent to change a nonresponsive bid into a responsive bid.

E. Any items not specifically identified within this quote may be negotiated with successful respondent on an “as-needed” basis.

F. Quoted prices shall be all-inclusive. No additional payments will be made for fees, inspections, affidavits, permits, licenses, bonds, insurance, drawings, engineering, materials, labor, equipment, tools, shipping, travel, parking, or any other costs of any kind. This RFQ will be awarded on an “all-or-nothing” basis.

XI. COMPLAINT PROCESS

Pursuant to RCW 39.26.170, the complaint process is intended to provide respondents with an opportunity to identify and raise concerns regarding the solicitation requirements or evaluation process early enough for the College to address any issues before bids are submitted and evaluation efforts begin. Complaints may be submitted only by vendors that intend to respond to the solicitation.

Complaints received on the solicitation due date will be reviewed and considered only if time permits.

Complaints that do not comply with these procedures will not be considered.

The procurement complaint process will meet the following minimum requirements:

A. Respondents will have the opportunity to submit a complaint to the College based on any of the following criteria:

a. The solicitation unnecessarily restricts competition;

b. The solicitation evaluation or scoring process is unfair or flawed; or

c. The solicitation requirements are inadequate or insufficient to prepare a response.

B. Complaints must be submitted no later than five (5) business days prior to the bid response deadline. To be eligible for review, complaints are required to meet the following criteria:

a. Must be in writing;

b. Must be sent to the procurement coordinator, or designee;

c. Should clearly articulate the basis for the complaint; and

d. Should include a proposed remedy.

C. The procurement coordinator or designee will respond to all complaints in writing. In preparing the response, the procurement coordinator or designee will consider all available facts. The written response will include a decision, a description of how the review was conducted, and the basis for the decision.

D. The response to complaints, including any changes to the solicitation, will be posted as an amendment on the Washington Electronic Business Solution (hereinafter “WEBS”) online platform.

E. The Purchasing Manager will be notified of all complaints and provided with a copy of each corresponding response.

F. The complaint may not be raised against during the protest period.

G. The complaint process does not include an appeal process. This complaint procedure constitutes the sole administrative remedy available to vendors under this solicitation.

XII. PROTEST PROCEDURE

Pursuant to RCW 39.26.170, the protest process occurs after bid submission and evaluation. This procedure allows respondents the opportunity to raise concerns regarding the evaluation process and helps ensure its integrity and fairness. Protests may address issues related to the evaluation process described in the solicitation or the manner in which the process was conducted. The protest process provides an opportunity to identify and correct evaluation errors or other issues before a contract is executed. Protests that do not comply with these procedures will not be considered.

The protest process will meet the following requirements:

1. After the announcement of the apparent successful bidder (hereinafter “ASB”), respondents will be offered a debriefing upon written request.

2. Respondents will be given three (3) business days after the ASB is announced to request a debriefing.

3. Respondents are required to participate in a debriefing as a prerequisite for submitting a protest.

4. Respondents will be given five (5) business days after their debriefing to file a written protest.

5. The protest process will allow respondents an opportunity to submit a protest based only on the following:

A. A matter of bias, discrimination, or conflict of interest on the part of an evaluator;

B. Errors in computing the scores; or

C. Non-compliance with procedures described in the procurement document or the College’s protest process.

6. Protests are to be submitted to the College’s Purchasing Manager.

7. A written response will be provided within ten (10) business days from receipt of the protest, unless additional time is needed. The protesting respondent shall be notified if additional time is required.

8. The final determination of the protest shall:

A. Find the protest lacking in merit and uphold the College’s action;

B. Find only technical or harmless errors in the College’s acquisition process and determine the College to be in substantial compliance and reject the protest; or

C. Find merit in the protest and recommend options to the College, including:

1. Correction of errors and re-evaluation of all proposals;

2. Reissuance of the solicitation document, followed by the commencement of a new procurement process; or

3. Making additional findings and taking other actions as appropriate.

9. The protest decision is final. If a protesting respondent does not accept the protest response, the respondent may try to seek relief from the superior court. If the College determines that the protest is without merit, the College will enter a contract with the successful vendor. If the protest is determined to have merit, one of the alternatives noted in the preceding paragraph will be taken.

Upon receipt of the protest, a protest review will be held by the College. The College’s Purchasing Manager or an employee delegated by the Purchasing Manager who was not involved in the procurement will consider the record and all available facts and issue a decision within five (5) business days of receipt of the protest. If additional time is required, the protesting party will be notified of the delay.

In the event a protest may affect the interest of another vendor that also submitted a proposal, such vendor will be given an opportunity to submit its views and any relevant information on the protest to the RFQ coordinator.

XIII. GENERAL TERMS AND CONDITIONS

https://ccs.spokane.edu/getattachment/About-Us/Departments/Purchasing/Vendor-Resources/CCS- General-Terms-and-Conditions.pdf?lang=en-US https://ccs.spokane.edu/getattachment/About-Us/Departments/Purchasing/Vendor-Resources/CCS-General-Terms-and-Conditions.pdf?lang=en-US https://ccs.spokane.edu/getattachment/About-Us/Departments/Purchasing/Vendor-Resources/CCS-General-Terms-and-Conditions.pdf?lang=en-US

Submittal Instructions

Request for Quote - RFQ No. 2027_RFQ_JP1

1. Response Package: The response to this RFQ must consist of:

a. Signed copy of Submittal Instructions (Page 8)

b. Quote for each item listed (Page 2)

c. Completed and signed copy of Certifications and Assurances (Pages 9-10)

d. Completed and signed copy of OWMBE Declaration Form (Pages 11-12) Optional

e. Copy of Vendor’s W-9

Submit Response Package to Jameson Pressley CCS.Purchasing@ccs.spokane.edu by 4:00 PM PST on July 24, 2026.

*If any part of the response packet is not included, submissions will not be considered.

2. Response Identification: Responses must clearly identify the project number, bid due date and time, title of the bid, and the responding entity’s name, address, area code and phone number and the name of the person to contact. It is the sole responsibility of bidders to ensure their responses are received. Each response received and accepted shall constitute an offer to sell the goods or services to the College as described in the technical specifications and offers shall be good for a period of one hundred twenty (120) days following the Response Deadline.

3. Response Package: Responses shall consist of completing, signing, and returning the pages identified in the Response Package of this RFQ.

4. Submittals: It is the sole responsibility of the bidder to ensure that their submittal is in the possession of the College’s Purchasing Department by the appointed date and time. Bidders must submit a response to this RFQ by electronic copy only (a scanned .pdf document of the completed Response Package) sent by email attachment to the contact person listed on the front page of this RFQ document. The College shall assume no responsibility for any formatting or technical problems that may occur with submitting a response by email resulting in a submittal being received either late by the Purchasing Department or which cannot be opened, or which is lost or misrouted by SPAM filters.

5. Addenda: Clarifications provided unofficially by the College during the competitive solicitation process, including those communicated verbally, by email, or by individuals outside the College’s Purchasing Department, in response to bidder questions, are considered informal, unofficial, and nonbinding on the College and the bidder.

If a bidder identifies any discrepancy, omission, or uncertainty in the specifications, the bidder shall promptly notify the RFQ coordinator in writing. If deemed necessary by the College, the RFQ coordinator will issue written instructions in the form of addenda, which will be posed or distributed through WEBS.

The College is not responsible for oral interpretations of the competitive solicitation documents. All official clarifications and interpretations will be issued only through written addenda by the College’s Purchasing Department. All addenda issued will be incorporated into the competitive solicitation documents and any resulting contract or purchase order.

Bidders are responsible for monitoring the competitive solicitation posting as frequently as necessary to remain informed of all requirements, including any addenda.

(Signature Page Follows) mailto:CCS.Purchasing@ccs.spokane.edu

RESPONDENT SIGNATURE

Printed Name of Company (Respondent): _____________________________________

Signature of Authorized Representative: ______________________________ Date: __________________

Printed Name of Authorized Representative: ______________________________

Title of Authorized Representative: _________________________________

Certifications and Assurances: Part 1

I/we make the following certifications and assurances as a required element of the proposal to which it is attached, understand that the truthfulness of the facts affirmed here and continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract.

1. I/we declare that all answers and statements made in the proposal are true and correct.

2. The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single proposal.

3. The attached proposal is a firm offer for a period of one hundred twenty (120) days following receipt, and it may be accepted by the College without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 120-day period.

4. In preparing this proposal, I/we have not received assistance from any current or former employee of the State of Washington whose duties relate, or previously related, to this proposal or prospective contract, except in that employee’s official public capacity. Any exceptions to these assurances are described in full detail on a separate page attached to this document. If the bidder includes such a page, the following box must be checked:

(Failure to check the box to the left will be interpreted as indicating that no additional separate page is included in the bidder’s response).

5. I/we understand the College will not reimburse me/us for any costs incurred in the preparation of this proposal.

All proposals become the property of the College, and I/we claim no proprietary right of ideas, writings, items, or samples unless so stated in this proposal.

6. I/we agree that submission of the attached proposal constitutes acceptance of the solicitation contents and the attached sample contract and general terms and conditions. If there are any exceptions to these terms, I/we have described those exceptions on a page attached to this document.

7. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

8. Pursuant to RCW 39.26.160(4) and RCW 39.04.350(2), the bidder hereby signs this statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirements set forth in this RFQ [i.e., RCW 39.26.160(2)(f) and/or RCW 39.04.350(1)(g)].

The College may award a contract in reasonable reliance upon such this sworn statement by the below, undersigned bidder.

9. In addition to the foregoing certifications and assurances, I certify that to the best of my knowledge and belief the information contained in this response submittal is accurate and complete and that I have the legal authority to commit this entity to a contractual agreement. I realize the final funding for any service is based upon annual budget amounts approved by the College.

Printed Name of Company (Respondent): _____________________________________

Signature of Authorized Representative: ______________________________ Date: __________________ http://app.leg.wa.gov/RCW/default.aspx?cite=5.50

Certifications and Assurances: Part 2

Contractor Certification Wage Theft Prevention – Responsible Bidder Criteria Washington State Goods & Services Contracts

Prior to awarding a contract, agencies are required to determine that a respondent is a “responsible bidder.” See RCW 39.26.160(2) & (4). Pursuant to legislative enactment in 2017, the responsible bidder criteria include a contractor certification that the contactor has not willfully violated Washington’s wage laws. See Chap. 258, 2017 Laws (enacting SSB 5301).

Procurement No.: ____________________

Procurement Solicitation Date: _______________, 20___

I hereby certify, on behalf of the firm identified below, as follows (check one):

☐ No Wage Violations. The firm has NOT been determined by a final and blinding citation and notice of assessment issued by the Washington Department of Labor and Industries or through civil judgement entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced procurement solicitation date.

OR

☐ Violations of Wage Laws. The firm has been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, a provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the above-referenced procurement solicitation date.

I hereby certify, under penalty of perjury under the laws of the State of Washington, that the statements and certifications contained herein are true, correct, and complete to the best of my knowledge, and that I am duly authorized to make these certifications on behalf of the firm identified herein.

Printed Firm Name (Respondent): _____________________________________

Signature of Authorized Representative: ______________________________ Date: __________________