2027_Exhibit_D_Price_Schedule.xlsx

XLSX spreadsheet 25 KB Posted Aug 25, 2026

Attached to: Conf: 2027 and 2028 MPCA Wastewater and Collection
Solicitation number: 2000018518
Issued by: Ramsey County, Minnesota

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Written by GovTribe AI · Sep 3, 2026

This is an Exhibit D Price Schedule for the Minnesota Pollution Control Agency (MPCA) 2027 and 2028 Wastewater Facility and Collection System Operators' Conference. The solicitation seeks pricing for a conference accommodating approximately 675 attendees across both lodging and catering services. The 2027 conference is scheduled for November 16-18, 2027, with alternative dates of November 2-4, 2027. The venue must be located within 25 miles of the MPCA office in St. Paul, Minnesota, and must provide parking for oversized vehicles with 13-foot clearance within one-tenth mile of the facility. The contractor must offer lodging for 100 single-occupancy rooms and 25 double-occupancy rooms for conference attendees, plus five complimentary single-occupancy rooms for MPCA staff. The facility must include multiple meeting spaces (general session, breakout sessions, registration area, exhibitor area, and dining room), all equipped with specified audiovisual equipment, Wi-Fi access, and catering capabilities. The contract term runs from execution through December 31, 2028.

Respondents must provide both à la carte and package pricing to be considered for award. À la carte pricing must separately detail lodging costs per room per night (including taxes), shuttle services if applicable, meeting room charges with specific equipment line items, and catering for various meals and beverage services across the three conference days. Package pricing must provide a per-person, per-day rate that includes all meeting rooms, audiovisual equipment, Wi-Fi access, and meals with beverages, excluding lodging and parking. The price schedule requires contractors to specify cancellation fees in U.S. dollar amounts for various notice periods (both for general services and lodging separately), with no fees charged if the conference is cancelled due to insufficient appropriation. The state will not pay for any services or fees not specifically listed on the price schedule, and all pricing must be firm with no adjustments if attendance falls below the estimated 675 attendees.

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Other files

File	Type	Posted
RFP_Attachments.pdf	PDF	Aug 25, 2026
Sample_Contract_and_Exhibits.pdf	PDF	Aug 25, 2026
Conf__2027_and_2028_MPCA_Wastewater_and_Collection.pdf	PDF	Aug 25, 2026
2028_Exhibit_D_Price_Schedule.xlsx	XLSX spreadsheet	Aug 25, 2026
Request_for_Proposal.pdf	PDF	Aug 25, 2026

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		Name of the Conference:	2027 Wastewater Facility and Collection System Operators’ Conference
		Date(s) of the Conference:	11/16/2027-11/18/2027
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS. PLEASE NOTE BOTH A LA CARTE AND PACKAGE PRICING ARE LISTED IN THIS SPREADSHEET. RESPONDERS MUST PROVIDE A LA CARTE PRICING AND PACKAGE PRICING TO BE CONSIDERED FOR AWARD.
A LA CARTE PRICING
LODGING
	Check-in Date:	11/15/2027
	Check-out Date:	11/18/2027

Single Occupancy
	Number of Rooms	100		Conference Dates
			PRICE
	Room Charge (per room/night)			Preferred Dates:
	Tax (per room/night)			Check the dates you are proposing.
	Total Cost (per room/night)		$0.00	11/16/2027-11/18/2027

Double Occupancy				Alternate Dates:
	Number of Rooms	25		Check the dates you are proposing.
			PRICE	11/2/2027-11/4/2027
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)		$0.00

MPCA Program Staff
	Venue must provide five (5) single occupancy lodging rooms free of charge for the program staff for the duration of the conference.

SHUTTLE SERVICES
	The lodging facility, conference facility, and parking must be within one-tenth (1/10) mile of each other or the Contractor must be able to provide shuttle services to and from the sites. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.
		Are Shuttle Services Required?
		Yes
		No

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING: Must be able to accommodate oversized vehicles with a clearance of 13 feet
	Number of spots/day available
	Price per day per car
Number of Oversize Parking Spots available

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables	5		2.5	1	$0.00
2	Chairs	10		2.5	1	$0.00
3	Electrical Access	1		2.5	1	$0.00
4	Wi-Fi Access	1		2.5	1	$0.00
5	Room Charge	1		2.5	1	$0.00
6	Surcharge	1		2.5	1	$0.00
7	Taxes	1		2.5	1	$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage		1		2.5	1	$0.00
2	Standing Podium		1		2.5	1	$0.00
3	Risers for Podium		1		2.5	1	$0.00
4	Chairs for Attendees		675		2.5	1	$0.00
5	Instructor Table		1		2.5	1	$0.00
6	LCD Projector with Wireless Presenter		1		2.5	1	$0.00
7	Projector Table		1		2.5	1	$0.00
8	Large Screen		1		2.5	1	$0.00
9	Microphone (with Table Stand)		1		2.5	1	$0.00
10	Microphone (with Floor Stand)		1		2.5	1	$0.00
11	Microphone (Handheld)		1		2.5	1	$0.00
12	Microphone (Lavalier)		1		2.5	1	$0.00
13	Mixer System		1		2.5	1	$0.00
14	Sound Equipment		1		2.5	1	$0.00
15	Easel for Signage		1		2.5	1	$0.00
16	Electrical Access		1		2.5	1	$0.00
17	Wi-Fi Access		1		2.5	1	$0.00
18	Room Charge		1		2.5	1	$0.00
19	Surcharge		1		2.5	1	$0.00
20	Taxes		1		2.5	1	$0.00
						TOTAL	$0.00
	The General Session Room MAY be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium	1		2.5	8	$0.00
2	Instructor Table	1		2.5	8	$0.00
3	Rear Table for Handouts	2		2.5	8	$0.00
4	Chairs for Attendees	100		2.5	8	$0.00
5	LCD Projector with Wireless Presenter	1		2.5	8	$0.00
6	Projector Table	1		2.5	8	$0.00
7	Large Screen	1		2.5	8	$0.00
8	Flipchart Stand	1		2.5	8	$0.00
9	Microphone (with Table Stand)	1		2.5	8	$0.00
10	Microphone (with Floor Stand)	1		2.5	8	$0.00
11	Microphone (Handheld)	1		2.5	8	$0.00
12	Microphone (Lavalier)	1		2.5	8	$0.00
13	Mixer System	1		2.5	8	$0.00
14	Sound Equipment	1		2.5	8	$0.00
15	Easel for Signage	1		2.5	8	$0.00
16	Electrical Access	1		2.5	8	$0.00
17	Wi-Fi Access	1		2.5	8	$0.00
18	Room Charge	1		2.5	8	$0.00
19	Surcharge	1		2.5	8	$0.00
20	Taxes	1		2.5	8	$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)	65		1	1	$0.00
2	Chairs (per Table)	30		1	1	$0.00
3	Linens for Tables	65		1	1	$0.00
4	Electrical Access	1		1	1	$0.00
5	Microphone (Handheld)	1		1	1	$0.00
6	Whiteboard	1		1	1	$0.00
7	Large Screen	1		1	1	$0.00
8	Projector Stand (with hookups for PowerPoint or video displays)	1		1	1	$0.00
9	Wi-Fi Access	1		1	1	$0.00
10	Room Charge	1		1	1	$0.00
11	Surcharge	1		1	1	$0.00
12	Taxes	1		1	1	$0.00
					TOTAL	$0.00

Dining Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables	100		2.5	1	$0.00
2	Chairs	675		2.5	1	$0.00
3	Electrical Access	1		2.5	1	$0.00
4	Wi-Fi Access	1		2.5	1	$0.00
5	Room Charge	1		2.5	1	$0.00
6	Surcharge	1		2.5	1	$0.00
7	Taxes	1		2.5	1	$0.00
					TOTAL	$0.00

Pre-Conference Planning Meeting Room				Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	LCD Projector with Wireless Presenter			1		1	1	$0.00
2	Large Screen			1		1	1	$0.00
3	Microphone (Lavalier)			1		1	1	$0.00
4	Sound Equipment			1		1	1	$0.00
5	Electrical Access			1		1	1	$0.00
6	Wi-Fi Access			1		1	1	$0.00
7	Room Charge			1		1	1	$0.00
8	Surcharge			1		1	1	$0.00
9	Taxes			1		1	1	$0.00
							TOTAL	$0.00
CATERING
Continental Breakfast					Afternoon Break
Number of Attendees		675			Number of Attendees		675
Number of Days		2			Number of Days		2
			Price Per Person					Price Per Person
Food					Food
Gratuity					Gratuity
Tax					Tax
Total			$0.00		Total			$0.00

Hot Breakfast			Half Day Beverage Service 7 a.m. to 12:30 p.m.
Number of Attendees	675		Number of Attendees	675
Number of Days	1		Number of Days	1
		Price Per Person			Price Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch			All-Day Beverage Service
Number of Attendees	675		Number of Attendees	675
Number of Days	2		Number of Days	2
		Price Per Person			Price Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee. This applies to both a la carte and package pricing options.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

PACKAGE PRICING

(As noted in Exhibit D: Pricing of the Sample Contract and Exhibits document)

A per person per day package pricing must be provided for this solicitation. Package pricing must include all meeting rooms, AV equipment and needs listed above, wi-fi access (complimentary requested), meals, and beverage service per conference attendee for each day of the Conference. Do not include lodging or parking in the package pricing. The estimated number of attendees requiring this package pricing is 675 per day. This is an estimate only, and the State is not responsible for meeting this number. Responders must provide pricing for A la Carte Pricing and Package Pricing to be considered for award.

Conference Day 1		Attendees	Price Per Person	Conference Day 1 Package Pricing: 1. Meeting Rooms, AV Equipment and needs, Wi-Fi Access 2. Meals: Continental breakfast, lunch, afternoon break, all day beverage service
	Charge per person	675
	Tax per person
	Service Charge per person
	Total per person		$0.00

Conference Day 2		Attendees	Price Per Person	Conference Day 2 Package Pricing: 1. Meeting Rooms, AV Equipment and needs, Wi-Fi Access 2. Meals: Continental breakfast, lunch, afternoon break, all day beverage service
	Charge per person	675
	Tax per person
	Service charge per person
	Total per person		$0.00

Conference Day 3		Attendees	Price Per Person	Conference Day 3 Package Pricing: 1. Half day Meeting Rooms, AV Equipment and needs, Wi-Fi Access 2. Meals: Hot breakfast, half day beverage service
	Charge per person	675
	Tax per person
	Service charger per person
	Total per person		$0.00

&"-,Bold"&12 2027 Exhibit D Price Schedule

&10RFP Exhibit D Price Schedule

File details come from the government source that posted it. Updated Sep 3, 2026.