v.01092025

TARRANT COUNTY

HOSPITAL DISTRICT d/b/a

JPS HEALTH NETWORK

REQUEST FOR PROPOSAL #20261387908

Mechanical Piping Insulation Repair and Maintenance

The Tarrant County Hospital District d/b/a JPS Health Network (the “District”) is seeking proposals for the provision of Mechanical Piping Insulation Repair and Maintenance.

The District will reject any proposal that fails to comply in all respects with the instructions set forth herein for responding to this Solicitation. NO EXCEPTIONS WILL BE MADE, even if you are a current or prior vendor for the District. The contract awarded, if any, under and pursuant to this

Solicitation shall supersede any previous contract, bid, or GPO agreement for the products or services described herein.

Release Date: 06-26-2026

Response Deadline: 07-22-2026, 2:00 p.m. CST

I. OVERVIEW

A. INTRODUCTION AND OVERVIEW

The District desires to award a contract or contracts based upon vendor proposals (“Solicitation

Response(s)”) to this Solicitation (“Solicitation”). The District is soliciting vendor proposals from vendors capable of supplying the District with Mechanical Piping Insulation Repair and Maintenance (the

“Service(s)”), as set forth and specified herein (See Section II below, BUSINESS REQUIREMENTS, attached hereto and incorporated herein for all purposes). All Solicitation Responses must be delivered to the District by the date and time, and in the manner specified in Section I.B hereof to be considered a

Solicitation Response by the District.

A Solicitation Response does not commit the District to accept such Solicitation Response or to award a contract based on any Solicitation Response (“Contract Award”) merely because a Solicitation Response may propose the lowest price for the Services. The District expressly reserves the right to base any Contract

Award hereunder upon its evaluation of all relevant factors regarding the vendor, including, but not limited to, Service pricing and terms, management experience and expertise, industry reputation and profile, performance history, support services, location and accessibility, and any other information relevant to its evaluation. Qualifications and omissions will be considered when evaluating vendor solicitation responses.

A Solicitation Response that does not meet the minimum requirements set forth in Section II below, BUSINESS REQUIREMENTS, will be disqualified.

This Solicitation is not an order and does not commit the District to pay for any costs incurred by the prospective vendor in the preparation or submission of the Solicitation or in the procurement of the Service.

Service quantity estimates used herein may or may not reflect actual quantities needed or used by the

District in the future, and do not commit the District to order specific Service quantities. Any Solicitation

Response accompanied by terms and conditions that conflict with this Solicitation may be rejected by the

District.

The District reserves the right to reject any or all Solicitation Responses and to issue a Contract Award or not to issue a Contract Award based solely on the Solicitation Responses received by the District in response to this Solicitation. However, prior to making any award hereunder, the District also reserves the right to engage in additional discussions with one or more of the vendors responding to this Solicitation.

Any prospective Respondent may request an explanation or interpretation of any portion of this Solicitation by complying with the request procedure described in Section I.C.2 below. The responses, if any, of the

District to such requests are subject to and will be in the form of amendment to the Solicitation and will comply with the provisions of Section I.C.2 below. The District may elect not to respond to any or all such requests received from prospective Respondents.

SMALL OR HISTORICALLY UNDERUTILIZED BUSINESS PARTICIPATION

The District maintains a policy of encouraging and engaging in business transactions with vendors who are small or historically underutilized businesses. The District establishes a 25% good faith target goal. The

District also encourages its vendors to utilize subcontractors and vendors who qualify and are certified under applicable law as HUBs. HUB Respondents are also strongly encouraged to subcontract to other

HUBs to expand HUB participation beyond Respondent’s own self-performance. HUB Respondents should identify and list HUB subcontractors and other relevant information under the appropriate

Solicitation Response section(s) and on the Good Faith Form (Exhibit F). Prior to the Contract Award, a

Respondent’s good faith efforts to utilize HUB subcontractors and vendors in its business transactions shall be part of the criteria under which the vendor proposals will be considered. Each Respondent will be required to show in its Solicitation Response its efforts to utilize HUB subcontractors and vendors in its business transactions.

VENDOR PORTAL

Prior to the District’s consideration of a Respondent’s Solicitation Response each Respondent is required to register as a vendor in the District’s online vendor portal, B2Gnow, located on the District’s Website at:

https://jpshealth.gob2g.com.

The District will monitor contract compliance via B2GNow. The prime vendor and any subcontractors awarded contracts as a result of this Solicitation are required to use the secure web-based system to submit project information including, but not limited to, monthly progress payment reports and other information related to HUB participation. The District may require additional information related to the contract to be provided electronically through the system at any time before, during, or after contract award.

Noncompliance may result in exclusion of a vendor from future contract opportunities with the District.

COMPLIANCE WITH TEXAS GOVERNMENT CODE SECTION 2252.908

Please note that Texas Government Code Section 2252.908 does not require any action until after a vendor has been awarded and a contract is ready for the District’s Board of Managers approval. Form 1295s require the District’s contract tracking number, which does not exist until after a vendor has been awarded.

Texas Government Code Section 2252.908 (“Section 2252.908”) states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits Form

1295, a disclosure of interested parties, to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. Section 2252.908 applies to all contracts entered into from and after January 1, 2016 between business entities and Texas governmental entities and state agencies which meet either one of the following criteria:

1. the contract requires a vote of the governing body of the Texas governmental entity, or

2. the contract has a contractual value of at least $1 Million.

The Texas Ethics Commission has adopted a Certificate of Interested Parties form (“Form 1295”) and has made it available on the TEC website.

In 2017 Section 2252.908 was amended to provide that the requirements of Section 2252.908 do not apply to the following contracts entered into or amended after January 1, 2018:

1. a contract with a publicly traded business entity, including a wholly owned subsidiary of the business entity;

2. a contract with an electric utility, as that term is defined by Section 31.002, Texas Utilities Code; or

3. a contract with a gas utility, as that term is defined by Section 121.001, Texas Utilities Code.

In the event a Contract Award is issued pursuant to this Solicitation, the Respondent receiving the Contract

Award shall be required to comply with the provisions of Section 2252.908, Texas Government Code, and the Chapter 46 Rules of the TEC, prior to entry into a contract with the District. The TEC has posted a video tutorial to its website for business entity filings of Form 1295. The TEC video provides step-by-step tutorials for creating login accounts for the business entity for completing and filing Form 1295. The TEC video tutorials can be viewed on its website at:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

The TEC’s FAQs are posted on its website at:

https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php

COMPLIANCE WITH TEXAS GOVERNMENT CODE CH. 2271 (Boycott of Israel Prohibited)

In 2017 Texas Government Code Section 2271.001 et seq. was enacted to provide that a Texas https://jpshealth.gob2g.com/ https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm governmental entity is prohibited from entering into a contract with a company unless the contract contains a written verification by the company that (i) the company does not boycott Israel, and (ii) the company will not boycott Israel during the term of the contract. The requirement was modified in 2019 to apply only to contracts with a value of $100,000 or more that are made with a company (not including sole proprietorships) with 10 or more full-time employees. The term “boycott Israel” is defined in Section

808.001(1) of the Texas Government Code and means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict harm on, or limit commercial relationships specifically with Israel, or with a person or entity doing business in Israel or in an Israel-controlled territory, but does not include an action made for ordinary business purposes. Any awarded contract must comply with the verification requirements in Texas Government Code Section 2271.001, and a Respondent’s failure or refusal to comply will result in the withdrawal of the Contract Award.

Respondents should ensure they and their affiliates do not appear on the Texas Comptroller’s List of

Companies that Boycott Israel.

COMPLIANCE WITH TEXAS GOVERNMENT CODE SECTIONS 2252.151 et seq. (Scrutinized

Business Operations in Sudan, Iran, or with Designated Foreign Terrorist Organizations Prohibited)

In 2017 Texas Government Code Chapter 2252 was amended by adding Sections 2252.151 et seq. to provide that a Texas governmental entity is prohibited from entering into a contract with a company that engages in certain scrutinized business operations in Sudan, Iran, or with foreign terrorist organizations. A

Texas government entity may not enter into a contract with a “scrutinized company” as defined in Section

2270.0001(9) of the Texas Government Code. Respondents should ensure that they and their affiliates do not appear on the Texas Comptroller’s Scrutinized Companies Lists. The District is prohibited by law from entering into a contract with a company on such a list (including a company with any affiliate on the list).

COMPLIANCE WITH TEXAS GOVERNMENT CODE CH. 2274 (Discrimination Against Firearm

Entities or Firearm Trade Associations Prohibited)

In 2021, Texas Government Code Chapter 2274 was enacted to provide that a Texas governmental entity is prohibited from entering into a contract with a company unless the contract contains a written verification by the company that (i) the company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and (ii) the company will not discriminate against a firearm entity or firearm trade association during the term of the contract. The requirement applies only to contracts with a value of $100,000 or more that are made with a company (not including sole proprietorships) with 10 or more full-time employees. The requirement does not apply to sole source contracts or competitive solicitations-related contracts where no respondent can provide the verification required. (See Sec. 2274.002(c)). The term “discriminate against a firearm entity or firearm trade association” is defined in Texas Government Code Section 2274.001(3) and means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; the term does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association. Any awarded contract must comply with the verification requirements in Texas Government Code Section 2274.002, and a Respondent’s failure or refusal to comply https://statutes.capitol.texas.gov/Docs/GV/htm/GV.808.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://comptroller.texas.gov/purchasing/docs/anti-bds.pdf https://comptroller.texas.gov/purchasing/docs/anti-bds.pdf https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#2252.151 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2270.htm#2270.0001 https://comptroller.texas.gov/purchasing/publications/divestment.php https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#2252.152 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2252.htm#2252.152 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm#2274.002 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm#2274.001 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm#2274.002 will result in the withdrawal of the Contract Award.

COMPLIANCE WITH TEXAS GOVERNMENT CODE CH. 2276 (Boycott of Certain Energy

Companies Prohibited)

In 2021, Texas Government Code Chapter 2276 was enacted to provide that a Texas governmental entity is prohibited from entering into a contract with a company unless the contract contains a written verification by the company that (i) the company does not boycott energy companies, and (ii) the company will not boycott energy companies during the term of the contract. The requirement applies only to contracts with a value of $100,000 or more that are made with a company (not including sole proprietorships) with 10 or more full-time employees. The term “boycott energy company” is defined in Section 809.001(1) of the

Texas Government Code and means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by subsection (A). Any awarded contract must comply with the verification requirements in Texas Government Code Section 2276.002, and a Respondent’s failure or refusal to comply will result in the withdrawal of the Contract Award.

TEXAS PUBLIC INFORMATION ACT

Each Respondent acknowledges that the District is a governmental body operating under and subject to the provisions of the Texas Public Information Act (“TPIA”) (Chapter 552 of the Texas Government Code) and thereby acknowledges that certain information collected, assembled, or maintained in connection with the transaction of official business by a governmental body is considered public information potentially subject to disclosure pursuant to a valid TPIA request. Respondent is responsible for challenging any requests for information it considers confidential under the TPIA. The requirements of Subchapter J, Chapter 552 of the Texas Government Code apply to this bid, and the contractor or vendor agrees that that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. Respondents should consult the Attorney General’s website

(https://www.texasattorneygeneral.gov/open-government/office-attorney-general-and-public-information-act) for information concerning the application of the provisions of the TPIA to proposals and proprietary vendor information.

B. SOLICITATION RESPONSE REQUIREMENTS, CONDITIONS AND RELATED

INFORMATION

1. Preparation of Solicitation Response.

a. Each Respondent should carefully examine and familiarize itself with this Solicitation and all exhibits, drawings, specifications, and instructions included in this Solicitation. Each Respondent, by submitting a Solicitation Proposal, represents that Respondent has read and understands this

Solicitation and the drawings, exhibits attached to this Solicitation.

b. Each Solicitation Response shall be fully completed, shall contain all the information required from the Respondent by this Solicitation, including the Vendor Certification Form attached hereto as

Exhibit D (“Required Information”), and shall be signed and executed, on the Signature Form attached hereto as Exhibit B by an officer or other authorized representative of the Respondent.

Each page of a Solicitation Response shall contain the company name of the Respondent. A

Respondent’s failure to provide any of the Required Information in its Solicitation Response, or the failure of the Solicitation Response to contain the signature of Respondent’s officer or other duly authorized representative, may result in the District’s disqualification of such Solicitation https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.809.htm#809.001 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm#2276.002 https://www.texasattorneygeneral.gov/open-government/office-attorney-general-and-public-information-act https://www.texasattorneygeneral.gov/open-government/office-attorney-general-and-public-information-act

Response. The Required Information shall include detailed information regarding the Respondent’s historical efforts (for the last year) to utilize HUB subcontractors and vendors in its prior business transactions and shall include such detailed information in its Solicitation Response.

c. Each Respondent shall be responsible for and shall bear all costs for the preparation and presentation of its Solicitation Response. Unless otherwise designated by Respondent and agreed by the District, the Solicitation Response and all drawings, materials, supporting documentation, manuals, etc. submitted with any Solicitation Response (“Submitted Materials”) will, immediately upon submission, become the property of the District. After the date upon which the final vendor is selected (See Section I.C.1 below) Respondents may request the return of the Submitted

Materials. However, all costs associated with returning the Submitted Materials to a Respondent shall be born and paid in advance by the Respondent.

d. The District does not guarantee the confidentiality of any Submitted Materials. Each Respondent, by submitting a Solicitation Response, acknowledges and agrees that any Submitted Materials will be distributed or made available to appropriate District personnel and consultants involved in this

Solicitation process, and further understands that the Submitted Materials may be subject to disclosure pursuant to the TPIA. Information considered proprietary by a Respondent should be clearly marked “Proprietary” when submitted with a Solicitation Response.

e. The District reserves the right to modify and/or supplement this Solicitation by amendment issued by the District prior to the date and time of the Response Deadline (defined herein). Any such amendments will be posted online prior to the Response Deadline at the same District internet site where this Solicitation is kept available for solicitation of Solicitation Responses. It is the responsibility of each Respondent to check that internet site frequently to determine if any amendments have been issued.

f. The District reserves the right to withdraw this Solicitation, at its sole discretion, from any or all prospective vendors and Respondents at any time, before or after the Response Deadline. The withdrawal, if ever, of this Solicitation shall be effective upon the District’s issuance of written notice posted online at the same District internet site where this Solicitation is kept available for solicitation of Solicitation Responses, which notice may also be sent by the District to the prospective Respondents in any manner deemed reasonable by the District.

2. Form of Contract.

Any Respondent awarded a contract with the District for the purchase and sale of the products and/or services pursuant to this Solicitation shall be required to execute an agreement between the Respondent and the District which shall in all material respects contain the terms and conditions set forth in Exhibit C

(Contract Terms), which is attached hereto and incorporated herein for all purposes. The District will not agree to change the Contract Terms except under unusual circumstances approved in the sole discretion of the District and its legal counsel. The District will entertain changes to the Contract Terms to the limited extent required to conform the unique terms of the Solicitation Response to the Contract Terms (e.g., unique payment provisions, terms and conditions). The District reserves the right to approve or reject any proposed changes to the Contract Terms submitted by Respondents.

Respondents may not request additional changes to the Contract Terms after the Solicitation Response has been submitted to the District, nor will the District agree to negotiate any requested changes to the Contract

Terms which are not included with the Solicitation Response in the manner and form set forth above in this section I.B.2 and in Exhibit C.

3. Submission of Solicitation Responses.

a. All Solicitation Responses shall be submitted to the District as follows:

[CHOOSE ONE:]

(i) All Solicitation Responses must be electronically submitted via file upload at this website: https://f1.jpshealth.org/form/RFPResponseForm. Please ensure this RFP# is entered in the “Bidding Opportunity Num” field on the Response Form, as well as in the file name(s) of each uploaded file. The proposal (except for any redline of the Contract

Terms) must be submitted in a format that preserves graphic appearance, such as portable document format (PDF) or other digital image format that is platform-independent and easily readable without purchased software. If you submit a redline in response to Exhibit C, you must provide an editable, unlocked/unsecured version of the redline with your Solicitation

Response (preferably in track changes).

(ii) An attempted award will be deemed invalid if the Respondent, upon award of a contract (if ever), is not registered with JPS Vendor Portal (https://jpshealth.gob2g.com/) or is not in compliance with the District’s requirements for vendor credentialing.

(iii) Respondents must submit the Solicitation Response as follows: the file name(s) of each file making up the Solicitation Response must begin with (i) the RFP# followed by (ii) the

Respondent’s name. Also, the cover page of the Solicitation Response must state the following: (i) the name and address of the Respondent, (ii) the Response Deadline, and (iii) the RFP#. Please put the RFP# in the “Bidding Opportunity Num” field on the Response

Form.

(iv) Unless otherwise expressly provided in this Solicitation or in any amendment to this

Solicitation, no Respondent shall modify or cancel the Solicitation Response or any part thereof for thirty (30) days after the Response Deadline. Respondents may withdraw

Solicitation Proposals at any time before the Solicitation Proposals are opened by the District, but may not resubmit them. No Solicitation Proposal may be withdrawn or modified after the

Solicitation Proposal deadline.

(v) Solicitation Proposals will not be considered if they show any omissions, alterations of required forms, additions or conditions not requested or irregularities of any kind. However, the District reserves the right to waive any irregularities and to make the award in the best interest of the District.

(vi) The Respondent acknowledges the right of the District to reject any or all Solicitation

Responses and to waive any informality or irregularity in any Solicitation Response received.

In addition, the District reserves the right to reject any Solicitation Response if the Respondent failed to submit the data, information or documents required by this Solicitation, or if the

Solicitation Proposal is in any way incomplete or irregular.

(vii) Failure to follow the instructions regarding the submission of Solicitation Responses may result in the District’s disqualification of such Solicitation Responses.

b. Solicitation Responses are due on or before 07-22-2026, 2:00 p.m. CST (“Response Deadline”).

The Response Deadline may be extended by the District upon amendment to this Solicitation issued prior to the then-existing Response Deadline. Solicitation Responses are not scheduled for public opening. No email, telephone, telephonic, or FAX Solicitation Responses will be accepted. The https://f1.jpshealth.org/form/RFPResponseForm https://jpshealth.gob2g.com/

District will not be responsible for missing, lost, or late deliveries. Solicitation Proposals delivered after the Response Deadline will not be accepted or considered under any circumstances.

c. Each Solicitation Response shall contain the completed form entitled, “Vendor Certification Form” set forth on Exhibit D which is attached hereto and incorporated herein for all purposes.

C. SOLICITATION SCHEDULE AND RELATED INFORMATION

1. Estimated Schedule

Milestone Date

Solicitation Issued 06-26-2026

Deadline for Questions Submitted by Respondents 07-13-2026, 2:00 p.m. CST

Pre-Proposal Conference 07-09-2026, 1:00 p.m.

Response Deadline 07-22-2026, 2:00 p.m. CST

Solicitation Evaluation Period TBD

a. Pre-Proposal Conference. A Pre-Proposal Conference will be conducted on 07-09-2026 at 1:00 p.m. CST. Attendance is optional but strongly encouraged given the technical nature of this

Solicitation. Connection details and/or location will be distributed via addendum. Statements made at the Pre-Proposal Conference are not binding unless issued in writing by the Solicitation Contact as an addendum to the Solicitation.

b. Milestone Dates. Milestone Dates are estimated for planning purposes only and are subject to change.

2. District Solicitation Contact

Respondents may, in the manner prescribed herein, present requests (“Submission Questions”) for an explanation, clarification or interpretation of the BUSINESS REQUIREMENTS in this Solicitation and/or other requirements for submission of Solicitation Responses to the Solicitation Contact identified below during the proposal submission period. All Submission Questions must be submitted in a Questions

Submission Form (attached to the Bidding Opportunity). All Submission Questions must be electronically submitted via file upload at this website:

https://f1.jpshealth.org/form/RFPResponseForm, and must reference the appropriate pages and sections number of this Solicitation that are the subject of such Submission Questions. The file name of the

Questions Submission Form must begin with (i) the RFP# followed by (ii) the Respondent’s name.

The final date and time to submit Submission Questions is 07-13-2026, 2:00 p.m. Central Time. NO

PHONE CALLS PLEASE. Confirmation of the delivery of Submission Questions to the District is the sole responsibility of the Respondent. The District may, in its sole discretion, elect not to answer or respond to any or all Submission Questions it receives, and the failure of refusal of the District to answer or respond to any Submission Question will not affect, in any way, this Solicitation. Submission Questions may be informally addressed during the Pre-Proposal Conference; provided, however, that no answer or response to any Submission Question by any representative of the District shall be effective unless and until it is issued by the District in writing in the form of one or more addenda to the Solicitation, and has been posted to the District’s Solicitation website link prior to the Response Deadline. It is the responsibility of each

Respondent to check the website for all addenda to the Solicitation up to the Response Deadline.

https://f1.jpshealth.org/form/RFPResponseForm

Prospective vendors are advised that no District employee other than the Solicitation Contact is empowered to make binding statements regarding this Solicitation, and no statements, clarifications, or corrections regarding this Solicitation are valid or binding on the District except those issued in writing by the

Solicitation Contact as addenda to the Solicitation.

Contact between Respondents and the District, other than in the manner described and set forth in this Section I.C.2, during the Solicitation Response submission period or evaluation period is prohibited. Any attempt by a Respondent to engage in prohibited contact with the District or the

Solicitation Contact may result in disqualification of its Solicitation Response.

The Solicitation Contact is:

Cody Deeds, Sourcing & Contracts Specialist

Supply Chain Department

JPS Health Network

JPS Purchasing Office

1500 S. Main Street

Fort Worth, TX 76104

Email: Bid_Submissions@jpshealth.org

District’s Solicitation website link: https://www.jpshealthnet.org/vendors/open-rfpsrfbsrfqs

Solicitation Response submission website link: https://f1.jpshealth.org/form/RFPResponseForm

II. BUSINESS REQUIREMENTS

A. INTRODUCTION

The District is requesting proposals from qualified vendors to provide Mechanical Piping Insulation Repair and Maintenance.

B. BACKGROUND

The Tarrant County Hospital District, known as JPS Health Network (“District”), is a tax-supported organization serving the healthcare needs of families across Tarrant County. JPS provides adult inpatient care at John Peter Smith Hospital, a facility licensed for 582 beds and located in Fort Worth, Texas. JPS has served as a Level I Trauma Center for Tarrant County for over a decade and is currently the largest training institution in Fort Worth.

The health network offers comprehensive services including primary care, specialty care, and pharmacy at more than 25 community locations. JPS is dedicated to providing a full continuum of behavioral health services, including inpatient services at Trinity Springs Pavilion, emergency behavioral health services at our Psychiatric Emergency Center, outpatient services at our JPS clinics, and mental health services for children and adolescents through programs like TCHATT.

JPS is governed by an eleven (11) member Board of Managers, whose members are appointed by the

Tarrant County Commissioners Court.

mailto:Bid_Submissions@jpshealth.org https://www.jpshealthnet.org/vendors/open-rfpsrfbsrfqs https://f1.jpshealth.org/form/RFPResponseForm https://jpshealthnet.org/ https://jpshealthnet.org/medical-professionals/tcmhcc

C. PROJECT SCOPE

SCOPE OF WORK

Mechanical Piping Insulation

Heating, Steam, Domestic Water, Chilled Water, Hot Water & Condenser Water Systems

1. GENERAL DESCRIPTION

This scope of work includes the furnishing of all labor, materials, equipment, tools, supervision, and incidentals necessary to complete the insulation of mechanical piping systems including:

• Heating water piping

• Steam and condensate piping

• Domestic hot and cold-water piping

• Chilled water piping

• Hot water piping

• Condenser water piping

All work shall be performed in accordance with project drawings, specifications, local building codes, energy codes, and manufacturer recommendations.

2. APPLICABLE STANDARDS

All materials and installation shall comply with:

• ASHRAE energy standards

• ASTM insulation material standards

• SMACNA duct and insulation standards (where applicable)

• Local building and energy codes

• OSHA safety regulations

3. SCOPE OF WORK BY SYSTEM

3.1 Heating Water Piping

• Insulate all heating water supply and return piping.

• Insulation material: Fiberglass pipe insulation with factory-applied ASJ (All Service Jacket) vapor retarder.

• Insulation thickness per project specifications and energy code requirements.

• All fittings (elbows, tees, valves, flanges) to be insulated with pre-formed covers or mitered segments and finished with matching jacket.

• Provide removable insulation blankets for strainers, control valves, and equipment requiring maintenance.

3.2 Steam & Condensate Piping

• Insulate all steam supply and condensate return piping.

• Insulation material: High-temperature fiberglass or mineral wool suitable for steam service.

• Thickness per design and temperature requirements.

• Provide aluminum or PVC jacketing in mechanical rooms, aluminum jacketing for exposed or exterior piping.

• Install removable insulation blankets on steam traps, PRVs, strainers, and control valves.

• All joints sealed and secured per manufacturer’s recommendations.

3.3 Domestic Water Piping (Hot & Cold)

• Insulate domestic hot water supply and return piping.

• Insulate domestic cold-water piping where required to prevent condensation.

• Insulation material: Fiberglass with ASJ vapor retarder or elastomeric (closed cell) insulation for condensation control.

• Seal all longitudinal and circumferential joints to maintain vapor barrier integrity.

• Provide protective PVC jacketing in exposed areas.

3.4 Chilled Water Piping

• Insulate chilled water supply and return piping.

• Insulation material: Closed-cell elastomeric insulation or fiberglass with vapor barrier jacket.

• Thickness per dew point and energy code requirements.

• Seal all joints with manufacturer-approved adhesive and vapor barrier tape.

• Insulate all valves, fittings, strainers, and flanges.

• Ensure complete vapor barrier continuity to prevent condensation.

• Provide aluminum jacketing for exterior chilled water piping.

3.5 Hot Water Piping

• Insulate all hot water piping (non-domestic where applicable).

• Insulation material: Fiberglass with ASJ jacket.

• Insulate fittings and valves with matching materials.

• Install protective jacketing in exposed mechanical spaces.

3.6 Condenser Water Piping

• Insulate condenser water piping where required by specifications (interior only unless otherwise noted).

• Material: Fiberglass or elastomeric depending on temperature and condensation risk.

• Exterior piping to receive aluminum jacketing.

• Insulate fittings and appurtenances.

4. ACCESSORIES & SPECIAL CONDITIONS

• Provide removable insulation blankets for:

o Control valves o Pressure reducing valves o Steam traps o Strainers o Pumps where specified

• Insulate:

o Pipe supports (with insulation saddles/shields) o Anchors and guides o Flanges and unions

• Provide insulation protection shields at all hangers.

• Maintain required pipe labeling and identification over insulation.

• Firestop all penetrations in rated assemblies per code.

5. EXCLUSIONS (Unless Specifically Noted)

• Equipment insulation unless specified separately.

• Heat tracing systems (by others unless noted).

• Temporary protection after substantial completion.

6. QUALITY CONTROL

• All insulation to be installed by experienced, trained personnel.

• Materials shall be new and undamaged.

• Contractor shall repair damaged vapor barriers.

• Work shall pass visual inspection for:

o Continuous vapor barrier o Proper thickness o Secure jacketing o Neat workmanship

7. SAFETY

• Comply with OSHA regulations.

• Use proper PPE.

• Follow hot work procedures where required.

• Maintain clean and safe work areas.

8. CLOSEOUT

• Remove debris and excess materials from sites.

• Provide warranty documentation.

• Provide material submittals and product data.

• Deliver as-built documentation if required.

9. ACCEPTANCE TESTING AND PERFORMANCE STANDARDS

In addition to the visual inspection requirements in Section 6, completed work shall meet the following performance and acceptance standards:

Thermal Performance. Installed insulation must achieve surface temperatures not exceeding the maximum heat loss/gain values specified in ASHRAE 90.1 Table 6.8 for each applicable system type, verified by infrared thermography or contact thermometer at the District’s discretion upon substantial completion of each system.

Thickness Compliance. Installed insulation thickness must be within ±1/8 inch of the specified thickness.

Compliance shall be verified by random core sampling at a minimum rate of one sample per 50 linear feet per system type. Core samples shall be taken at locations designated by the District’s representative.

Vapor Barrier Integrity. Chilled water and cold domestic water insulation must achieve complete vapor barrier continuity with no visible gaps, unsealed joints, or punctures, verified by visual inspection under adequate lighting. Any condensation observed on the outer jacket surface within 30 days of installation shall constitute a defect, and Vendor shall remediate at no additional cost to the District.

Rejection and Remediation. Any section of work that fails inspection under this Section 9 must be remediated within five (5) business days of written notice from the District and re-inspected at no additional cost to the District. Acceptance criteria under this section are in addition to, and do not limit, any warranty obligations set forth in Exhibit B.

10. SERVICE RESPONSE REQUIREMENTS

Vendor must maintain the following tiered response obligations throughout the term of the Agreement, 24 hours per day, 7 days per week:

Emergency Response (4-Hour). Insulation failure on steam, condensate, or domestic hot water systems in occupied patient care areas, or any condition creating an immediate safety or infection control hazard, requires Vendor to be on-site and commencing remediation within four (4) hours of notification.

Urgent Response (24-Hour). Non-emergency failures affecting system performance or energy efficiency, including chilled water or heating water insulation damage, require Vendor to be on-site within twenty-four

(24) hours of notification during normal business hours, or within thirty-six (36) hours if notification occurs after 3:00 p.m. on a Friday.

Routine/Scheduled Work (10 Business Days). Planned repairs, new insulation, and periodic maintenance shall be scheduled and commenced within ten (10) business days of the District’s written Work

Authorization, unless a different timeline is agreed in writing by both parties.

Failure to meet Emergency Response obligations entitles the District to a credit against the next invoice in an amount equal to $250 per hour of delay beyond the four-hour window, up to a maximum of $2,500 per incident. This remedy is in addition to, and does not limit, any other rights or remedies available to the

District under the Agreement.

11. INFECTION CONTROL AND PATIENT CARE AREA REQUIREMENTS

Vendor must comply with the District’s current Infection Control Risk Assessment (ICRA) policy prior to commencing any work in or adjacent to patient care areas, including mechanical rooms that share a wall with, or are accessed through, patient care corridors. In addition to the OSHA requirements set forth in

Section 7, the following requirements apply to all work performed on District premises:

Work Permit Requirement. Before work begins in any patient care area or adjacent space, Vendor’s lead supervisor must coordinate with the District’s Facilities Management and Environment of Care teams to complete an ICRA form and obtain a signed work permit. No work in patient care areas may commence without a signed permit.

Containment and Particulate Control. Vendor must use appropriate containment barriers (sealed plastic sheeting, negative pressure enclosures if required by ICRA risk category) and must control dust, debris, and fiberglass particulates during all work. Fiberglass insulation work in ICRA Category III or IV areas requires HEPA filtration equipment to be operational throughout the work period.

Work Hours in Sensitive Clinical Areas. All work in occupied patient care areas, ICUs, ORs, and procedure rooms must be performed during off-peak hours (generally 10:00 p.m. to 6:00 a.m.) or as otherwise scheduled in writing with the District’s Facilities Management designee, unless an emergency response situation under Section 10 requires immediate access. See also Section 12 (Scheduling and Site

Coordination).

12. SCHEDULING AND SITE COORDINATION

Standard Advance Notice. All routine and scheduled work requires a minimum of forty-eight (48) hours advance written notice to the District’s Facilities Management designee, who must confirm scheduling before Vendor mobilizes.

High-Acuity Areas. Work in mechanical rooms serving ICUs, ORs, Labor and Delivery, or other high-acuity areas requires seventy-two (72) hours advance written notice and written approval from the District’s

Environment of Care committee or its designee prior to mobilization.

Work Request Summary. Vendor must submit a brief written scope-of-work summary with each Work

Authorization request identifying the system, location, estimated duration, and required access points. The

District reserves the right to reschedule any non-emergency work without penalty if clinical operations require it, provided rescheduling is communicated to Vendor within twenty-four (24) hours of the originally scheduled start time.

Vendor Point of Contact. Vendor must designate a single point of contact (by name and direct phone number) for all scheduling coordination. This designation must be provided to the District’s Facilities

Management designee within five (5) business days of contract execution and updated in writing within two (2) business days of any change. Vendor must notify the District’s Facilities Management designee within one (1) hour of any anticipated delay to a scheduled job.

13. SCOPE OF WORK AUTHORIZATION AND AMENDMENTS

Any work not specifically authorized by a District-issued Purchase Order or written Work Authorization constitutes out-of-scope work and will not be compensated. Vendor must not commence out-of-scope work without prior written authorization from the District’s designated contract administrator. Verbal authorizations are not binding on the District.

Any modification to the scope of work, pricing, or terms of the Agreement must be formalized through a written Amendment signed by both parties in accordance with Section 38 of the Agreement (Entire

Agreement; Amendment). The process for proposing an Amendment is as follows:

(a) Either party may propose an Amendment by submitting a written Amendment Request to the other party identifying: (i) the proposed modification to scope, pricing, or Agreement terms; (ii) the estimated cost or cost impact, based on Exhibit A unit pricing where applicable or a detailed cost breakdown where unit pricing does not apply; and (iii) any schedule impact.

(b) No Amendment is effective until reduced to writing and signed by authorized representatives of both parties. An Amendment Request that has not been countersigned by the District does not authorize Vendor to perform additional or modified work.

(c) If proposed work cannot be priced from Exhibit A unit rates, the District has ten (10) business days from receipt of Vendor’s detailed cost breakdown to approve, reject, or propose modified terms. A disputed or unresolved Amendment Request does not entitle Vendor to suspend performance on existing authorized work.

14. KEY PERSONNEL AND SUBCONTRACTORS

Key Personnel. Vendor must identify in its Solicitation Response the lead insulator(s) who will supervise all work performed under this contract. Lead insulators must have a minimum of five (5) years of documented experience in mechanical piping insulation for commercial or healthcare facilities. Vendor must notify the District in writing at least ten (10) business days before substituting any key personnel identified in its Solicitation Response. The District reserves the right to object to a proposed substitution on reasonable grounds, and Vendor must propose an acceptable alternative within five (5) business days of receiving the District’s written objection.

Subcontractors. Vendor must disclose in its Solicitation Response any subcontractors it intends to use to perform work under this contract. Post-award subcontractor additions or substitutions require prior written approval from the District’s contract administrator. All subcontractors are subject to the same insurance, vendor credentialing, OIG exclusion verification, and ICRA compliance requirements applicable to Vendor under this Agreement. Vendor remains solely responsible for all subcontractor performance and is the

District’s single point of accountability under the Agreement. Vendor’s indemnity obligations under

Section 9 of the Agreement extend to the acts and omissions of all subcontractors engaged in the performance of this Agreement.

D. PRICE QUOTES

Price quotes shall remain firm during Solicitation evaluation and for an additional 120 days after recommendation for award. Pricing must remain fixed for the initial term of the agreement. Respondents must include all costs associated with use of the items. Any costs not included in the Solicitation response cannot be charged to the District. Respondents may propose pricing increases for the optional renewal terms with set caps (e.g., no more than 1% to 3% annually). Use the spreadsheet attached as Exhibit A to this

Solicitation to provide line-item pricing in your Response.

Respondents are asked to bid on all Products they are able to provide. The District anticipates awarding contracts to multiple vendors in order to obtain pricing for all needed products. Respondents do not need to be able to provide all requested Products in order to bid.

There will be no guarantee of market share, however all potential offers will be considered. Respondents should consider existing GPO agreements (if any) as a minimum bid. Items will be benchmarked against the national benchmarks.

Respondents are also asked to bid on, or include a set price (e.g., percentage discount off list price) for, all products in the Respondent’s catalog for this product category. We strongly encourage all Respondents to bid their entire catalog for this category of products so that items not specifically listed in the

Solicitation can be added later if appropriate, without the need to issue another Solicitation.

E. EQUIVALENT OR APPROVED EQUAL

Whenever a product is defined by describing a proprietary product, or by using the name/model of a manufacturer or vendor, the term “or other units considered to be equivalent”, if not inserted, shall be implied. The specific product described shall be understood as indicating the type, function, and minimum standard of design, efficiency, and quality desired and shall not be construed in such a manner as to exclude products of comparable quality, design, and efficiency.

The references to brand names and/or numbers are intended to be descriptive, and not restrictive, unless otherwise specified. If the specific product cannot be supplied, equivalent items meeting the standards of quality specified shall be considered. The determination of equivalent or approved equal is at the sole discretion of the District.

F. CONTRACT TERM

The proposed term of the contract is three (3) years. The District may exercise the renewal options by providing vendor with written notice (email notice will be acceptable) of renewal no less than thirty (30) days prior to the expiration of the then-current term. The contract will be subject to cancellation by the

District for any reason, at any time, and without penalty of any kind upon furnishing thirty (30) days’ advance written notification to vendor. At the end of the term, the District reserves the right to extend the contract for up to 180 days to provide an opportunity to bring a new contract into place with another vendor.

G. SELECTION AND EVALUATION PROCESS

Selection Process

The Solicitation Contact shall designate an evaluation committee (“Evaluation Committee”) which will be composed of employees from the District. The District reserves the right to add, delete or substitute members of the Evaluation Committee as it deems necessary. The Evaluation Committee will narrow the field of submitted Solicitation responses to those which best meet the requirements of this Solicitation and which best meet the complete needs of the District. Each such Solicitation Response will then be evaluated according to the criteria set forth herein.

Evaluation Criteria Specific to This Solicitation

The Evaluation Committee will conduct a comprehensive, fair, and impartial evaluation of all proposals received in response to this Solicitation. The evaluation of Solicitation Responses will involve scoring each

Solicitation Response in the areas listed and set forth below in Section H (Evaluation Factors). The

District’s evaluation of the Solicitation Responses will be based upon each Respondent’s response to the evaluation factors stated in this Solicitation. Any Respondent’s failure to provide complete and full responses to the requested information may lead to disqualification of such Solicitation Response.

H. Evaluation Factors

In determining how to award a contract or contracts in conjunction with the Solicitation, the District may consider the following:

1. Price

2. The reputation of the…