2026 Quotation No. 72: A-20 Basin Sewer Manhole Liner Replacement REV 6/2024

SMALL WORKS QUOTE #72

A-20 BASIN SEWER MANHOLE LINER

REPLACEMENT

Request for Quotations Information:

Quote Number: 72 Quote Title: A-20 Basin Sewer Manhole Liner Replacement Date Issued: Monday, September 14, 2026

Contact Person: Mark Nowak Email Address: mark.nowak@cityofvancouver.us Contact Phone: 360-487-8428

Engineer’s Estimate: $230,000

Questions Due: Thursday, September 24, 2026 Addendum Due: Tuesday, September 29, 2026 Proposals Due: Tuesday, October 6, 2026

Submit Bids to:

Procurement Portal:

cityofvancouver.bonfirehub.com

For delivery in person, by courier, UPS or FedEx:

Attn: Procurement Services Vancouver City Hall 415 W 6th Street Vancouver, WA 98660

For Delivery by US Postal Service:

Attn: Procurement Services City of Vancouver PO Box 1995 Vancouver, WA 98668

* Please refer to section I: Instructions to Bidders, Submittal Instructions for further information.

SECTIONS

A. Quotation Instructions B. Terms and Conditions C. Submittal Requirements

Quote Form Non-Discrimination Clause Certification of Wage Payment Statuses Proposal for Incorporating Recycled Materials

D. Contract Award – Only to be completed by awarded contractor Contract Performance & Payment Bond

E. Amendments to the Standard Specifications for Public Improvements F. Special Provisions

Attachments: Contract Plan Set – 4 Pages https://cityofvancouver.bonfirehub.com/

SECTION A: QUOTATION INSTRUCTIONS

INVITATION TO QUOTE

Notice is hereby given that sealed quotes will be received by the City of Vancouver, Washington, for 2026 Quote 72 A-20 Basin Sewer Manhole Liner Replacement up to the hour of 11:00 a.m., Pacific Local Time, Tuesday, October 6, 2026 and will publicly open and read aloud at that time on the same day in the Vancouver City Hall, 415 W 6th St, Vancouver, Washington and via an online platform.

The following project will be accomplished as a SMALL WORKS PROJECT and will be subject to prevailing wage laws. All quotations must be submitted on this form. This is not an order.

Please read all information in the instructions before preparing a quotation. All bidders must meet the requirements of the MRSC Small Works Roster (www.mrscrosters.org) prior to award.

Apparent low bidders must meet the requirements of the Small Works Contract within 10 days of the quote opening. For questions about the MRSC Small Works Roster contact MRSC Rosters at 206-436-3798 or by email: mrscrosters@mrsc.org.

The City of Vancouver VMC 3.05 and Ordinance M-3129, outlines the requirements for obtaining written quotations, and the requirements for formal bids (requiring advertising and public bid opening). In brief, the City obtains quotations for public works costing $35,000 or more and $300,000 or less. If the items are over $300,000, the formal bid process must be followed.

Therefore, in the event you receive a REQUEST FOR QUOTATION and find that the total amount (including sales tax) will exceed the $300,000 amount, DO NOT SUBMIT A QUOTATION.

The City of Vancouver in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City of Vancouver is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities.

(Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington).

Mark Nowak, Procurement Specialist https://mrscrosters.org/ mailto:mrscrosters@mrsc.org

BACKGROUND

The City of Vancouver encompasses 51.84 square miles, has an estimated 2020 population of 189,700 and is projected to exceed 200,000 within the next 10 years. The City is located on the I-5 corridor and extends along the shore of the Columbia River, 100 miles upstream from the Pacific Ocean. It lies directly across the river from Portland, Oregon and is the southwestern gateway to the State of Washington.

The City is responsible for vital municipal infrastructure and urban services. It builds and repairs roads, maintains water and sewer service, provides fire and police protection as well as parks & recreation programs, administers land use policy and takes an active role in Vancouver’s commercial and industrial development.

Vancouver has a Council/Manager form of government with a City Council comprised of the Mayor and six councilmembers who set policy and direction. The City Manager oversees the day-to-day operations of the City.

SCOPE OF SERVICES

This Contract provides for cleaning, prepping and rehabilitating 20 previously lined manholes, for the purpose of corrosion prevention using an epoxy-based lining system, and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Contract Work shall be Physically Complete within 25 Working Days from the Notice to Proceed.

DELIVERY REQUIREMENTS

Bids shall be delivered by or before 11:00 a.m., Pacific Local Time, on Tuesday, October 6, 2026.

The City will not accept any submittals after that day and time. Bidder accepts all responsibility and risk for method of delivery.

Quotes will be opened and publicly read in person and via an online platform at the Vancouver City Hall, 415 W 6th Street, Vancouver, WA 98660 at the time and date specified. The Quote opening will be held in person and via an online platform. Contractors are invited to join in person, online, or by phone by calling (347) 941-5324, Meeting number (access code): 787831137#.

SUBMITTAL INSTRUCTIONS

Quotations are to be submitted to Procurement Services on the forms provided for this purpose. Please select one of the following options for delivery of the Bid. The outside of all envelopes MUST list the project name and quotation number.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGE1NWNhNjQtZjg0OS00N2MzLTk3YmItZDkzMDMwM2Q2NjQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

Bidders may submit sealed bids online through the City of Vancouver’s Procurement Portal cityofvancouver.bonfirehub.com or select one of the following options for delivery of the Bid proposal:

Delivery Address:

(In Person, Courier, UPS, or FedEx) Procurement Services Manager

City of Vancouver Customer Service Desk - 1st floor lobby

415 W. 6th Street Vancouver, WA 98660

Mailing Address:

(USPS)

Procurement Services Manager City of Vancouver

PO Box 1995 Vancouver, WA 98668

It is the Contractor’s responsibility to allow enough time for delivery to occur before the designated time. Please be advised that USPS deliveries requiring a signature may not be delivered in a timely manner as our receiving point is not staffed at all times and may not be available for signature at the time of delivery. Quotations delivered to locations other than as indicated above or received after the designated time will not be accepted.

Quotes submitted via FAX or EMAIL will not be accepted.

Quotes will be opened and publicly read in person and via an online platform at the Vancouver City Hall, 415 W 6th Street, Vancouver, WA 98660 at the time and date specified. Contractors are invited to join in person, through the website, or by phone:

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGE1NWNhNjQtZjg0OS00N2MzLTk3YmItZDkzMDMwM2Q2NjQ5%40thread.v 2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a- 50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

By Phone:

(347) 941-5324 Meeting number (access code): 787831137#

No bidder may withdraw his/her bid after the hour set for the opening thereof, unless the award of contract is delayed for a period exceeding forty-five (45) days. If it is determined to be in the best interest of the City, the City reserves the right to request an extension of bid prices during the review process.

The City of Vancouver, at its sole discretion, reserves the right to cancel this invitation or reject any and all bids submitted or to waive any minor formalities if the best interests of the City would be served.

http://cityofvancouver.bonfirehub.com/ http://cityofvancouver.bonfirehub.com/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGE1NWNhNjQtZjg0OS00N2MzLTk3YmItZDkzMDMwM2Q2NjQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGE1NWNhNjQtZjg0OS00N2MzLTk3YmItZDkzMDMwM2Q2NjQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGE1NWNhNjQtZjg0OS00N2MzLTk3YmItZDkzMDMwM2Q2NjQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGE1NWNhNjQtZjg0OS00N2MzLTk3YmItZDkzMDMwM2Q2NjQ5%40thread.v2/0?context=%7b%22Tid%22%3a%22bf6d19b6-9266-4686-a93a-50b537dc583a%22%2c%22Oid%22%3a%22c58d7094-c394-48f9-9b8d-2dfaaf95cfd5%22%7d

ADDENDA

All project-specific questions, requests for clarification, and requests for substitutions must be submitted in writing, via email, by Thursday, September 24, 2026 at 4:00 PM to mark.nowak@cityofvancouver.us. If required, an addendum will be prepared and issued by the City of Vancouver no later than Tuesday, September 29, 2026.

It is the sole responsibility of the Bidder to learn of and obtain any and all issued Addenda.

Addenda may be obtained from the City of Vancouver Procurement Services website at:

cityofvancouver.bonfirehub.com. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to Bidders who fail to check for addenda and as a result, submit a non-responsive Bid submittal.

RESPONSIBILITY CRITERIA

It is the intent of Owner to award a contract to the lowest responsive and responsible bidder.

In accordance with RCW 39.04.350, before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder. The bidder may be required to provide the City documentation demonstrating compliance with the criteria. The bidder must:

a) At the time of bid submittal, have a certificate of registration in compliance with chapter

18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters;

b) Before award of contract, A. Have a current Washington Unified Business Identifier (UBI) number;

B. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

C. If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; an employment security department number as required in Title 50 RCW; and a state excise tax registration number as required in Title 82 RCW;

D. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

E. Have received training on the requirements related to public works and prevailing wage under Chapter 39.04 RCW and Chapter 39.12 RCW;

F. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment http://cityofvancouver.bonfirehub.com/ issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

c) Before award of contract, if applicable:

A. Have Industrial Insurance (workers’ compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

B. Have a Washington Employment Security Department reference number, as required in Title 50 RCW;

C. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

d) Supplemental responsible bidder criteria, if applicable.

Pursuant to RCW 39.06.020, the bidder who is awarded the contract must verify responsibility criteria in accordance with RCW 39.04.350 and as listed in a) – e) above for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors.

Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility listed in a) – e) above and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by Chapter 70.87 RCW. This verification requirement, as well as the responsibility criteria, must be included in the project contract and in each subcontract of every tier.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

In addition to the mandatory bidder responsibility criteria, the bidder must also meet the following relevant supplemental bidder responsibility criteria applicable to the project. As evidence that a bidder meets the supplemental bidder responsibility criteria, the Apparent Successful Bidder must submit, upon request, the required documentation to the City of Vancouver, within 72 hours of notification. The City reserves the right to request such documentation from other bidders as well.

1) Federal Debarment – The bidder shall not currently be debarred or suspended from bidding on Public Works Projects by the Federal government.

2) State Debarment – The principals of the bidder shall not currently have any company that is debarred or suspended from bidding on Public Works by Washington State.

3) Claims against Retainage and Bonds – The bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous three years, that demonstrate a lack of effective management by the bidder of making timely and appropriate payments to its subcontractors, supplies, and workers, unless there are extenuating circumstances acceptable to the City.

4) Experience Modification Rate – The bidder’s Experience Modification Rate should be at or below 1.0. EMR rates above 1.0 are cause for Determination of Non-Responsibility unless the circumstances raising the rate have been accepted by the City.

As evidence that the bidder meets the bidder responsibility criteria 1 A above, the apparent low bidder must submit, upon request, the following documentation to the Owner within 72 hours of notification. The Owner reserves the right to request such documentation from other bidders also.

1) Federal Debarment – The bidder shall not be listed as a current debarred or suspended bidder on the U.S. Governments System for Award Management (SAM) website:

http://www.sam.gov.

2) State Debarment – The principals of the bidder shall not have any company listed as a current debarred or suspended bidder on the State of Washington Labor & Industries Debarred Contractors List.

3) Claims against Retainage and Bonds – The bidder shall submit a list of any public works projects over $500,000 completed within the last five years (5) that have had a claim against the retainage and/or payment or performance bond. Documentation provided should include a written explanation of the circumstances surrounding each claim and the ultimate resolution of the claim.

4) Experience Modification Rate – The bidder shall not have an Experience Modification

Rate that exceeds 1.0 as indicated on the Department of Labor & Industries website. If the bidder’s score exceeds 1.0 additional information may be requested.

If the City determines the bidder does not meet the bidder responsibility criteria and is therefore not a responsible bidder, the City shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees with this determination, they may appeal the determination within 24 hours of receipt of the City’s determination by presenting additional information to the City. The City will consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the City will not execute a contract with any other Bidder until two (2) business days after the bidder determined to be not responsible received the City’s final written determination as required by RCW 39.04.350(3)(d).

The time deadline for a bidder to appeal a determination that they are not responsible, as indicated here, may be modified by the City, adopting either a standard for all projects or changing it on a project-by-project basis.

http://www.sam.gov/ https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx

SECTION B: TERMS AND CONDITIONS

RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS

In accordance with RCW 39.04.380 the State of Washington is enforcing a Reciprocal Preference for Resident Contractors. Any public works bid received from a nonresident contractor from a state that provides an in-state percentage bidding preference, a comparable percentage disadvantage must be applied to the bid of that nonresident contractor.

A nonresident contractor from a state that provides a percentage bid preference means a contractor that:

a. is from a state that provides a percentage bid preference to its resident contractors bidding on public works contracts.

b. at the time of bidding on a public works project, does not have a physical office located in Washington.

The state of residence for a nonresident contractor is the state in which the contractor was incorporated or, if not a corporation, the state where the contractor's business entity was formed.

All nonresident contractors will be evaluated for out of state bidder preference. If the state of the nonresident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to their bid prior to contract award.

This section does not apply to public works procured pursuant to RCW 39.04.155, 39.04.280, or any other procurement exempt from competitive bidding.

PREVAILING WAGE REQUIREMENTS

If awarded the project, the contractor and each subcontractor shall have on file current project specific "Statement of Intent to Pay Prevailing Wages" with the Washington State Department of Labor and Industries before payment will be made for work performed. An approved "Affidavit of Wages Paid" form must be filed upon completion of the project before release of retainage.

The State of Washington prevailing wage rates applicable for this public works project, which is located in Clark County, may be found at the following website address of the Department of Labor and Industries: htps://secure.lni.wa.gov/wagelookup/. Based on the quote submittal deadline for this project, the applicable effective date for prevailing wages for this project is Tuesday, October 6, 2026. For Contracts where award was delayed more than six (6) months after the bids were due, the prevailing wage in effect on the date of award shall apply for the duration of the Contract.

https://secure.lni.wa.gov/wagelookup/

A copy of the applicable prevailing wage rates will also be available for viewing at the Vancouver City Hall, located at 415 W 6th St Street, Vancouver WA 98660. Upon request, the City will mail a hard copy of the applicable prevailing wages for this project. To request a copy of the applicable prevailing wage rates please call (360) 487-8430 or email procurement.services@cityofvancouver.us.

RETAINAGE

For projects under $50,000 ten percent retainage will be held in lieu of requiring a performance and payment bond for this project. For projects over $50,000 five percent retainage will be held and performance and payment bonds will be required.

Payment of the retained percentage shall be withheld, by the City, for a period of 45 days following the completion of all Contract work, as defined by WSDOT Section 1-01.3, and shall be paid the Contractor at the expiration of 60 days per RCW 39.12 and RCW 60.28, in the event no claims, as provided by law, have been filed against such funds; and provided further, that releases or certificates have been obtained from the State Department of Labor and Industries, from the State Department of Revenue, and the Employment Security Department and all other departments and agencies having jurisdiction over the activities of the Contractor.

In the event such claims are filed, the Contractor shall be paid such retained percentages less an amount sufficient to pay any such claims, together with a sum sufficient to defray the cost of foreclosure action and to cover attorney fees as determined by the City.

Every person performing labor or furnishing supplies toward the completion of said improvement of work shall have a lien upon said monies so reserved; provided, that such notice of the lien of such claimant shall be given in the manner provided in RCW 39.08.030 and within the time provided in RCW 60.28 as now existing and in accordance with any amendments that may hereafter be made thereto.

E-VERIFY PROGRAM

Contractor shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty (60) days after execution of this Agreement. Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Agreement are eligible to work in the United States.

Contractor shall provide verification of compliance upon City request. Failure by Contractor to comply with this subsection shall be considered a material breach.

CITY BUSINESS AND OCCUPATIONAL LICENSE

The Contractor, at no expense to the City, shall be responsible to obtain all necessary licenses, permits, and similar legal authorizations required to perform the work associated with this Agreement. The Contractor will be required to hold a city business license if working within Vancouver city limits. The Contractor shall apply for city license via the State of Washington mailto:procurement.services@cityofvancouver.us

Department of Revenue (DOR), Business Licensing Service (BLS), at: https://secure.dor.wa.gov/.

For application assistance, contact DOR BLS at 360-705-6741. For more information about city business license regulations and fees, see: www.cityofvancouver.us/businesslicense or call 360-487-8410 option 3.

REJECTED QUOTES

The City will not be responsible for any errors in quotes. Contractors will not be allowed to alter quotes after the submittal deadline. The City may consider a bid irregular and reject it if any of the Bid Item prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the City. Quotes submitted must be complete and include pricing for the work to be completed, in whole, per the attached plans and specifications.

Qualified quotes will be deemed non-responsive and will not be accepted.

The City reserves the right to adjust the scope of this work to match available funds. The City of Vancouver, at its sole discretion, reserves the right to cancel this invitation, reject any or all bids submitted, and to waive any minor formalities if deemed to be in the best interest of the City.

TIE BREAKING

After opening Quotes, if two or more lowest responsive, responsible Bid totals are exactly equal, then the tie-breaker will be determined by a coin toss by the Procurement Manager or their designee before at least two (2) witnesses. Bidders shall choose “Heads” or “Tails” in alphabetic order by the name of the firm as registered with the Washington State Department of Licensing prior to the Coin Flip. Only those Bidders who submitted a Bid total that is exactly equal to the lowest responsive, responsible Bid are to participate.

CLAIM ERRORS

A Bidder who wishes to claim error after the Bids have been publicly opened and read shall promptly notify the City that an error occurred. The Bidder shall submit a declaration under penalty of perjury signed by the Bidder and accompanied by the work sheets used in the preparation of the Bid, requesting relief from the responsibilities of Award. The affidavit or declaration shall describe the specific error(s) and certify that the work sheets are the ones used in preparing the Quote.

QUOTE AWARD

Once quotes have been received and reviewed, an Award email will be sent as evidence of the acceptance of the quote. No other act of the City shall constitute acceptance of a bid.

Contractors may not alter their bid prices after the hour set for the public Quote Opening unless the award of contract is delayed for more than forty-five (45) days. The City reserves the right http://www.cityofvancouver.us/businesslicense to request an extension of time for firm bid prices during any such delay to allow for the review process.

If the quote amount is below $50,000 the City may chose to award and issue a purchase order instead of executing the attached contract.

FAILURE TO EXECUTE CONTRACT

Failure to return the required insurance certificate, performance and payment bonds, and labor and materials bonds (if applicable), or failure or refusal to sign the Contract within 10 calendar days, shall be considered failure to execute the contract. The City may then Award the Contract to the second lowest responsible Bidder or reject all remaining Bids. If the second lowest responsible Bidder fails to return the required documents as stated above within the time provided after Award, the Contract may then be Awarded successively in a like manner to the remaining lowest responsible Bidders until the above requirements are met or the remaining Proposals are rejected. The City may grant an extension to the contractor to submit the required insurance and bonds for up to an additional 20 calendar days for extenuating circumstances.

The extension shall be granted at the City’s sole discretion.

PROTESTS

Pre-Bid or Solicitation Phase Protest The City must receive a Pre-Bid or Solicitation Protest at least five (5) Days before the bid open date or proposal/qualifications response due date. These protests are to be submitted to the Procurement Specialist overseeing the project.

Upon receipt of the Protest the Procurement Specialist shall review the concerns outlined and consult with the necessary parties as need. The Procurement Specialist shall reply to the protest within three (3) Days.

Pre-Award Protest The City must receive a Pre-Award Protest within five (5) Days after the date of publication of the bid tab to the City’s website for bids or notification of Intent to Award for a Solicitation.

These protests are to be submitted to the Procurement Manager. The City may provide copies of the Protest to the bidder/proposer against whom the Protest is made if the Protestor does not copy them on the Protest. The bidder/proposer subject of the Protest will have two (2) Days to respond to the City about the Protest following its receipt of copies of the Protest, either from the Protestor or the City.

Upon receipt of the Protest, the Procurement Manager, upon receipt of the protest, shall review all of the issues brought forward in the protest and consult with the necessary parties as needed. All available facts will be considered. The Procurement Manager shall respond, in writing, to all parties within ten (10) Days. The Procurement Manager may extend this deadline to respond at any time during the ten (10) Day period with written notice to all parties. The Procurement Manager will respond to the Protest in writing by email if an email address is provided, requesting acknowledgement of receipt or will mail a response using certified mail.

The Procurement Manager will not execute a contract for the project with anyone other than the Protestor without first providing at least two (2) Days’ written notice of the City’s Intent to Award.

For more information see the City of Vancouver Procurement’s Protest Policy at: Procurement Services -The City of Vancouver, WA https://www.cityofvancouver.us/business/procurement-services/ https://www.cityofvancouver.us/business/procurement-services/

SECTION C: BID SUBMITTAL REQUIREMENTS

PHASE 1: QUOTE SUBMITTAL CHECKLIST

The bidder's attention is especially called to the following forms. This checklist has been prepared and furnished to aid Bidders in including all necessary supporting information with their quotation. It is not guaranteed to be complete or accurate, and the responsibility for compliance with all requirements remains with the bidder. Please note: Bid deposits/bid bonds are not required for Small Works Quotations.

By signing the signature page of the quotation, the Contractor acknowledges and agrees to the terms and conditions of each of the following forms, included in the quote documents.

Quote Form - Show prices in legible figures (not words) written in ink or typed. Where conflict occurs unit price shall prevail.

Non-Discrimination Clause - Bidders are to provide evidence of compliance with RCW

35.22.650 on the attached form. Disadvantaged Business Enterprises (DBE) are encouraged to participate.

Certification of Compliance with Wage Payment Statutes – Bidders are required to submit a statement verifying that within the three-year period immediately preceding the date of the bid solicitation, they not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or

49.52 RCW.

Proposal for Incorporating Recycled Materials Into the Project - In compliance with a new law that went into effect January 1, 2016 (SHB 1695), the Bidder shall propose below, the total percent of construction aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Section 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycled Material, of the Standard Specifications.

Acknowledgement of Addenda - The bidder must sign, where indicated on the final page of the quotation documents, acknowledgement of any addenda prior to the quote opening. Failure to comply with this provision will render the quotation non-responsive and therefore void.

It is the sole responsibility of the Bidder to learn of and obtain any and all issued Addenda. Addenda may be obtained from the City of Vancouver Procurement Services website at: cityofvancouver.bonfirehub.com. The City of Vancouver accepts no responsibility or liability and will provide no accommodation to Bidders who fail to check for addenda and as a result, submit a non-responsive Bid submittal.

PHASE 2: CONTRACT AWARD

The successful bidder will be expected to meet the MRSC Small Works Roster requirements prior to award.

The following is to be signed and/or delivered by the awarded contractor to the City within ten

(10) Days after the award date.

CONTRACT

This agreement is to be signed by the successful bidder.

PERFORMANCE AND PAYMENT BOND

This shall be submitted by the successful bidder and a surety company, licensed to do business within the State of Washington on the approved City of Vancouver form.

INSURANCE CERTIFICATE

The City shall be named as an additional named insured on all insurance policies. These policies shall comply with the requirements as stated in the Contract.

QUOTE FORM

The undersigned hereby certifies that the locations and construction details of work outlined in the Plans and Specifications have been personally examined for the:

2026 QUOTATION NO. 72: A-LINE BASIN SEWER MANHOLE LINER REPLACEMENT

PROJECT NUMBER 101308

This Contract provides for cleaning, prepping and rehabilitating 20 previously lined manholes, for the purpose of corrosion prevention using an epoxy-based lining system, and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Contract Work shall be Physically Complete within 25 Working Days from the Notice to Proceed.

Bidder certifies they have read and thoroughly understand the Plans and Specifications and contract governing the work included in this improvement and the method by which payment will be made for said work and hereby propose to undertake and complete the work included in this improvement in accordance with said Plans, Specifica�ons and Contract and at the following schedule of rates and prices.

NOTE:

• Show prices in legible figures (not words) written in ink or typed and expressed in U.S.

dollars and cents.

• Where conflict occurs unit price shall prevail.

• Unit Prices required for all non-Lump Sum bid items.

• The Total Price for Non-Lump Sum Bid Items should be calculated as follow:

o Approx. Quantity (as listed for that bid item) x Unit Price = Total Price

• Your proposal will be considered irregular and will be rejected if the unit price is left blank and a price per unit cannot be determined by equally dividing the “Approx.

Quantity” into the Total Price and rounding the result to the nearest two decimal places.

• Your Bid shall be considered non-responsive and therefore, void if:

o Figures are illegible o Minimum proposal requirements are not met (when applicable) o Bid is qualified or conditions are added to your Bid.

Item Approx Qty

Unit of Measure Description Unit Price Total Price

1. 1 LS

All labor, material and equipment to complete A-20 Basin Sewer Manhole Liner

Replacement

Lump Sum $

Grand Total

The following Addendum/Addenda is/are hereby acknowledged:

Addendum No

Date of Addendum Signed Acknowledgment

1.

2.

3.

4.

NOTE: The listed addenda is hereby incorporated by reference into the Quote form. Failure to acknowledge any issued Addenda will render Bid non-responsive and therefore void. It is the sole responsibility of the Contractor to learn of Addendum, if any. Such information may be obtained from the City of Vancouver Procurement Services' website:

cityofvancouver.bonfirehub.com

In accordance with RCW 39.04.350 (1) a, before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must:

(a) At the time of bid submittal, have a certificate of registration in compliance with chapter

18.27 RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters;

Bidders must fill out the below the table if you plan to use a subcontractor or self-perform the work. Bidders must be in compliance with RCW 39.04.350(1)a if choosing to self-perform or shall be deemed non-responsible.

Description of Work Self Perform

Sub Contract

Work Not In Project

Electrical

Plumbing

Elevator

SIGNATURE PAGE FOR

2026 QUOTATION NO. 72: A-20 BASIN SEWER MANHOLE LINER REPLACEMENT

By submitting this Bid contractor acknowledges that that they have read, understand, accept and agree to be bound by the terms and conditions of the City of Vancouver’s Small Works Contract.

The undersigned, under penalty of perjury, hereby certifies that said person(s), firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this Bid is submitted.

The undersigned declares that before preparing their quote, they read carefully the specifications and requirements for bidders and that their quote is made with the full knowledge of the kind, quality and quantity of services and equipment to be furnished, and their said quote is as stated on these pages.

The Contractor hereby certifies that the Contractor has an Employment Security Department number as required to conduct public works projects pursuant to RCW 39.04.350.

By signing this page of the quotation, the Contractor acknowledges and agrees to the terms and conditions of each of the forms, included in the quote documents.

Authorized Official (Signature) Date

Print Name of Authorized Official Title of Authorized Official

Company Name Telephone Number

Address City, State, Zip

E-mail Address Federal Employee I.D. #

State Contractor's License Number Unified Business Identifier (UBI#)

Employment Security Reference Number

NOTE:

1. If the bidder is a co-partnership, so state, giving firm name under which business is transacted.

2. If the bidder is a corporation or LLC, this bid must be executed by a duly authorized official.

3. Bids submitted must be complete and include pricing for the work to be completed, in whole, per the attached plans and specifications.

NON-DISCRIMINATION CLAUSE

RCW 35.22.650-Public Works or Improvements-Minority Business, Employees-Contract, Contents

All contracts by and between a first class city and contractors for any public work or improvement exceeding the sum of ten thousand dollars, or fifteen thousand dollars for construction of water mains, shall contain the following clause:

“Contractor agrees that they shall actively solicit the employment of minority group members. Contractor further agrees that they shall actively solicit bids for the subcontracting of goods or services from qualified minority businesses.

Contractor shall furnish evidence of his/her compliance with these requirements of minority employment and solicitation. Contractor further agrees to consider the grant of subcontracts to said minority bidders on the basis of substantially equal proposals in the light most favorable to said minority businesses. The Contractor shall be required to submit evidence of compliance with this section as part of the bid.”

As used in this section, the term “minority business” means a business of at least fifty-one percent of which is owned by minority group members. Minority group members include, but are not limited to, African Americans, Women, Native Americans, Asians, Eskimos, Aleuts, and Hispanics.

By signing the bid form, the bidder certifies that they agree to comply with this non-discrimination clause and shall provide documentation of compliance as requested by the City.

By signing the signature page of the Bid Form, the Contractor acknowledges and agrees to the terms and conditions of this form.

Certification of Compliance with Wage Payment Statutes

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date October 6, 2026, that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, Bid must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, Bid must be executed by a partner.

APWA-WA Division 1 Committee rev. 1/8/2016

Proposal for Incorporating Recycled Materials into the Project

In compliance with a new law that went into effect January 1, 2016 (SHB1695), the Bidder shall propose below, the total percent of construc�on aggregate and concrete materials to be incorporated into the Project that are recycled materials. Calculated percentages must be within the amounts allowed in Sec�on 9-03.21(1)E, Table on Maximum Allowable Percent (By Weight) of Recycled Material, of the Standard Specifica�ons.

Proposed total percentage: _____________________________ percent.

Note: Use of recycled materials is highly encouraged within the limits shown above, but does not cons�tute a Bidder Preference, and will not affect the determina�on of award, unless two or more lowest responsive Bid totals are exactly equal, in which case proposed recycling percentages will be used as a �e-breaker, per the APWA GSP in Sec�on 1-03.1 of the Special Provisions. Regardless, the Bidder’s stated proposed percentages will become a goal the Contractor should do its best to accomplish. Bidders will be required to report on recycled materials actually incorporated into the Project, in accordance with the APWA GSP in Sec�on 1-06.6 of the Special Provisions.

Bidder:

Signature of Authorized Official:

Date:

SMALL WORKS CONTRACT # Supplier Contract #

2026 QUOTE 72: A-20 BASIN SEWER MANHOLE LINER REPLACEMENT

This Contract in entered into by and between the City of Vancouver, Washington, a municipal corporation organized under the laws of the State of Washington (hereinafter referred to as the "Owner") and Contractor Name (hereinafter referred to as the "Contractor"). The City and Contractor may be collectively referred to herein as the “parties” or individually as a “party”.

In consideration of the terms and conditions set forth in this contract, the parties agree as follows:

1. SCOPE OF WORK: The Contractor hereby agrees to furnish all materials, labor, tools, machinery and implements of every description necessary to complete the work in a professional manner within the time limits stated in this Contract for the construction and installation of the following improvements and will make all necessary arrangements for the obtaining of permits from the United States, State of Washington, and/or any of its agencies as may be necessary to do the work required and covered by this Contract.

This Contract provides for cleaning, prepping and rehabilitating 20 previously lined manholes, for the purpose of corrosion prevention using an epoxy-based lining system, and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Contract Work shall be Physically Complete within 25 Working Days from the Notice to Proceed.

2. EFFECTIVE DATE: This Contract is effective as of the last signature of the Contract.

3. CONTRACTOR’S OBLIGATION: The Contractor agrees that for each public improvement and/or building maintenance project it is awarded, it will furnish all materials, labor, tools, machinery, and implements of every description necessary for completing such work. All work shall be consistent with the Owner’s Request for Quotation and in accordance with all State, Federal and local laws and regulations, including but not limited to the ordinances of the Owner. The Contractor agrees to do the work and furnish the materials in a most substantial and workmanlike manner according to the Contract Documents and within the time limits stated in the Contract Documents. Unless otherwise specified in the Contract Documents all projects undertaken for the Owner shall be governed by the Standard Specifications for Road, Bridge and Municipal Construction as published by the Washington State Department of Transportation for the year in which the Contract Documents states.

4. E-VERIFY: If not already registered, Contractor shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty (60) days after execution of this Contract. Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Contract are eligible to work in the United States. Contractor shall provide verification of compliance upon Owner request. Failure by Contractor to comply with this subsection shall be considered a material breach.

5. SUBCONTRACTOR RESPONSIBILITY: The Contractor shall include the language of this section in all tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier. The Contractor shall require all subcontractors to comply with all relevant federal, state and municipal laws, rules and regulations whatsoever.

At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria:

a. Have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

b. Have a current Washington Unified Business Identifier (UBI) number;

c. Have received training on the requirements related to public works and prevailing wage as required by RCW 39.04.350;

d. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

e. If applicable, have:

i. Have Industrial Insurance (workers’ compensation) coverage for the subcontractor’s employees working in Washington, as required in Title 51

RCW;

ii. A Washington Employment Security Department reference number, as required in Title 50 RCW;

iii. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

iv. An electrical contractor license, if required by Chapter 19.28 RCW;

v. An elevator contractor license, if required by Chapter 70.87 RCW.

f. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065 (3).

6. OWNER'S OBLIGATION: In consideration of the promises and agreements of the Contractor as set forth herein, and in consideration of the faithful performance and furnishing of the work and materials required by this Contract to the satisfaction of the City, the City agrees to pay to the Contractor in the manner and at the times provided hereinafter and in the Contract Documents, and in accordance with the ordinances of the City of Vancouver and the laws of the State of Washington, an amount not to exceed the following sum, which amount does includes 8.9% Washington State Sales Tax (if applicable): $000.00 USD.

The amount finally to be paid is, however, variable upon the work actually done and final payment will be made upon the basis of the amount of work done and the materials furnished and at the lump sum or unit prices fixed in the Contractor's Bid or as modified by any or all approved Change Orders.

7. PERMITS: The Contractor agrees to make all necessary arrangements and to obtain all necessary permits to do the work required and covered by this Contract from the United States and any of its subdivisions or agencies and the State of Washington and any of its subdivisions or agencies.

8. INSURANCE: The Contractor agrees to the following requirements relating to insurance coverage. Provide a Certificate of Liability Insurance. Said certificate must be provided on a standard “ACORD” form, or its equivalent, and must provide that coverage shall not be canceled or modified without 30 days prior written notice to the City of Vancouver.

In addition, all policies shall be issued by an insurance company licensed to do business in the State of Washington. The City of Vancouver may inspect all policies, and copies shall be provided to the City upon request.

Required insurance coverage is as follows:

COVERAGE LIMITS OF

LIABILITY

I. Commercial General Liability:

Policy shall include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability

Each Occurrence $1,000,000 General Aggregate Per Occurrence $2,000,000 Products & Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Blanket Contractual Liability $1,000,000

II. Commercial Automobile Liability Policy shall include Bodily Injury and Property Damage, for any owned, Hired, and/or Non-owned vehicles used in the operation, installation and maintenance of facilities under this Contract.

Combined Single Limit $1,000,000

COVERAGE LIMITS OF

LIABILITY

III. Workers' Compensation (applicable to the State of Washington) Per Occurrence Statutory

Employer's Liability $1,000,000 Disease Each Employee $1,000,000 Disease Policy Limit $1,000,000 Each Claim $1,000,000 Annual Aggregate $2,000,000

IV. Pollution Legal Liability Each Claim $3,000,000 Annual Aggregate $6,000,000

In addition to the coverage and limits listed above the Contractor’s insurance must all contain the following:

a. City Listed as an Additional Insured. The City of Vancouver, its Agents, Representatives, Officers, Directors, Elected and Appointed Officials and Employees must…