2026_Limestone Products Bid Packet.pdf

Invitation to Bid (ITB) Limestone Products

INSTRUCTIONS TO BIDDERS

Bids Due: Monday, November 3rd, 2025, at 9:30 a.m. EST

Completed ITB document and pricing must be submitted through the Bidnet Direct Michigan Inter-

Governmental Trade Network (MITN) website https://www.bidnetdirect.com/. Faxed, emailed, physical, or telephone proposals are not acceptable. Washtenaw County Road Commission

(WCRC) shall not be held responsible for lost or misdirected proposals. WCRC reserves the right to postpone a bid opening for its own convenience. Final bid tabulations will be available on

Bidnet.

TERMS AND SPECIFICATIONS

If a contract is executed as a result of the bid, it stipulates a fixed price for products/services. The contract period will be for one (1) year following the WCRC budget year. Upon mutual consent with the WCRC and the successful bidder, the contract may be renewed one additional year at the same terms and conditions of the original contract, each year thereafter, but not to exceed a maximum of two additional years. Requests from the Vendor for contract extensions but me in writing and received by the WCRC Operations Department no later than November 30 of each year. Such renewal shall be subject to the terms and conditions herein contained and shall be effective only if evidenced in writing. Renewal shall be subject to approval by the WCRC Board of Road Commissioners each period. Once renewal option is exhausted, the contract must be rebid.

The Washtenaw County Road Commission budget year begins January 1 and ends December

31.

Proposals shall be for items as described below. When applicable, a Manufacturer Specification

Sheet for each model or style of item to be supplied shall accompany the bid. This bid is for the annual estimated seasonal requirements of 23a, 21a, 6a, 4a, Ohio No. 2, plain rip-rap, heavy rip-rap, and 4x8 limestone. All items shall conform to the latest Michigan Department of

Transportation (MDOT) requirements. All materials shall be approved by the Superintendent of

Maintenance prior to loading into road commission trucks or delivered to designated locations.

Method of measurement shall be scale weight of material with moisture content not to exceed six percent. If the moisture content is in excess of six percent, the excess over six percent will be deducted from the scale weight of the material. All shipments must be accompanied by a weight slip to be presented to a road commission representative at time of delivery with billing to the

Washtenaw County Road Commission. All deliveries shall be in compliance with truck route and weight restrictions.

Any materials not meeting specifications will be returned to the loading point at no expense to the WCRC. Acceptable replacement materials will be furnished immediately upon notification of such materials. Any materials used prior to notification of not meeting specifications will be paid for only at the discretion of the WCRC Board and in an amount, it determines as compensation in full.

The total price quoted by the Bidder must be the total cost delivered to the locations as directed by the Road Commission. All goods are to be shipped F.O.B.

Limestone price for truck delivery shall remain firm. The WCRC will not pay fuel surcharges.

Daily quantities will vary depending on construction projects and/or maintenance needs and the successful bidder must be capable of delivering a minimum of 1,800 tons per day or as directed by the Superintendent of Maintenance. The vendor must deliver the daily tonnage as directed by the Superintendent of Maintenance or the WCRC will assess liquidated damages in accordance with Section 108.10 of the MDOT Standard Specifications for Construction for each calendar day that the vendor failed to deliver the tonnage directed. It is understood that the

“Delivered To” unit price will include any of the following, upon request of the WCRC, on an as needed basis: stockpiled at the District Maintenance Yard, stockpiled at any construction project within that District, or spread on the road with tailgate chains on any construction project within that District.

Brand Name or Equal Specification

Unless otherwise specified, manufacturer’s names, trade names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The vendor may offer any equivalent product which meets or exceeds the specifications. If bids are based on equivalent products, the quote must: a) indicate the alternate manufacturer’s name and catalog number; b) include complete descriptive literature and/or specifications; c) include proof that the proposed equivalent will meet the specifications. Evidence in the form of samples may be requested if brand is other than specified. Such samples are to be furnished after the date of bid opening only upon request of the Road Commission, if samples should be requested, such samples must be received by the

WCRC no later than seven (7) days after formal request is made. The WCRC reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects. If bidder fails to name a substitute, goods identical to the specified standard must be furnished.

Delivery Tickets

All stone tickets to be delivered MUST be weighed on certified scales; the vendor shall, at their expense, have their scales certified and inspected, prior to beginning shipments, and monthly thereafter until all stone has been delivered. The certification and inspection shall be conducted by the specific scale manufacturer authorized service dealer. The scales must be inspected and certified between April 1st and November 1st of the current contract year. Copies of scale certification must be sent to the WCRC’s Superintendent of Maintenance by May 15th of the current contract year. The WCRC may require re-certification of the scale if a particular stone shipment is found to be +/- 1% off. In addition, all delivery tickets MUST be legible, computer generated, printed from a computerized scale, and in English units. All trucks shall be weighed empty, then weighed loaded, and the differential shall be the net weight recorded on the delivery ticket. Scale operators shall not pre-enter estimate empty truck tare weights. Handwritten tickets are unacceptable. The awarded vendor’s scales must be cleaned on a regular basis, i.e., daily, or weekly if appropriate. Also, the dock shall be maintained on a regular interval, i.e., weekly/biweekly. Violation of any of the above requirements can be grounds for rejection of stone shipment.

TERMS:

Exemptions or Remarks to the Bid:

ORDER AND CONTACT INFORMATION

Please provide the following information for ordering contacts.

Name

Phone Number

Email

COMPANY INFORMATION

LEGAL NAME OF VENDING COMPANY

FEDERAL I.D. # (Company or Corporation)

FAX NUMBER

STREET ADDRESS

TELEPHONE NUMBER

EMAIL ADDRESS

CITY STATE ZIP CODE

CERTIFICATION

By my signature, hereon, I certify that the Goods and/or Services that I propose to furnish will meet or exceed every specification contained herein, and that I have read each page of the

Specifications/Scope of Work, General and Special Requirements, as well as the Standard

Terms and conditions and Bid/Offer Sheet. Further, I agree that if my offer is accepted, I shall perform as required in these Contract documents. I am aware that, once accepted by the

Washtenaw County Road Commission, my offer becomes a binding contract in accordance with the provisions herein of the Contract documents, and that I will not be permitted to attempt enforcement of any other contract or contract provisions.

Signature

Printed Name

Date

Time