2026-ITB-023 ITB KCLS Kent Library - GC.pdf

KCLS ITB Reimagining Spaces at Kent Library 2026-ITB-023

INVITATION FOR BID (ITB)

For

KING COUNTY LIBRARY SYSTEM BID – REIMAGINING SPACES AT KENT LIBRARY

Project ID: 2026-ITB-023

Part 1: Introduction

Part 2: Instructions To Bidders

Part 3: Contract Terms and Conditions

Part 4: Statement of Library Responsibilities

Part 5: Specifications, Drawings, and Other Documents

Part 6: Performance

Part 7: Administrative Requirements

Part 8: Payment Schedule

ATTACHMENTS

ATTACHMENT A: INVITATION TO BID PDF

ATTACHMENT B: CONSTRUCTION DOCUMENTS (SEE SHEET G002 OF KCLS - KENT LIBRARY DRAWING BID SET

FOR DRAWING INDEX)

ATTACHMENT C: COMBINED SPECIFICATIONS

FORMS – TO BE SUBMITTED AT BID

o ATTACHMENT D: BID FORM o ATTACHMENT E: BIDDER RESPONSIBILITY QUESTIONNAIRE o ATTACHMENT F: SUBCONTRACTOR LIST o ATTACHMENT G: CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES o ATTACHMENT H: BUSINESS TYPE FORM o ATTACHMENT I: INDEMNITY AGREEMENT o ATTACHMENT J: SUBSTITUTION REQUEST FORM (IF APPLICABLE)

ATTACHMENT K, L, M: CONTRACT DOCUMENTS

MEMOS

NONE

PART 1: INTRODUCTION

The King County Rural Library District dba King County Library System (“Library”) provides public library services to communities throughout King County. More information about the Library is available at www.kcls.org.

Thank you for your interest in proposing on the KING COUNTY LIBRARY SYSTEM - REIMAGINING SPACES AT KENT LIBRARY. The Work consists of a full interior renovation of the existing approximately 22,600-square-foot Kent Library located at 212 2nd Ave N, Kent, WA 98032. The facility will be closed to the public and unoccupied during construction. The Work is governed by the Contract Documents and includes all labor, materials, equipment, supervision, and services required to complete the Project.

Work includes, but is not limited to:

Selective demolition and preparation of the existing interior for renovation.

Construction of new and reconfigured interior spaces, partitions, ceilings, and finishes.

Construction restrooms and associated accessibility improvements.

Modifications to structural, mechanical, electrical, plumbing, fire-protection, low-voltage, and life-safety systems as indicated in the Contract Documents.

Installation of interior finishes, fixed furnishings, casework, equipment, signage, and building systems as indicated in the Contract Documents.

Coordination of Owner-furnished items, library shelving, furniture, technology, and other work identified in the Contract Documents.

All testing, inspections, permits, closeout documentation, and other services necessary to provide a complete and operational facility in accordance with the Drawings and Specifications.

Owner’s estimated base bid range: $3.25 Mil to $3.9 Mil.

The Work shall be constructed in accordance with the Contract Documents and all applicable federal, state, and local codes and regulations.

The Library encourages qualified proposals from minority- and women-owned businesses. Resources to assist such proposers can be found at https://omwbe.wa.gov the website for the Washington State Office of Minority & Women’s Business Enterprises.

ESTIMATED TIMELINE (ALL TIMES LISTED AT LOCAL TIME)

ITB Announcement ................................................................. August 25, 2026 Pre-Bid Meeting (Virtual, Not Mandatory)……………………………September 4, 2026, 10:30AM Questions and Substitutions Due ........................................... September 8, 2026, 2:00 PM Responses to Questions Published ......................................... September 14, 2026, 3:00 PM Bids Due .................................................................................. September 21, 2026, 2:00 PM Bid Opening………………………………………………………………………… September 21, 2026, 3:00PM Notice of Intent to Award ....................................................... September 24, 2026 (estimated) Notice of Award ...................................................................... October 5, 2026 (estimated)

Schedule for work: The Contractor shall coordinate and complete the Work within the Contract Time.

The Kent Library will be closed to the public and unoccupied during construction. No construction work may commence until all required permits have been issued. The Contractor shall include all associated coordination, cost, and schedule requirements in its bid.

Contract Time: Substantially complete all work under contract five (5) months after the date of Notice to Proceed.

Contractor work hours may be Monday to Sunday between 7 AM to 6 PM, provided that such hours are in conformance with City of Kent construction rules. The contractor and Library will coordinate any closures for power or other utility shutdowns. Work outside of these hours must be coordinated and approved by the Library with a five (5) calendar day notice.

PART 2: INSTRUCTIONS TO BIDDERS

A. AVAILABILITY: Contractors may obtain plans and specifications from Attachment B (Construction Documents) and Attachment C (Specifications) on the project bidding portal:

https://procurement.opengov.com/portal/kcls

B. QUESTIONS ABOUT THE ITB: It is the responsibility of all bidders to carefully review and read the entire ITB and understand all terms, conditions, processes, and methods for responding to this ITB.

All questions about this ITB must be submitted via the project’s electronic bidding portal, at OpenGov. Oral explanations or instructions given before the award of the Agreement will not be binding. Any information that is different from what is provided in this ITB and given to a prospective bidder concerning this ITB will be furnished to all other prospective bidders as an addendum to the solicitation. The Library reserves the right to share answers with other bidders, if such information is necessary to bidders in submitting proposals on the solicitation or if the lack of such information would be prejudicial to uninformed bidders.

C. SUBSTITUTIONS: No substitution requests will be accepted after September 8, 2026, 3:00PM.

D. PRE-BID MEETING & SITE VISITS:

1. Pre-Bid Meeting (not mandatory, VIRTUAL), September 4, 2026 10:30AM-11:30AM Microsoft Teams meeting Join: https://teams.microsoft.com/meet/245944237473184?p=60FONMNho4FGlgmzBw Meeting ID: 245 944 237 473 184 Passcode: QG7mm2kF

Dial in by phone +1 206-809-2498, 181905589# United States, Seattle Find a local number : https://dialin.teams.cloud.microsoft/6b76a571-fb05-438a-8e19- 0c88c9815125?id=181905589 Phone conference ID: 181 905 589# If you have any issues or questions, please send to Purchasing@kcls.org.

b. Site Visit – KCLS strongly encourages prospective bidders to visit the Kent Library during standard operating hours to inspect existing interior conditions prior to submitting a bid. Visitors must conduct walkthrough as standard members of the public during open branch hours. Non-disruptive observation and measurement taking are permitted; however, invasive investigations, opening of access panels, or disruption of library patrons and staff are strictly prohibited.

Field observations made during self-guided visits do not alter bid documents. Any questions, interpretations, or requests for clarification resulting from a site walkthrough must be submitted formally in writing through OpenGov by the Q&A deadline.

Current Kent Library hours:

Monday, Thursday, Friday 10:00AM - 6:00PM Tuesday, Wednesday 12:00PM - 8:00PM Saturday, Sunday 11:00AM - 6:00PM *The library officially closes to the public on August 29, 2026.

E. ACKNOWLEDGEMENT OF ADDENDA TO ITB: Bidders to the ITB must acknowledge receipt of any addenda by signing the bid form (Attachment D). Such acknowledgment must be received prior to bid opening.

F. BID SUBMISSION:

Submit Online at Public Procurement Portal OpenGov https://procurement.opengov.com/portal/kcls

Support with the OpenGov Vendor Registration Process: https://opengov.my.site.com/support/s

Support with the OpenGov Bid Submission Process: https://opengov.my.site.com/support/s

G. DATE OF SUBMISSION: Sealed bids must be submitted no later than: September 21, 2026 2:00 PM.

Submissions received late will not be accepted, however, if a bidder has issues submitting bids via the OpenGov Portal, bidder must notify the Library prior to submission deadline at Purchasing@kcls.org. The Library reserves the right to extend the date of submission and will provide due notice of such date extension.

H. SIGNATURES: A corporate official who has been authorized to make such bid commitments must sign the bid.

I. WITHDRAWAL OR MODIFICATIONS OF BIDS: The bidder may, without prejudice to itself, modify or withdraw its bid by written request, provided that the bid and any request is received by the Library prior to the date of submission above. Following the withdrawal of its bid, the bidder may submit a new bid provided it is received by the Library at the address and by the Date of Submission.

J. REJECTION OF BIDS: The Library reserves the right to reject any and all bids without penalty. Any and all bids may be rejected for any cause.

K. BIDDING PROCEDURES AND FORMS: All bidders must comply with the specifications and requirements attached, see Attachment C. To be considered all bids must be signed; bidders may only submit one bid for consideration. Bidders may submit additional information with their bids as desired.

L. VALIDITY OF PRICES: Bidders must confirm in writing that prices quoted will be valid and in effect for a minimum of sixty (60) calendar days after bid opening. When the sum of the base bid plus all additive alternates, if any, is greater than $35,000.00, a bid guarantee in the amount of five percent (5.00%) of the base bid amount is required. Failure of the bidder to provide bid guarantee when required shall render the bid non-responsive. Acceptance form of bid guarantee shall be a bid bond.

The successful bidder’s bid guarantee will be returned to the successful bidder with its official notice to proceed with the work of the contract.

M. BID OPENING: A public bid opening will be held at approximately 3:00PM, September 21, 2026 at:

KCLS Administrative Office – Service Center, 960 Newport Way NW, Issaquah, WA 98027, Meeting Room 2C. For in-person, please RSVP to Purchasing@KCLS.org.

An optional virtual attendance can be accessed via Microsoft Teams at:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/215992702753240?p=j2VMPJA3ZStLoy9zjA Meeting ID: 215 992 702 753 240 Passcode: 7mD2wW2J Need help? | System reference

Dial in by phone +1 206-809-2498,,385615376# United States, Seattle Find a local number Phone conference ID: 385 615 376# For organizers: Meeting options | Reset dial-in PIN

The Library will submit a Notice of Intent to Award to the apparent winning bidder within five (5) business days.

N. AWARD OF BID: A contract shall be awarded based on price, references, and completion of all aspects of the ITB. The Library reserves the right to waive informalities or irregularities and deviations from the ITB, and to be the final judge as to which bid shall be accepted by the Library.

O. PUBLIC DISCLOSURE OF BIDS: All bids are subject to the requirements of the Washington State Public Records Act (chapter 42.56 RCW), which obligates the Library to make the document available for public inspection, if requested. To request public records, complete the Public Records Request online (https://kcls.govqa.us/WEBAPP/_rs/) or, email your request to publicrecords@kcls.org.

P. CERTIFICATES, LICENSES, AND PERMITS: Bidders acknowledge that upon commencement of the contract term, the awarded contract requires commercial general liability insurance, as provided in the contract terms.

Q. RETAINAGE: Bidders acknowledge that the awarded contract, per RCW 60.28.011, the Library will retain funds in the amount of five percent (5.00%) for the duration of the contract, as provided in the contract terms.

R. PREVAILING WAGES: Workers of the awarded contractor, its subcontractors, and its lower-tier subcontractors on all Library public work projects, as the term “public work” is defined in RCW 39.04.010, shall be paid the “prevailing rate of wage” including usual benefits, as those terms are defined by chapter 39.12 RCW. It is understood that the awarded contractor is responsible for obtaining and completing all required government forms and submitting them the to the proper authorities. Upon request, the awarded contractor is required to provide certified payroll to Library showing the payment of prevailing wage. All documentation for Washington State Department of Labor and Industries (LNI) Intents and Affidavits, including documentation for all subcontractors, will be submitted to LNI prior to final payment and release of retention. Submit Certification of Compliance with Wage Payment Statutes form with bid package.

S. APPRENTICESHIP UTILIZATION REQUIREMENTS:

Apprenticeship Utilization Requirement

Contractors and subcontractors must ensure that a minimum percentage of total labor hours are performed by registered apprentices.

For most Washington State public works projects, this is at least 15% of total labor hours for the project.

Qualified Apprentices Must be registered with a Washington State-approved apprenticeship program under chapter 49.04 RCW.

Out-of-state apprentices must be registered in their home state(s) and recognized by LNI.

Contractor Responsibilities Track and report apprentice and journeyman hours monthly to the awarding agency.

Ensure subcontractors meet the same requirements.

Maintain records for audit.

Exemptions / Adjustments

Requests for a reduction or waiver must be submitted in writing to the awarding agency before project completion.

Waivers may be granted for specialty contractors, lack of available apprentices, or project scope limitations.

Penalties for Non-Compliance Failure to meet the required percentage without an approved waiver may result in monetary penalties (often calculated as a percentage of the labor portion of the contract).

Penalties are collected by the awarding agency or Washington State Department of Labor &

Industries.

Code References

Chapter 49.04 RCW – Apprenticeship Act RCW 39.04.320 – Apprenticeship Utilization Requirements for Public Works Chapter 296-05 WAC – Apprenticeship Rules

T. NON-DISCRIMINATION AND WORKPLACE SAFETY: The awarded contractor agrees to abide by all federal, state, and local laws, rules and regulations prohibiting discrimination in employment and the controlling of workplace safety. The awarded contractor shall provide personal protective equipment as required by law. Any violations of applicable laws, rules or regulations may result in termination of the contract.

U. ENVIRONMENTAL PROTECTION: The awarded contractor shall abide by all federal, state, and local laws regarding the protection of the environment. The awarded contractor shall also be responsible for reporting such violations as pertaining to this work to the Library and other applicable agencies upon discovery of such in a timely manner. Any violations of applicable laws, rules or regulations may result in termination of the contract. The awarded contractor shall follow the Plan and Procedures for the Unanticipated Discovery of Cultural Resources and Human Skeletal Remains.

V. FINAL INSPECTION UPON AWARD: Upon Library’s request, any bidder will verify its bid on all existing conditions. The awarded contractor will return to the Library a signed contract, insurance certificate and payment and performance bonds within fifteen (15) calendar days after receipt of contract. If the apparent successful bidder fails to sign all contractual documents or provide the bonds and insurance as required or fails to return documents within fifteen (15) calendar days of receipt of the contract, the Library may terminate the award of the contract.

W. CONTRACT ADMINISTRATOR: The administrator of this contract will be Erin Au, Project Specialist, neeau@kcls.org; and Sheila Stark, Procurement & Contracts Manager, srstark@kcls.org.

X. STATEMENT OF BIDDER’S QUALIFICATIONS: Bidders must submit bid qualification criteria (Attachment E – Bidder Responsibility Questionnaire) under RCW 39.04.350 and must meet the responsibility criteria to be considered.

1. General

This Section is issued in accordance with RCW 39.04.350. Before the contract is awarded, the Library will determine whether the apparent low bidder is a "responsible bidder" within the meaning of RCW 39.04.350. A bidder that fails to meet any mandatory or supplemental responsibility criterion set forth in this Section will be found not responsible and its bid will not be considered for award, regardless of bid price.

Nothing in this Section limits the Library's right to request clarifying information, to verify any information submitted, or to make an independent determination of responsibility based on all information available to the Library, whether or not submitted by the bidder.

2. Mandatory Responsibility Criteria (RCW 39.04.350(1))

To be considered a responsible bidder and eligible for award of this contract, each bidder must satisfy each of the following mandatory criteria at the time(s) indicated. Bidders are advised that these criteria are established by state law and cannot be waived by the Library.

(a) Contractor registration/licensing. At the time of bid submittal, the bidder must hold a certificate of registration in compliance with chapter 18.27 RCW, and, if applicable to the scope of work bid, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW.

(b) Unified business identifier (UBI). The bidder must have a current State of Washington unified business identifier number.

(c) Industrial insurance, employment security, and excise tax registration. If applicable, the bidder must have: (i) industrial insurance coverage for the bidder's employees working in Washington as required under Title 51 RCW; (ii) an employment security department number as required under Title 50 RCW; and (iii) a state excise tax registration number as required under Title 82 RCW.

(d) No disqualification from public works bidding. The bidder must not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065(3).

(e) Apprenticeship compliance. If this project is subject to the apprenticeship utilization requirements of RCW 39.04.320, the bidder must not have been found out of compliance by the Washington State Apprenticeship and Training Council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes under their standards of apprenticeship (chapter 49.04 RCW) during the one-year period immediately preceding the bid solicitation date.

(f) Prevailing wage training. The bidder must have received training on public works and prevailing wage requirements under chapters 39.04 and 39.12 RCW, through training provided by the Washington State Department of Labor & Industries ("L&I") or an L&I-approved training provider, and must have designated the person(s) trained, unless the bidder is exempt because it has completed three or more public works projects and has held a valid Washington business license for three or more years.

(g) No willful wage violations. Within the three-year period immediately preceding the bid solicitation date, the bidder must not have been determined, by a final and binding citation and notice of assessment issued by L&I or by a civil judgment entered by a court of limited or general jurisdiction, to have willfully violated (as defined in RCW 49.48.082) any provision of chapter 49.46, 49.48, or 49.52 RCW.

(h) Sworn statement. Before award, the apparent successful bidder must submit to the Library a signed statement, in accordance with chapter 5.50 RCW, verifying under penalty of perjury that the bidder is in compliance with the criterion in subsection 2(g) above. The Library may award the contract in reasonable reliance on that sworn statement.

(i) Apprentice utilization plan. If this project is subject to apprentice utilization requirements under RCW 39.04.320, the apparent successful bidder must submit an apprentice utilization plan to the Library before receiving the notice to proceed, using the L&I template (or an L&I-approved the Library template), unless the Library exempts the bidder because it met or exceeded apprentice utilization requirements on the last public works project it completed.

3. Supplemental Responsibility Criteria (RCW 39.04.350(4))

In addition to the mandatory criteria in Section 2 above, and as authorized by RCW 39.04.350(4), the Library has adopted the following supplemental criteria applicable to this project because the scope, complexity, and value of the project require bidders to demonstrate a proven, directly comparable track record. The basis for evaluation of each criterion, and the process for a bidder to request modification of these criteria before the bid submittal deadline, are set forth below.

(a) Relevant project experience. Within the five (5) years immediately preceding the bid submittal deadline, the bidder must have successfully completed, as prime contractor, at least three (3) public construction projects that are reasonably comparable to this project in size, scope, and complexity, meaning projects involving: (i) interior renovation, tenant improvement, or comparable alteration work within commercial or public-facing facilities; and (ii) a total construction contract value of not less than $2,500,000.

(b) Evidence of experience. For each reference project submitted under subsection 3(a), the bidder must provide: the project name, location, and owner; a description of the scope of work; the original and final contract value; the original and actual completion dates; and the name and current telephone number of an owner's representative familiar with the bidder's performance whom the Library may contact for verification.

(c) On-time completion history. Within the five (5) years immediately preceding the bid submittal deadline, the bidder must not have been assessed liquidated damages, or otherwise found responsible for an uncured, unexcused delay resulting in late substantial completion, on more than one (1) of its public works or comparable private construction projects. For each project on which liquidated damages were assessed or a late completion occurred, the bidder must disclose the project, the length and cause of the delay, whether any time extension was granted, and the resolution.

(d) Termination and default history. The bidder must disclose whether, within the five

(5) years immediately preceding the bid submittal deadline, it has been terminated for default, termination for convenience following a dispute, or removed from a public works or comparable private construction project by an owner. A bidder that has been terminated for default on one (1) or more such projects within that period may be found not responsible, unless the bidder demonstrates, to the Library's reasonable satisfaction, that the circumstances of the termination do not reflect on the bidder's present responsibility to perform this contract.

(e) Claims and litigation history. The bidder must disclose all claims, demands, arbitrations, mediations, administrative proceedings, and lawsuits filed by or against the bidder within the five (5) years immediately preceding the bid submittal deadline arising out of a construction contract, including: the parties, forum, nature of the dispute, amount in controversy, and current status or outcome (including any adverse judgment, arbitration award, or settlement). The Library will evaluate the frequency, nature, and outcome of disclosed claims and litigation, including whether a pattern of disputes reflects on the bidder's responsibility, its history of contract performance, or its financial stability to complete this contract.

(f) Safety record. Within the three (3) years immediately preceding the bid submittal deadline, the bidder's Experience Modification Rate (“EMR”), as reported to the bidder's workers' compensation or industrial insurance carrier, must not have exceeded 1.0 for the current policy year or either of the two preceding policy years. In addition, the bidder must not have received a willful violation citation from the federal Occupational Safety and Health Administration or the Washington State Department of Labor & Industries' Division of Occupational Safety and Health within the three (3) years immediately preceding the bid submittal deadline. The bidder must provide its EMR for the current and prior two policy years and disclose any such willful OSHA/WISHA citation, including the citation number, the violation cited, and its current status (including any abatement, appeal, or resolution). The Library will evaluate whether a disclosed EMR above the stated threshold or a disclosed willful citation reflects on the bidder's ability to safely perform this contract.

(g) Right to request modification. A potential bidder may, in a timely manner before the bid submittal deadline, request that the Library modify the supplemental criteria in this Section 3, in accordance with RCW 39.04.350(4)(b). Requests must be submitted in writing to the Library procurement contact at Purchasing@kcls.org by Wednesday, September 16, 2026 by 9:00 AM. The Library will evaluate the request and respond before the bid submittal deadline. If the Library's evaluation results in a change to the supplemental criteria, the Library will issue an addendum to the bidding documents identifying the revised criteria.

4. Submission of Responsibility Information

Each bidder must submit the information required to demonstrate compliance with the mandatory and supplemental responsibility criteria in this Section, in the form and within the time specified in the bid documents (see Bidder Responsibility Questionnaire, Attachment E). If a bidder fails to supply requested responsibility information within the time and manner specified, the Library may base its responsibility determination on any available information related to the supplemental criteria, or may find the bidder not responsible, in accordance with RCW 39.04.350(4)(c).

5. Determination and Appeal

If the Library determines that a bidder is not responsible, the Library will provide the bidder with the reasons for that determination in writing. A bidder may appeal a not-responsible determination within two (2) business days of receipt of the Library's written determination by submitting additional information to the Library procurement contact at Purchasing@kcls.org, in accordance with RCW 39.04.350(4)(d). The Library will consider any additional information submitted before issuing its final determination. If the Library's final determination affirms that the bidder is not responsible, the Library will not execute a contract with any other bidder until two business days after the bidder determined not responsible has received the Library's final determination.

Y. REFERENCES: List the names and addresses of three (3) customers, for whom the bidder has provided similar services. Include dates, contact persons, and telephone numbers. Should any reference submitted by the bidder be found unsatisfactory, the Library, as its sole option, may reject that bidder’s offer. The Library shall be the sole judge in determining a satisfactory or unsatisfactory reference response. References must be submitted with the bid response on Attachment D.

Z. PROJECT MANAGEMENT WEBSITE: The awarded contractor must provide and administer project management website for communication and documentation.

Manufacturers and Products:

Procore Technologies Procore.

Or approved equal.

Types of Communication and Documentation on Project Management Website:

Submittals and submittal logs.

Schedules.

Meeting minutes.

RFI forms and logs.

Project correspondence.

Project directories.

Photographic and videographic documentation.

Payment applications.

Project closeout documents.

Contract modification forms and logs.

Contractor Furnished Project Management Website: Provide software user licenses in sufficient quantity for Project team, including Architect, Architect consultants, Owner, Construction Manager, Commissioning Authority, and Subcontractors. Provide software training for users.

AA. USE OF TECHNICAL LANGUAGE: Hereon forward, the following terms are used and are defined within their sections or assumed to be known to the parties involved and are capitalized as proper nouns accordingly. Available attributions may be used for succinctness.

Architect/Engineer or Architecture/Engineering (“A/E”) Architect’s Supplemental Instruction (“ASI”) Change Order or Contract Change Order or Construction Change Order (“CO”) Change Order Proposals or Construction Change Order Proposal (“COP”) Contract Documents

Contract Sum Contract Time Field Authorization (“FA”) Final Acceptance Notice of Non-Compliance (“NCC”) Notice of Substantial Completion Project Record Request for Information (“RFI”) Schedule of Values Substantial Completion Work

PART 3: CONTRACT TERMS AND CONDITIONS

ACTUAL CONTRACT WILL TAKE THE FORM OF

MODIFIED A101-2017 & A201-2017, copies attached in Attachment K, L and M.

PART 4: STATEMENT OF LIBRARY RESPONSIBILITIES

The contractor must provide a comprehensive statement identifying the exact tasks, and other needs that are the responsibility of the Library as a part of this project. This includes cost, coordination, and labor required to complete all work associated with the project as defined in this ITB.

PART 5: SPECIFICATIONS, DRAWINGS, AND OTHER DOCUMENTS

A. ORDER OF PRECEDENCE: In the event of conflict, error, or inconsistency among the Contract Documents, the documents shall govern in the following order of precedence, with documents listed first taking precedence over those listed below:

a. Change Orders and Contract Modifications (later modifications taking precedence over earlier ones);

b. Addenda to the ITB (later addenda taking precedence over earlier addenda);

c. The Agreement and Contract Terms and Conditions;

d. Special Conditions;

e. Technical Specifications;

f. Drawings (larger scale drawings take precedence over smaller scale drawings for dimensions and details);

g. The original ITB Documents.

Notwithstanding the foregoing, the Contractor’s obligation to report conflicts, errors, inconsistencies, or omissions to the A/E in writing prior to proceeding with affected Work remains in full force regardless of this order of precedence. This order of precedence does not limit the Library’s right to issue clarifications or corrections through the RFI, SI, FA, or CO process.

B. SPECIFICATIONS AND DRAWINGS ARE THE BASIS OF THE WORK: The intent of the Specifications and Drawings is to describe a complete Project to be constructed in accordance with the Contract Documents. Contractor shall furnish all labor, materials, equipment, tools, transportation, permits, and supplies, and perform the Work required in accordance with the Drawings, Specifications, and other provisions of the Contract Documents.

C. PARTS OF THE CONTRACT DOCUMENTS ARE COMPLEMENTARY: The Contract Documents are complementary. What is required by one part of the Contract Documents shall be binding as if required by all. Anything mentioned in the Specifications and not shown on the Drawings or shown on the Drawings and not mentioned in the Specifications, shall be of like effect as if shown or mentioned in both.

D. CONTRACTOR MUST REPORT DISCREPANCIES IN CONTRACT DOCUMENTS: Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by Library. If during the performance of the Work, contractor finds a conflict, error, inconsistency, or omission in the Contract Documents, it shall promptly and before proceeding with the Work effected thereby, report such conflict, error, inconsistency, or omission to A/E in writing.

E. PROJECT RECORD: Contractor must maintain Project Record Drawings and Specifications. Contractor shall legibly mark in ink on a separate set of the Drawings and Specifications all actual construction, horizontal, and vertical locations of internal and underground utilities and appurtenances referenced to permanent visible and accessible surface improvements, field changes of dimensions and details, actual suppliers, manufacturers and trade names, models of installed equipment, and Change Order Proposals (COP). This separate set of Drawings and Specifications shall be the “Project Record”. Contractor shall submit the completed and finalized Project Record to A/E prior to Final Acceptance. Upon review and acceptance from A/E, Library shall receive copy for files.

F. PERMITS, FEES, AND NOTICES: Contractor will obtain and pay for all permits. Unless otherwise provided in the Contract Documents, contractor shall pay for and obtain all permits, licenses, and inspections necessary for proper execution and completion of the Work. All costs for submitting and obtaining permits is the responsibility of the contractor and shall be included in the Bid Amount Prior to Final Acceptance, the approved, signed permits shall be delivered to the Library.

PART 6: PERFORMANCE

The period of performance of this contract is five (5) months from issuance of Notice to Proceed. The contractor retains primary responsibility for the scheduling, coordination, and execution of all work under this Contract. The Library will be closed to the public and library operating staff for the full duration of the performance period. Contractor shall retain the responsibility for site security and conduct operations to minimize noise, traffic, and staging disruption to adjacent properties and public rights-of-way. There may be work by others on site and contractor to cooperate and not impede others’ scope of work.

A. CONTRACTOR CONTROL AND SUPERVISION: Contractor is responsible for means and methods of construction. Contractor shall supervise and direct the Work, using its best skill and attention, and shall perform the Work in a skillful manner. Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the Work, unless the Contract Documents give other specific instructions concerning these matters.

B. SAFETY PRECAUTIONS: In performing this contract, the contractor shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies, and equipment; and avoid work interruptions. For these purposes, the contractor shall:

1. Follow Washington Industrial Safety and Health Act (WISHA) regional directives and provide a site-specific safety program that will require an accident prevention and hazard analysis plan for the contractor and each subcontractor on the work site. The contractor shall submit a site-specific safety plan to the Library’s representative prior to the initial scheduled construction meeting.

2. Area will be secured by the contractor’s means and at its cost. The Library takes no responsibility for the security of the contractor’s assigned laydown area.

PART 7: ADMINISTRATIVE REQUIREMENTS

A. PROJECT DIRECTORY

Site Address: 212 2nd Ave N, Kent, WA 98032

Owner: King County Library System, 960 Newport Way NW, Issaquah, WA 98027 (Construction Manager: Jeannine Gibson, jngibson@kcls.org, 206-305-7976; Contract Administrators: Erin Au, neeau@kcls.org; Sheila Stark, srstark@kcls.org)

Architect: Johnston Architects, 3131 Western Avenue, Suite 510, Seattle WA 98121 (contact Jack Chaffin, jchaffin@johnstonarchitects.com, 208-992-4863)

B. PROJECT PERMITTING TIMELINE: No construction work may commence until all required permits have been issued. The Contractor is responsible for timely coordination of any contractor-designed or deferred-submittal items identified in the Contract Documents and shall include all associated costs and schedule considerations in its bid.

C. OWNER-FURNISHED ITEMS:

The Library reserves the right to furnish certain materials, equipment, or furnishings (“Owner- Furnished Items”) for installation as part of the Project. Such items shall be coordinated with the Contractor for compatibility with the Contract Documents and installation requirements.

Contractor shall install Owner-Furnished Items as part of the Work, provided such items are delivered to the Project site in a timely manner and are suitable for installation. Contractor shall not be entitled to additional compensation or time extensions due to the use of Owner-Furnished Items unless such impacts are identified in writing and approved by the Library prior to installation.

The Library shall retain responsibility for procurement and warranties of Owner-Furnished Items.

Contractor shall remain responsible for proper installation in accordance with manufacturer requirements and applicable code. Contractor shall promptly notify the Library of any observed defects, incompatibilities, or coordination conflicts.

If an Owner-Furnished Item replaces a component included in the Contractor’s Bid, the Contract Sum shall be reduced by Change Order in an amount equal to the Contractor’s cost to furnish that item, including associated overhead and profit on that portion of the Work. Installation labor and associated costs shall remain in the Contract Sum unless otherwise modified in writing.

D. PRECONSTRUCTION/PRE-INSTALLATION MEETING: Design Team, Library, and contractor will attend an initial meeting to establish communication expectations, address contractor and Library questions and concerns, schedule and sequence of work, and identify issues for resolution early in the process.

E. PRECONSTRUCTION/PRE-INSTALLATION MEETING WITH AUTHORITY HAVING JURISDICTION (AHJ):

Contractor will attend initial meetings with City Inspectors prior to start of work to establish communication expectations, inspection scheduling sequences, Right of Way work, and identify issues for resolution early in the process.

F. CONSTRUCTION PROGRESS SCHEDULE: Contractor will submit baseline schedule within ten (10) days of issuance of Notice to Proceed for review and submit updated schedule with each Application for Payment. Also reference Section 013200 Construction Progress Documentation.

G. WEEKLY PROGRESS MEETINGS: Contractor will hold weekly construction meetings to review site-specific progress with three (3) week schedule and updates. Contractor will prepare agenda, meeting minutes, and progress schedule, submittal log, RFI log, Field Authorization log, and Change Order log.

H. SUBMITTALS FOR REVIEW: When the following are specified in individual sections, submit for review:

1. Product data

2. Shop drawings

3. Samples for selection

4. Samples for verification

Schedule submittals must expedite the Project, and coordinate submission of related items. When revised for resubmission, identify all changes made since previous submission. Submittals must be submitted digitally and logged and tracked in Submittal Log and be shared with Project Team in Weekly Progress Meetings.

Except for submittals for record, information, or similar purposes, where action and return are required or requested, the architect will review each submittal, mark to indicate action taken, and return promptly.

Submittals expected for review are specified in individual sections. Also reference Section 013300 Submittal Procedures.

I. MODIFICATION PROCEDURES: Changes to and clarification of the Work may be made by response to a Request for Information (RFI), A/E’s Supplemental Instruction (SI), Field Authorization (FA), Change Order Proposal (COP), and Contract Change Order (CO) as issued by Library. A monetary change to the Contract is implemented by an accepted FA and by CO.

1. Request for Information (RFI)

a) Prepared by contractor

b) Transmitted to architect

c) Response by architect. Allow up to ten (10) calendar days for response

d) Acceptance by Library

e) Contractor must either:

i. Proceed upon receipt of response if not Cost/Time impact; or

ii. Submit a notice of cost impact within five (5) calendar days of response date. Submit substantiation of costs within twenty-one (21) days of response date.

iii. By proceeding without submitting a statement of impact, the Contractor agrees that there is no impact on the Contract Cost or Time.

iv. RFIs must reference a Drawing and Detail number or Specification section.

2. Supplemental Instruction (SI)

a) Prepared by Consultant

b) Approved by Library

c) Transmitted to Contractor

d) Contractor must either:

i. Proceed upon receipt of response if no Cost/Time impact; or

ii. Submit a notice of cost impact within five (5) calendar days of response date. Submit substantiation of costs within twenty-one (21) calendar days of response date.

FA or COP will be prepared.

iii. By proceeding without submitting a statement of impact, the contractor agrees that there is no impact on the Contract Cost or Time.

e) SI shall be numbered consecutively and emailed to appropriate parties.

3. Field Authorization (FA)

a) Issued in response to:

i. An RFI with unresolved Cost/Time impacts

ii. A SI with unresolved Cost/Time impacts

iii. Absence of agreement on Proposal Request terms

b) Issued to expedite the work and avoid delays

c) Procedure:

i. Form provided and prepared by architect.

ii. Signed by architect, Library, and contractor

iii. Contractor must proceed immediately

iv. Method of adjustment of Contract Sum shall be determined per General Conditions of the Contract

v. FA’s shall be numbered consecutively

vi. Changes shall be marked on record drawings and specifications

vii. FA will have an agreed NTE price

4. Construction Change Proposal (COP)

a) Prepared by architect

b) May be initiated by contractor by submitting a written notice to Architect indicating justification and anticipated cost impact

c) Delivered to contractor

d) Contractor must provide cost data and submit substantiation

i. COP pricing shall include itemized labor hours, labor classifications, material invoices, subcontractor quotes, equipment rates, and markups in accordance with AIA A201 General Conditions. Lump sum proposals without backup will be rejected.

e) Architect makes recommendation

f) Library accepts or rejects

i. Library issues Notice to Proceed and prepares Change Order; or

ii. Library requests additional cost data; or

iii. FA is issued.

g) COPs shall be numbered consecutively

h) Changes shall be marked on record drawings and specifications.

5. Construction Change Order (CO)

a) Prepared by Library

b) May include several COPs and FAs

c) COs shall be numbered consecutively

d) Changes shall be marked on record drawings and specifications

6. Notice of Non-Compliance (NCC)

a) Issued by architect in response to observation of work that is not in compliance with contract documents

b) Contractor shall correct deficiency promptly upon receipt of notice

c) Notice will be considered closed following architect’s verification that remedial work is in compliance with contract documents

d) In no case shall subsequent work be attached to, built on or built over the deficient work, until such time that correction of the deficient work has been verified

PART 8: PAYMENT SCHEDULE

A. The contractor will submit Schedule of Values on Payment Application Form: AIA Forms G702 and G703 or Architect accepted form, within fourteen (14) calendar days after date established as the Notice to Proceed or seven (7) calendar days prior to first Application for Payment, whichever is first. Approved Schedule of Values shall be used by the Library as the basis for progress payments.

B. The contractor will submit an invoice monthly on AIA Form G702 and G703 or similar (see sample), to be filled out electronically, signed and certified by authorized officer of company, reviewed by architect.

C. The Library will make payments upon delivery and acceptance of the services by the Library and upon receipt of an acceptable invoice.

D. Invoicing for all work must be done monthly and invoices must indicate separate charges for labor and materials, and material charges must be itemized. The contractor may only invoice for parts that have been furnished and installed; parts on order shall not be billed prior to installation. All invoices shall reference the relevant work order number for the authorized work and project purchase order number provided by the Library. Statement of intent to pay prevailing wage rates and signed statement of compliance must be submitted to the Finance Department upon request.

No invoices will be processed for payment without the above referenced documentation.

E. The Library is required by law to withhold retainage from payment, pursuant to Chapter 60.28 RCW.