2026-36 BP Building Envelope ITB.pdf

EHA Invitation to Bid | Page 1

INVITATION TO BID (ITB)

#2026-36

Broadway Plaza Building Envelope Repair

Issued by:

The Housing Authority of the City of Everett

2715 15th Street

Everett, WA 98201

Issued on:

July 15th, 2026

Bid Submission Deadline:

August 14th, 2026, before 2:00PM

SEALED BID

Due to

Everett Housing Authority Facilities Office

2715 15th ST Everett, WA 98201

EHA Invitation to Bid | Page 2

SECTION 0 — QUICK FACTS

Solicitation Type Invitation to Bid (ITB) / Sealed Bid

Solicitation Number 2026-36

Project Title Broadway Plaza Building Envelope Repair

Issue Date 7.15.26

Mandatory Pre-Bid Conferences / Site Walks

7.23.26 10:00am and 7.27.26 10:00am

3020 Broadway Ave, Everett, WA 98201

(Meet at the main entrance on Broadway)

Questions Deadline 8.6.26, 2:00PM

Addendum Deadline 8.7.26

Bid Due Date and Time 8.14.26, 2:00PM

Public Bid Opening

8.14.26, 2:00PM

Everett Housing Authority Facilities Office 2715, 15th ST Everett, WA 98201

Submission Method

SEALED HARD COPY BID

delivered to

Everett Housing Authority Facilities Office 2715, 15th ST Everett, WA 98201

Mark sealed envelope with “2026-36 BP Building Envelope Repair”, along with your company’s name.

Procurement Contact Erik Maynard, Procurement Manager, erikm@evha.org

Estimated Notice to Proceed 8.21.26

Anticipated Work Period September 2026

SECTION 1 — INSTRUCTIONS TO BIDDERS

1.1 Procurement Manager and Point of Contact

All communications regarding this solicitation shall be directed exclusively to the Procurement Manager identified in Section 0, Quick Facts. The Procurement Manager is the sole point of contact for this solicitation.

Bidders shall not contact other Everett Housing Authority (EHA) staff, Board members, consultants, residents, representatives, the project engineering firm, or any of the engineering firm’s employees or representatives regarding this ITB unless specifically authorized in writing by the Procurement Manager. Unauthorized contact may result in the bid being deemed non-responsive or the bidder being disqualified.

Bidders are responsible for registering with and downloading this ITB from EHA’s eProcurement partner at https://ha.internationaleprocurement.com/. Registration through the eProcurement system is necessary to ensure that bidders receive current solicitation information, notices, clarifications, and any addenda that may be issued. Failure to register, download the ITB, or obtain addenda through the eProcurement system shall not relieve a bidder of responsibility for complying with all solicitation requirements, including any addenda issued.

https://ha.internationaleprocurement.com/

EHA Invitation to Bid | Page 3

1.2 Bid Submission Requirements

Bids must be received by EHA no later than the bid due date and time specified in Section 0. Bids shall be submitted in a sealed envelope clearly labeled with the solicitation number, project name, bidder name, and bid due date. Bids submitted by fax or email will not be accepted. Late bids will be rejected and will not be opened.

EHA is not responsible for delays caused by third-party carriers, delivery services, or courier error.

1.3 Bid Form and Required Documents

Bidders must submit a complete bid package using the forms provided in this ITB. Bids must be complete, signed by an individual authorized to bind the bidder, and include all required attachments, forms, certifications, bid security, and acknowledgments of addenda. Failure to submit required documents may result in the bid being deemed non-responsive.

1.4 Public Bid Opening

Bids will be publicly opened at the time and location identified in Section 0. The apparent low bid amount will be read aloud or otherwise made available after opening. The bid opening does not constitute award. EHA will review bids for responsiveness and bidder responsibility before making any award recommendation.

1.5 Questions, Clarifications, and Addenda

All questions must be submitted in writing to the Procurement Manager by the deadline in Section 0. EHA will issue responses by written addendum when necessary. Oral statements, site-walk comments, or informal communications are not binding unless confirmed by written addendum. Bidders are responsible for monitoring EHA’s procurement website and acknowledging all addenda on the bid form.

1.6 Pre-Bid Conference and Site Walk

There are two pre-bid conference/site walks listed in Section 0. Attendance at one of the pre-bid conference/site walks is mandatory. Only bids from pre-bid conference/site walk attendees documented by EHA will be considered responsive. Bidders are responsible for examining the site and becoming familiar with all conditions that may affect the work.

1.7 Bid Bond

As required in Section 4, each bid must include bid bond in the amount and form specified. Bid security guarantees that the bidder will enter into the contract and furnish required bonds and insurance if awarded.

Failure to provide required bid security may result in rejection of the bid.

1.8 Bid Validity Period

Bids shall remain valid and may not be withdrawn for ninety (90) calendar days after the bid due date unless a different period is stated in Section 0.

1.9 Modification or Withdrawal of Bids

Bids may be modified or withdrawn by written request received by EHA before the bid deadline. After the deadline, bids may not be modified, withdrawn, or corrected except as allowed by applicable law and EHA policy.

1.10 Mistakes in Bids

EHA may waive minor informalities that do not affect price, quantity, quality, delivery, or the relative standing of bidders. EHA may correct arithmetic errors in accordance with the terms of this ITB and applicable law. A bidder seeking withdrawal due to error must submit a written request and supporting evidence promptly after bid opening.

EHA Invitation to Bid | Page 4

1.11 Costs of Bid Preparation

EHA is not responsible for any costs incurred by bidders in preparing or submitting bids, attending pre-bid meetings, visiting the site, obtaining bonds, or participating in the procurement process.

1.12 Public Records

Bids submitted to EHA are public records subject to the Washington Public Records Act, Chapter 42.56 RCW.

Bidders must clearly identify any portion claimed to be confidential or exempt and must provide the legal basis for the claim. EHA cannot guarantee that information marked confidential will be withheld if disclosure is required by law.

1.13 Acceptance of Terms

Submission of a bid constitutes acknowledgment and acceptance of the terms, conditions, specifications, contract requirements, and attachments in this ITB, unless the ITB expressly allows exceptions. Material exceptions may result in rejection of the bid.

1.14 Compliance with Laws and Regulations

The selected contractor shall comply with all applicable federal, state, and local laws, regulations, and requirements, including HUD requirements, 2 CFR Part 200, Washington public works laws, Washington prevailing wage requirements, EHA policies, and the contract documents.

SECTION 2 — PROCUREMENT SCHEDULE

Event Date / Time

ITB issued 7.15.26

Pre-bid conference/site walk

7.23.26 10:00am and 7.27.26 10:00am

3020 Broadway Ave, Everett, WA 98201

Main entrance on Broadway

Deadline for questions 8.6.26, 2:00PM

Final addendum issued, if any 8.7.26

Bids due 8.14.26, 2:00PM

Public bid opening

8.14.26, 2:00PM

Everett Housing Authority Facilities Office 2715, 15th ST Everett, WA 98201

Estimated contract award / NTP 8.21.26

EHA reserves the right to modify this schedule by addendum.

SECTION 3 — PROJECT DESCRIPTION, SCOPE OF WORK, AND TECHNICAL

SPECIFICATIONS

3.1 Background

Everett Housing Authority is soliciting bids from qualified contractors to complete exterior building envelope repairs at Broadway Plaza Apartments. The work is based on the Building Envelope Assessment Report prepared for Broadway Plaza East and Broadway Plaza West.

EHA Invitation to Bid | Page 5

The project includes repair, cleaning, sealing, recoating, and weatherproofing of exterior façade systems and related components at the East Building, West Building, breezeway, garage/foundation areas, elevator penthouse, sunroom glazing assembly, and parking structure.

The Base Bid shall include all work described in this Scope of Work unless specifically removed by an accepted deductive alternate.

The intent of the project is to address observed façade and building envelope deficiencies, reduce water intrusion risk, restore weather-resistive performance, repair localized deterioration, extend the useful life of exterior systems, and protect the building from continued moisture-related damage.

The Contractor shall provide all labor, supervision, materials, equipment, lifts, scaffolding, access systems, protection, permits, safety controls, disposal, testing, submittals, coordination, and incidentals necessary to complete the work.

The Contractor shall field verify existing conditions, quantities, dimensions, access requirements, and repair locations before beginning work.

3.2 Project Location

Broadway Plaza 3020 Broadway Ave & 3018 Lombard Ave Everett, WA 98201

3.3 Scope of Work

The contractor shall provide all labor, supervision, materials, equipment, tools, transportation, permits, disposal, testing, documentation, and incidentals necessary to complete the work described in this ITB and “Attachment A – Scope of Work”.

3.4 Technical Specifications

Attachment K - Engineer’s Assessment Report

3.5 Site Conditions and Coordination

The contractor shall coordinate work with EHA and minimize disruption to residents, staff, visitors, and neighboring properties. Work areas must be secured and maintained in a safe condition at all times.

3.6 Schedule and Completion

Work is anticipated to begin in mid-August, with the final schedule to be negotiated and established following contract award.

3.7 Deliverables and Closeout

Deliverables may include schedules, submittals, permits, warranties, training materials, as-built documents, lien releases, prevailing wage affidavits, and other closeout documents required by EHA.

3.8 Alternates, Unit Prices, and Allowances

For the deductive alternates, bidders must complete all applicable lines on the Bid Form. EHA may award the base bid, any combination of alternates, or no award, in accordance with the ITB and available funding.

SECTION 4 — BID REQUIREMENTS

4.1 Bid Package Organization

Bids must be organized in the order listed below. Each section must be clearly labeled.

EHA Invitation to Bid | Page 6

4.2 Required Bid Contents

The bid package must include the completed Bid Form, acknowledgment of addenda, bid security, bidder information form, non-collusion certification, responsible bidder certification, subcontractor list if required, applicable HUD forms, W-9, and any project-specific forms identified in Section 9.

4.3 Bid Form

Bidders must use Attachment B - Bid Form. Prices must be complete, clearly stated, and inclusive of all costs necessary to perform the work. Bidders must not alter the bid form except to fill in required information.

4.4 Bid Bond Requirements

A bid bond in the amount of five percent (5%) of the total bid price is required. Bid security must be submitted as a bid bond, cashier’s check, or other form acceptable to EHA.

4.5 Subcontractor Listing

Bidders must identify subcontractors for specified categories of work on the bid form. Failure to provide required subcontractor information may result in the bid being deemed non-responsive.

4.6 Addenda Acknowledgment

Bidders must acknowledge receipt of all addenda. A bid that fails to acknowledge a material addendum may be deemed non-responsive.

4.7 Bidder Responsibility

Before award, EHA will determine whether the apparent low bidder is responsible. Bidders must meet mandatory responsibility criteria under Washington law and any supplemental responsibility criteria identified in this ITB.

4.8 Supplemental Responsibility Criteria

In addition to the mandatory bidder responsibility criteria required by law, EHA may consider the following supplemental responsibility criteria to determine whether the apparent low bidder is responsible for this project.

Because this project involves exterior building envelope repairs at an occupied multifamily housing property, the apparent low bidder must demonstrate that it has the experience, capacity, and qualifications necessary to perform the work safely, properly, and in compliance with the contract documents.

The apparent low bidder shall submit documentation demonstrating the following, if requested by EHA:

Relevant Project Experience The bidder shall have successfully completed at least three projects of similar size, scope, and complexity within the past five years. Similar projects may include exterior building envelope repairs, façade restoration, masonry repair, EIFS repair, sealant replacement, waterproofing, concrete repair, traffic coating, occupied multifamily housing work, or similar public works projects.

Occupied Building Experience The bidder shall demonstrate experience performing construction or repair work at occupied residential, senior housing, multifamily, public housing, or similarly sensitive occupied facilities while maintaining resident access, safety, communication, and site protection.

Specialized Envelope Repair Experience The bidder or its proposed subcontractors shall demonstrate experience with the major work elements included in this project, including exterior sealant replacement, masonry repair, EIFS repair or coating, waterproofing/coatings, concrete repair, glazing repair, and related façade or building envelope work.

Licensing and Registration The bidder and all required subcontractors shall be properly licensed, registered, and eligible to perform the work in Washington State, including maintaining an active Washington State contractor registration and any trade-specific licenses or certifications required for the work performed.

EHA Invitation to Bid | Page 7

Bonding Capacity The bidder shall demonstrate the ability to provide required bid, performance, and payment bonds in the amounts required by the solicitation.

Safety Record The bidder shall have a satisfactory safety record and shall provide safety-related information if requested, which may include EMR, OSHA/WISHA citations, L&I history, or a written safety program. EHA may consider whether the bidder’s safety history indicates an unreasonable risk to residents, staff, the public, or the successful completion of the project.

Project Management Capacity The bidder shall demonstrate that it has adequate supervision, staffing, equipment, access systems, and project management capacity to complete the work within the required schedule while maintaining safe occupied-building operations.

Prevailing Wage and Public Works Compliance The bidder shall demonstrate a record of compliance with Washington State prevailing wage, public works, apprenticeship, retainage, and contractor responsibility requirements. EHA may consider prior violations, debarment, or failure to comply with public works requirements.

References The bidder shall provide references for similar projects if requested by EHA. References should be able to confirm project scope, quality of work, schedule performance, change order management, safety, communication, and overall performance.

If the apparent low bidder does not meet the supplemental responsibility criteria, EHA may determine the bidder to be not responsible, provided EHA follows the applicable notice and response process required by law.

4.9 No Substitution Unless Approved

Bids shall be based on the products, materials, and methods specified in the solicitation documents, or on equivalent products, materials, and methods approved by EHA. Any proposed equivalent must be submitted to EHA for review by the questions deadline, unless another deadline is stated in the solicitation. Substitutions or equivalents shall not be used unless approved by EHA in writing, either by addendum before bid opening or as otherwise expressly permitted by the contract documents.

4.10 Responsiveness

A responsive bid is one that conforms in all material respects to the ITB. EHA may reject bids that are incomplete, conditional, materially unbalanced, unsigned, late, or otherwise non-responsive.

SECTION 5 — BID EVALUATION AND AWARD

5.1 Basis of Award

EHA intends to award the contract to the lowest responsive and responsible bidder whose bid conforms to the ITB and is in the best interest of EHA. Award is subject to EHA approval, funding availability, HUD or other funding requirements, and successful execution of contract documents.

5.2 Evaluation of Bid Price

Bid price will be evaluated based on the method stated in Attachment B. Unless otherwise stated, evaluation will be based on the total base bid plus any alternates selected by EHA for award.

5.3 Responsiveness Review

EHA will review bids for completeness, signatures, addenda acknowledgment, required forms, bid security, subcontractor listings, and compliance with material requirements.

EHA Invitation to Bid | Page 8

5.4 Responsibility Review

EHA may review licensing, bonding capacity, insurance, references, past performance, SAM.gov status, Washington Labor & Industries status, Washington Department of Revenue status, Employment Security Department status, and other criteria allowed by law.

5.5 Tie Bids

If two or more responsive and responsible bidders submit identical low bids, EHA may resolve the tie in accordance with applicable law and EHA policy.

5.6 Notice of Intent to Award

EHA may issue a notice of intent to award after completing its review. The notice does not create a contract and does not authorize work. Work may begin only after execution of the contract and issuance of a Notice to Proceed.

5.7 Bid Protest

Any protest must be submitted in writing within fourteen calendar days after the bid opening, unless a shorter period is required elsewhere in this ITB or by applicable law. A protest must state the specific facts and legal basis for the protest and must be submitted in the manner required by this ITB. EHA will not consider protests submitted after the deadline, or protests based on issues that could have been raised before bid opening but were not timely submitted.

SECTION 6 — CONTRACT REQUIREMENTS

6.1 Form of Agreement

The selected bidder will be required to enter into a written agreement with EHA. The contract will incorporate this ITB, all addenda, the successful bid, technical specifications, drawings, required HUD forms, insurance requirements, bonds, and any other contract documents identified by EHA.

6.2 Contract Documents

The contract documents may include the executed agreement, scope of work, technical specifications, drawings, bid form, insurance exhibit, EHA general or supplementary conditions, HUD-required forms and clauses, wage determinations, bonds, all addenda, and the contractor’s submitted bid as accepted by EHA.

6.3 Order of Precedence

In the event of conflict among contract documents, the order of precedence will be stated in the final agreement.

EHA may determine the controlling requirement when necessary to administer the contract.

6.4 Bonds

The contractor shall provide performance and payment bonds in the amount required by this ITB, Washington law, HUD requirements, and the final contract. Bonds must be issued by a surety acceptable to EHA and authorized to do business in Washington State.

6.5 Insurance

The contractor shall maintain insurance coverage in accordance with EHA’s Insurance Requirements Addendum E. Proof of insurance must be provided before contract execution and maintained throughout the contract term.

6.6 Permits, Licenses, and Inspections

The contractor is responsible for obtaining and maintaining all permits, licenses, certifications, approvals, inspections, and fees necessary to perform and complete the work unless the ITB states otherwise.

EHA Invitation to Bid | Page 9

6.7 Compensation and Payment

Payment will be made based on the accepted bid and approved work completed. Invoices and pay applications must include sufficient detail and required supporting documentation. EHA may withhold payment for incomplete, defective, non-compliant, or undocumented work.

6.8 Retainage

Retainage will be withheld, released, or waived only as allowed by Washington law and the contract documents.

The contractor is responsible for providing all closeout documents required for release of retainage.

6.9 Changes and Change Orders

Changes to the work, contract amount, or contract time must be authorized by written change order executed by EHA. The contractor shall not perform extra work without written authorization.

6.10 Safety and Site Control

The contractor is responsible for jobsite safety, protection of persons and property, traffic control, resident protection, hazardous materials controls, and compliance with all applicable safety laws and standards.

6.11 Indemnification

The contractor shall indemnify, defend, and hold harmless EHA and its officers, employees, agents, and representatives from claims arising out of or related to the contractor’s performance, to the extent allowed by law and as stated in the final agreement.

6.12 Termination

EHA reserves the right to terminate the contract for convenience or for cause, including failure to perform, failure to comply with laws, failure to maintain insurance or bonds, or failure to meet contract requirements.

SECTION 7 — FEDERAL, HUD, AND WASHINGTON STATE COMPLIANCE REQUIREMENTS

7.1 General Compliance

The contractor shall comply with all applicable federal, state, and local laws, regulations, and requirements, including HUD requirements, 2 CFR Part 200 procurement standards, Washington public works laws, Washington prevailing wage laws, and EHA policies.

7.2 Procurement Standards

This ITB is intended to support full and open competition, documented procurement procedures, and use of the sealed bid method when appropriate. The contract file should document the procurement history, basis for award, and price reasonableness.

7.3 EHA’s General Conditions and Forms

The contract will include applicable EHA forms and clauses, found as Attachment M.

7.4 Debarment and Suspension

The bidder and its principals must not be debarred, suspended, or otherwise excluded from participation in federally funded programs. EHA may verify status in SAM.gov before award and at other times during contract performance.

7.5 Washington Responsible Bidder Criteria

Before award of a public works contract, the bidder must meet applicable Washington responsible bidder criteria, including registration, licensing, tax, industrial insurance, unemployment insurance, apprenticeship, and other requirements as applicable.

EHA Invitation to Bid | Page 10

7.6 Prevailing Wage

The contractor and all subcontractors shall comply with Washington prevailing wage requirements for public works and public building service maintenance contracts.

7.7 Statements of Intent and Affidavits of Wages Paid

The contractor and all subcontractors shall file Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid as required. EHA may withhold payment or retainage release until required forms are filed and approved.

7.8 [Reserved]

7.9 Equal Employment Opportunity

The contractor shall comply with all applicable Equal Employment Opportunity and nondiscrimination requirements.

7.10 Anti-Lobbying

The bidder shall comply with applicable anti-lobbying requirements and submit required certifications or disclosures when applicable.

7.11 Conflict of Interest

Bidders must disclose any actual, potential, or apparent conflict of interest. No EHA employee, officer, agent, or board member may participate in selection, award, or administration of a contract if a conflict of interest exists.

7.12 Public Records and Records Retention

The contractor shall maintain records related to the contract and make them available for inspection, audit, or review by EHA, HUD, the State of Washington, or other authorized entities. Records shall be retained for the period required by law and the contract.

7.13 Audit and Inspection Rights

EHA, HUD, and other authorized entities shall have the right to audit, examine, and inspect records, books, documents, payrolls, and performance related to the contract.

7.14 Taxes, Fees, and Business Requirements

The contractor is responsible for payment of applicable taxes, fees, permits, licenses, and business registration requirements.

SECTION 8 — RESERVATION OF RIGHTS

EHA reserves the following rights, at its sole discretion and in its best interest, throughout the solicitation and contracting process:

• Reject any or all bids.

• Cancel or reissue the ITB in whole or in part.

• Waive minor informalities or irregularities when allowed.

• Request clarification of bid information when permitted and when the clarification does not alter the bid price or material terms.

• Determine whether a bid is responsive and whether a bidder is responsible.

• Verify bidder information, references, licensing, bonding, insurance, and compliance status.

• Correct arithmetic errors in accordance with this ITB and applicable law.

• Award the base bid, alternates, unit price work, or any combination allowed by the ITB.

• Make no award if it is in EHA’s best interest.

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• Delay award pending funding availability, HUD approval, Board approval, or completion of responsibility review.

• Issue a Notice to Proceed only after contract execution and receipt of required bonds, insurance, and other preconstruction documents.

• Terminate any resulting contract as provided in the contract documents.

SECTION 9 — ATTACHMENTS AND FORMS

Attachment Title Required with Bid?

A Scope of Work Reference

B Bid Form Yes

C Bidder Information Form Yes

D W-9 Yes

E Non-Collusion Certification Yes

F Responsible Bidder Certification Yes

G Bid Bond Form Yes

H Performance Bond Form After award

I Performance Bond Form After award

J Insurance Requirements Reference

K Engineer’s Assessment Report Reference

L Wage Determination(s) Reference

M EHA Terms, Instructions, Certifications and General Conditions

Reference

N Technical Specifications Reference