REQUEST FOR PROPOSALS (RFP)

Seeking Contractor Services for Renovations:

Pitkin Community Center #2026-16

July 9, 2026

The Town of Wethersfield is seeking proposals from qualified contractors for improvements to be completed at the Pitkin Community Center. The Town of Wethersfield is the owner of the structure. A full scope of work list can be found under the Scope of Work section.

A copy of this RFP can be obtained online at https://wethersfieldct.gov/332/Current-Open-Bids any time after July 9, 2026 or by e-mailing the Finance Department at purchasing@wethersfieldct.gov. The Town must receive your proposal in the Finance Department located on the 2nd floor of Town Hall at 505 Silas Deane Highway, Wethersfield, CT, no later than 2:00 pm on Tuesday, August 4, 2026.

Proposers must submit three (3) paper copies of their proposal and one (1) digital copy in PDF format.

The Town reserves the right to reject any proposal deemed not to be in its best interest and waive minor technicalities. Postmarks, faxes, and email proposals will not be considered.

The Town of Wethersfield is an Equal Opportunity/Affirmative Action Employer.

The Town of Wethersfield reserves the right to reject any and all submissions or cancel this procurement at any time if deemed in the best interest of the Town of Wethersfield

RFP# 2026-16

Town of Wethersfield Contractor Services - Comm. Ctr. Renovations

Town of Wethersfield 505 Silas Deane Highway

Wethersfield, Connecticut 06109 https://wethersfieldct.gov/332/Current-Open-Bids

Proposal Submission and Deadline

To be eligible for hire on this project the submitter must be on the State Bid List of pre-qualified vendors as this project is State Legislative Grant funded. This is a requirement of legislative earmarked funds being used for the project.

The Town of Wethersfield must receive your proposal in the Finance Department located on the 2nd floor of Town Hall until 2:00 pm on Tuesday, August 4, 2026. Proposers must submit three (3) paper copies of their proposal in designated envelopes clearly marked with the bid title and opening date as noted below and one (1) digital copy in PDF format. The Town reserves the right to reject any proposal deemed not to be in its best interest and waive minor technicalities. Postmarks, faxes, and email proposals will not be considered.

Proposals shall be delivered to:

Town of Wethersfield, Finance Department Purchasing Agent 505 Silas Deane Highway Wethersfield, CT 06109

Each proposal shall be submitted in an envelope clearly labeled as “Proposal Information” bearing the name and address of the respondent and addressed:

REQUEST FOR PROPOSAL - CONTRACTOR SERVICES

RENOVATIONS TO THE PITKIN COMMUNITY CENTER

TOWN OF WETHERSFIELD

BID OPENING: Tuesday, August 4, 2026at 2:00 pm.

Background The Pitkin Community Center is a multi-use building originally built as an elementary school and later renovated to become the Town’s Community Center. An addition was placed onto the building in memory of the 9/11 World Trade Center attack.

Funding for this project will be State Legislative Fund Grants. Prevailing wage is not expected given the scope of the work.

Mandatory Site Walk Through A mandatory walk through will be held on Tuesday, July 14, 2026 starting at 2:00 pm at the Pitkin Community Center, 30 Greenfield Street, Wethersfield, CT 06109 for bidders to review current conditions of the structure identified in the project. You must attend the walk through to submit a proposal.

Questions Questions about this RFP may be directed, in writing, to the Finance Department, by email at purchasing@wethersfieldct.gov no later than Monday, July 20, 2026 at 12:00 p.m. Responses to questions will be provided on the Town website no later than Thursday, July 23 at close of business.

The Town of Wethersfield reserves the right to answer questions only from those who have attended the mandatory walk through. The Town of Wethersfield may combine similar questions and give only one answer. All questions and answers will be compiled into a written amendment to this RFP.

RFP# 2026-16

Town of Wethersfield

Scope of Work

The Contractor will:

1. Conduct a preliminary project kick-off meeting with Town of Wethersfield staff to discuss a project plan and timeline.

2. Repair, restore or replace the items below:

Main Women’s Restrooms Across from Banquet Room

Toilet stalls:

Remove old standard height toilet fixtures and replace with extra tall 2-piece toilets.

Install grab bars in toilet stalls where there currently aren’t any.

Provide option(s) to replace each stall door and hardware. Color to match existing partitions.

Provide option(s) to combine two of the stalls to create one wheelchair fully accessible toilet area. If this option is chosen it will require re-working the space and deleting one toilet as listed above.

Walls:

Remove existing wallpaper on the upper sections of all walls. Prep walls for painting. (Color determined by owner.)

Paint the upper and lower CMU walls (Color to be determined by owner.)

Ceiling:

Install new drop acoustical ceiling without removing the old ceiling. Install new ceiling lighting in the entire bathroom. New lighting fixtures to be flush mounted LED lighting.

Sink fixtures:

Remove and replace 3 sinks, faucets and the vanity top.

Replace vanity top to accommodate 2 sinks at standard height and 1 at ADA accessible height.

Replace with 3 sinks and faucets at standard height and 1 at ADA accessible height. The 2 standard height sinks to be incorporated into a vanity with functional countertop space and organized storage underneath. The ADA sink will be installed in the countertop and accessible for a wheelchair to roll using all fixtures.

Mirrors: Remove wall mounted mirrors. Replace with framed wall bathroom vanity mirrors above each sink. Size of the mirror to be chosen by the owner in collaboration with the contractor.

Over the Sinks Lighting: Remove current multi-bulb fixture. Repair wall for painting. Install new 3 light wall fixtures over each sink. Light fixtures to be chosen by the owner in collaboration with the contractor.

RFP# 2026-16

Main Men’s Rest Rooms across from Banquet Room

Toilet Stalls:

Remove old standard height toilet fixtures and replace with extra tall 2-piece toilets Install grab bars in toilet stalls where currently there are not any Provide option (s) to replace each stall door and hardware. Color to match existing partitions.

Provide option (s) to combine the two stalls to create one wheelchair fully accessible toilet area.

Walls:

Prep walls for painting. (Color determined by owner.)

Paint the upper and lower CMU walls (Color to be determined by owner.)

Ceiling:

Install new drop acoustical ceiling without removing the old ceiling. Install new ceiling lighting in the entire bathroom. New lighting fixtures to be flush mounted LED lighting.

Sink fixtures: Remove and replace 3 sinks, faucets and the countertop.

Replace vanity top to accommodate 2 sinks at standard height and 1 at ADA accessible height.

Replace with 2 sinks and faucets at standard height and 1 at ADA accessible height. The 2 standard height sinks to be incorporated into a vanity with functional countertop space and organized storage underneath.

Mirrors: Remove wall mounted mirrors. Replace with framed wall bathroom vanity mirrors above each sink. Size of the mirror to be chosen by the owner in collaboration with the contractor.

Over the Sinks Lighting: Remove current multi-bulb fixture. Repair wall for painting. Install new 3 light wall fixtures over each sink. Light fixtures to be chosen by the owner in collaboration with the contractor.

Privacy Screen: Remove privacy fixture at entrance of the room and replace with textured stainless privacy screen at entrance.

Alternate #1 Lunch Room Remove the counter top on the center island. Replace with new counter top at barstool height maintaining the current length of the countertop and increasing the depth of the countertop to overhang to accommodate barstool seating. New countertop to be solid surface or quartz - to be chosen by the owner in collaboration with the contractor.

Refacing of cabinets

Alternate #2 Hallways:

Remove any existing railings. Patch and prep walls. Install Combination Handrails & Crash Rails along all hallway walls throughout the east and west wings of the building (omitting the 9/11 center.)

Handrails must be:

Continuous Grip: The surface must be entirely free of sharp corners or obstructions.

Wall Clearance: There must be a minimum gap of 1.5 inches between the wall and the rail.

Wall Returns: The ends of the railings never just stop abruptly; they smoothly curve back into the wall

Height: Standardized installation placing the top of the gripping surface exactly between 34 inches and 38 inches from the floor.

The Pitkin Community Center is closed to the public from August 22 - September 6. After September 6 the center has scheduled events throughout the year. Coordination of the above work will have to be made with the staff to ensure safety of the people attending events and the construction staff. Center staff will work with the chosen vendor to specify work days and times.

Minimum Qualifications of Proposers To qualify for a contract award, a proposer must have the following minimum qualifications:

● Qualifying bidders must demonstrate specific work experience in completing similar projects

Selection Criteria

To be eligible for hire on this project the submitter must be on the State Bid List of pre-qualified vendors as this project is State Legislative Grant funded. This is a requirement of legislative earmarked funds being used for the project. Prevailing wage is not expected given the scope of the work.

● The selection for the award will be based on the lowest responsible and qualified bidder.

● Responsibility will be evaluated based on the candidate’s previous experience, qualifications of the bidder including quality of the proposal, references, quality of samples (previous work products), and the ability to competently complete the work within the allotted budget and period of time.

● Bidders are required to produce examples of similar work experience.

Proposal Requirements Proposal must contain the following items:

RFP# 2026-16

Town of Wethersfield

1. Cover Sheet.

The Cover Sheet is Page 1 of the proposal.

The proposer must develop a Cover Sheet that includes the information below. Legal Name is defined as the name of the provider or vendor submitting the proposal. Contact Person is defined as the individual who can provide additional information about the proposal or who has immediate responsibility for the proposal. Authorized Official is defined as the individual empowered to submit a binding offer on behalf of the proposer to provide services in accordance with the terms and provisions described in this RFP and any amendments or attachments hereto.

• RFP Name or Number:

• Legal Name:

• Street Address:

• Town/City/State/Zip:

• Contact Person:

• Title:

• Phone Number:

• E-Mail Address:

• Authorized Official:

• Title:

• Signature:

2. CONTENTS OF PROPOSAL

a. Executive Summary.

Proposals must include a high-level summary of the main proposal and cost proposal. The summary must also include the organization’s eligibility and qualifications to respond to this RFP and a brief overview of why the Respondent should be selected for the activities highlighted in the scope of services.

b. Main Proposal

To Submit a Responsive Proposal:

The proposal must include but is not limited to:

● Firm Qualifications

● Team Member Credentials

Staffing Expectations

The Proposer must certify that the personnel identified in its response to the RFP will be the persons actually assigned to the project. Any additions, deletions, or changes in personnel

RFP# 2026-16

Town of Wethersfield assigned to the project must be approved by the Town of Wethersfield in advance of their exclusion or inclusion, with the exception of personnel who have terminated employment.

Replacements for personnel who have terminated employment are subject to approval by the Town of Wethersfield. At its discretion, the Town of Wethersfield may require removal and replacement of any of the Proposer’s personnel who do not perform adequately on the project in the sole opinion of the Town of Wethersfield, regardless of whether they were previously approved by the Town of Wethersfield.

• Project Understanding/Methodology/Scope. Should include:

1. Start Date

2. Timetable / Schedule

3. Tasks, Deliverables

4. Methodologies

5. Measurable Objectives

• Relevant Project Experience.

• References

• Fee Proposal

• Certificate of Insurance

Insurance Requirements

Proposer shall maintain all required insurance in amounts, form, substance and quality acceptable to the State, as described more fully in Attachment C, attached hereto and made a part hereof. A certificate evidencing such insurance shall be delivered to the Official Contact

Insurance and Indemnity Requirements Refer to Attachment C.

Attachments The following information is provided:

■ Attachment A Fair Employment Practices for Qualifications of Bidders

■ Attachment B Non-Collusive Affidavit of Proposer

■ Attachment C Insurance and Indemnity Requirements

RFP# 2026-16

Town of Wethersfield

FAIR EMPLOYMENT PRACTICES FOR QUALIFICATIONS OF BIDDERS

TOWN OF WETHERSFIELD, CONNECTICUT

THIS QUESTIONNAIRE ON FAIR EMPLOYMENT PRACTICES FOR THE QUALIFICATIONS OF BIDDERS

IS PART OF THIS BID DOCUMENT AND MUST BE RETURNED WITH YOUR BID. FAILURE TO

COMPLETE THIS FORM MAY BE SUFFICIENT CAUSE FOR REJECTION OF YOUR BID. IT WILL BE

NECESSARY TO SUBMIT THIS FORM ON AN ANNUAL BASIS IN ORDER FOR THE TOWN TO

MAINTAIN AND UP-TO-DATE FILE ON YOUR PROGRESS IN EQUAL OPPORTUNITY EMPLOYMENT.

AS REQUIRED BY FEDERAL AND STATE LAWS AND REGULATIONS, THE TOWN MAY REQUEST

ADDITIONAL EQUAL EMPLOYMENT OPPORTUNITY INFORMATION FROM YOU.

“FAIR” OR “EQUAL EMPLOYMENT” MEANS THE PRACTICE OF NOT DISCRIMINATING AMONG

PERSONS ON THE BASIS OF RACE, COLOR, SEX, NATIONAL ORIGIN OR AGE.

THIS QUESTIONNAIRE WILL BE EVALUATED BY THE PURCHASING AGENT AND HIS

RECOMMENDATIONS WILL BE A FACTOR IN DETERMINING WHETHER YOUR FIRM IS TO BE

RETAINED ON THE TOWN’S BID LIST.

SECTION PLEASE ANSWER ALL THE FOLLOWING QUESTIONS:

A NAME OF FIRM ______________________________________________________

ADDRESS____________________________________________________________

TELEPHONE NUMBER ________________________________________________

NATURE OF BUSINESS________________________________________________

NUMBER OF FULL TIME EMPLOYEES___________________________________

PERSON FILLING OUT FORM___________________________________________

TITLE________________________________________________________________

SECTION DO YOU HAVE A WRITTEN EQUAL EMPLOYMENT POLICY? YES___NO___

B IF YES, PLEASE ATTACH COPY

IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___

SECTION DO YOU HAVE A WRITTEN AFFIRMATIVE ACTION POLICY? YES___NO___

C IF YES, PLEASE ATTACH COPY

IF NO, DO YOU PLAN TO ADOPT ONE IN THE NEAR FUTURE? YES___NO___

SECTION DO YOU UTILIZE AFFIRMATIVE ACTION IN EMPLOYMENT PRACTICES,

SUCH AS ADVERTISING ALL POSITIONS WITH THE EQUAL OPPORTUNITY

D CLAUSE, MAKING SPECIAL EFFORTS TO RECRUIT MINORITY AND

FEMALE JOB APPLICANTS AND REVIEWING JOB-TESTING PROCECURES TO

ENSURE THAT NO DISCRIMINATORY BIASES EXIST.

SECTION PLEASE FILL OUT THE DATA REQUESTED IN THE FOLLOWING TABLE FOR

ALL FULL-TIME EMPLOYEES OF YOUR ORGANIZATION. THE STATISTICS

E USED MUST BE NO OLDER THAN 3 MONTHS FROM THE TIME THIS BID IS

SUBMITTED.

Attachment A

RFP# 2026-16

Town of Wethersfield

EMPLOYMENT STATUS AS OF___________________________________________

MALE FEMALE

W H

IT

E

(N O

N

H

IS

PA

N

IC

B

LA

C K

(N

PA

N

IC

H

IS

PA

IC

A

SI

A N

/P A

C

IF

LA

N D

ER

M

ER

IC

IN

IA

T

T A

L M

A L

E

W

IT

E

(N

PA

N

IC

B

LA

C K

(N

PA

N

IC

H

IS

PA

SI

A N

/P A

C

IF

LA

N

ER

ER

IC

IN

IA

T

T

FE

A

E

OFFICERS/

MANAGERS

PROFESSIONALS

TECHNICIANS

SALES WORKERS

OFFICE/

CLERICAL

CRAFTSMEN

(SKILLED)

OPERATORS

(SEMI-SKILLED)

LABORERS

(UNSKILLED)

SERVICE

WORKERS

SECTION NAME OF OFFICER OF FIRM_____________________________________________

F SIGNATURE OF OFFICER________________________________________________

DATE__________________________________________________________________

TOWN OF WETHERSFIELD

Department of Finance

NON COLLUSIVE AFFIDAVIT OF PROPOSER

The undersigned proposer, having fully informed themselves regarding the accuracy of the statements made herein certifies that;

(1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition, and

(2) the proposer, its employees and agents have not communicated the contents of the bid to any person not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal.

The undersigned proposer further certifies that this statement is executed for the purpose of inducing the Town of Wethersfield to consider the proposal and make an award in accordance therewith.

Legal Name of Proposer/Firm Business Address

Signature and Title Date

Printed Name of Title Person

Subscribed and sworn to me this _____day of _______________, 20____.

Notary Public My Commission Expires

Attachment B

RFP# 2026-16

Town of Wethersfield

Attachment C

TOWN OF WETHERSFIELD

INSURANCE AND INDEMNITY REQUIREMENTS

The Contractor shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure the Contractor’s obligations under this contract with an insurance company or companies with an AM Best Rating of A-: VII or better licensed to write insurance in Connecticut and acceptable to the Town of Wethersfield. Where no insurer so licensed in Connecticut will provide the required coverage, the insurer shall, at minimum, be approved to do business in Connecticut (listed on the current “White List” of the Connecticut Insurance Department).

As to all insurance required, the insurer shall provide the Purchasing Agent, Town of Wethersfield, with Certificates of Insurance prior to the execution of this contract, describing the coverage and providing that the insurer shall give the Town of Wethersfield written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage.

Deductibles and self-insurance shall be declared in the Certificate of Insurance and are subject to the approval of the Town of Wethersfield.

Such insurance or renewals or replacements thereof shall remain in force during the Contractor’s responsibility under this Agreement. The kinds and amounts of such insurance coverage shall not be less than the kinds and amounts designated herein, and the Contractor agrees that the stipulation herein of the kinds and minimum amounts of insurance coverage, or the acceptance by the Town of Wethersfield of Certificates of Insurance indicating the kinds and limits of coverage shall in no way limit the liability of the Contractor to any such kinds and amounts of insurance coverage.

1. Contractor agrees to indemnify and save harmless the Town from loss, expense, damage or injury caused or occasioned, directly or indirectly, by its failure to comply with any of the following:

a. The furnishing and paying for all necessary permits, licenses and inspection fees as called for in the plans, specifications and addenda as being his responsibility.

b. The payment of all royalty and license fees and the defense of all suits or claims for infringement of any patent rights pertaining to work furnished by the Contractor.

c. The payment of any loss or damage arising from any defects in materials or workmanship for a period, and to the extent, as set forth in the plans, specifications and addenda, or for a period of one year from date of acceptance, whichever is greater.

The Contractor agrees that, to the fullest extent permitted by law, it shall hold harmless and indemnify the Town and all of its officers, agents and employees (hereinafter collectively called the “Indemnitees”) and shall defend and protect the Indemnitees from and against any and all loss, cost, liability, claim, damage and expense including, without limitation, reasonable attorney’s fees and expenses, incurred in connection with or arising from or alleged to have occurred in connection with or arisen from (1) any injury, illness or death to any person or damage to any person or property occurring with respect to, in connection with or as a result of and to the extent caused by the negligent acts or omissions of the Contractor, its employees, subcontractors or any other person or entity for whose acts the Contractor may be liable, and (11) any litigation, whether material or immaterial, with respect to any negligent act or omission of the Contractor, its employees, subcontractors or any other person or entity for whose acts the Contractor may be liable, or with respect to or in connection with Contractor’s performance or non-performance of it obligations under this agreement. As used above, the Contractor’s duty to “defend and protect” shall be by counsel reasonably acceptable to the Town and “attorneys fees and expenses” shall include both reasonable attorney’s and paralegals’ fees and expenses. In case any action or proceeding is brought against any of the Indemnitees by reason of any such claim or liability, the Contractor, upon notice from the Town, shall protect and defend at the Contractor’s sole expense such action or proceeding by counsel reasonably satisfactorily to the Town and the Town agrees to cooperate in such defense. The Contractor will pay any judgments entered against the Indemnitees or any of them after exhaustion of all appeals thereof as the Contractor shall reasonably determine to undertake. The Contractor will also pay all amounts payable in settlement or compromise of any such action or proceeding, and the Town agrees not to settle any such action or proceeding without the Contractor’s consent, which

RFP# 2026-16

Town of Wethersfield

-2-will not be unreasonably withheld. In the event the Contractor shall fail to protect and defend any of the Indemnitees, the Town may undertake to protect and defend such Indemnitees and the Contractor shall pay to the Town, upon demand, all reasonable costs and expenses incurred by the Town in connection therewith, including, without limitation, all reasonable attorneys fees and expenses.

2. The Contractor shall procure and maintain, at its own expense, the following insurance:

a. Worker’s Compensation with minimum statutory limits on Employer’s Liability Part B and Occupational Disease. Workers Compensation shall include waiver of subrogation in favor of the Town and alternate employer endorsement.

b. General Liability Insurance on an occurrence basis with minimum limits of:

$1,000,000 Bodily Injury Per Occurrence

$1,000,000 Property Damage or $1,000,000 Combined Single Limit

The Town shall be listed as an additional insured as regards both premise operations and products/completed operations.

Coverage shall include Broad Form Property Damage, Contractual Liability and Completed Operations coverage, Professional Liability where applicable and such other insurance as the Town may require. The Town requires that these aggregate limits be maintained by the Contractor as required. Contractors insurance shall be primary and non-contributory and include waiver of subrogation. It is the responsibility of the Contractor or his representative to notify the Town if ever or whenever the policy limits go below those required above. If the aggregate limits include defense costs, the Town should be so notified. It is the responsibility of the Contractor and his insuring agent to provide the Town with current certificates throughout the contract period, keeping the required limits in full force and effect. The Town of Wethersfield reserves the right to modify or change the requirements at any time if it is in the best interest of the Town to do so.

c. Auto Liability Insurance with minimum limits of:

$1,000,000 Bodily Injury

$1,000,000 Property Damage or $1,000,000 Combined Single Limit

All insurance shall be evidenced by a certificate of insurance showing the Contractor’s insurance is in force and the carrier shall notify the Town that the policies will not be canceled with less than 30 days written notice to the Contractor. Contractors Insurance shall be primary and non-contributory and include waiver of subrogation.

3. On purchase orders where the cost of the work, or contract price, exceeds $100,000 or is hazardous in nature, there shall also be a $4,000,000 umbrella or excess liability layer over the underlying described above. In such case there shall also be required an Owners and Contractors Protective Liability policy issued naming the Town as named insured, with a $1,000,000 per occurrence limit.

The wording for both named insured and additional insured shall read as follows:

The Town of Wethersfield, The Wethersfield Board of Education (where appropriate), and its respective officers, agents and servants.

4. Professional Liability, $5,000,000 limit (Architects, Engineers, Attorneys including Town Council, Accountants, Actuaries, Agent of Record).

Additional Coverage and Limits may be required based upon the particular services contracted.

Town of Wethersfield

-3-

5. Property Insurance

a. Town shall purchase and maintain property insurance upon the Work at the site of the full insurable value thereof (subject to such deductible amounts as may be provided in the Supplementary Conditions or as required by law). This insurance shall include the interests of the Town, Contractor, Subcontractor and Engineer in the Work; shall insure against the perils of fire and extended coverage; shall include “all risk” insurance for physical loss and damage including theft, vandalism and malicious mischief, collapse and water damage, and such other perils as may be specified in the Supplementary Conditions; shall include damages, losses and expenses arising out of or resulting from any insured loss or incurred in the repair or replacement of any insured property (including but not limited to fees and charges of engineers, architect, attorney and other professionals). If not covered under the “all risk” insurance or otherwise provided in the Supplementary Conditions, Contractor shall purchase and maintain similar property insurance on portions of the Work stored on or off site or in transit when such portions of the Work are to be included in an Applications for Payment.

b. Town shall purchase and maintain such boiler and machinery insurance as may be required by the

Supplementary Conditions or by law. This insurance shall include the interest of the Town, Contractor, Subcontractors and Engineer in the Work, but only to the extent required by the Supplementary Conditions or by law.

c. Town shall not be responsible for purchasing and maintaining any property insurance to protect the interests of the Contractor or Subcontractors in the work to the extent of any deductible amounts that are provided in the Supplementary Conditions. The risk of loss within the deductible amount shall be borne by the Contractor, and if Contractor wishes property insurance coverage within the limits of such amounts, Contractor may purchase and maintain it at Contractor’s own expense.

d. If Contractor requests in writing that other special insurance be included in the property insurance policy, Town shall, if possible, include such insurance, and the cost thereof shall be charged to Contractor by appropriate Change Order. Prior to commencement of the Work at the site, Town will in writing advise Contractor whether such other insurance has been procured by the Town.

e. The policies of insurance required shall contain a provision that in the event of payment for any loss under the coverage provided, the insurer will have no rights of recovery against any of the parties enumerated. It is the intention of the Owner and Contractor that the policies shall protect all of the enumerated parties and be primary coverage for any and all losses covered by the insurance described.

6. Waiver of Rights: Town and Contractor waive all rights against each other and the Subcontractors and their agents and employees and against Engineer and separate contractors (if any) and their subcontractors’ agents and employees, for damages caused by fire or other perils to the extent covered by insurance provided, or any other property insurance applicable to the Work, except such rights as they may have to the proceeds of such insurance held by Owner as trustee. Town shall require similar waivers in writing from each Subcontractor; each such waiver will be in favor of all other parties enumerated.

7. Receipt and Application of Proceeds: Town as trustee shall have power to adjust and settle any loss with the insurers. Any insured loss under the policies of insurance shall be adjusted with Owner and made payable to Town as trustee for the insured, as their interests may appear, subject to the requirements of any applicable mortgage clause. Town shall deposit in a separate account any money so received, and he shall distribute it in accordance with such agreement as the parties in interest may reach. If no other special agreement is reached, the damaged Work shall be repaired or replaced, the moneys so received applied on account thereof and the Work and the cost thereof covered by an appropriate Change Order.

Other Conditions

Claims Made Coverage Guidelines - General or Professional Liability

-4-

The Town requires that the Certificate of Insurance include the retroactive date of the policy. Retroactive dates must be either before or coincident with the Contract’s inception.

The Town requires prompt and immediate notice of the following:

1. Erosion of any aggregate limits.

2. Advance of any retroactive dates.

3. Cancellation or non renewal. Prior 30 day notice.

The Town requires that any extended reporting period premium be paid by the named insured. The reporting of possible claims to the Town of Wethersfield is necessary and the Town retains the right to require that the extended reporting period be invoked by the Contractor at his/her expense. The Town requires that if any excess coverage is secured to meet the requirements that the retroactive dates be concurrent with the primary policy and that the retro dates be either before or coincident with the inception of the Contract. If the retroactive date is moved, or if the policy is canceled or not renewed, the Contractor must invoke the tail coverage option, at no expense to the Town but rather at the expense of the Contractor, in order to adequately assure that the policy meets the above requirements.

If, at any time, any of the said policies shall be or become unsatisfactory to the Town, as to form or substance, or if a surety issuing any such shall become unsatisfactory to the Town, the Bidder shall promptly obtain a new policy, submit same to the Purchasing Agent for approval and submit a certificate thereof as hereinabove required. Upon the failure of the Bidder to furnish, deliver or maintain same, this contract, at the election of the Town, may be forthwith declared suspended, discontinued or terminated. Failure of the Bidder in the above shall not relieve same from any/all liability under the contract, nor shall the insurance requirements be construed to conflict with the obligations of the Bidder concerning indemnification.

In the event that claims in excess of these amounts are filed by reason of any operations under this contract, the amount of excess of such claims, or any portion thereof, may be withheld from payment due or to become due the Bidder until such time as the Bidder shall furnish such additional security covering such claims as may be determined by the Town.

Note: Proof of insurance in accordance with these specifications must accompany bid submission.