2026-030 Camas Ridge Heat Pumps and Lighting Upgrade.pdf

INVITATION TO BID (ITB)

2026-030 Camas Ridge Heat Pumps and Lighting Upgrade

ANNOUNCEMENT

The Housing Authority of the City of Vancouver (VHA) is issuing this invitation to bid with the intention of awarding a contract for the purchase of sourcing and installation of heat pumps and LED light fixtures for Camas Ridge Apartments, in accordance with RCW 39.26. A Contract may be awarded to the lowest responsive, responsible bidder. The VHA reserves the right to amend and modify this competitive solicitation.

INTRODUCTION

This competitive solicitation is divided into six (6) sections:

• Section 1 provides a summary table of relevant deadlines for responding to the competitive solicitation and identifies contact information for this procurement.

• Section 2 provides important information about the procurement that is designed to help interested bidders evaluate the potential opportunity, including the purpose of the procurement, the form of the resulting Contract, and potential contract sales.

• Section 3 identifies how VHA will evaluate the bids.

• Section 4 identifies how to prepare and submit a bid for this competitive solicitation, including detailed instructions regarding what to submit and how to submit your bid.

• Section 5 details the applicable requirements to file a complaint or a protest regarding this competitive solicitation.

• Section 6 provides information pertaining to doing business with the VHA, including

VHA’s efforts to enable Washington’s small and diverse businesses to compete for and participate in procurements for goods/services.

E-PROCUREMENT

The VHA has partnered with Public Purchase for the posting of business opportunities. Vendors must register with Public Purchase to receive email notifications, view, and download solicitation documents, and submit responses. Please visit www.vhausa.com/procurement for details. Solicitation documentation obtained from any other source is considered unofficial.

SECTION 1 – DEADLINES, QUESTIONS, AND MODIFICATION

SOLICITATION DEADLINES

The following table identifies important dates for this Invitation to Bid:

Solicitation Issue Date: September 15, 2026

Pre-Bid Meeting:

(non-mandatory)

September 24, 2026, at 3:00 PM (PT) Address:

1420 NW 28th Ave.

Camas, WA 98607

Questions/Clarifications Due Date: October 2, 2026, at 5:00 PM (PT)

Bid Due Date and Time: October 26, 2025, at 3:00 PM (PT)

QUESTIONS

Questions or concerns regarding this competitive solicitation must be direct to Procurement and submitted electronically through Public Purchase. Questions raised at any pre-bid meeting and during the Q&A period will be answered and posted to Public Purchase as received or as an addendum. Communication about this solicitation with any VHA employee other than Procurement staff may disqualify your bid.

MODIFICATION

The VHA reserves the right to amend and modify this competitive solicitation. Only bidders who have properly registered and downloaded the original competitive solicitation directly via Public Purchase will receive notifications of amendments and other correspondence pertinent to this competitive solicitation.

SECTION 2 – INFORMATION ABOUT THE PROCUREMENT

PURPOSE

The purpose of this competitive solicitation is to receive competitive bids to evaluate and, as appropriate, award a Contract for:

1. Source and install a single-head, air-source heat pump in the primary living space of each apartment.

2. Source and install replacement LED lighting fixtures and bulbs for all hard-wired lighting fixtures inside the units.

CONTRACT

The form of the Contract that will be awarded as a result of this competitive solicitation is attached as Attachment C – Sample Contract. This Contract shall commence upon the date of execution and terminate upon project completion. The Contract is subject to earlier termination.

SCOPE OF WORK

1. Contractor shall procure and install a single-head ductless, air-source heat pump in the primary living space of each unit.

2. Contractor shall install a wall-mounted, hard-wired thermostat for each heat pump.

a. Remote controls are not permitted.

3. Contractor shall remove the existing cadet heaters in the prime living area(s) now served by the heat pump.

a. Auxiliary heat sources in bedrooms to remain.

b. Contractor to consult owner regarding salvaging of removed heaters.

4. Contractor shall remove and replace all existing, hard-wired interior lighting fixtures in residential units and replace with LED fixtures.

5. Upon award of the contract and prior to the commencement of work:

a. Contractor shall collaborate with Owner on placement of interior and exterior heat pump equipment and all line-hide runs for owner’s final approval before install.

b. Contractor will work with Owner to create redlined plans pages for all agreed equipment placement and line hide runs, ensuring an aesthetically consistent install across the property.

i. No work shall commence prior to Owner’s approval of the plans.

6. Contractor shall conduct and provide Owner with system calculations demonstrating energy efficiency in cooling / heating of space.

7. Contractor shall provide Owner with Project Schedule, updated monthly, and coordinate with on-site Property Management for advanced tenant notifications and unit entry.

8. Contractor shall manage all required equipment sizing, permits, electrical, low volt, firestopping, drywall repairs, patch work, texturing, localized repainting of patched areas, and any other associated project work.

9. Contractor shall provide Owner with a copy of executed permits and, at project closeout, proof of all AHJ required inspections, permit closeout, and any additional documentation required to meet VHA, AHJ, and funding requirements.

Deliverables, Schedule, and Duration:

- Bid Proposals must contain:

o Product spec’ sheets for proposed heat pump units.

o AHRI certification for proposed units.

o Energy Star certification for propped units.

o Product spec’ sheets for proposed LED lighting replacements.

Basis of design: Lithonia.

- Work must be completed by no later than 05/15/27.

Standards and Special Requirements:

- Air-source heat pump specifications:

o Unit must use either R-454-B or R-32 Refrigerant.

R-410A Refrigerant not permitted.

o HSPF2 and SEER2 efficiency rating must meet or exceed Energy Star requirement.

o Heat pumps must be AHRI tested and certified.

o Energy Star certification required.

o Heat pumps must have hard-wired thermostats and controls.

Remote thermostats and controls not permitted.

Owner anticipates thermostat to be installed near head unit to minimize low-voltage install work.

o Wall Mounted Exterior Units:

Anti-vibrations mounts are to be spring mounts to minimize or eliminate interior vibrations.

- Interior light fixtures:

o Basis of Design: Lithonia or equivalent.

See attached lighting package.

o Contractor shall ensure that all lighting fixtures selected provide an adequate level of lighting / lumens for the intended space.

o Fixture color: White and/or Brushed Nickle where applicable.

o Color Temperatures:

Living Rooms, Bedrooms, & Bathrooms shall be between 2700K and 3000k.

Vanity Lighting shall be between 3500k and 4000k Overhead lighting in Kitchens shall be between 3500 and 4000k.

o Where existing, dimmable lighting shall be maintained.

o Fixture styles and colors to be approved by owner. See attached lighting package.

Property Description:

Camas Ridge is a 51-unit complex consisting of (3) studios, (12) 1-bedroom, (19) 2-bedroom, and (17) three-bedroom units. The campus has (2) 3-story apartment buildings, a row of carriage house studio apartments, a community clubhouse with leasing office & maintenance room, and (3) freestanding garages.

Subcontractor eligibility and approval will be determined by the VHA. Bidders must be able to timely provide subcontractor alternates upon request.

SECTION 3 – BID EVALUATION

Bids for this competitive solicitation will be evaluated as described below.

• Bidder responsiveness, performance requirements, price factors, and responsibility, will be evaluated based on the process described herein.

• Any bidder whose bid is determined to be non-responsive will be rejected and will be notified of the reasons for this rejection.

• Procurement reserves the right to: (1) Request clarification regarding any bid; (2) Waive any informality; (3) Reject any or all bids, or portions thereof; (4) Accept any portion of the bid unless the bidder stipulates all or nothing in their bid; (5) Cancel the Competitive Solicitation and, if desired, re-solicit bids; and/or (6) Negotiate with the lowest responsive and responsible bidder(s) to determine if such bid can be improved.

• The following summary chart provides an overview of the process and evaluation criteria (which are further described below) to determine eligibility for a Contract award:

BID RESPONSIVENESS: Bids will be reviewed – on a pass/fail basis – to determine whether the bid is ‘responsive’ to this competitive solicitation. This means that Procurement will review each bid to determine whether the bid is complete – i.e., does the bid include each of the required bid submittals, are the submittals complete, signed, legible. Procurement reserves the right to determine whether a bid is responsive – i.e., to determine a bidder’s compliance with the requirements specified in this competitive solicitation and to waive informalities in a bid. An informality is an immaterial variation from the exact requirements of the competitive solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the goods or the quality, capability, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to bidders.

A bid tabulation will be published detailing the bids received; however, the VHA will perform further analysis and may ask for additional documentation. Bidders must not construe the bid tabulation as an award, impending award, attempt to negotiate, etc. If a bidder acts or fails to act as a result of such notification, it does so at its own risk and expense.

BIDDER RESPONSIBILITY ANALYSIS: For responsive bids, Procurement must determine whether the bidder is a ‘responsible bidder.’ Accordingly, Procurement will make reasonable inquiry to determine bidder responsibility on a pass/fail basis. In determining bidder responsibility, Procurement will consider the following statutory elements:

• Bidder’s ability, capacity, and skill to perform the contract or provide the service required;

• Bidder’s character, integrity, reputation, judgment, experience, and efficiency;

• Bidder’s ability to perform the contract within the time specified;

• Bidder’s performance quality pertaining to previous contracts or services;

• Bidder’s compliance with laws relating to the contract or services;

• Whether, within the three-year period immediately preceding the date of the competitive solicitation, bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

• Such other information as may be secured having a bearing on the decision to award the Contract.

See RCW 39.26.160(2)(a)-(g). In addition, Procurement may consider the following:

• Financial Information: Procurement may request financial statements, credit ratings, references, record of past performance, clarification of bidder’s bid, on-site inspection of bidder's or subcontractor's facilities, or other information as necessary to determine bidder’s capacity to perform and the enforceability of bidder’s contractual commitments. Failure to respond to these requests may result in a bid being rejected as non-responsive.

• References: Procurement reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. Any negative or unsatisfactory reference can be reason for rejecting a bidder as non-responsible.

BID PRICING EVALUATION: Procurement will evaluate bid pricing by reviewing and comparing the submitted bid prices provided in Attachment B – Bid Form.

WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES: In furtherance of Washington’s business inclusion objectives, the Vancouver Housing Authority will evaluate bids and proposals on the basis of overall best value, with consideration afforded to Washington small businesses, certified veteran owned businesses, and minority-and-women-owned business enterprises. To be eligible for consideration, bidders and proposers must provide certification of their qualifying status as required under Attachment A – Bidder Profile and Certification.

CONTRACT NEGOTIATIONS: The VHA may negotiate with the lowest-priced, responsive, responsible bidder to finalize the Contract and to determine if the bid may be improved. If, after a reasonable period of time, the VHA, in its sole judgement, cannot reach agreement on acceptable Contract terms with such bidder, the VHA may suspend negotiations and undertake negotiations with the next highest scored responsive, responsible bidder as determined by the evaluations.

INTENT TO AWARD ANNOUNCEMENT: The VHA will determine the responsive and responsible bidder who best meets the competitive solicitation requirements and presents the best total value, including price, as calculated consistent with the instructions set forth in Attachment B – Bid Form, and other factors as set forth in this competitive solicitation including any applicable state procurement priority or preference.

CONTRACT AWARD

Subject to protests, if any, the VHA and the lowest-priced, responsive and responsible bidder will enter into a Contract as set forth in Attachment C – Sample Contract. An award is made and a contract formed by signature of the awarding agency and the awarded bidder on the Contract. Following the Contract award, all bidders registered in Public Purchase will receive a notification delivered to the bidder’s email address provided in the bidder’s profile in Public Purchase. A Notice of Award will be posted to Public Purchase for review.

BID INFORMATION AVAILABILITY

Upon Intent to Award announcement, all bid submissions and all bid evaluations are subject to public disclosure pursuant to Washington’s Public Records Act. See RCW 39.26.030(2). Upon Intent to Award announcement, all bid evaluations will be posted to Public Purchase.

SECTION 4 - HOW TO PREPARE AND SUBMIT A BID FOR THIS COMPETITIVE SOLICITATION

PRE-BID CONFERENCE

Procurement will host a pre-bid conference at the time set forth in this competitive solicitation.

is not mandatory. Bidders, however, are encouraged to attend and participate. The purpose of the pre-bid conference is to clarify the competitive solicitation as needed and raise any issues or concerns that bidders may have. If changes to the competitive solicitation are required as a result of the pre-bid conference, Procurement will post an amendment to this competitive solicitation to Public Purchase. Assistance for disabled, blind, or hearing-impaired persons who wish to attend the pre-bid conference is available with prior arrangement by contacting Procurement.

BIDDER COMMUNICATIONS

During the competitive solicitation process, all bidder communications regarding this competitive solicitation must be directed to Procurement. Bidders should rely only on this competitive solicitation and written amendments to this competitive solicitation issued by Procurement. In no event will oral communications regarding this competitive solicitation be binding.

• Bidders are encouraged to make any inquiry regarding the competitive solicitation as early in the process as possible to allow Procurement to consider and, if warranted, respond to the inquiry. If a bidder does not notify Procurement of an issue, exception, addition, or omission, such issue, exception, addition, or omission may be considered to be waived by the bidder for protest purposes.

• If bidder inquiries result in changes to the competitive solicitation, written amendments will be issued and posted on Public Purchase.

• Unauthorized bidder contact regarding this competitive solicitation with other VHA employees may result in bidder disqualification.

PRICING

Bid prices must include all cost components needed for the goods and/or services as described in this competitive solicitation. See Attachment B – Bid Form. A bidder’s failure to identify all costs in a manner consistent with the instructions in this competitive solicitation is sufficient grounds for disqualification.

• Inclusive Pricing: Bidders must identify and include all cost elements in their pricing. In the event that bidder is awarded a Contract, the total price for the goods and/or services shall be bidder’s price as submitted. Except as provided in the Contract, there shall be no additional costs of any kind.

• Credit Cards (P-Cards): In the event that bidder is awarded a Contract, the total price for the goods and/or services shall be the same regardless of whether Purchasers make payment by cash, credit card, or electronic payment. Bidder shall bear, in full, any processing or surcharge fees associated with the use of credit cards or electronic payment.

REQUIRED BID SUBMITTALS

This section identifies the bid submittals that must be provided to Procurement to constitute a responsive bid. The submittals must be delivered as set forth below. Bids that do not include the submittals identified below may be rejected as nonresponsive. In addition, a bidder’s failure to complete any submittal as instructed may result in the bid being rejected. Bidders may not provide unsolicited materials. For any supplemental materials expressly required by Procurement in writing, bidders must identify such supplemental materials with the bidder’s name.

• ATTACHMENT A – BIDDER’S PROFILE AND CERTIFICATION

This document requires bidder information for the awarding agency’s contract administration purposes. Complete the certification, along with any exceptions or required explanations, and submit it with the bid to Procurement.

• ATTACHMENT B – BID FORM

This document requires confirmation of the bidder’s goods and/or services and/or bidder’s performance meets or exceeds the detailed specifications/qualifications.

Complete the information required and submit it with the bid to Procurement.

• ATTACHMENT C – SAMPLE CONTRACT

This document identifies the terms and conditions that will govern the resulting Contract.

BID FORMAT

Bids must be complete, legible, signed, and follow all instructions stated in the competitive solicitation. Unless otherwise specified in writing, documents included with an electronic bid must be prepared in MS Word, MS Excel, or Adobe PDF. Where required to do so, bidders may sign using either a physical or electronic signature.

SUBMITTING BIDS

Bids must be submitted electronically via Public Purchase. Mailed or emailed bids will not be accepted. Please visit www.vhausa.org/procurement for submittal instructions.

SECTION 5 - COMPLAINT AND PROTEST REQUIREMENTS

COMPLAINTS

Bidders wishing to voice objections to this Invitation to Bid must submit their complaint in accordance with criteria set forth below. Failure by the bidder to raise a complaint at this stage may waive its right for later consideration. Procurement will consider all complaints but is not required to modify or cancel the solicitation. If bidder complaints result in substantive changes, written amendments will be issued.

A complaint may be based only on one or more of the following grounds: (a) The competitive solicitation unnecessarily restricts competition; (b) The competitive solicitation evaluation or scoring process is unfair or flawed; or (c) The competitive solicitation requirements are inadequate or insufficient to prepare a response.

A complaint must: (a) Be submitted to and received by Procurement no less than five (5) business days prior to the deadline for bid submittal; and (b) Be in writing. A complaint should clearly articulate the basis of the complaint and include a proposed remedy. When a complaint is received, Procurement will consider all the facts available and respond in writing prior to the deadline for bid submittals, unless more time is needed. Procurement is required to promptly post the response to a complaint on Public Purchase.

Procurement’s response to the complaint is final and not subject to administrative appeal.

Issues raised in a complaint may not be raised again during the protest period. Furthermore, any issue, exception, addition, or omission not brought to the attention of Procurement prior to bid submittal may be deemed waived for protest purposes.

PROTESTS

A bidder may protest the award of a Contract. A protest may be based only on one or more of the following: (a) Bias, discrimination, or conflict of interest on the part of an evaluator; (b) Error in computing evaluation scores; or (c) Non-compliance with any procedures described in the competitive solicitation.

Any bidder may protest an award. A protest must: (a) Be submitted to and received by the Protest Officer specified below, (b) Be in writing; (c) Include a specific and complete statement of facts forming the basis of the protest; and (d) Include a description of the relief or corrective action requested.

After reviewing the protest and available facts, the Protest Officer will issue a written response within ten (10) business days from receipt of the protest, unless additional time is needed. The http://www.vhausa.org/procurement protest decision is final and not subject to administrative appeal. If the protesting bidder does not accept VHA’s protest response, the bidder may seek relief in Clark County Superior Court.

COMMUNICATION DURING COMPLAINTS AND PROTESTS

With the exception of protests, all communications about this competitive solicitation, including complaints and must be addressed to Procurement unless otherwise directed.

Protests must be addressed to the Protest Officer.

All complaints and protests must:

1. Be in writing;

2. Be signed by the complaining, requesting, or protesting bidder or an authorized agent;

3. Be delivered within the time frame(s) outlined herein;

4. Identify the Competitive solicitation number;

5. Conspicuously state “Complaint” or “Protest” in any subject line of any correspondence or email; and

6. Be sent to the address identified below.

All complaints and protests must (a) State all facts and arguments on which the complaining or protesting bidder is relying as the basis for its action; and (b) Include any relevant documentation or other supporting evidence.

TO SUBMIT A COMPLAINT, please send an email message to Procurement at the following email address: procurement@vhausa.com. The email message must include “Complaint” in the subject line of the email message. Alternatively, mail the complaint to Procurement at the following address: Vancouver Housing Authority, 2500 Main Street, Vancouver, WA 98660.

TO SUBMIT A PROTEST, please send an email message to the Protest Officer at the following email address: procurement@vhausa.com. The email message must include “Protest” and the solicitation number in the subject line of the email message. Alternatively, mail the protest to the Protest Officer at the following address: Vancouver Housing Authority, 2500 Main Street, Vancouver, WA 98660.

SECTION 6 - DOING BUSINESS WITH THE VHA

PUBLIC WORKS

This is a public works project and is subject to prevailing wage law and requirements.

Residential rates do not apply. A five percent (5%) retainage applies unless stated otherwise.

Performance and payment bonds of one hundred percent (100%) are required. However, a contractor may request to apply 10% retainage to the contract in lieu of obtaining a performance and payment bond for contracts not exceeding $150,000. To be permittable, a performance and payment bond must meet the requirements set forth in the contract documents.

mailto:procurement@vhausa.com mailto:procurement@vhausa.com

A Notice of Completion must be filed with L&I for contracts exceeding $35,000. Retainage will not be released until all three agencies have provided approved retainage release letters (DOR, ESD, L&I).

TAXES

This project is retail sales tax exempt. Applicable taxes must be included in the total bid amount.

The vendor must pay tax upon purchase of goods as the end consumer and bear the tax responsibility and liability, and not bill retail sales tax on the gross invoice amount or any part thereof. Applicable taxes must be included in the total bid amount.

CONTRACTING AND WORKFORCE GOALS AND REQUIREMENTS

VHA has a desire to maximize the Project’s contributions to larger economic development goals in Southwest Washington wherever feasible. This includes identifying opportunities for the use of local contractors, subcontractors, and local workforce in the Project. Due to potential funding sources for the projects, the selected firm may need to participate in one or a combination of the following programs:

• WA STATE PREVAILING WAGES: The project is subject to WA State Prevailing Wage requirements, including filing Intents and Affidavits of Payment. The Contractor shall be required to enter a contract for construction requiring the payment of not less than the wages prevailing in the locality, as predetermined by the WA Department of Labor and Industries, to all laborers and mechanics employed in the development of any part of the housing. Such contracts must also be submitted to the overtime provisions, as applicable.

• APPRENTICESHIP TRAINING PROGRAM: The project may be subject to apprentice training and program requirements. The Contractor must make best efforts to hire apprentices enrolled in an approved apprenticeship program and procure sub-contractors who will also hire apprentices enrolled in an approved apprenticeship program and will be required to submit documentation showing fulfillment of requirement or supporting documentation as to why not. All specifications shall target no less than fifteen percent of the labor hours to be performed by apprentices enrolled through the Washington State Apprenticeship and Training Council (WSATC). "State-approved apprenticeship training program" means an apprenticeship-training program approved by the Washington state apprenticeship council.

The Contractor may be required to complete the “Statement of Apprenticeship/Journeyman Participation” form that includes subcontractor data. More information on the Apprenticeship Program is available at the Washington State Department of Labor and Industries website, at http://www.lni.wa.gov.

• SECTION 3, M/WBE, VETERAN-OWNED, AND SMALL BUSINESS: VHA strongly encourages minority-owned and women-owned businesses, veteran owned, socially and economically disadvantaged businesses, HUD Section 3 businesses, and small businesses to submit or to participate in a subcontracting capacity on VHA contracts. For the purposes of evaluating this ITB, the General Contractor does not need to be a Section 3 business, however the selected firm may be required to participate in Section 3 program implementation during construction.

Provide documentation of M/WBE, Veteran Owned or Small Business designation, or other similar certifications(s) (if applicable).

• SUSTAINABILITY GOALS: The project shall be subject to meeting sustainability goals as defined by the State of Washington Evergreen Sustainable Development Standards (ESDS). The ESDS requires coordination throughout the design, development, and construction process to ensure compliance. The General Contractor of the Project will be required to demonstrate the construction meets all applicable ESDS requirements.

ESDS information can be downloaded from https://www.commerce.wa.gov.

VHA anticipates creating an ESDS Plan and Guideline/Checklist shortly after selecting a General Contractor. Selected General Contractor will be expected to participate in an ESDS Design Charrette organized by the architect.

WASHINGTON’S PUBLIC RECORDS ACT

All documents (written and electronic) submitted as part of this procurement are public records. Unless statutorily exempt from disclosure, such records are subject to disclosure if requested. See RCW 42.56, Public Records Act. Bidders are strongly discouraged from unnecessarily submitting sensitive information (e.g., information that bidder might categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.).

• If, in bidder’s judgment, Washington’s Public Records Act provides an applicable statutory exemption from disclosure for certain portions of bidder’s bid, please mark the precise portion(s) of the relevant page(s) of the bid that bidder believes are statutorily exempt from disclosure and identify the precise statutory basis for exemption from disclosure.

• In addition, if, in bidder’s judgment, certain portions of bidder’s bid are not statutorily exempt from disclosure but are sensitive because these particular portions of bidder’s bid (NOT including pricing) include highly confidential, proprietary, or trade secret information (or the equivalent) that bidder protects through the regular use of confidentiality or similar agreements and routine enforcements through court enforcement actions, please mark the precise portion(s) of the relevant page(s) of bidder’s bid that include such sensitive information.

http://www.lni.wa.gov/ https://www.commerce.wa.gov/

In the event that the awarding agency receives a public records disclosure request pertaining to information that bidder has submitted and marked either as (a) statutorily exempt from disclosure; or (b) sensitive, the awarding agency, prior to disclosure, will do the following:

• The awarding agency’s Public Records Officer will review any records marked by bidder as statutorily exempt from disclosure. In those situations, where the designation comports with the stated statutory exemption from disclosure, the awarding agency will redact or withhold the document(s) as appropriate.

• For documents marked ‘sensitive’ or for documents where the awarding agency either determines that no statutory exemption to disclosure applies or is unable to determine whether the stated statutory exemption to disclosure properly applies, the awarding agency will notify bidder, at the address provided in the bid submittal, of the public records disclosure request and identify the date that the awarding agency intends to release the document(s) (including documents marked ‘sensitive’ or exempt from disclosure) to the requester unless the bidder, at bidder’s sole expense, timely obtains a court order enjoining the awarding agency from such disclosure. In the event bidder fails to timely file a motion for a court order enjoining such disclosure, the awarding agency will release the requested document(s) on the date specified. Bidder’s failure properly to identify exempted or sensitive information and timely respond after notice of request for public disclosure has been given shall be deemed a waiver by bidder of any claim that such materials are exempt or protected from disclosure.

SMALL & DIVERSE BUSINESSES

The awarding agency, in accordance with Washington law, encourages small and diverse businesses to compete for and participate in state procurements as contractors and as subcontractors to awarded bidders. See, e.g., RCW 39.19 (OMWBE certified businesses); RCW 43.60A.200 (WDVA certified veteran-owned businesses); and RCW 39.26.005 (Washington small businesses). In support of the state’s economic goals and to support a diverse supplier pool, the VHA has established the following voluntary numerical goals for VHA’s competitive solicitations:

• Five percent (5%) Veteran-Owned Businesses certified by the Washington State Department of Veterans Affairs (WDVA); and

• Five percent (5%) Washington Small Businesses, five percent (5%) of which are micro-businesses or mini-businesses as defined in RCW 39.26.010(16) and (17).

• Achievement of these goals is encouraged whether directly or through subcontractors.

• WDVA CERTIFICATION

Bidders may contact the Washington State Department of Veterans’ Affairs (WDVA) for information regarding Certified Veteran-Owned businesses or to become a Certified Veteran-Owned Business. The WDVA can be reached by telephone, (360) 725-2169, or through their website at WDVA. The qualification requirements to be a Certified Veteran-Owned Business are set forth in Attachment A – Bidder’s Profile and Certification.

• WASHINGTON SMALL BUSINESSES

Bidders may contact the VHA about small and diverse business inclusion and qualification as a Washington Small Business. If you qualify as a Washington Small Business, identify yourself as such in Public Purchase. The qualification requirements to self-certify as a Washington Small Business are set forth in Attachment A – Bidder’s Profile and Certification.

INCLUDED EXHIBITS/ATTACHMENTS

ATTACHMENT A – Bidder’s Profile and Certification

ATTACHMENT B – Bid Form

ATTACHMENT C – Sample Contract

ATTACHMENT D – Property Plans and Drawings

ATTACHMENT E – Lighting Specifications