20250404_WATER_SEWER_RATE_2025_RFP.pdf

REQUEST FOR PROPOSALS

2025 WATER / SEWER RATE & CONNECTION FEE STUDY

Sealed proposals endorsed “2025 WATER / SEWER RATE & CONNECTION FEE STUDY”, will be received at the Office of the City Clerk, 151 Martin Street, Birmingham, Michigan, 48009, until May 1, 2025 at 2:00pm, after which time bids will be publicly opened and read.

The City of Birmingham, Michigan is accepting sealed bid proposals from qualified professional firms for a Water and Sewer Rate and Connection Fee Study. This work must be performed in accordance with the specifications contained in the Request For Proposals (RFP).

The RFP, including the Specifications, may be obtained online from the Michigan Inter-governmental Trade Network at http://www.mitn.info.

The acceptance of any proposal made pursuant to this invitation shall not be binding upon the City until an agreement has been executed.

Submitted to MITN:

Deadline for Submissions:

Contact Person:

April 14, 2025 May 1, 2025 2:00pm

Melissa A. Coatta, City Engineer P.O. Box 3001, 151 Martin Street Birmingham, MI 48012-3001 Phone: (248) 530-1839 Email: mcoatta@bhamgov.org http://www.govbids.com/scripts/MITN/public/home1.asp mailto:mcoatta@bhamgov.org

REQUEST FOR PROPOSALS

Contents

INTRODUCTION

REQUEST FOR PROPOSALS (RFP)

INVITATION TO SUBMIT A PROPOSAL

INSTRUCTIONS TO BIDDERS

EVALUATION PROCEDURE AND CRITERIA

TERMS AND CONDITIONS

CONSULTANT’S RESPONSIBILITIES

CITY RESPONSIBILITY

SETTLEMENT OF DISPUTES

INSURANCE

CONTINUATION OF COVERAGE

EXECUTION OF CONTRACT

INDEMNIFICATION

CONFLICT OF INTEREST

EXAMINATION OF PROPOSAL MATERIALS

PROJECT TIMELINE

SCOPE OF WORK

ATTACHMENT A - AGREEMENT

ATTACHMENT B - BIDDER’S AGREEMENT

ATTACHMENT C - COST PROPOSAL

ATTACHMENT D - IRAN SANCTIONS

ATTACHMENT E – WATER SYSTEM MAPS

INTRODUCTION

For purposes of this request for proposals the City of Birmingham will hereby be referred to as “City” and the private firm will hereby be referred to as “Consultant.”

The City of Birmingham, Michigan is accepting sealed bid proposals from qualified professional firms to complete work for a 2025 WATER / SEWER RATE & CONNECTION FEE STUDY. The City has approximately 100 miles of water main for approximately 21,434 residents, and has 9,156 water services. For sewer, the City has approximately 116 miles of sewer of both storm, sanitary, and combined. In the last three (3) years, the City had approximately 50 – 75 new home applications annually. Approximately 1 – 5 new commercial building applications are received annually. This work must be performed as specified in accordance with the specifications outlined by the Scope of Work contained in this Request For Proposals (RFP).

During the evaluation process, the City reserves the right where it may serve the City’s best interest to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting proposals may be requested to make oral presentations as part of the evaluation.

It is anticipated the selection of a firm will be completed by May 9, 2025. An Agreement for services will be required with the selected Consultant. A copy of the Agreement is contained herein for reference. Contract services will commence upon execution of the service agreement by the City.

REQUEST FOR PROPOSALS (RFP)

The purpose of this RFP is to request sealed bid proposals from qualified parties presenting their qualifications for a Water and Sewer Rate and Connection Fee Study.

INVITATION TO SUBMIT A PROPOSAL

Proposals shall be submitted no later than April 24, 2025 2:00pm to:

City of Birmingham

Attn: City Clerk 151 Martin Street

Birmingham, MI 48009

One (1) original and one (1) copy of the proposal shall be submitted. The proposal should be firmly sealed in an envelope, which shall be clearly marked on the outside, “2025 WATER / SEWER RATE & CONNECTION FEE STUDY”. Any proposal received after the due date cannot be accepted and will be rejected and returned, unopened, to the proposer. Proposer may submit more than one proposal provided each proposal meets the functional requirements.

INSTRUCTIONS TO BIDDERS

1. Any and all forms requesting information from the bidder must be completed on the attached forms contained herein (see Consultant’s Responsibilities). If more than one bid is submitted, a separate bid proposal form must be used for each.

2. Any request for clarification of this RFP shall be made in writing and delivered to: Melissa Coatta, City Engineer, (248) 530-1840, mcoatta@bhamgov.org, 151 Martin Street, Birmingham, MI 48009. Such request for clarification shall be delivered, in writing, no later than 5:00pm, Thursday April 24, 2025.

3. All proposals must be submitted following the RFP format as stated in this document and shall be subject to all requirements of this document including the instruction to respondents and general information sections. All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the RFP format by the respondent.

4. The contract will be awarded by the City of Birmingham to the most responsive and responsible bidder with the lowest price and the contract will require the completion of the work pursuant to these documents.

5. Each respondent shall include in his or her proposal, in the format requested, the cost of performing the work. Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in the proposal figure. The City will furnish the successful company with tax exemption information when requested.

6. Each respondent shall include in their proposal the following information: Firm name, address, city, state, zip code, telephone number, and fax number. The company shall also provide the name, address, telephone number and e- mail address of an individual in their organization to whom notices and inquiries by the City should be directed as part of their proposal.

EVALUATION PROCEDURE AND CRITERIA

The evaluation panel will consist of City staff and any other person(s) designated by the City who will evaluate the proposals based on, but not limited to, the following criteria:

1. Ability to provide services as outlined.

2. Bidder background and personnel qualifications.

3. Related experience with similar projects.

4. Cost of services.

5. Timeline and schedule for completion.

6. References.

TERMS AND CONDITIONS

1. The City reserves the right to reject any or all proposals received, waive informalities, or accept any proposal, in whole or in part, it deems best. The City reserves the right to award the contract to the next most qualified Consultant if the successful Consultant does not execute a contract within ten (10) days after the award of the proposal.

2. The City reserves the right to request clarification of information submitted and to request additional information of one or more Consultants.

3. The City reserves the right to terminate the contract at its discretion should it be determined that the services provided do not meet the specifications contained herein. Termination can be with or without cause. Written notice to terminate the agreed contract will be provided. The City may terminate this RFP and Agreement at any point in the process upon notice to Consultant sufficient to indicate the City’s desire to do so. In the case of such a stoppage of the contract once entered, the City agrees to pay Consultant for services rendered up to the time of notice, subject to the contract maximum amount.

4. Any proposal may be withdrawn up until the date and time set above for the opening of the proposals. Any proposals not so withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days, to provide the services set forth in the proposal.

5. The cost of preparing and submitting a proposal is the responsibility of the

Consultant and shall not be chargeable in any manner to the City.

6. Payment will usually be made within thirty (30) days after invoice. Acceptance by the City is defined as authorization by the designated City representative to this project that all the criteria requested under the Scope of Work contained herein have been provided. Invoices are to be rendered each month following the date of execution of an Agreement with the City.

7. The Consultant will not exceed the timelines established for the completion of this project.

8. The successful bidder shall enter into and will execute the contract as set forth and attached as Attachment A.

CONSULTANT’S RESPONSIBILITIES

Each bidder shall provide the following as part of their proposal:

1. Complete and sign all forms requested for completion within this RFP.

a. Contract Executed (Attachment A – p. 11 – 17)

b. Bidder’s Agreement (Attachment B - p. 18)

c. Cost Proposal (Attachment C - p. 19)

d. Agreement Iran Sanctions Act vendor certification form (Attachment D - p. 20).

2. Provide a description of completed projects that demonstrate the firm’s ability to complete projects of similar scope, size, and purpose, and in a timely manner, and within budget.

3. Provide a written plan detailing the anticipated timeline for completion of the tasks set forth in the Scope of Work (p. 9).

4. Provide a description of the firm, including resumes and professional qualifications of the principals involved in administering the project.

5. Provide a list of sub-consultants and their qualifications, if applicable.

6. Provide three (3) client references from past projects, include current phone numbers.

7. Provide a project timeline addressing each section within the Scope of Work and a description of the overall project approach. Include a statement that the Consultant will be available according to the proposed timeline.

CITY RESPONSIBILITY

1. The City will provide a designated representative to work with the Consultant to coordinate both the City’s and Consultant’s efforts and to inspect and verify any work performed by the Consultant.

2. The City will provide access and documents concerning existing water and sewer rates and connection fee for the previous three (3) years.

3. Access and documents of the City’s Capital Improvement program for the next five (5) years.

SETTLEMENT OF DISPUTES

The successful bidder agrees to certain dispute resolution avenues/limitations. Please refer to paragraph 18 of the Agreement attached as Attachment A for the details and what is required of the successful bidder.

INSURANCE

The successful bidder is required to procure and maintain certain types of insurances.

Please refer to paragraph 11 of the Agreement attached as Attachment A for the details and what is required of the successful bidder.

CONTINUATION OF COVERAGE

The Consultant also agrees to provide all insurance coverages as specified. Upon failure of the Consultant to obtain or maintain such insurance coverage for the term of the agreement, the City may, at its option, purchase such coverage and subtract the cost of obtaining such coverage from the contract amount. In obtaining such coverage, Birmingham shall have no obligation to procure the most cost effective coverage but may contract with any insurer for such coverage.

EXECUTION OF CONTRACT

The bidder whose proposal is accepted shall be required to execute the contract and to furnish all insurance coverages as specified within ten (10) days after receiving notice of such acceptance. Any contract awarded pursuant to any bid shall not be binding upon the City until a written contract has been executed by both parties. Failure or refusal to execute the contract shall be considered an abandoned all rights and interest in the award and the contract may be awarded to another. The successful bidder agrees to enter into and will execute the contract as set forth and attached as Attachment A.

INDEMNIFICATION

The successful bidder agrees to indemnify the City and various associated persons.

Please refer to paragraph 10 of the Agreement attached as Attachment A for the details

CONFLICT OF INTEREST

The successful bidder is subject to certain conflict of interest requirements/ restrictions.

Please refer to paragraph 16 of the Agreement attached as Attachment A for the details

EXAMINATION OF PROPOSAL MATERIALS

The submission of a proposal shall be deemed a representation and warranty by the Consultant that it has investigated all aspects of the RFP, that it is aware of the applicable facts pertaining to the RFP process and its procedures and requirements, and that it has read and understands the RFP. Statistical information which may be contained in the RFP or any addendum thereto is for informational purposes only.

PROJECT TIMELINE

The Consultant will not exceed the timelines established for the completion as described in the scope of work.

SCOPE OF WORK

1. Meet with City staff to discuss and understand the City’s goals for the rate study and concerns regarding water and sewer rates.

2. Review current water and sewer rate model, existing rate methodology, and connection fees.

3. Review of historical water and sewer demand and billed customer use.

4. Review and analysis of water and sewer fund’s financial history, such as audition reports.

5. Review of current year’s water and sewer fund projection.

6. Review of future capital expenditures and capital improvement program, effects on proposed rates, and recommendation for funding.

7. Review of capital and operation reserves and projection of future requirements to meet replacement needs.

8. Analysis of existing rate structure for adequacy.

9. Analysis of base charge fee allocation.

10. Recommendation for alternative cost allocation rate methods.

11. Recommendation of rate structure/model that will provide for a completely self-supporting system.

12. Develop financial projection and impacts of any rate recommendations.

13. By project deadline, submit to the city staff project deliverables:

a. Final report and presentation to the city staff

b. Rate model in Excel or other city-approved format for City’s next five (5) year period annual rate setting.

c. Recommendations for updating ordinances to water and sewer rates and billing, as needed, for implementation of recommendations.

The City’s expectation is that the consultant will utilize the AWWA M1 manual and WEF M.O.P. #27 standards for utility rate making within Michigan as a guide. The recommended rate schedule should consider appropriate cash balances and be in compliance with EGLE recommendations, Michigan statutes, and case law, including the Bolt v Lansing decision. All recommendations must also comply with applicable Federal, State, and local accounting rules and best practices.

Deadline for Written Questions: April 24, 2025 @ 5:00 pm Deadline for RFP Submissions: May 1, 2025 @2:00 pm City Commissions Awards Contract: June 9, 2025 Complete Study: September 30, 2025

ATTACHMENT A - AGREEMENT

AGREEMENT OF THE 2025 WATER / SEWER RATE & CONNECTION FEE STUDY.

THIS AGREEMENT is entered into this day of , 2025, by and between the CITY OF BIRMINGHAM, whose address is 151 Martin Street, Birmingham, MI 48009 (hereinafter referred to as the City) and _______________________, a _ (Michigan ________________________), whose address is (hereafter referred to as ) and the foregoing shall collectively be referred to as the parties, and effective upon the date of the Mayor’s signature.

WHEREAS, the City desires to contract services for Water / Sewer rate and

Connection Fee study and has requested proposals for 2025 Water / Sewer Rate and Connection Fee Study; and

WHEREAS, consultant has qualifications that meet the project requirements and has provided a response and cost proposal to perform the 2025 Water / Sewer Rate and Connection Fee Study.

NOW, THEREFORE, in consideration of the foregoing preambles, the adequacy of which is acknowledged by and between the parties to this Agreement, the parties agree as follows:

1. MUTUALLY AGREE: It is mutually agreed by and between the parties that the City’s Request for Proposal for 2025 Water / Sewer Rate and Connection Fee Study dated April 14, 2025, shall be fully incorporated herein by reference and shall become a part of this Agreement, and shall be binding upon both parties hereto. (Attached hereto as Attachment “A)

2. TERM: This Agreement shall be through September 30, 2025. The City shall have the right to unilaterally terminate this Agreement, with or without cause, on thirty (30) days written notice. In the event of termination, the Vendor shall receive compensation for services up to the date the termination takes effect and the City shall be entitled to retain and use the results of all services, goods and information prepared by the Vendor through such date.

3. TERMS OF PAYMENT: The consultant will invoice monthly for all labor supplied and work completed. In no event shall invoices be submitted more than 45 days after completion of services.

Submitted invoices shall include the following detailed information: the type of work performed, the time spent on the work, the individual who performed the work and the per hour billing rate charged. The City may, at its sole discretion demand review and the right to request at any time further detailed accounting information for any or all bills. The right to inspection of any bill and invoice shall never be at any cost or billings to the City, nor shall preparation of said invoices be billed to the City or against the general retainer. Payment terms will be net 30 days unless otherwise specified by the City.

4. GOOD MORAL CHARACTER: consultant shall employ personnel of good moral character and fitness in performing all services under this Agreement.

5. INSURANCE SUBMISSION REQUIREMENTS: The consultant has submitted proof to the City that it meets all City insurance requirements. Insurance, with coverage amounts at no less than the City's minimum requirements, must be held by the consultant throughout the term of this Agreement. Certificates of insurance as stated below will be required no later than five (5) business days from the date of consultant acceptance of the terms of this Agreement.

6. CONFIDENTIAL AND OR PROPRIETARY INFORMATION: The consultant acknowledges that in performing services pursuant to this Agreement, certain confidential and/or proprietary information (including, but not limited to, internal organization, methodology, personnel and financial information, etc.) may become involved. The consultant recognizes that unauthorized exposure of such confidential or proprietary information could irreparably damage the City. Therefore, the consultants agree to use reasonable care to safeguard the confidential and proprietary information and to prevent the unauthorized use or disclosure thereof. The consultants shall inform its employees of the confidential or proprietary nature of such information and shall limit access thereto to employees rendering services pursuant to this Agreement. The consultant further agrees to use such confidential or proprietary information only for the purpose of performing services pursuant to this Agreement.

7. INDEPENDENT consultant: The consultant and the City agree that the consultant is acting as an independent consultant with respect to the consultant role in providing services to the City pursuant to this Agreement, and as such, shall be liable for its own actions and neither the consultant nor its employees shall be construed as employees of the City. Nothing contained in this Agreement shall be construed to imply a joint venture or partnership and neither party, by virtue of this Agreement, shall have any right, power or authority to act or create any obligation, express or implied, on behalf of the other party, except as specifically outlined herein. Neither the City nor the consultant shall be considered or construed to be the agent of the other, nor shall either have the right to bind the other in any manner whatsoever, except as specifically provided in this Agreement, and this Agreement shall not be construed as a contract of agency. The consultant shall not be considered entitled or eligible to participate in any benefits or privileges given or extended by the City, or be deemed an employee of the City for purposes of federal or state withholding taxes, FICA taxes, unemployment, workers' compensation or any other employer contributions on behalf of the City.

8. COMPLIANCE WITH LAWS: consultant agrees to fully and faithfully carry out the duties of set forth herein using its best efforts in accomplishing all assignments from the City, and further, in addition to upholding all federal, and state laws and applicable codes of professional conduct to which consultant is subject, Consultant hereby agrees to be bound by all Federal, State, or City of Birmingham ordinances, rules, regulations and policies as are amended from time to time, and including without limitation the Fair Labor Standards Act, the Equal Employment Opportunity rules and regulations, the Transportation Safety Act and the Occupational Safety and Health Acts.

9. NON-COMPLIANCE WITH INSURANCE REQUIREMENTS: Failure to deliver and maintain insurance in accordance with the terms of this Agreement will be cause for the City, by and through its City Manager, to terminate this Agreement, or at the City's option, the City may purchase on the open market such required insurance and shall be entitled to charge any additional cost to the consultant, either by offset to any amounts due and owing for services provided to the City, or, by separate bill and demand for payment. Nothing in this paragraph shall be deemed to create or be interpreted as establishing a “for cause” termination; consultant agrees and understands that its engagement is at will and may be terminated by the City Manager for any cause or no cause.

10. INDEMNIFICATION: To the fullest extent permitted by law, the consultant and any entity or person for whom the consultant is legally liable, agrees to be responsible for any liability, defend, pay on behalf of, indemnify, and hold harmless the City of Birmingham, its elected and appointed officials, employees and volunteers and others working on their behalf against any and all claims, demands, suits, or loss, including all costs and reasonable attorney fees connected therewith, and for any damages which may be asserted, claimed or recovered against or from the City, its elected and appointed officials, employees, volunteers or others working on their behalf, by reason of personal injury, including bodily injury and death and/or property damage, including loss of use thereof, which arise out of the acts, errors or omissions of the consultant including its employees and agents, in the performance of this Agreement.

Such responsibility shall not be construed as liability for damage caused by or resulting from the sole act or omission of its elected or appointed officials, employees, volunteers or others working on behalf of the City.

11. STANDARD INSURANCE REQUIREMENTS:

The consultant shall maintain during the life of this Agreement the applicable types of insurance coverage and minimum limits as set forth below:

A. Workers' Compensation Insurance:

For Non-Sole Proprietorships: consultant shall procure and maintain during the life of this Agreement, Workers' Compensation Insurance, including Employers Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

For Sole Proprietorships: consultant shall complete and furnish to the City prior to the commencement of work under this Agreement a signed and notarized Sole Proprietor Form, for sole proprietors with no employees or with employees, as the case may be.

B. Commercial General Liability Insurance: consultant shall procure and maintain during the life of this Agreement, Commercial General Liability Insurance on an "Occurrence Basis" with limits of liability not less than $1,000,000 per occurrence combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent consultant Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable.

C. Motor Vehicle Liability: Consultant shall procure and maintain during the life of this Agreement Motor Vehicle Liability Insurance, including all applicable no-fault coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

D. Additional Insured: Commercial General Liability and Motor Vehicle

Liability Insurance, as described above, shall include an endorsement stating the following Additional Insureds: The City of Birmingham, including all elected and appointed officials, all employee and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof. This coverage shall be primary to any other coverage that may be available to the additional insured, whether any other available coverage by primary, contributing or excess.

E. Coverage Expiration: If any of the above coverages expire during the term of this Agreement, consultant shall deliver renewal certificates and/or policies to the City at least (10) days prior to the expiration date.

F. Proof of Insurance Coverage: consultant shall provide the City of

Birmingham at the time the Agreement is returned for execution, Certificates of Insurance and/or policies, acceptable to the City of Birmingham, as listed below.

1) Two (2) copies of Certificate of Insurance for Workers' Compensation Insurance, or a signed and notarized copy of the Sole Proprietor Form;

2) Two (2) copies of Certificate of Insurance for Commercial General Liability Insurance;

3) Two (2) copies of Certificate of Insurance for Vehicle Liability Insurance;

4) Two (2) copies of Certificate of Insurance for Professional Liability Insurance, if applicable;

5) If so requested, Certified Copies of all policies mentioned above will be furnished.

G. Maintaining Insurance: Upon failure of the Consultant to obtain or maintain such insurance coverage for the term of the Agreement, the City of Birmingham may, at its option, purchase such coverage and subtract the cost of obtaining such coverage from the Agreement amount. In obtaining such coverage, the City of Birmingham shall have no obligation to procure the most cost-effective coverage but may contract with any insurer for such coverage.

12. WRITTEN NOTICES: Written notices regarding this Agreement shall be addressed to the following:

City: City of Birmingham P.O. Box 3001 Birmingham, Michigan 48012 Attn: Melissa A. Coatta, P.E. City Engineer

Consultant:

Attn:

13. AMENDMENTS: No amendment, modification or supplement to this Agreement shall be binding unless it is in writing and signed by authorized representatives of the parties.

14. WAIVER OF BREACH: No waiver by either party of any breach of any of the terms, covenants or conditions herein contained by the other party shall be construed as a waiver of any succeeding breach of this same or of any other term, covenant or condition.

15. COMPLETE AGREEMENT: The parties agree that the conditions set forth in this

Agreement sets forth all terms and conditions of consultant agreement with the City of Birmingham. This Agreement supersedes all prior agreements or understandings between the parties. There are no promises, conditions or understandings other than those stated herein, and, that any prior negotiations, terms or conditions discussed between the City and the consultant shall not constitute a part of this Agreement. The term “agreement” as used in this clause shall include any future written amendments, modifications, or supplements made in accordance herewith.

16. DIRECT OR INDIRECT INTEREST: If, after the effective date of this Agreement, any official of the City, or spouse, child, parent or in-law of such official or employee shall become directly or indirectly interested in this Agreement or the affairs of the consultant, the City shall have the right to terminate this Agreement without further liability to the consultant if the disqualification has not been removed within thirty (30) days after the City has given the consultant notice of the disqualifying interest. Ownership of less than one percent (1%) of the stock or other equity interest in a corporation or partnership shall not be a disqualifying interest. Employment shall be a disqualifying interest.

17. FAILURE TO PERFORM. If consultant fails to perform its obligations hereunder, the City may take any and all remedial actions provided by the general specifications or otherwise permitted by law.

18. LEGAL PROCEEDINGS: Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled either by commencement of a suit in Oakland County Circuit Court, the 48th District Court or by arbitration. If both parties elect to have the dispute resolved by arbitration, it shall be settled pursuant to Chapter 50 of the Revised Judicature Act for the State of Michigan and administered by the American Arbitration Association with one arbitrator being used, or three arbitrators in the event any party’s claim exceeds $1,000,000. Each party shall bear its own costs and expenses and an equal share of the arbitrator’s and administrative fees of arbitration. Such arbitration shall qualify as statutory arbitration pursuant to MCL §600.5001 et seq., and the Oakland County Circuit Court or any court having jurisdiction shall render judgment upon the award of the arbitrator made pursuant to this Agreement. The laws of the State of Michigan shall govern this Agreement, and the arbitration shall take place in Oakland County, Michigan. In the event that the parties elect not to have the matter in dispute arbitrated, any dispute between the parties may be resolved by the filing of a suit in a federal or state court with jurisdiction over Oakland County, Michigan.

19. RESPONSE TO REQUESTS FOR PROPOSALS: The consultant shall be held to and bound by all terms, conditions, warranties and representations which it made in its written response dated _____, 2025 to the City’s Request for Proposals dated May 1, 2025.

In the event of a conflict in any of the terms of this Agreement and the consultant _______ _____, 2025 response, the terms of this Agreement shall prevail. (Attached hereto as Attachment “B.”)

20. FAIR PROCUREMENT OPPORTUNITY: Procurement for the City of Birmingham will be handled in a manner providing fair opportunity for all businesses. This will be accomplished without abrogation or sacrifice of quality and as determined to be in the best interest of the City of Birmingham.

IN WITNESS WHEREOF, the parties hereto agree to be bound by the above terms and conditions, and consultant, by its authorized signature below, expressly accepts this Agreement upon the above provided terms and conditions contained in this Agreement as of the date first above written.

_______________________(Consultant)

By:

Its:

STATE OF MICHIGAN )

) ss:

COUNTY OF OAKLAND )

On this day of , 2025 before me personally appeared , who acknowledged that with authority on behalf of to do so he/she signed this Agreement.

Notary Public County, Michigan Acting in County, Michigan My commission expires:

CITY OF BIRMINGHAM:

APPROVED:

Therese Longe, Mayor Dated:

Alexandria D. Bingham, City Clerk Dated:

Jana L. Ecker, City Manager (Approved as to substance)

Melissa A. Coatta, City Engineer (Approved as to substance)

Mary M. Kucharek, City Attorney (Approved as to form)

Mark A. Gerber, Finance Director (Approved as to Financial Obligation)

ATTACHMENT B - BIDDER’S AGREEMENT

2025 WATER / SEWER RATE AND CONNECTION FEE STUDY

In submitting this proposal, as herein described, the Consultant agrees that:

1. They have carefully examined the specifications, terms and Agreement of the Request for Proposal and all other provisions of this document and understand the meaning, intent, and requirement of it.

2. They will enter into a written contract and furnish the item or items in the time specified in conformance with the specifications and conditions contained therein for the price quoted by the proponent on this proposal.

BID PREPARED BY

(Print Name)

DATE

TITLE DATE

AUTHORIZED SIGNATURE E-MAIL ADDRESS

COMPANY

ADDRESS PHONE

NAME OF PARENT COMPANY PHONE

ADDRESS

ATTACHMENT C – COST PROPOSAL

For 2025 WATER / SEWER RATE & CONNECTION FEE STUDY

In order for the proposal to be considered valid, this form must be completed in its entirety. The fee for the Scope of Work as stated in the Request for Quote documents shall be determined pursuant to the fee schedule, as follows:

FEE QUOTE

ITEM BID AMOUNT

Water and Sewer Rate and Connect Fee Study $

Firm Name

Authorized signature__________________________________ Date_____________________

ATTACHEMNT D – IRAN SANCTIONS

VENDOR CERTIFICATION

THAT IT IS NOT AN “IRAN

LINKED BUSINESS”

Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL

129.311 et seq.), before accepting any bid or proposal, or entering into any contract for goods or services with any prospective Vendor, the Vendor must first certify that it is not an “IRAN LINKED BUSINESS, as defined by law.

Vendor

Legal Name

Street Address

City

State, Zip

Corporate I.D. Number / State

Taxpayer I.D. #

The undersigned, with: 1) full knowledge of all of Vendors business activities, 2) full knowledge of the requirements and possible penalties under the law MCL 129.311 et seq. and 3) the full and complete authority to make this certification on behalf of the Vendor, by his/her signature below, certifies that: the Vendor is NOT an “IRAN LINKED BUSINESS” as required by MCL

129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a possible contract to supply goods and/or services to the County of Oakland.

Signature of Vendor’s Authorized Agent:

Printed Name of Vendor’s Authorized Agent:

Witness Signature:

Printed Name of Witness:

ATTACHMENT E – WATER SYSTEM MAP

OL

IV

IA

WOODWARD

MAPLE

HALO

MANOR

OX

FO

RD

BIGBEAVER

BIGBEAVER

MANOR

WILLITS

MAYWOOD

SO

UT

HF

IEL

D

WORTHINGTON

CANTERBURY

NORTHLAWN

TORRY

HIDDENRAVINES

HARMON

BOWERS

FOURTEENMILE

GRANT

WIMBLETON

KIM

BE

RL

EY

PINE

RADNOR

YARMOUTH

AVON

HAYNES

HA

W

TH

OR

NE

ET

ON

GR

AE

FIE

LD

GEORGE

QUARTON

FL

OY

D

BROWN

NORFOLK

HENLEY

WA

TE

RF

AL

L

HIDDENRAVINES

OAKLAND

REDDING

SOUTHLAWN

NORTHLAWN

NORWICH

FOURTEENMILE

HAZEL

GLENHURST

RANDALL

POLO

ET

ON

HANNA

WEBSTER

LA

KE

PA

RK

CU

MM

IN

GS

MIDLAND

LANDON

FRANK

BR

YN

MA

WR

SOUTHLAWN

NORTHLAWN

TOWNSEND

MERRILL

AR

GY

LE

DORCHESTER

MARTIN

WARREN

PLEASANT

AD

AM

S

MERRITT

AT

EN

WO

RT

H

RIDGEDALE

RIVENOAK

MADISON

KNOX

FRANK

OAKLAND

SH

EF

FIE

LD

BA

LD

WI

N

HAZEL

MIDVALE

ED

GE

W

OO

D

COLE

ARDEN

WO

OD

LE

A

EL

M

WA

TK

IN

S

LA

KE

SI

DE

BRADFORD

GL

EN

HU

RS

T

REDDING

ANN

EUCLID

ST

AN

LE

Y

QUARTON

GREENLAW

N

WA

RW

IC

K

WAKEFIELD

TAUNTON

SHEPARDBUSH

WOODWARD

FAIRFAX

RAYNALE

PLEASANT

PE

NI

ST

ON

E

CATALPA

GR

AE

FIE

LD

MANSFIELD

CH

ES

TE

R

PINE

CA

MB

RI

DG

E

CR

OF

T

RU

GB

Y

OAK

CHESTNUT

VA

LL

EY

VI

EW

LAWNDALE

OLDWOODWARD

PO

PP

LE

TO

N

PURDY

MI

LL

RA

CE

OLDSALEM

NORFOLK

DONMAR

AR

LIN

GT

ON

HAYNES

FERNDALE

CO

MM

ER

CE

WI

LL

OW

BROOKSIDE

GOLFVIEW

GR

EE

NW

OO

D

WALLACE

HA

ZE

LW

OO

D

CA

RR

OL

LW

OO

D

LA

TH

AM

BONNIEBRIER

FOREST

TOOTING

CHELTENHAM

RIVEROAK

DEVON

CL

AR

K

ARDEN

SUFFIELD

BA

LD

WI

N

MELTON

ABBEY

HANLEY

LATHAM

KENWOOD

HIL

LS

IDE

CHAPIN

BRANDON

DUNSTABLE

FAIRWAY

PEABODY

PARK

SMITH

GORDON

BIRD

WINTHROP

WORTH

YORKSHIRE

PUTNEY

MELBOURNE

BENNAVILLE

BANBURY

DAINES

MOHEGAN

KENNESAW

YOSEMITE

DEWEY

PIE

RC

E

VINEWOOD

BOWERS

HAZEL

HOLLAND

LA

KE

SI

DE

SAXON

WO

OD

LA

ND

LINCOLN

EMMONS

HUMPHREY

COLONIAL

ASHFORD

FAIRVIEW

EMMONS

HAYNES

WE

ST

WO

OD

PIL

GR

IM

CH

ES

TE

RF

IEL

D

TOTTENHAM

LA

KE

VI

EW

LY

ON

HU

RS

T

BROOKWOOD

SOUTHLAWN

GO

LF

VIE

W

MANCHESTER

BUCKINGHAM

DERBY

WINDEMERE

DORCHESTER

PEMBROKE

YORKSHIRE

BUCKINGHAM

MAPLE

HE

NR

IE

TT

A

BA

TE

S

WA

SH

IN

GT

ON

ST

AN

LE

Y

BIR

MI

NG

HA

M

MA

RY

LA

ND

SH

IP

MA

N

DAVIS

PU

RI

TA

N

CRANBROOK

BE

RW

YN

WESTBORO

RUFFNER

BENNAVILLE

SH

IR

LE

Y

SHIRLEY

HUMPHREY

WE

LL

ES

LE

Y

CE

DA

R

RUFFNER

LINDEN

BOWERS

AS

PE

N

VILLA

WESTCHESTER

LARCHLEA

WOODWARD

NORTHLAWN

6 6

88 4

6 8

8 8

8 12

6 8

6 12

10791085

1090 1091

109319

501449

516 528

64 23

843867

106810871065

10841076

13161352

39 27

737843

15 24

1320 1295

12451234

13171348

11801165

100 114

20 330

2859 2859

28592859

10031005

359 356

10181033

4 66

487667

11971195

11501155

746735

86118

32318

26552655

2655 26552655

131599

628666

729727

723721

1 71

621 1989

14311444

450 450

976 962

555 359

175211

16991692

1736 1772

35520

444469

32 20

03 25

515 515

53 26

13601394

66 17

287264253

784871

495763767

135513

1779 1778

17101789

31105

1627 1760

6 1521

17981797

33301

7 13

15841632

52 1527

325 315

13701363

90 25

751753 755

759 761 763765

67117

660689

123 135

83 2711

1256 1265

12051178

50847

632 550

1821120

689615

19 1763

367352

596598

237236

400 437

242201

751 92

729 731

37 27

979 1020

613 584

412 12

236210

34745

35 723

52885

63 27

271 270

33877

1208 1205

1190 1196

851856

1211 1245 338661234

476486

1231 1520

33502

300200

280 315

885 885

09 28

1435 19

512484

1948195995

34164

401401 401401

425425

425 425

437 437

437 437

451451

34350

956 1011

168112

345312

33855

175145

585 540

17421751

33834

1275 1277

33801

33828

55050

11 15

475 28

1532 1538

21909

551870

1667 1671

17351740

3325544

8 14

1754 1751

321345

40018

33816

34000

560645642

17261721

333330

178583

34952

700 734

517563

33588

787788

62 110112

1 12

1776 1774

184183

179 159

92940

951 947

788284

715717

593 596

12361238

15091645

81231

34400

181210

81571

33744

107510

1387 14

33722

13771356

1338 1346

19951992

359364

542 601

188511

61326

33757

84 1298

34660

760 768

149415

33687

33656

33622

930 950

21128

15301640

33700

1344 1390

33802

1967 1516

33692

33989

33945

141813

449 411

33488

98 1389

15921587

231723

36718

681291

71 16

33201

33501

1642234

33366

52 17

34186

33289

33374

33437

33668

33200

33400

178459

15701450

1800 1806 1819 1825

3346649

05 1760

1858 53

77 17

125125

125125

125125

182712

39 16

33273

33779

33717

12911303

00378 13

84 13

33766

33901

17381703

1727 1750

60 1761

14361444

33202

64801

14501465

016851668

33322

171411

33401

16151684

33344

74 1767

8 84

33967

1157 1627

33353

33100

163814

196715

2 1501

33101

83 13

33300

8 33583

33703

05 1555

1862 1869

162913

33233

2 33477

33644

711915

14361439

33601

169413

227915

153210

1920 42

15631240

33600

33633

35028

11421

303 305

305305

35032

6 10

27 11

95 88

35300 35300

35300

35300

5 84

111111

359359

359 347

76 10

35106

35046

537539

545547 549

85260

6 42

35270

411 411

411411

34802

0 55

4 70

735 735

1088 1100

36823

879852

36977

36877

11271100

01458

1095 1084

10431040

350 355

878869812

34300

2254 23

925932

10351035

10371037

10391039 1039

1041 1043

36663

10511053 1055 1057

1061 1067

1111 1111

1111 1111

1111 1111

11111111

2 86

36623

10461068

1092 159

975 970

1 67

34574

34965

447443 43155

9 839

539536

50554

369369

34977

34901

34901

656 645

0 750750

750750

443453

463 473503

158235

570574

10119

1 1076

629544

444543

550 567 563 582572

591588

630648630

70018

63374374 7 730

250 165

530518

600 600600

600600

600 600

20046

280564

540539

550 550563

582 371621 357

629612 600607

360650645 651 171 705

72745 6 668

6 672

767 690720

78555

4 763

10613

255596

600 255

39449

508 516

55057 6 250

5 850

82762

1007 1014

329381

555558

588 575

600 599

587592

311 610

627 635

69568

732734

75267

849830

880446896 888

91225

97480

10371042

10591047

809 612821

80868

512 848866863

856863859

876873

93222

908915

988971

990 10081005

10151010

10001058

108882

11011119

122012331249

12961293

13311310

138613801365

14281432 14391440

145614601466

14911492

150815081504

15391536

15631575

15971596

1691 1696

17451751 17751771

18261838 184218541850

109150

107655

118611751165

12521267

12931286

14121414

14481429

14691461

14901493

15541544

15861599

16431640

16781678

17011700

17481744

17761768

18081810

18251839

18841878 18961892

19021902

1991880

400400

18931895 19051901

199219911992

76439 6 77353

77975

92792736

891881

2 911945 925 940

955 939 964 979

1002 1004

10231026

1 67

10441035

10511052

4 1062

16657

1147114211611158

12651266 125512501251

1332130313001309

1415141414031404

179717981795

1495 149614941495

1541 1530

1604160916081615

16611662166516661675

170017231720779

175017431748

182118201826

1878185918601860

18831884

19461949

199019911990 19751976

430 420 41046

286 272

48031

90976

1 1077

557551

570 593

662662

662662

625619

630630

608636

22358

77749

758 751

6 750

2 963

875 888

93260

94 987967

1011995

010111016 103010