2025-UWLAC-00919-RFB_La_Crosse_Window_Cleaning_Contract_Re-Issue (24).docx

Request for Bid UWL-2504-RFB Window Washing Services for

UNIVERSITY OF WISCONSIN-LA CROSSE

Re-Issued February 4, 2025

1. General Information

1.1. Purpose:

The University of Wisconsin-La Crosse requests bids to establish a contract for the purchase of WINDOW WASHING SERVICES and other services listed herein.

The University of Wisconsin-La Crosse, hereinafter referred to as the “University”, through its Business Services- Purchasing Department, hereinafter referred to as “Purchasing”, is requesting bids for window cleaning services.

Calendar Dates

February 4, 2025

Date of Issue of the RFB

March 3, 2025 Date Questions Due

March 10, 2025

Responses to Questions Posted

March 24, 2025, 2:30 pm CST

Anticipated Award Date

1.2 Scope:

See Specifications (Section 5) and/or Technical Specifications (Section 6) for the minimum acceptable specifications for items/services desired. The University does not guarantee to purchase any specific quantity or dollar amount. The estimated item quantities/services identified in this Request for Bid are for bid purposes only. The University may request the awarded contractor to wash windows for all buildings or reduce the number of buildings receiving window-washing services that are included in the Cost Sheet.

The University reserves the right to negotiate with any contracted vendor(s) to establish additional discounts and/or lower prices for products determined to meet the requirements of a university-led initiative to set product standards. Contract vendor(s) may be asked to provide new, lower prices for these standard products and configurations for a limited, fixed term, to fall within the term of the contract resulting from this Request for Bid.

1.3 Definitions:

The following definitions are used throughout this document:

· Buyer means UW purchasing agent responsible for this Request for Bid.

· Bidder means a firm submitting a bid in response to this Request for Bid.

· Contractor means successful Bidder awarded the bid.

· CT means Central Time.

· DVB means Disabled Veteran-Owned Business.

· MBE means Minority Business Enterprise.

· Purchasing card means State credit card.

· Purchasing means the UW Purchasing department responsible for the procurement of goods and services.

· RFB means Request for Bid.

· Sourcing Module means the ShopUW+ Sourcing Event Module.

· State means State of Wisconsin.

· University and UW both mean the University of Wisconsin-L a Crosse.

· WBE means Woman-Owned Business Enterprise.

1.4 eSupplier/VendorNet Registration:

Registration on the State of Wisconsin’s eSupplier Portal (eSupplier.wi.gov) is available free of charge to all businesses and organizations that want to sell to the state. Refer to Bidder Response: Registration and Sign-in Process for further instructions. Registration allows a vendor to:

· Register for a bidders list for commodities/services that the vendor wants to sell to the state.

· Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin System campuses, posts a Request for Bid (RFB) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

· Receive an e-mail notification of addendums/amendments relative to the RFB or RFP.

Only vendors registered, with a valid e-mail address, at the time the RFB or RFP is posted will receive e-mail notifications of addendums/amendments. Vendors who obtain the RFB or RFP from a third party; through the public notice website; or other means assume responsibility for checking for updates to the RFB or RFP.

NOTE: Registration with eSupplier/Vendornet does not register the bidder with the ShopUW+ Sourcing Event Module. Instructions for registering with the Sourcing Module can be found here: Supplier Login or Join JAGGAER Supplier Network (sciquest.com)

1.5 Parking:

University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through the University’s transportation or the ordering department’s business office and will be charged a parking fee. No additional contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in university lots or loading docks without permits will be ticketed and/or towed.

1.6 Promotional Materials/Endorsements:

Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract.

1.7 Energy Star:

The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy Star requirements, but the bulk of the product line should be energy efficient.

1.8 Special Pandemic and Emergency Operations Considerations:

The University of Wisconsin System, individual campuses, municipalities, counties, or the State or Federal government may have emergency orders or guidelines in place mandating or recommending measures such as face masks, protective gear, hand washing, temperature checks, symptom reporting, social distancing, or other temporary public health and safety measures. All suppliers visiting UW campuses or participating in UW sponsored activities, whether on or off campus, must comply with all relevant University, campus, government, and public health and safety mandates and guidelines unless specifically exempted by the applicable legislation, executive order or public health order. UW reserves the right to impose additional health and safety requirements, processes, and procedures at any time. Bidders, contractors and suppliers and their support personnel present in person at any UW site or event must comply with all such applicable measures in effect at that location.

2 Process Instructions

2.1 Term of Contract:

It is the intent of the University to start the resulting Contract upon successful negotiations. The contract shall be effective on the date indicated, July 1, 2025.

This initial one-year contract period (July 1, 2025 until June 30, 2026) contains renewal options as follows: there are THREE (3), ONE (1) year Renewals that are set to Automatically occur unless Purchasing is notified in writing by the Contractor no less than 120 calendar days prior to the expiration of the current Contract; or Purchasing notifies the Contractor in writing no less than 90 calendar days prior to expiration of the initial and/or succeeding Contract term(s) that the University intend to terminate from the contract.

2.2 F.O.B. Job Site:

Services are to be performed at locations indicated when orders are placed. Delivery of all materials shall be F.O.B. job site, freight paid by Contractor. Contractor shall have a representative present at the delivery site when materials are directly shipped. University employees will not accept deliveries on behalf of the Contractor. The University shall not be responsible for any materials received or accepted on behalf of the Contractor.

2.3 Site Visits:

Site Visits are Mandatory and can be scheduled with Ryan Ray, Custodial Services Program Manager, at 608.785.8912 or rray@uwlax.edu.

2.4 Reasonable Accommodations:

The University will provide reasonable accommodation, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request.

2.5 Appeals Process:

Any protest of the University's solicitation or intent to award must be based on an alleged violation of the Wisconsin State Statute or a provision of a Wisconsin Administrative Code. No later than five business days after the date of solicitation or the notice of intent to award is issued by the University, written notice of intent to protest must be received by:

The Office of the Vice Chancellor of Finance and Administration

The University of Wisconsin-LA CROSSE

1725 STATE STREET - 233 GRAFF MAIN HALL – LA CROSSE, WI 54601

With a copy to:

Director of Purchasing Services

University of Wisconsin-LA CROSSE

1725 STATE STREET – 188 GRAFF MAIN HALL – LA CROSSE, WI 54601

The complete protest must be received by both parties listed above no later than ten business days after the date of solicitation or the intent to award is issued. The protest must be in writing. Protesters must make their protests as specific as possible and must specifically identify the Wisconsin State Statute and/or State of Wisconsin Administrative Code provision(s) allegedly violated. The decision of the University regarding the protest may be appealed to the Secretary of the Department of Administration within five working days after denial by the University, with a copy of such appeal filed with the University.

2.6 Method of Bid:

The bidder must submit a net price for each service area (lot) as listed, a total price by lot as designated and a grand total for lots 1 – 7 based on price by lot. The Bidder quotes on LOTS 1, 3, 4, 5 and 8 will be the LOTS that the METHOD OF AWARD will be based on for the first initial contract period (July 1, 2025, until June 30, 2026). LOTS 2, 6, and 7 are for informational business data and may be negotiated on for renewals. Prices listed should be in US dollars unless otherwise indicated.

2.7 Method of Award

The method of Award shall be made based on the lowest bid for LOTS 1, 3, 4, 5, and 8 and/or the lowest net lot total of the defined lots or the lowest grand lot totals of the defined lots, whichever is judged to be in the best interest of the University. Bids that state the University shall guarantee orders of a specific quantity or dollar amount shall be disqualified from the bidding process.

2.7.1 Supplier Diversity Preferences

State of Wisconsin agencies may make awards to certified Minority Business Enterprise (MBE), or Disabled Veteran-Owned Business (DVB) firms submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent low bid or the bid is no more than 5% lower than the apparent high point score. Authority for this program is found in ss. 16.75(3m) (b)2,3, 16.75(3m) (c)(4) and 560.0335(1)(b)(3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.

3 Bidder Qualifications

3.1 Bidder Experience:

Bidder company or its principals must be in the business of providing the requested items/services and must have done so for the past THREE (3) years.

3.2 Minimum Order:

Bids that require any minimum order quantity or dollar amount shall be disqualified.

3.3 Firm Prices:

· Prices must remain firm for the initial contract term. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

· Price increase requests proposed after the initial Contract term, along with an updated Price List, must be received by Purchasing in writing 90 calendar days prior to the beginning of the next contract term, for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request and may not exceed the percentage increase shown by the Consumer Price Index (CPI) for All Urban Consumers, Midwest Urban – Size B/C, All Items, Not Seasonally Adjusted, Current (1996=100), as published by the United States Department of Labor, Bureau of Labor Statistics” (hereinafter the “Consumer Price Index” or “CPI”) for the most recently published month preceding the 90 days’ advance notice of Contractor’s intent to raise pricing. (This information may be found on the U.S. Department of Labor’s website at https://www.bls.gov/cpi/).If the Consumer Price Index ceases to be published and there is no successor thereto, such other index as the parties may agree upon will be substituted for the Consumer Price Index.

· Price increases must be labeled with the contract number and should be submitted in the same format as the original bid. Any price increase requested that is not submitted in the proper format may be rejected.

3.4 On Site Service:

Bidders’ cost must include all transportation charges, equipment rental, mileage, trip charges, truck charges, and/or any charges needed to complete the work. No charges outside of the bid price will be allowed.

3.5 Requirements for Criminal Background Checks:

· Background Checks of Contracted Individuals This contract is contingent upon, prior to the commencement of services, the independent Contractor passing a criminal background check performed by the Criminal Background Check Coordinator of the unit for which the individual will be engaging in activities or rendering services. This background check will evaluate whether the individual has any pending charges or convictions that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

· Background Checks of Contractors This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

3.6 Mandatory Reporting of Child Abuse or Neglect:

If, in the course of providing services to the UW, Contractor (or its employee) observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the Contractor (or its employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, Contractor must make a report of that abuse or neglect to law enforcement or to a county social service agency as provided in UW’s Policy on Mandatory Reporting of Child Abuse and Neglect (“the Policy”). If the suspected child abuse or neglect involves an allegation against a UW employee or agent (e.g. student, volunteer, contractor, etc.), or the incident or threat of child abuse or neglect occurred on a UW campus or during a UW-sponsored event, the Contractor shall also report to the Police Department.

3.7 Additional Services:

Additional related services may be added to this Contract at the discretion of the University. Prices shall be consistent with the Contract prices for like services currently included in the Contract. Contractor should promptly notify the University of new or discontinued services.

3.8 Invoicing Requirements:

· Invoices for Purchase Orders Contractor must agree that all invoices shall reflect the discounts and net prices established for the items/services on this contract for all orders placed even though the contract number and/or correct prices may not be referenced on each order.

The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of properly submitted invoices by University Accounts Payable. Before payment is made, Accounts Payable must verify that all invoiced charges are correct per this Contract. Only properly submitted invoices will be officially processed for payment. The Prompt Payment Policy requires that your invoices be clear and complete and in conformity with the list below and must be itemized showing:

· Contractor name

· remit to address

· purchase order number

· release number if given

· date of order/release

· item manufacturer’s name or abbreviation (if applicable)

· complete item description including catalog, model and/or stock number(s) identical to those stated in bid

· prices per the Contract

· Please submit invoices to:

UW La Crosse Accounts Payable accountspayable@uwlax.edu and

FPMINVOICES@UWLAX.EDU

1725 State Street 125 Graff Main Hall La Crosse, WI 54601 United States At the discretion of Purchasing, invoices not reflecting the correct discount or net prices may be short paid or disputed. The original invoice must be sent to the address provided in the BILLING INFORMATION section of the PO, unless the customer identifies and establishes a different bill-to location.

3.9 Refund of Credits:

The contractor agrees to pay the state within 60 days, at the state's request, any credits resulting from the order which the state determines cannot be applied to future invoices.

3.10 Invoice Dispute:

Pursuant 15.528(3)(e) the UW System will notify supplier by e-mail or mail, at its discretion, of any disputed invoice.

3.11 Payment Terms:

Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University. The University will pay the Contractor NET 30 DAYS as accepted by the University.

3.12 Insurance:

The Contractor shall maintain insurance levels as required in the DOA 3054 Standard Terms and Conditions – Section 23.0. A certificate of insurance must be provided upon award.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an ‘additional insured’ under the commercial general, automobile, and Contractor's liability policies. The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

Additional insurance requirements for this bid are as follows:

C. General Aggregate including product/completed operations.

Each Occurrence $2,000,000

D. Automobile Liability Combined Single Limit $1,000,000

3.13 Performance Meetings:

The Account Representative and/or Contract Administrator must be available to meet as required with the University's Contract Administrator to evaluate contract implementation and performance and to identify continuous improvement.

Following completion of contracted work on each building, the contractor will sign off with Ryan Ray, Custodial Services Program Manager or their designee upon request.

3.14 Subcontracting:

· Any Contract resulting from this bid shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any Subcontractor without prior written approval by Purchasing. Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

· The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages in excess of the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

· Subcontractors must abide by all terms and conditions under this Contract.

· If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

3.15 Travel Per Diems:

All Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility. Payment to the Contractor by the University shall not include an additional amount for this purpose.

3.16 Activity Reports:

Contractor must be able to report on an annual basis all items/services purchased against this contract during the designated report period, including but not limited to:

3.16.1 Date of order/release

3.16.2 Item manufacturer’s name or abbreviation (if applicable)

3.16.3 Complete item description including catalog, model and/or stock number(s) identical to those stated in bid

3.16.4 Prices per the Contract

3.17 Contract Termination:

· The University may terminate the Contract at any time, without cause, by providing 30 days written notice to the Contractor. If the Contract is so terminated, the University is liable only for payments for products provided or services performed, to the extent that any actual direct costs have been incurred by the Contractor pursuant to fulfilling the contract. The University will be obligated to pay such expenses up to the date of the termination.

· Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the other party in writing of such failure and demand that the same be remedied within 30 calendar days. Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract immediately. Performance failure can be defined as, but not limited to, failure to provide any of the Terms, Conditions or Specifications.

· If at any time the Contractor performance threatens the health and/or safety of the University, its staff, students, or others who may be on campus, the University has the right to cancel and terminate the Contract without notice.

· Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance as provided in Standard Terms and Conditions, the University has the right to cancel and terminate the Contract without notice.

· If at any time a petition in bankruptcy shall be filed against the Contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of Contractor's property is appointed and such appointment is not vacated within 90 calendar days, the University has the right, in addition to any other rights of whatsoever nature that it may have at law or in equity, to terminate this contract by giving 10 calendar days’ notice in writing of such termination.

· All notices of performance failure must be submitted in writing to the Purchasing Office at 1725 STATE STREET – 188-GRAFF MAIN HALL – LA CROSSE, WI 54601. Purchasing shall be final authority for all performance failure determinations not resolved through the ordering department.

3.19 Record and Audit:

· The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin, and local ordinances.

· The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

3.20 Entire Contract:

· A contract will be awarded based on the criteria established in this Request for Bid, including attachments and any amendments issued. The RFB, the bid response, and written communications incorporated into the contract constitute the entire contract between the parties. The hierarchy of documents in descending order for resolution is as follows:

· Resulting Contract Award

· This Original Request Bid including amendments/attachments

· Bidder response to RFB

· Official Purchase Order (when applicable)

· Any other terms and conditions provided by the Bidder with the bid or for future transactions against this contract, including but not limited to click on agreements accepted by the Department; shrink wrapped agreements; or terms submitted with quotations, order acknowledgements, or invoices; will be considered null and void and will not be enforceable by the Contractor unless agreed to in a written amendment signed by the University Purchasing Department.

· Any exceptions to this RFB should be submitted with your response and alternative language proposed. Submitting a standard Bidder contract or term and condition as a complete substitute or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid.

· The University reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and proceed to the next qualified bidder.

4 Specifications

4.1 Bid Response:

· The Bidder’s response must be clearly identified appropriate identification as requested. Adequate detailed specifications of the services being offered to ensure that the services being bid can be compared to determine if the services meet all specifications.

· If you are bidding alternate items/services, provide complete specifications, documents and materials showing performance features and details for the items/services you propose to furnish for each item/service being bid. These will be used to establish equivalency. The University will be the sole judge of equivalent acceptability between Bidders’ responses.

4.2 Warranty:

Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased under this contract. Bidder must provide warranty and service level information in the TECHNICAL RESPONSE QUESTIONS and should enclose standard warranty documents with your bid.

4.3 Service Hours:

Bid must include labor and travel time during stated service hours. University services hours shall be defined by the Custodial Services Program Manager or their designee.

4.4 Prior Notification of Work Start:

All University Buildings: For all jobs, the scope of work must be coordinated with the Custodial Services Program Manager, including building, and time frame of work to be performed.

4.5 Access to Facilities:

· Contractor shall make arrangements with the Facilities Planning and Management for access to university facilities. The University will provide Contractor with keys required for access to service areas. NO BUILDING KEYS MAY BE COPIED. All keys must be returned at the end of each day of the job unless previous arrangements have been made. Contractor's employees shall not admit anyone (except other Contractor employees) to areas controlled by a key in their possession.

· If keys are not returned, Contractor shall reimburse the University for the cost of replacement keys, cores and labor.

4.6 Additional Vendors:

Purchasing shall have the option to contract with another vendor if the Contractor is unable to provide repairs/services in a timely manner.

4.7 Emergency Situations:

In the event of an emergency (pandemic, snowstorm, etc.), Contractor must be prepared to supply the University with the items/services on this bid as required. An emergency preparedness plan to serve the University, and the items/services that are available to meet emergency needs, must be provided if requested by the University.

Minimally, this plan should include emergency contract information, product and service level availability, staffing, equipment, and logistics plan.

4.8 Employee Identification:

All Contractor’s employees, while working on university property, must wear a clearly displayed identification badge or uniform showing the name of employee and/or company represented. Any identification must be provided by the Contractor at the Contractor’s cost. NOTE: Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

4.9 Vehicle and Equipment Identification:

All contractor vehicles & equipment shall have the company logo clearly marked & visible. Expectation of rented equipment.

4.10 Environmentally Friendly (“Green”) Product:

Contractors are encouraged to identify products that are made of recycled products, which use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

4.11 Liquidated Damages:

The University may suffer damages due to Bidder's lack of performance of certain terms and conditions of the resulting Contract. Since it is impractical and extremely difficult to fix the actual damages sustained in the event of any such nonperformance, the University will impose the following liquidated damages for the performance failures: for any cancellation, no show or any other unmeet bid specification, the total cost of another provider of the University’s choice to complete or provide the necessary services.

5 Technical Requirements Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. If no bidder is able to comply with a given specification, condition of bid or provide a specific item/service requested, purchasing reserves the right to delete that specification, condition of bid or item without having to complete the bid process again.

5.1 General Requirements

· The Contractor shall provide all labor, supplies, equipment, insurance, permits and safety devices necessary to accomplish and perform professional and safe window cleaning services and other miscellaneous services following all OSHA laws and regulations. The university will supply water only.

· All cleaning services in campus buildings are to be closely coordinated with the University Facilities Management Custodial department and no work shall begin until authorized by University Facilities Management Custodial department.

· Work is typically performed during normal working hours (6:00AM CST – 5:00PM CST), but arrangements can be made to work earlier, later and/or on weekends. Schedules must be coordinated in advance for appropriate access to buildings. Together the contractor and the university facilities management must develop a schedule to meet campus requirements by minimizing interference with campus activities and work interruptions to staff and patrons.

· Contractor must use only trained technicians for this contract and comply with all OSHA’s law and regulations. Staff must be trained, certified (when applicable) and have experience with all specialized equipment, application methods, procedures and precautionary measures as dictated in manuals, packages, and company policies/procedures.

· The contractor shall be timely and dependable to complete the services in the time allotted with the exception of weather conditions. Arrive as scheduled. If unfavorable weather conditions occur or are predicted, contact Ryan Ray, Custodial Services Program Manager to determine and mutually agree on adjusted schedule.

· Damage to existing facilities caused by the contractor, shall be the contractor’s full responsibility to repair to the original condition or condition of current value.

· Planking boards must be used on the grass for lawn protection. All plants, shrubs, and trees next to the building where window cleaning is taking place shall be tarped to prevent any harm. Failure to protect these items will result in existing unprotected plants, shrubs, & trees to be replaced by an approved university supplier with a bill of work in addition to new plant costs. The replacement plant will be the same approximate age & size as unprotected replacement.

· Any unforeseen issue must be reported to the University department contact immediately.

5.2 Cleaning Specifications:

· All cleaning solutions/ pesticides or insecticides must be Environmentally Safe Commercial Grade and be approved before being used on university buildings. Safety Data Sheets (SDS) must be provided with the Request for Bid.

· Achieve a clean streak free status for all window cleaning by removing all dirt and insect residue from glass and frames, wiping windows, sills, and ledges along with window & door tracks, and removing and replacing screens. (when applicable).

· Spraying the exterior of the upper building to reduce the number of insects including in corners, wall area, eaves and around windows.

· Pressure washing the exterior of buildings to remove dirt, webs, insect residue, mildew and mold.

5.3 Water and Fumes Protection

The Contractor is responsible for taking all reasonable precautions to prevent water and/or fumes from entering the building. The service provider is responsible for cleaning those affected areas and any water damaged items if such precautions are not taken.

5.4 Cleaning and Disposal of Waste Material

· The Contractor must clean up the job site at the end of each day and at work completion. All debris must be cleaned up from job sites including all entry ways and sidewalks where dirt and bug debris may land.

· All equipment must be removed from campus at the end of each day or must be pre-approved by department contact to be secured overnight at an approved location. The university is not liable for any damaged equipment.

· All waste materials generated by the Contractor performing work under this contract will be disposed of off-site by the Contractor at the Contractor’s expense. Disposal of all materials must be in compliance with all Local, State, and Federal guidelines, regulations, and requirements.

· No materials are permitted to be disposed of in University’s dumpsters.

5.5 Quality Assurance

· The contractor must provide quality workmanship and efficiency to provide the highest quality service throughout campus buildings giving the campus building a clean and fresh appearance.

· Engage an experienced staff properly trained and with sufficient experience to ensure that all services provided under this contract are expeditiously and safely completed.

· The Contractor agrees that the University Facilities Management department shall have the sole authority to determine that the work is properly done and may direct the Contractor to redo any work, at the Contractor’s expense, which is not to the Universities satisfaction. The University may withhold partial or all payment until the work is completed to the satisfaction of the University Facilities Management department.

· Any unforeseen issue must be reported to the University Facilities Management department immediately.

5.6 Field Measurements:

· It is the Contractor’s responsibility to verify all measurements, equipment, and quantities for this contract.

5.7 Safety:

· Safety of students, staff, public and visitors is paramount in executing this contract. This Contractor should never compete with any University activities to continue/complete his work. If necessary, this Contractor will return to occupied areas after normal working hours.

· All equipment and supplies proposed must be maintained and capable of performing all operations in accordance with specifications.

· All work under this contract must follow ALL state and federal environmental rules and regulations.

· All work must be completed in strict accordance with the manufacturer's specifications following all applicable OSHA and other safety regulations.

· When working over entrances, proper signage & barricades are required to ensure public & staff safety.

5.8 Personnel, Employment Practices and Staffing:

· Personnel relations of employees on the Contractor’s payroll shall be the Contractor’s responsibility. The Contractor shall comply with all applicable government regulations related to the employment, compensation of payment of personnel. Contractor must have adequate competent and trained window cleaning technicians with the required skills to ensure the quality and effectiveness of services.

· Contractors shall ensure that all technicians are receiving appropriate safety training which includes roof top safety, man- lift safety, ladder safety and how to maintain ropes and other high-rise equipment. Technician must be trained on all operated equipment, fall protection and be aware of OSHA law and regulations to maintain safety.

· Organization technicians shall have at least 2 years of window cleaning service experience.

· Personnel will always exhibit appropriate behavior towards the public and staff.

· All employees of the Contractor, while on the job site, shall maintain an appropriate appearance. This shall include proper dress for the job (i.e., shirt and shoes to be worn at all times).

· All employees of the Contractor shall maintain proper conduct in regard to personal actions and contact with students or staff members while on university property. This shall include limiting relations or interference with students or staff to circumstances required by the job. This shall also include no drug and/or alcohol use and no profane language. Any employee of the Contractor engaging in improper conduct will be permanently removed from the job site.

· The Contractor will not engage the services of any person or persons employed by the University, without the written consent of the employer of such person or persons and of the University.

· UW policies prohibit smoking inside campus buildings and within 25 feet of campus buildings.

5.9 WASHING SPECIFICATIONS:

· Quality of Work: Windows shall be washed clean and free of streaks, smears, and visible soap residue. Accumulated dirt, paint specs, or other foreign debris must be scraped from windows. Frames shall be scrubbed to remove all dried dirt, insects, debris, and other materials to be considered clean by the building representative. Windowsills shall be washed clean, and all drippings wiped dry. Interior glass and screens shall also be washed clean and free of streaks, smears, and visible soap residue.

· Contractor Supplies and Equipment: Contractor must furnish all equipment and supplies needed to carry out the window washing services specified at no extra cost to the University. All equipment and supplies used must be capable of performing all operations in accordance with specifications. The University will supply water only.

· Equipment and Supplies Safety: Prior to start of work, all Contractor equipment shall be safety checked to conform to all applicable State of Wisconsin Industrial Commission Code and OSHA regulations.

· The University reserves the right to request the removal from the work site any supplies and/or equipment it deems does not meet the afore-mentioned codes or regulations. In addition, it may request the halt of any unsafe practices observed in conducting the contracted service. This will in no way relieve the Contractor of complying with the wash schedule.

· Material Safety Data Sheets: Prior to starting, Contractor must provide Safety Data Sheets (SDS) for all products used on site. Safety Data Sheets (SDS) must be provided with the Request for Bid.

· Safety for Overhead Work: Window washers shall close off area(s) and post signs indicating the area(s) are closed to pedestrian traffic when working over entrances, traveled walkways or any area where people might cross below workers. Signs should indicate that men are working above. All equipment, apparatus or rope coils on the ground level shall also be marked off with cones and signs warning pedestrian traffic. The contractor shall provide safety cones and signs.

· Inside Work: If any items are moved away from windows by window washers they shall be returned to their original location. All water and cleaning solution drippings shall be thoroughly removed and wiped dry before returning items to their original locations. Workers shall carry stepladders with them for washing inside of windows. Workers shall not stand on furniture or windowsills. Workers will give occupants every opportunity to clear window areas prior to washing.

· Damage: Any damage to windows, building, occupant’s furniture, equipment, or occupant work papers shall be reported immediately to a department contact. Contractor shall notify department contact any existing deterioration in windowsills or frames.

· Washing Times: Building is to be washed per customer request and washing times should be coordinated with department contact.