2025 Fire Storage building.pdf

RFQ-25-009 2025 Idaho Falls Fire Storage Building Project Page 1 of 8

CITY OF IDAHO FALLS

INSTRUCTION TO BIDDERS

Request for Qualifications Number: RFQ-25-009

2025 Fire Department Storage Building

INVITATION:

Competitive bidding procedures shall be open to licensed public works contractors only after meeting the preliminary qualifications established herein.

Sealed requests for qualifications for design and construction of a Storage Building, for the City of Idaho Falls Fire Department as described in "Documents and Items" tab will be received electronically through the BidNet platform on or before 10:00 AM Mountain Standard Time (MST) on Tuesday, October 7th, 2025. (https://www.bidnetdirect.com//cityofidahofalls) Then will be publicly opened and read at:

City of Idaho Falls Procurement Office 308 Constitution Way Idaho Falls, Id 83402

Email, facsimile, or mailed proposals will not be accepted. Proposals received after the specified date and time will not be given further consideration.

PREFERENCE FOR IDAHO BIDDERS:

The Idaho Falls Fire Department Storage Building project (the “Project”), as outlined in solicitation Number RFQ-25-009, will be executed as a Public Works contract in accordance with Idaho state law.

This contract adheres to the provisions set forth in the Idaho Code, including but not limited to Sections 67-2348 and 67-2349, which govern preferences for Idaho domiciled bidders and suppliers, and Section 67-2346, addressing compliance with the Anti-Boycott Against Israel Act, as applicable.

https://www.bidnetdirect.com/cityofidahofalls

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All firms submitting Requests for Qualifications (RFQs) must hold a valid Idaho Public Works Contractor License as required by Idaho Code Section 54-1902, ensuring compliance with state regulations for public works projects. In evaluating RFQs, the City will consider the preferences for Idaho domiciled public works contractors and Idaho suppliers as provided in Idaho Code Sections 67- 2348 and 67-2349, as currently in force and subsequently amended. The law requires providing a reciprocal preference for Idaho domiciled firms on purchases of materials, supplies, or equipment. This preference is only applicable to firms domiciled in a state granting their in-state firms a preference law or a reciprocal preference law and is not applicable to firms domiciled in states without such laws. Firms shall indicate their state of domicile on the signature page, in the space provided. If a firm is domiciled outside the State of Idaho and desires to be considered as an Idaho domiciled firm, they shall indicate this on the signature page, in the space provided. The selection process will be based on the evaluation criteria outlined in the RFQ, including the firm’s experience, qualifications of assigned personnel, ability to meet project timelines, and quality of references, rather than the lowest bid. The project will comply with all relevant federal, state, and local regulations, ensuring that the fabrication, delivery, and installation meet the standards required for public works projects in Idaho.

GENERAL:

The specification aims to describe the Storage building for the City of Idaho Falls Fire Department in enough detail to obtain comparable vendor qualification submissions. Submissions shall meet or exceed the specifications listed.

The original documents may be duplicated to obtain additional copies.

The City of Idaho Falls Procurement Office can be reached at 208-612-8431. All questions must be submitted via the Bidnet Direct website, as only responses provided through Bidnet Direct are considered official. Communications outside of Bidnet Direct are not official responses.

CERTIFICATE OF ELIGIBILITY:

The successful submitter shall be required to execute a Certificate of Eligibility (See attached) as a condition for the award of this bid/Contract.

INTERPRETATIONS:

Interpretations, corrections and changes to this proposal will be made by Addendum. Addendums will be posted at least three (3) days prior to the bid opening within the Bidnet platform. Interpretations, corrections and changes to this proposal made in any other manner will not be binding, and submitters shall not rely upon them.

TERMS AND CONDITIONS:

These formal submission documents, contract and subsequent Purchase Order are to be considered the City’s sole terms and conditions. Submissions submitted with any additional terms and conditions may not be considered.

BASIS OF AWARD:

The award of this proposal will be made to the responsible submitter submitting the responsive proposal which will best serve the interest and requirements of the City of Idaho Falls. The submissions will be evaluated for compliance with the specifications furnished by the City of Idaho Falls. The contract/purchase order(s) will be awarded to the submitter based upon the evaluation method set forth in the paragraph entitled “RFQ EVALUATION CRITERIA”.

In accordance with Idaho Code 67-2805, Category B, The City of Idaho Falls will adhere to the prescribed procedures for public contracting and procurement. This involves following the competitive

RFQ-25-009 2025 Idaho Falls Fire Storage Building Project Page 3 of 8 bidding requirements outlined in the statute, ensuring transparency, fairness, and compliance with state regulations for contracts falling within this category. We will solicit bids from qualified vendors, evaluate proposals based on established criteria, and award the contract to the lowest responsible bidder, as mandated by the law, to uphold the integrity of the procurement process and ensure the best value for public funds.

BID IRREGULARITIES:

If submission are altered or if there are unauthorized additions, conditional bids, or irregularities of any kind, which make the bid incomplete, indefinite, irregular, or ambiguous; the submission may be rejected.

The City of Idaho Falls reserves the right to accept or reject any or all submissions, to waive any or all submissions, to waive any informalities and irregularities in said submission.

TERM OF AWARD:

The Respondent’s submission in response to the Request for Qualifications (RFQ) shall remain valid for a period of one hundred fifty (150) calendar days following the RFQ submission deadline. Vendors selected through the RFQ process will be invited to submit a bid for the professional services outlined in the RFQ documents. If awarded a contract, the successful Respondent shall comply with all terms and conditions set forth in the RFQ documents and any resulting Purchase Orders, for the duration specified therein. The City of Idaho Falls reserves the right to procure any or all services listed in the RFQ, in accordance with Idaho Code 67-2805, Category B.

RFQ EVALUATION CRITERIA:

o The evaluation will be based on:

a. CRITERION 1. Submitter’s experience with similar projects (25%).

Bid submitters shall identify and describe projects that it has overseen within the past ten (10) years that are similar to the Project of this bid, and provide further details on how those projects are similar to the Project of this bid. Scoring will be more favorable for projects completed at similar facilities and utilizing similar design to that of this Project.

b. CRITERION 2. Qualifications and expertise of assigned personnel (45%).

Bid submitters shall identify management and key personnel they intend to utilize on the Project. In identifying such management and key personnel, please also provide a resume or CV of their qualifications, education, length of time such management and key personnel have been involved in the type of work the Project demands, and a list of projects that they have completed or have assisted in completing. Scoring will be more favorable for management and key personnel that have more length of experience and the level of experience in similar projects. Experience with similar projects may be more favorable that more years of experience.

c. CRITERION 3. Demonstrated ability to meet project quality, costs and timelines

(20%).

Bid submitters shall describe their procedures for scope change control, scheduling, costs control and quality control, along with bid submitters understanding of same factors for any contractors and subcontractors it may utilize in completing the Project.

Scoring will be more favorable for demonstrated proactive approaches to budget control, quality control, and on time delivery.

d. CRITERION 4. Quality of references and past performance (10%).

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Bid submitters shall provide a list of three (3) references and their contact information. Scoring will be more favorable for bid submitters whose references describe quality finishing of their projects and laudatory performance reviews of the bid submitters.

o The above criterion will be scored in the following manner:

PROPOSAL EVALUATION CRITERIA

CRITERIA RATING WEIGHT SCORE

CRITERION 1.

SUBMITTER’S EXPERIENCE WITH

SIMILAR PROJECTS

x 5.0

CRITERION 2.

QUALIFICATIONS AND EXPERTISE OF

ASSIGNED PERSONNEL

x 9.0

CRITERION 3.

DEMONSTRATED ABILITY TO MEET

PROJECT QUALITY, COSTS AND

TIMELINES

x 4.0

CRITERION 4.

QUALITY OF REFERENCES AND PAST

PERFORMANCE

x 2.0

TOTAL SCORE

RATING POINTS:

5.0 – Excellent

4.0 – Good

3.0 – Satisfactory

2.0 – Marginal

1.0 - Unsatisfactory o The City reserves the right to shortlist firms for further consideration or reject any or all RFQs in the best interest of the project.

DISCLAIMER:

The City of Idaho Falls reserves the right to accept or reject any of all submission, to waive any or all submission, to waive any informalities and irregularities in said submission, and to accept individual submission items.

NON-DISCRIMINATION:

If awarded, the successful submitter shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideals, sex, age, marital status, physical, or mental handicap, gender identity/expression, sexual orientation, or national origin. However, this section shall not be interpreted to require the successful submitter to provide accommodation beyond the

RFQ-25-009 2025 Idaho Falls Fire Storage Building Project Page 5 of 8 reasonable accommodations required by Idaho and Federal law.

ANTI-BOYCOTT AGAINST ISRAEL ACT:

Pursuant to Idaho Code section 67-2346, if payments under this Project will exceed one hundred thousand dollars ($100,000) and the successful submitter employs ten (10) or more persons, the successful submitter shall certify that it is not currently engaged in, and will not for the duration of this Project engage in, a boycott of goods or services from Israel or territories under its control. The terms in this section are defined in Idaho Code section 67-2346 shall have the meaning defined therein.

Certification of No Chinese Ownership:

Pursuant to Idaho Code § 67-2359, the successful Bidder shall certify that it is not currently owned or operated by the government of the People’s Republic of China and will not, for the duration of this Project, be owned or operated by the government of the People’s Republic China.

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SPECIFICATIONS:

REQUEST FOR QUALIFICATIONS (RFQ-25-009) –

PROJECT: Design and installation of Idaho Falls Fire Department Storage Building

PURPOSE: The City of Idaho Falls invites qualified firms to submit Requests for Qualifications (RFQs) for the design and construction of a new Storage Building for the Idaho Falls Fire Department. The project includes, but is not limited to the following:

2. SCOPE OF SERVICES Selected bidder will be responsible for:

o Designing and constructing a new storage facility in compliance with local and national codes, regulations, permitting and accessibility standards (e.g., ADA requirements).

o Construction of building on site:

Idaho Falls, Idaho o Minimum specifications:

• 180’x80’ foot steel building with an additional 50’ gable on one end.

• Pull through bays.

• Overhead doors 14’Hx16’W Qty 18 (9 on each side), Insulated with openers

• Man doors 3’x7’ Qty 4

• Fire Sprinkler System

• Plumbed. (water hose bibs and compressed air outlets)

• Heated

• Electrical

• Exhaust Fans

• Bollards at the overhead doors

• Gutters and downspouts

• Interior wall and ceiling Insulation

• Floor drains

• 220-3 Phase outlet

• Wash basin o Provide Rough Order of Magnitude (ROM) estimate for overall project o Current estimated installation time frame is after January 1st, 2025.

o Once awarded the project will need to be completed within 18 months.

The following items are already completed and will be available for successful bidder:

- Site plan

- Electrical is stubbed to the site

- Natural gas is stubbed to the site

- Water is stubbed to the site

3. SUBMISSION REQUIREMENTS

o RFQs must be submitted electronically through the BidNet platform by the deadline

RFQ-25-009 2025 Idaho Falls Fire Storage Building Project Page 7 of 8 specified in the RFQ announcement.

o Bidder shall provide qualifications for all services listed in the scope.

o RFQs shall include:

a. Company profile, including years in business and relevant certifications.

b. Descriptions of at least three (3) significant projects completed within the last five

(5) years, including client references.

c. Resumes of key personnel who will be assigned to the project.

d. The total page count of the submittal must not exceed 12 pages.

4. EVALUATION CRITERIA

o Evaluation will be based on:

a. Firm’s experience with similar signage projects (25%).

b. Qualifications and expertise of assigned personnel (45%).

c. Demonstrated ability to meet project timelines (20%).

d. Quality of references and past performance (10%).

o The City reserves the right to shortlist firms for further consideration or reject any or all RFQs in the best interest of the project.

5. PRE-QUALIFICATION PROCESS

o Shortlisted firms may be invited to submit detailed proposals or participate in interviews.

o Final selection will consider qualifications, proposed approach, and, if requested, pricing and delivery schedules.

6. QUESTIONS AND CLARIFICATIONS

o All questions regarding this RFQ shall be submitted through the BidNet platform by 4:00 p.m. on 9/29/2025. Responses will be no less than 5 p.m. on 10/3/2025.

o Responses to questions will be posted on BidNet for all prospective firms to review.

7. PROJECT TIMELINE

o RFQ Submission Deadline: To be specified on BidNet.

o Shortlist Notification: Approximately two (2) weeks after submission deadline. The City reserves the right to extend this time.

o Project Award: To be determined following proposal or interview phase.

8. GENERAL CONDITIONS

o Firms must comply with all applicable federal, state, and local regulations.

o Submission of an RFQ does not guarantee selection or award of a contract.

9. Statement of Agreement

With submission of a proposal, the Submitter agrees that he/she has carefully examined the request, and agrees that it is the Submitters responsibility to request clarification on any issue(s) in any section of the RFQ with which the Submitter disagrees or needs clarified. The Submitter also understands that failure to mention these items in the proposal will be interpreted to mean that the Submitter is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Submitter hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Submitter to put in a false or insincere proposal; (c) that Submitter has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

10. Debarred, Suspended or Ineligible Firms

Contracts will not be executed and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment.

CERTIFICATE OF ELIGIBILITY

(Please fill out the top or bottom portion of this document, whichever is applicable)

, represented by (Submitter/Vendor) (Representative’s Name) represents that:

1) For the purposes of this certificate, the term “Ineligible Person” shall mean any officer, agent or employee of the City of Idaho Falls, and the spouse and any member of the household of such officer, agent, or employee. The term, “Ineligible Entity” shall mean any corporation, partnership, trust, association, sole proprietorship, or organization of any kind in which an Ineligible Person holds any pecuniary or ownership interest of any kind or which employs an Ineligible Person.

2) Submitter is not an Ineligible Person or Ineligible Entity.

3) No Ineligible Person or Ineligible Entity has an interest of any kind in the abovementioned Bidder, nor will any Ineligible Person or Ineligible Entity receive any consideration or benefit of any kind on account of the above-referenced project or purchase.

4) To the best of my knowledge no Ineligible Person or Ineligible Entity has any interest in the above-referenced project or purchase, which is prohibited under Idaho Code Section 59-201.

5) I am over eighteen (18) years of age, have personal knowledge of the foregoing and would so testify if called upon in a court of law.

Dated the day of , 20 .

BIDDER/VENDOR:

Representative’s Signature

Submitter/Vendor

If you are unable to sign the above Certificate of Eligibility, you may, depending upon the circumstances, still be eligible to carry out this contract (PO). In order to receive such consideration, please explain the reasons why you are unable to execute the Certificate of Eligibility.

Dated the day of , 20 .

Submitter/VENDOR:

Representative’s Signature

Submitter/Vendor

RFQ-25-009 2025 Idaho Falls Fire Storage Building Project

SIGNATURE PAGE:

Exceptions: If the terms and conditions provided on the preceding pages cannot be met, Submitter are instructed to note those terms and conditions with which they take exception, giving a full explanation and sign below. If no exceptions are taken, write “NONE” and sign below.

Submitter State of Domicile .

Does your State of Domicile have a Bid Preference Penalty? Yes No

Amount of Bid Preference Penalty (If Applicable) .

Please provide a copy of the State Statute regarding such Bid Preference Penalty.

Failure to furnish information on the State of Domicile may result in Rejection of Bid. (Please see section entitled Submitter State of Domicile).

**BID PROPOSAL SIGNATURE**

Representative’s Signature Submitter/Company

Representative's Name – Printed Address

Representative’s E-mail Address City

Telephone State Zip Code

Date

RFQ-25-009 2025 Idaho Falls Fire Storage Building Project