2025-025 - Request for Bids - Electrical Transformer FINAL.pdf

REQUEST FOR BIDS

ELECTRICAL TRANSFORMER

PROCUREMENT #2025-025

The Guadalupe-Blanco River Authority (“GBRA”) is requesting bids for one (1) electrical transformer and delivery to GBRA’s facility.

GBRA’s procurement policy provides for open, fair, and competitive procurement practices with equal opportunity for all vendors. GBRA particularly encourages qualified Small, Minority, and Women owned businesses to submit bids in response to the RFB.

BIDS ARE DUE TUESDAY, OCTOBER 7, 2025 at 2 PM CDT

SUBMIT BIDS ELECTRONICALLY VIA BIDNET

https://www.bidnetdirect.com/texas/guadalupeblancoriverau

ANY OTHER MEANS OF TRANSMISSION WILL NOT BE ACCEPTED

Bidder shall sign and date the bid acknowledgment in Attachment C. Bids which are not signed and dated shall be rejected.

GBRA appreciates your time and effort in preparing a bid. Please note all bids must be received electronically through Bidnet by the deadline. Bids received after the deadline will not be considered for the award of the contract and shall be considered disqualified.

GBRA is aware of the time and effort you expend in preparing and submitting bids. Please let us know of any bid requirements which are causing you difficulty in responding to our RFB. We want to make the process as easy and painless as possible, so that all potential vendors can compete for GBRA’s business.

Questions must be submitted by Tuesday, September 23, 2025 at 5:00 PM CDT via BidNet.

https://www.bidnetdirect.com/texas/guadalupeblancoriverau Responses will be posted through Bidnet. Questions received after the deadline may not be answered.

INSTRUCTIONS/TERMS OF CONTRACT:

GBRA will be receiving bids for one (1) electrical transformer meeting the specifications and delivery requirements contained in Attachment A.

IT IS UNDERSTOOD that GBRA reserves the sole and exclusive right to reject any or all bids for any or all products and/or services covered in this bid request and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of GBRA. GBRA retains the right to reject bids for any reason, including without limitation, bids which don’t comply with the requirements set forth herein.

DISQUALIFICATION OF BIDDERS: The follow events, in GBRA’s sole discretion, shall be grounds for the disqualification of bidder and rejection of the bid:

a) More than one bid for the same work from an individual, firm, partnership, or corporation;

b) Evidence of collusion among bidders;

c) Poor performance in the execution of work under previous contracts; and

d) Being in arrears on existing contracts, in litigation with GBRA or having defaulted on a previous contract.

BASIS OF SELECTION: The response should not exceed 5 pages (including cover letter) or it may be disqualified. Bid shall be selected and awarded to the lowest qualified bidder.

FUNDING: Funds for payments will be provided by GBRA through its normal operational budget.

LATE BIDS: Bids received by GBRA after the submission deadline will be considered void and unacceptable.

GBRA is not responsible for any technological or other errors that bidder may experience which result in the required documentation not being submitted within the time set forth herein. The time of receipt shall be recorded in the BidNet online system.

ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity.

WITHDRAWAL OF BID: A bid may not be withdrawn or canceled by the bidder without the permission of GBRA for a period of ninety (90) days following the date designated for the receipt of bids, and bidder so agrees upon submittal of their bid.

SALES TAX: GBRA is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.

BID AWARD: GBRA shall select and award to the lowest qualified bidder.

DEBARMENT AND SUSPENSION: In awards involving federal funds, before an award may be given, GBRA is required to verify the awarded bidder in the System of Award Management (SAM) system to ensure it is not suspended or debarred from conducting business with the federal government as an agent or representative of other bidders or of participants in federal assistance programs, or as an individual surety to other government contractors.

CONTRACT: This RFB outlines the criteria for bids and will inform all subsequent agreements between GBRA and the successful bidder, which will commence upon execution by both parties. This RFB outlines the criteria for bids that will be used to create a contract, which will commence upon execution by both parties. Upon execution, the agreement shall contain all governing terms and conditions. Bidder shall not proceed with any portion of the work associated with its bid submitted in accordance with this RFB until both GBRA and bidder have fully executed an agreement regarding the subject of the bid hereunder.

CHANGE ORDERS: No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in any resulting contract or agreement.

DELIVERY: All delivery and freight charges (FOB GBRA designated location) are to be included in the bid price.

CONFLICT OF INTEREST: No public official shall have an interest in this contract, except in accordance with Texas Local Government Code, Chapter 171 and Texas Government Code, Chapter 572. Additionally, pursuant to Texas Local Government Code, Chapter 176, et seq., a person or business, (including its or their agents, as applicable), who seeks to contract or enter into an agreement with GBRA may be required to file a conflict of interest questionnaire (FORM CIQ) with the Texas Ethics Commission on the following website:

www.ethics.state.tx.us. The specific section regarding “vendor” requirements, as that term is defined by the statute, are set forth in Texas Local Government Code, Section 176.006. A list of GBRA officers, required by Section 176.0065, can be found on GBRA’s Purchasing and Procurement webpage at https://gbra.org/about/purchasingandprocurement.

ETHICS: The bidder shall not offer or accept gifts or anything of value, nor enter into any business arrangement with any employee, official, representative, or agent of GBRA.

ADDENDA: Any interpretations, corrections, or changes to this bid, specifications, or instructions/terms of a contract or agreement will be made via addenda. Sole issuing authority of addenda shall be vested in GBRA.

Addenda will be published via https://www.bidnetdirect.com/texas/guadalupeblancoriverau website. Bidders shall acknowledge receipt of all addenda.

BID MUST COMPLY with all federal, state, county, and local laws concerning these types of goods or service.

MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder’s responsibility by meeting the following requirements:

1. Be able to comply with the required or proposed delivery schedule;

2. Have a satisfactory record of performance;

3. Have a satisfactory record of integrity and ethics;

4. Be otherwise qualified and eligible to receive an award.

GBRA may request representation and other information sufficient to determine bidder’s ability to meet these minimum standards listed above.

BIDDER SHALL PROVIDE with this bid response, all documentation required by this RFB. Failure to provide this information may result in rejection of bid.

http://www.ethics.state.tx.us/ https://gbra.org/about/purchasingandprocurement

HISTORICALLY UNDERUTILIZED BUSINESS: In order to maximize the utilization of certified HUBs, GBRA is requesting all eligible HUB vendors please submit their HUB certification documentation as part of their bid submission.

SUCCESSFUL BIDDER SHALL defend, indemnify, and save harmless GBRA and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from a bid award. Successful bidder indemnifies and will indemnify and save harmless GBRA from liability, claim or demand on their part, agents, servants, customers, and/or employees whether such liability, claim or demand arises from event or casualty happening or within the occupied premises themselves or happening upon or in any of the halls, elevators, entrances, stairways or approaches of or to the facilities within which the occupied premises are located. Successful bidder shall pay any judgment, with costs, which may be obtained against GBRA growing out of such injury or damages.

WAGES: Successful bidder shall pay or cause to be paid, without cost or expense to GBRA, all Social Security, Unemployment, and Federal Income Withholding Taxes of all such employees, and all such employees shall be paid wages and benefits as required by federal and/or state law.

TERMINATION OF CONTRACT: This contract shall remain in effect until the earlier of its expiration or the execution of a professional services agreement. Should bidder terminate the agreement before the end of the term specified in the agreement, bidder shall be liable to GBRA for any damages resulting in such termination.

TERMINATION FOR DEFAULT: GBRA reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of GBRA in the event of bidder’s breach or default.

GBRA reserves the right to terminate the contract immediately in the event the successful bidder fails to:

1. Meet schedules;

2. Defaults in the payment of any fees; and/or

3. Otherwise perform in accordance with these specifications.

In the event the successful bidder shall fail to perform, keep, or observe any of the terms and conditions to be performed, kept, or observed, GBRA shall give the successful bidder written notice of such default; and in the even said default is not remedied to the satisfaction and approval of GBRA within two (2) working days of receipt of such notice by the successful bidder, default will be declared and all of the successful bidder’s rights shall terminate.

Bidder, in submitting this bid, agrees that GBRA shall not be liable to prosecution damages in the event that GBRA declares the bidder in default.

NOTICE: Any notice provided by this bid (or required by law) to be given by GBRA to the successful bidder shall be conclusively deemed to have been given and received on the next day after such written notice has been deposited in the mail by registered or certified mail with sufficient postage affixed thereto, addressed to the successful bidder at the address so provided; provided this shall not prevent the giving of actual notice in any manner.

PATENTS/COPYRIGHTS: The successful bidder agrees to protect GBRA from claims involving infringements of patents and/or copyrights which may result from this award.

INVOICES shall be e-mailed to accountspayable@gbra.org or mailed directly to GBRA, ATTN: Accounts Payable, 2225 E. Common Street, New Braunfels, Texas 78130 and provide sufficient detail of goods and/or services provided.

PAYMENT will be made upon receipt and acceptance by GBRA of item(s) ordered and receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Chapter 2251 of the Texas Government Code.

Successful bidder(s) is require to pay subcontractors within ten (10) days.

REMEDIES: The successful bidder and GBRA agree that both parties have all rights, duties, and remedies available.

VENUE: This agreement will be governed and construed according to the laws of the State of Texas without regards to its conflicts of law provisions. This agreement is executed in Comal County, Texas and any suit, action, or legal proceeding arising out of or relating to this contract will be brought to the courts of the State of Texas in Comal County.

ASSIGNMENT: The successful bidder shall not sell, assign, transfer, or convey this contract, in whole or in part, without the prior written consent of GBRA.

SILENCE OF SPECIFICATION: The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement. Requests for clarification of any specification or absence of specification should be submitted in writing to GBRA.

INSURANCE POLICIES: The type of coverage amount of any insurance policy required by successful bidder shall be delineated in the accompanying specifications or contract and shall include worker’s compensation insurance at levels required under the laws of the State of Texas. Each insurance policy to be furnished by successful bidder shall include by endorsement of the policy, a statement that a notice shall be given to GBRA by certified mail thirty (30) days prior to cancellation or upon any material change in coverage. Furthermore, any General Liability and any Automotive Liability insurance policy required by this proposal will list GBRA as an “Additional Insured.”

FORM 1295: Bidder Acknowledges that for contracts meeting specific criteria, GBRA may not accept or enter into a contract until it has received a completed and signed Texas Ethics Commission (“TEC”) Form 1295 from the bidder, pursuant to Texas Government Code 2252.908. Bidder understands that failure to provide said form complete with a certificate number assigned by the TEC may prohibit GBRA and/or the bidder from entering into this Agreement. Pursuant to the rules prescribed by the TEC, the TEC Form 1295 must be completed online through TEC’s website, assigned a certificate number, printed, signed, and provided to GBRA.

Texas Government Code 2252, Subchapter F. Prohibition on Contracts with Certain Companies:

Contractor represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization as prohibited by Section 2252.152 of the Texas Government Code.

mailto:accountspayable@gbra.org

Texas Government Code Chapter 2271, Anti-Boycott-of-Israel Verification: In accordance with Chapter 2271, Texas Government Code, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the firm that it: (1) does not boycott Israel; and

(2) will not boycott Israel during the term of the contract. The signatory executing this document on behalf of the firm verifies that the firm does not boycott Israel and will not boycott Israel during the term of the contract.

Texas Government Code Chapter 2274, Prohibition on Contracts With Companies that Discriminate Against Firearm and Ammunition Industries: Contractor verifies that it does not have practice, policy, guidance, or directive against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or trade association as defined and provided in Texas Government Code Chapter 2274.

Texas Government Code Chapter 2275, Prohibited Contracts with Certain Foreign-Owned Companies in Connection with Critical Infrastructure: Contractor asserts and verifies that its company is not owned by or the majority of its stock or other ownership interest is held by individuals who are citizens of China, Iran, North Korea, Russia, or a country designated under Texas Government Code Chapter 2275; nor is its company or entity owned or directly controlled by the government of China, Iran, North Korea, Russia, or is it headquartered in any of the aforementioned four countries or a country designated under such chapter.

No Agreements with Certain Foreign Owned Companies in Connection with Critical Infrastructure: Bidder asserts and verifies that its company is not owned by or the majority of its stock or other ownership interest is held by individuals who are citizens of China, Iran, North Korea, Russia, or a country designated under Section 117.003 of the Texas Business and Commerce Code; nor is its company or entity owned or directly controlled by the government of China, Iran, North Korea, Russia, or is headquartered in any of the aforementioned four countries or a country designated under Section 117.003 above.

Attachment A Specifications

GBRA is requesting the purchase and delivery of one (1) 3000 KVA pad mount transformer with the specifications listed below:

• Cooper Power Systems 3000-3360 KVA 3 Phase Transformer, 55-65 Degrees Celsius, 60HZ, Ser#

0759000119 CAT # 00004A69XHPA

• HV 12470GY/7200 X 24940GY/ 14400

• LV 4160Y/2400

• HV KV BIL -125

• HV Neutral KV BIL – 60

• LV KV BIL -60

• Must Have Oil Temperature Gauge

• Must Have Oil Level Gauge

• The Primary Must Be Fused

The Contractor shall deliver the transformer to GBRA’s raw water intake pump station located at 1511 Comal Park Road, Canyon Lake, Texas 78133 (29.86765 N, 98.24519 W). Contractor shall provide a crane to lift the transformer from the truck/trailer and store at GBRA’s facility.

All delivery costs shall be included in the bid price. Shipping is Free on Board (FOB) destination.

Requirement for transformer warranty - 3 years, beginning on the day of final acceptance by GBRA.

ATTACHMENT B

BID PRICE

IN ORDER FOR A BID TO BE CONSIDERED COMPLETE, AND TO BE DEEMED ELIGIBLE FOR

CONTRACT AWARD BY GBRA, BIDDER MUST SUBMIT ALL OF THE FOLLOWING

INFORMATION:

1. Pricing for Transformer and Delivery

a. Pricing shall reflect the specifications defined herein, inclusive of all associated cost for delivery, labor, insurance, overhead, and profit.

b. Bidder shall provide pricing in the table below.

Item Bid Price

Electrical transformer & delivery $

2. Required Forms for Bid package

a. Coversheet

b. Attachment B – Bid Price

c. Attachment C - Acknowledgement

ATTACHMENT C

BID ACKNOWLEDGEMENT

Dated as of this ____________________ day of _______________________________, 2025.

Name of Company:

Signature:

Printed Name:

Title:

Address:

Phone:

Name of Contact:

Phone: ___________________________________

E-mail: ___________________________________

ATTACHMENT D

INSURANCE AND BONDING REQUIREMENTS

1. Insurance

1.1 The bidder shall obtain and maintain, throughout the term of the Agreement, insurance of the types and in the minimum amounts set forth below.

1.2 The bidder shall, upon its execution of this Agreement, furnish certificates of insurance to the Owner evidencing compliance with the insurance requirements hereof. Certificates shall indicate name of the Bidder, name of insurance company, policy number, terms of coverage, and limits of coverage. When any required insurance, due to the attainment of a normal expiration date or renewal date, shall expire, the Bidder will supply the Owner with certificates of insurance and, if applicable, amendatory riders or endorsements that clearly evidence the continuation of all coverage in substantially the same manner, limits of protection, and scope of coverage as was provided by the previous policy. The Bidder shall cause its insurance companies to provide the Owner with at least 30 days prior written notice of any reduction in the limit of liability by endorsement of the policy, cancellation or non-renewal of the insurance coverage required under this Agreement. The Bidder shall obtain such insurance from such companies having a Best’s rating of A-/VI or better, licensed or approved to transact business in the state in which the Services shall be performed, and shall obtain such insurance of the following types and minimum limits:

1.2.1 Workers’ Compensation insurance in accordance with the laws of the State of Texas, or state of hire/location of Services, and Employer’s Liability coverage with a limit of not less than $1,000,000 each employee for Occupational Disease; $1,000,000 policy limit for Occupational Disease; and Employer’s Liability of $1,000,000 each accident.

1.2.2 Commercial General Liability insurance including coverage for Products/Completed Operations, Blanket Contractual, Proposers’ Protective Liability, Broad Form Property Damage, Personal Injury/Advertising Liability, and Bodily Injury and Property Damage with limits of not less than:

• $2,000,000 General Aggregate Limit

• $1,000,000 Each Occurrence, combined single limit

• $1,000,000 Aggregate Products, combined single limit

• $1,000,000 Aggregate Personal Injury/Advertising Liability

1.2.3 Business Automobile Liability coverage applying to owned, non-owned and hired automobiles with limits not less than $1,000,000 each occurrence combined single limit for Bodily Injury and Property Damage combined.

1.2.4 Umbrella Excess Liability insurance written as excess of Employer’s Liability, with limits not less than $1,000,000 each occurrence combined single limit.

1.2.5 Professional Liability insurance with limits not less than $1,000,000 each claim/annual aggregate, which insurance shall be maintained for a period that will cover claims made within three (3) years after the substantial completion of the Project.

1.3 The Owner and the Owner’s agents, directors, officers, and employees shall be added as additional insureds to all coverages required above, except for those requirements in paragraphs 1.2.1 and 1.2.5.

All policies written on behalf of the Bidder shall contain a waiver of subrogation in favor of the Owner and the Owner’s agents and employees, with the exception of insurance required under paragraph 1.2.5.

1.4 If the Bidder fails to furnish and maintain the insurance required by this Agreement, the Owner may purchase such insurance on behalf of the Bidder, and the Bidder shall pay the cost thereof to the Owner upon demand and shall furnish to the Owner any information needed to obtain such insurance. Bidder shall within ten (10) days notify Owner of any change in the insurance coverage amounts or the insurance companies used by Proposer in conjunction with this Agreement.