3 - Invitation for Bid 2024-05 - Clarke Range Complex - Brass - Jun 2024.docx

Invitation for Bid #2024-06 – Clarke Range Complex Scrap Brass Sale

28 May 2024

The Alabama Army National Guard (ALARNG) sells scrap material direct to the public through the Qualified Recycling Program (QRP) located at Joint Forces Headquarters in Montgomery, AL. All material is valued by material weight and sold as scrap to the highest bidder.

INSTRUCTIONS

Review the Item Description(s), Purchase Specifications, Purchaser Agreement, and General Provisions provided in this document. Interested bidders should return the Invitation for Bid sheet, including their bid and contact information to the issuing QRP coordinator.

The QRP coordinator reviews bids after the closing date of the offer and will award the winning bidder in writing.

Invitation to Bid:

ISSUED BY: ALARNG -Qualified Recycling Program

Open date: May 28, 2024 – 0930 hrs. CST Close date: June 05, 2024 – 1600 hrs. CST Award date: June 06, 2024.

ATTN: Dustin M. Bowers

ALARNG-CFMO-ENV

1720 Congressman Dickinson Dr.

Montgomery AL 36109 Phone: (334) 530-9598 Email: dustin.m.bowers5.mil@army.mil

ITEM DESCRIPTION(S)

Approximately 35,500 lbs. of scrap brass from expended small arms cartridge casings (ESACC)

Bidder Company Signature of Authorized Agent

Address Title of Person Signing

City, State, Zip Code Date of Bid

Telephone Number Email Address

ARTICLE I: Purchase Specifications.

1. Item details. Approximately 35,500 lbs. of scrap expended small arms cartridge casings stored in 19 bulk bags weighing 1360-2350 lbs. each. Bulk bags typically weigh about 5 lbs. each. This quantity will likely increase between bid and pickup date. The location is Clarke Range Complex – Gate 3 Rd, Alexandria, AL 36206. The point of contact at the ammo supply point is SSG Sicily Wilson at 318-480-7278. Alternate POCs include MSG Ricky Snyder at 256-847-4437 and SSG Michael Christian at 256-676-4343.

2. The ALARNG QRP will provide a forklift and operator to assist in loading the Purchaser’s vehicle. There is a loading dock. Loading must be completed prior to 1600 Tuesday through Friday. Loading is not available on weekends and/or State and Federal Holidays. The purchaser will provide 48-hour notice to the facility prior to arriving for scrap material removal.

3. Securing and bracing of the load is the responsibility of the Purchaser and/or his agent.

ARTICLE II: Purchaser Agreement.

1. Deposit: The Purchaser agrees to pay 20% of the estimated sale price prior to pick up if awarded the bid. The 40-day timeline for pickup begins upon receipt of this check.

2. Timeline: Once the deposit check is received by the ALARNG QRP, the Purchaser will be emailed to confirm receipt of this check. The Purchaser agrees to pick up recyclable material within 40 days of this email notification. This email will also include the SF114 Bid Award signed by both parties and a copy of this sales agreement.

3. Transportation: The Purchaser agrees to provide transportation related to the pickup and shipment of the recyclable material at no charge to ALARNG QRP.

4. Demilitarization: The Purchaser agrees to deform all brass IAW applicable regulations at no charge. ALARNG personnel will be present to certify/verify that this process takes place.

5. Final Payment: The Purchaser agrees to pay the remaining balance (based on certified weights) to the ALARNG QRP within 45 days for the above specified recyclable materials.

a. Payment mailed to:

ALARNG Joint Forces Headquarters ATTN: FMO-ENV Dustin M. Bowers 1720 Congressman Dickinson Drive Montgomery AL 36109

b. Make all checks payable to: US TREASURY.

ARTICLE III: General Provisions.

1. DANGEROUS PROPERTY. Bidders are cautioned that articles or substances of a dangerous nature may remain in the property regardless of the care exercised to remove same. The United States Government, the Alabama Army National Guard, the State of Alabama, and the ALARNG Qualified Recycling Program assumes no liability for damages to property of the Buyer, his/her employees, or to any other person arising from or affiliated with the purchase, use or disposition of this material. The Buyer shall hold the United States Government, the Alabama Army National Guard, the State of Alabama, and the ALARNG Qualified Recycling Program harmless from any and all such demands, suits, actions, or claims arising from or otherwise relating to the purchase of this material.

2. Default. If the Purchaser fails to pay for and or remove the recyclable material within the time allowed by this agreement, ALARNG QRP will send the Purchaser a default notice that must be cured within 10 days from mailing date. If Purchaser fails to cure default within the stated period, the Purchaser shall lose all rights, title, and interest, which he may otherwise have acquired in and to such property as to which a default has occurred.

3. Weight Certification. Purchaser will provide ALARNG QRP with a certified product weight after delivery. This can be emailed or included with the mailed check.

4. Insurance. The purchaser/ representative shall be required to provide and maintain during the entire period of this contract the motor vehicle liability and bodily injury insurance as required by State and local laws.

5. Recycle Property. The purchaser or representative shall arrange with the QRP coordinator for use of the facility and any government furnished equipment available for services. Purchaser/representative shall not make changes to ALARNG QRP-owned facility or equipment. Should the purchaser/representative desire to make changes the purchaser shall present the proposed change to the POC in writing. The POC will respond in a timely manner.

6. Confidentiality. Any and all information made available to the purchaser/representatives as a result of this contract, shall be kept confidential. Purchaser will take all pertinent steps to ensure all information contained in/on recyclable material be protected from viewing or dissemination. Failure to comply with this provision is a basis for termination of the contract.

7. Contract is subject to immediate termination if ALARNG QRP receives two (2) or more valid, written complaints from Commanders and/or professional staff about the Purchaser or its representatives, to include but not limited to: rudeness, lack of knowledge of recyclable materials, excessive tardiness, and failure to appear on schedule days. We reserve the right to direct removal of the purchaser under this contract for misconduct, violation of confidentiality, security reasons, or whose presence has been detrimental to the interests of ALARNG QRP.

8. Transportation. The Purchaser/representative must possess a valid driver’s license, insurance, and vehicle registration in order to access this location(s).

9. Indemnification. Purchaser/representative agrees to hold and save harmless at all times the State of Alabama (including ALARNG QRP, its agents, representative, and employees) against any and all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage or injury resulting from the negligence or other fault of the Purchaser, its agents, representatives, and employees. The Purchaser will release the State of Alabama and ALARNG QRP from any and all liability from loss or damage to property and merchandise used by the Purchaser or its representatives in the operation of this event due to theft, fire, storm, flood, and damage or destruction through any force of nature or otherwise.

10. Damages. The Purchaser shall be financially responsible for any damages to the premises/building resulting from acts of omission or errors of the Purchaser and their employees/representatives. Any acts of vandalism or theft shall be reported immediately to the installation Environmental Program Manager – CPT Paul Luis and ALARNG QRP personnel. ALARNG QRP shall not be responsible or liable for the Purchaser/representative’s property.

11. The point of contact for questions is Dustin M. Bowers at 334-530-9598 or dustin.m.bowers5.mil@army.mil.