Notice of Intent to Sole Source FINAL_Amend2.pdf

Notice of Intent to Sole Source

Project Title: FORTS (Fold-Out Rigid Temporary Shelter) Systems

Announcement No.: 2023-2018-0045

The Government hereby submits a notice of intent to award a sole source firm fixed priced contract for a commercial-of-the-shelf (COTS) maintenance, restoration and support services for all the components of the ASPR’s FORTS Hospital System to be performed by the FORTS Logisitics., otherwise known as FORTS Logistics LLC a small business. The period of performance for this effort will be a 12-month base period with three (4) 12-month option periods and optional line items. The optional line items are for additional storage and annual maintenance services. The total estimated value is less than $4,000,000.00 (commercial item/service).

This sole source contracting action is pursuing a waiver from awarding a contract on a competitive basis pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1), only one source is reasonably available, and under authority of FAR Subpart 6.302-1, only one responsible source and no other supplies or services will satisfy agency needs. This hereby constitutes a synopsis of this requirement. Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of the Agency and the propriety nature of the equipment involved.

The associated NAICS is 541611. The small business size standard is $24.5M

The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice.

This is NOT a request for quotes or proposals however all responsible sources may submit a quotation which shall be considered by the agency.

Questions or comments to this Notice of Intent should be directed to Contracting Officer, Keith Johnson, at Keith.Johnson@hhs.gov via e-mail only (no phone calls/voice mail messages regarding questions will not be accepted and will not receive a response). Please indicate in the subject of your email: Notice of Intent Question Submission – 2023-2018-0045

Future notices and announcements will be placed on the www.SAM.gov website. Please monitor for updates. Thank you mailto:Keith.Johnson@hhs.gov http://www.sam.gov/

STATEMENT OF WORK –

OFFICE OF RESPONSE ADMINSTRATION FOR STRATEGIC PREPAREDNESS AND

RESPONSE FORTS (PROPRIETARY) SYSTEM MAINTENANCE AND SERVICE

REQUIRING ORGANIZATION:

Department of Health and Human Services

Administration for Strategic Preparedness and Response (ASPR)

Office of Response (OR)

400 7th Street SW

Washington D.C., 20024

OBJECTIVE:

The objective is to maintain and sustain the full functionality and capabilities of the 5 FORTS

(Fold-Out Rigid Temporary Shelter) Systems and all ancillary integrated equipment, a critical

ASPR capability, for rapid deployment and provision of a broad scope of medical capabilities required to meet our ESF 8 Public Health and Medical missions.

BACKGROUND: In 2018, the Administration for Strategic Preparedness and Response

(ASPR) procured propriety FORTS Hospital System from FORTS Logistics to enhance

ASPR’s preparedness and response. These (proprietary) FORTS Hospital System allow ASPR to conduct specialized patience care and hospital administration while working in an austere environment. FORTS builds and customizes its (proprietary) FORTS Hospital Systems inhouse based on the customer’s unique operational requirements. Additionally, all its ancillary equipment such as trailers, HVAC systems, oxygen systems, positive pressure isolation systems, solar panel systems, plumbing, tools, generators, electrical, and lighting to include plugs and adapters are customized and specifically built and configured for their systems by their staff.

The Department of Veteran’s Affairs (DVA) is a partner with ASPR/NDMS under the Federal

Response Plan ESF-8 and the DVA has already purchased FORTS systems. As ASPR/NDMS and the DVA respond together during emergencies, All FORTS systems need to be compatible and connectable to each other.

A maintenance and service agreement to maintain and sustain its proprietary critical capabilities and level of readiness had not been previously established.

CONTRACT OVERVIEW: This Contract for the Office of Response, Administration for

Strategic Preparedness and Response will cover the requirements for the maintenance and service of all the components for ASPR’s FORTS Hospital System including the integrated ancillary equipment as listed in the Scope of Work.

SCOPE OF WORK: The Contractor shall directly provide to the ASPR Maintenance

Services at the specified locations in this statement of work. The Contractor shall provide all services as specified and required by the contract.

The Contractor shall inspect, repair, restore, service, and/or replace structural components of the

FORTS units (as required) and perform required annual maintenance on the below FORTS equipment, systems, and units. All repair, restoration and reconfiguration work involving materials made at the FORTS Warehouse shall be warranted for one (1) year for all parts and labor. All third-party components such as the generator and medical equipment, etc. will have their own warrantees that may vary.

The Contractor shall notify the Government on any additional required repairs and/or corrections.

The Contractor shall reconfigure (2) FORTS System from the training classroom configurations to the command center configurations.

The Contractor shall perform all services specified in this SOW.

The Contractor shall provide all labor and equipment/instruments required for setup, refueling, maintenance, testing, servicing, and calibration work for the performance of the contract.

All materials, supplies and service shall conform to Federal, State, and Local Laws and

Regulations. All parts shall be new and unused.

The Contractor shall provide a service guarantee on the calibration of the controls and equipment according to the manufacturer and the NFPA 101 2012 and Joint Commission Life

Safety and Environmental Care standards outlined in their guidance.

The Contractor shall relocate (3) FORTS Hospital Systems to FORTS Logistics’ Warehouse in

Coconut Creek Florida for work outlined in the technical requirements and (2) FORTS

Command Center Systems to the Elite Aluminum Warehouse in Florida for reconfiguration work as outlined in the technical requirements.

The Contractor shall relocate (2) Command Center Systems to Oahu, Hawaii upon completion of the reconfiguration work.

Individuals working on equipment must be certified based on federal, local laws and industry standards.

The Contractor shall store (3) FORTS Hospital Systems at the FORTS Logistics Warehouse in

Florida.

The Contractor shall provide deployment services as described in the technical requirements.

TECHNICAL REQUIREMENTS/TASKS

Reconfiguration and Relocation of 2 FORTS System Units currently located at Florida

International University (FIU)

The Contractor shall reconfigure 2 FORTS System Units and relocate both units to an ASPR’s location in Hawaii as described below.

Equipment/System Units:

FORTS (Proprietary) Command Unit

FORTS (Proprietary) Command Unit

⚫ Breakdown and Transport (2) Fold-Out Rigid Temporary Shelters (FORTS)

Systems from the ASPR training site at Florida International University to Elite

Aluminum Corporation FORTS facility.

⚫ Reconfigure/conversion of (2) FORTS systems to Command Center Style Units which includes swapping walls for new walls with mounting capability, integrating foldable furniture, and integrating whiteboards and monitors in accordance with the attached layouts (see HHS4-38-R1 and HHS10-38-R1).

⚫ The incorporation or inclusion of the FORTS Mobilizer trailer with storage cabinets with 10K generator.

⚫ Conduct maintenance and service on all systems, equipment, and components of the

(2) FORTS System Units to ensure operating efficiently and effectively within

NFPA 101 2012 and Joint Commission Life Safety and Environmental Care standards. Contractor shall repair or replace any system, component or equipment that is not performing optimally.

⚫ Provide the freight and handling to the ASPR location on the Island of Oahu in the

State of Hawaii.

⚫ Provide the necessary training on all the components, equipment, systems, and functions of the (2) FORTS System Units upon arrival at the ASPR location in

Hawaii.

Restoration of (2) FORTS Hospital Systems currently located in HHS Warehouse in MD.

The Contractor shall restore the (2) FORTS Hospital Systems that have not been serviced or maintained since purchase to a “Ready-to-Deploy” status.

⚫ Deploy 2 FORTS System Certified team members from Elite to pack and load 2

FORTS Hospital Systems on Truck.

⚫ Ship 2 FORTS Hospital Systems to FORTS Warehouse in Coconut Creek, FL.

⚫ Offload and set up both hospital systems at FORTS Warehouse

⚫ Thoroughly inspect and analyze all structural components, parts, systems, and accessories

⚫ Repair, restore and/or replace all deficiencies need to bring both Hospital systems up a Ready-to-Deploy status.

⚫ Once the two hospital systems have been restored to a state of readiness for deployment, disassemble and pack both systems and move to storage units at the

FORTS facility at the following address:

➢ FORTS Logistics.

➢ 5225 Johnson Road

➢ Coconut Creek, Florida 33073

Annual Maintenance of All (5) ASPR’s FORTS System units at all locations

The Contractor shall conduct Annual maintenance on all the ASPR’s FORTS System units, components, equipment, and systems as described below and in accordance with manufacturers recommendations.

Equipment/System Units:

FORTS (Proprietary) Hospital System Base Unit

FORTS (Proprietary) Hospital System, Hospital Administration Unit

FORTS (Proprietary) Command Unit

FORTS (Proprietary) Command Unit

FORTS (Proprietary) Utility Support and Transport Trailers

FORTS (Proprietary) Generator and Fuel Cells

FORTS (Proprietary) Bathroom Units

Annual Maintenance

1. Lubricate equipment

2. Leak test entire system

3. Calibrate all operating controls

4. Inspect contactors

5. Check, tighten, and service electrical connections

6. Check and service starter wiring and connections

7. Check and services gauges and indicator lights

8. Calibrate motor AMPS and voltage

9. Calibrate flow switches and devices

10. Review and evaluate log readings (as applicable)

11. Calibrate controls

12. Replace drier cores (when applicable)

13. Lubricate equipment (as required)

14. Brush clean condenser tubes

15. Check and service unit structure exterior walls, roof, floor structure, door, door lock, leveling blocks, floor support beams, leveling jacks gear mechanisms, J-hooks, wall cam locks, J-bolt, tie down/anchoring system, electrical panel, breakers, cam-locks, and forklift channels.

16. Check and service unit structure interior wall, roof, and floor structure, electrical, outlets, electrical lighting switches, HVAC, mirror, handrails, shower head, curtain and drain, toilet paper dispenser, leak detector alarm, handwashing sinks, toilet, including pump, macerator, water heater, touchless faucet, touchless soap dispenser and touchless hand dryer.

17. Check and service utility and transport trailer exterior wrapping & branding, chassis, axle, springs, trailer jack, including lifting crank, storage cabinets, tow hitch, wiring, lighting, wheel hubs, tire condition and pressures, spare tire, and hitch pins.

18. Check and service generators, generator switches, electrical cables, separate fuel tanks, Noise abatement system, HVAC/HEPA, ductwork, exterior and interior electrical and lighting systems, plumbing systems, freshwater and wastewater hoses, Oxygen and Medical Gas systems, Oxygen and Medical Gas hoses and connections, Oxygen and Medical gas panels and connectors, exterior and interior structure walls, roofs, floors, doors, locks, steps, unit leveling systems, anchoring systems, smoke detectors, negative and positive pressure isolation system, and solar panel systems.

19. Ensure all system components and assembly parts can be attached and configured for use as designed for operation.

Provide a comprehensive report to ASPR immediately following the final inspection and repairs within 7 days that describes the operational condition of the units.

, A written report shall be prepared by the contractor outlining any repairs or corrections that may be indicated.

The Contractor shall conduct maintenance service on FORTS units, systems and equipment deployed.

Deployment Services – These services and activities shall be completed when systems are deployed, and the timeframe may be adjusted depending on the operation of the equipment. The goal of this task is to ensure all equipment is properly setup by the vendor, properly maintained, and remains full mission capable to support ASPR operations in an austere or alternative environment.

• Warehouse Mobilization

• Prepare, pack, and load all ASPR FORTS Hospital System components and structures at the FORTS Logistics warehouse for transport

• Freight and Shipping

• To the ASPR Response site

• Return to FORTS Logistics Warehouse in Florida following demobilization.

• Site Mobilization

• Unloading/receiving and full deployment and setup of one (1) HHS Field

Hospital system.

• Full on-site systems check and turnover of system to HHS

Representative onsite. This is inclusive of providing all necessary personnel, forklifts, and vehicles to mobilize site. Not included is the cost of diesel fuel and def fluid for generator

• Site Demobilization

• Full site packing and loading of all equipment for return to FORTS Logistics

HQ

• Full systems report will be provided to HHS of any missing, damaged, broken, or deficient items from deployment use

• This is inclusive of providing all necessary personnel, forklifts, and vehicles to demobilize site

• On-Site 24-Hour Staffing (Optional Task) As needed.

• Provide 24-hour staffing coverage onsite. Staff will be utilized to maintain and troubleshoot all issues that may arise with the Hospital System.

• HVAC, HEPA units, oxygen and medical gas systems, generator, electrical, lighting, structural leveling, negative/positive pressure system, freshwater, grey water, fueling plumbing, bathrooms, etc.)

Operating Hours During Deployment (Optional):

The Contractor will be required to be available 24 hours per day, seven days a week to respond to the facility’s need for emergency repairs or corrections. The Contractor will be expected to respond within two (2) hours by phone and report to the facility within four (4) hours after notification of emergency need.

STORAGE

The contractor shall provide storage for (3) FORTS Hospital System following their restorations, repairs, preventative maintenance, and demobilization. Two (2) of the ASPR FORTS Hospital

Systems will be stored in a ready-to-deploy collapsed and packaged position and (1) ASPR

FORTS Hospital System will remain in a ready-to-deploy assembled position for during storage at FORTS facility in FL. The ASPR FORTS Hospital Systems must be stored in a no heat, no cold, no humidity, or moisture environment temperature-controlled environment (68 to 72 degrees Fahrenheit)to prevent damage, deterioration, contamination, or other adverse effects to material.

DELIVERY METHOD AND CONTRACT TYPEIDIQ

FFP with some elements of T&M.

TERM OF CONTRACT and PERIOD OF PERFORMAND

The term of the Contract shall commence on the Effective Date (as defined) and shall end on the Expiration Date identified in the Contract, subject to the other provisions of the Contract.

It is ASPR’s intention to establish a one-year contract with three (4) option periods.

Base - September 1st, 2023, thru August 31st, 2024

Option Period 1 - September 1st, 2024, thru August 31st, 2025

Option Period 2 - September 1st, 2025, thru August 31st, 2026

Option Period 3 - September 1st, 2026, thru August 31st, 2027

Option Period 4 - September 1st, 2027, thru August 31st, 2028

GOVERNMENT WORK LOCATION SECURITY

The Contractor shall follow all required security procedures at each worksite for signing in and out, obtaining and displaying contractor badges or other necessary identification or other requirements as deemed necessary by the COR. Particularly sensitive areas may require ASPR staff to accompany Contractor representatives. These procedures may vary from work location to work location and must be adhered to.