2023 MAP NOFO Final.pdf

DEPARTMENT OF AGRICULTURE

Commodity Credit Corporation and Foreign Agricultural Service

Market Access Program

A. Program Description

Issued By: Commodity Credit Corporation (CCC) and Foreign Agricultural Service

(FAS), Global Programs

Catalog of Federal Domestic Assistance (CFDA) Number: 10.601

CFDA Title: Market Access Program

Notice of Funding Opportunity Title: Market Access Program

NOFO Number: 2023–01

Authorizing Authority for Program: The Market Access Program (MAP) is authorized under Section 203(b) of the Agricultural Trade Act of 1978 (7 U.S.C. 5623(b)), as amended.

MAP regulations appear at 7 CFR Part 1485.

Appropriation Authority for Program: Funding for the MAP is provided under 7

U.S.C. 5623(f).

Announcement Type: New.

Program Overview, Objectives, and Priorities: The MAP is designed to encourage the development, maintenance, or expansion of commercial export markets for United States agricultural commodities and products through cost–share assistance. Assistance may be provided for either generic or brand promotion activities. While activities generally take place overseas, reimbursable activities may also take place in the United States. Financial assistance under the MAP is made available on a competitive basis, and applications are reviewed against the evaluation criteria contained herein and in the MAP regulations. Under the MAP, FAS enters into agreements with eligible Participants to share the cost of certain marketing and promotion activities covering a broad array of agricultural commodity sectors. All U.S.

agricultural commodities, except tobacco, are eligible for consideration.

FAS allocates funds in a manner that effectively supports the strategic decision–making initiatives of the Government Performance and Results Act (GPRA) of 1993. In deciding whether a proposed project will contribute to the effective creation, expansion, or maintenance of foreign markets, FAS considers whether the applicant provides a clear, long–term agricultural trade strategy, has the broadest producer representation and affiliated industry participation of the commodity being promoted, and includes an effective program timeline against which results can be measured at specific intervals using quantifiable product or country goals. FAS enters into agreements with eligible Participants to maximize the likelihood that benefits generated will be available throughout the relevant agricultural sector and that no single entity gains an undue advantage or sole benefit from program activities. These factors are part of the FAS resource allocation strategy to fund applicants who can best demonstrate performance and address USDA and FAS goals and objectives. MAP Participants must adhere to GPRA and USDA Monitoring and Evaluation guidance.

B. Federal Award Information

Award Amounts and Important Dates

Available Funding for this Announcement: The Agriculture Improvement Act of 2018 provides no less than $200 million for MAP for each of the fiscal years FY 2019 through FY

2023. USDA makes no commitment to fund any particular application or to make a specific number of awards regardless of whether or at what level program funding for FY 2023 is provided.

Total Award Funding: No less than $200,000,000

Estimated number of awards: 60–70 awards

Estimated funding per award: Funding per award under MAP is anticipated to range from $50,000–$20,000,000 per eligible applicant, subject to programmatic approval, review, and available funding. FAS may, at its discretion, not fund requests in full through the initial allocation of funding. Subject to available funding and program priorities, FAS may provide additional funding to approved program participants through subsequent funding tranches throughout the fiscal year. Such funding will be at FAS’s sole discretion and may exceed the applicant’s initial funding request or be approved for activities that were not proposed in the applicant’s initial application, subject to the appropriate review and approval process.

Projected Number of Awards: 60–70 awards, subject to programmatic approval and available funding. In general, all qualified proposals received before the submission deadline will compete for funding.

Period of Performance: Awards will be generally granted for a project period of up to three years.

Projected Period of Performance Start Date(s): 01/01/2023

Projected Period of Performance End Date(s): 12/31/2026

Funding Instrument: Grant.

C. Eligibility Information

Eligible Applicants

To participate in the MAP, an applicant must be a:

(1) Nonprofit U.S. agricultural trade organization;

(2) Nonprofit state regional trade group;

(3) U.S. agricultural cooperative; or

(4) State government agency.

Small–sized private U.S. commercial entities may participate in a branded program through a MAP Participant. A U.S. agricultural cooperative may also apply for funds to conduct its own brand promotion program.

Eligibility Criteria

Eligible Commodities: Eligible commodity means any agricultural commodity or product thereof, excluding tobacco, that is comprised of at least 50 percent by weight, exclusive of added water, of agricultural commodities grown or raised in the United States. Applicants that do not meet the eligibility criteria may be considered ineligible.

Eligible Activities: MAP Participants may receive assistance for generic or brand promotion activities. For generic activities, funding priority is given to organizations that have the broadest possible producer representation of the commodity being promoted and that are nationwide in membership and scope. For branded activities, only nonprofit U.S. agricultural trade organizations, nonprofit state regional trade groups (SRTGs), U.S. agricultural cooperatives, and state government agencies can participate directly in the brand program.

Applicants that do not meet the eligibility criteria may be considered ineligible.

Cost–Share or Match

To participate in the MAP, an applicant must agree to contribute resources towards its proposed promotional activities. The MAP is intended to supplement, not supplant, the efforts of the U.S. private sector. In the case of generic promotion, the contribution must be at least 10 percent of the total amount reimbursed by CCC for all approved generic promotion activities. In the case of branded promotion, the contribution must be at least equivalent to the total amount reimbursed by CCC for all approved branded activities. The amount of cost share will be specified in an approved applicant’s allocation approval letter.

Promised contributions may be specified in dollars or as a percentage of the amount reimbursed by CCC. If the required promised contribution is not met, the applicant is required to either return to CCC the necessary amount of funds reimbursed by CCC to increase its actual cost share percentage to the required level or pay to CCC, in dollars, the difference between the amount actually contributed and the amount of funds necessary to increase its actual cost share percentage to the required level. Such payment must be made within six months after the end of the MAP program year.

The degree of commitment of an applicant to the promotional strategies contained in its application, as represented by the cost–share contributions specified in its application, is considered by FAS when determining which applications will be approved for funding. Cost– share may be actual cash invested or in–kind contributions, such as compensation paid to professional staff time spent on the design and implementation of generic or brand promotion activities. The MAP regulations in Section 1485.16 provide a detailed list and discussion of eligible and ineligible cost–share contributions.

Other Submission Requirements and Information

Applicants are limited to submitting one application or marketing plan per this announcement. Applications should include a justification for funding assistance from the program – an explanation as to what specifically could not be accomplished without Federal funding assistance and why participating organizations are unlikely to carry out the project without such assistance.

MAP activities are approved for a single program year, with the approval dates specified in the allocation approval letter that is provided as part of the award approval package. Only those MAP activities that are approved in each applicant’s allocation approval letter or are subsequently approved by FAS may be implemented, and those activities must be implemented during the 12–month program year specified in the allocation approval letter. Requests for activity changes during the program year must be approved in advance by FAS. MAP

Participants must re–apply for the program every year.

Certain types of expenses are not eligible for reimbursement by the program, and there are limits on other categories of expenses. FAS also will not reimburse unreasonable expenditures or expenditures made prior to approval. For more information and a list of eligible and ineligible expenses, applicants are encouraged to review the MAP regulations in section

1485.17 prior to preparing their requested budgets in the applications.

D. Application and Submission Information

Key Dates and Times

Date Posted to Grants.gov: March 18, 2022

Application Submission Deadline: All applications, including any required supplemental forms or certifications, must be received by 5 p.m. Eastern Daylight Time, Friday, May 20, 2022. Applications submitted after this date or applications that do not otherwise conform to this announcement and the MAP regulations by the program deadline may not be considered eligible for funding.

Anticipated Funding Selection: FAS anticipates that the final funding selections will be made by the end of October 2022.

Anticipated Award Date: FAS estimates that the awards will be announced by the end of December 2022.

Address to Request Application Package

This announcement contains all the information needed to apply to the MAP program.

For a hardcopy of this announcement or to obtain more information on how to apply to the MAP program, please contact the Program Operations Division, Global Programs, Foreign

Agricultural Service by e–mail: uesadmin@usda.gov or by phone: (202) 690–4784.

Content and Form of Application Submission

To be considered for the MAP, an applicant must submit to FAS an application package consisting of:

(1) A marketing plan that outlines an applicant’s proposed foreign market promotion and development activities and requested funding;

(2) Standard Form 424, “Application for Federal Assistance” (SF–424). The SF–424 is a standard form that FAS is requesting as part of the submission of applications under the

MAP program. All applicable parts of the SF–424 must be completed, and the form must be signed by the applicant. FAS will return incomplete SF–424 forms, which may cause delays in processing an application. A copy of the SF–424 may be obtained from

Grants.gov. Please email the completed SF–424 to UESAdmin@usda.gov with the subject: “2023 MAP SF–424.”

In addition to the SF–424 form, each applicant must also complete and certify to the grants “Representations and Certifications” and “Grants Certifications” in SAM.gov by the application deadline. All applicants must also answer “Yes” to the question in the Grants

Certification section of SAM asking whether the applicant “Wishes to apply for a Federal mailto:uesadmin@usda.gov financial assistance project or program, or is currently the recipient of funding under any Federal financial assistance project or program?” FAS will verify in SAM.gov that the proper forms are completed. If they have not been, the applicant will be contacted and directed to do so. Your award will not be issued until the proper forms are completed within the SAM.gov portal. If required, the SF–LLL form, “Disclosure of Lobbying Activities,” must also be submitted.

If an application is determined to be incomplete, FAS will notify the applicant and request that the applicant send in the missing information to complete its application. FAS will not review applications until they are complete, which could delay application processing.

The marketing plan required by this announcement must include the following elements:

(1) The name, address, and URL for the home page of the applicant organization;

(2) The name of the applicant’s Chief Executive Officer;

(3) The name, telephone number, fax number, and email address of the applicant’s primary contact person;

(4) The name(s) of the person(s) responsible for managing the proposed program;

(5) A description of the applicant organization, including the type of organization of the applicant (e.g., nonprofit SRTG), its mission, and the statutory authorities by which it is constituted and under which it operates, if applicable;

(6) Tax exempt identification number of the applicant, if applicable;

(7) Beginning and ending dates for proposed program year (mm/dd/yy–mm/dd/yy);

(8) Dollar amount of CCC resources requested for generic activities;

(9) Dollar amount of CCC resources requested for brand activities;

(10) Total dollar amount of CCC resources requested;

(11) Percentage of CCC resources requested for general administrative expenses;

(12) A Dun and Bradstreet DUNS number for the applicant;

(13) A description of the applicant organization’s membership and membership criteria;

(14) A list of organizations affiliated with the applicant, including parent organizations, subsidiaries, and partnerships;

(15) A description of the applicant’s management and administrative capability;

(16) A description of the applicant’s prior export promotion experience;

(17) Value, in U.S. dollars, of proposed contributions from the applicant or the applicant’s proposed contribution stated as a percentage of the total dollar amount of CCC resources requested;

(18) Value, in U.S. dollars, of proposed contributions from other sources;

(19) A description of the promoted U.S. agricultural commodity(s), its harmonized tariff classification, the applicable commodity aggregate code (available from the UES Web site), and the percentage of U.S. origin content by weight, exclusive of added water;

(20) A description of the anticipated supply and demand situation for the promoted U.S.

agricultural commodity(ies);

(21) The volume and value of exports of the promoted U.S. agricultural commodity(s) to the targeted markets for the most recent 3–year period;

(22) A certification (and a written explanation supporting the certification, if requested by

CCC) that any funds received will supplement, but not supplant, any private or third–party funds or other contributions to program activities. The explanation, if one is requested, shall indicate why the applicant is unlikely to carry out the activities without Federal financial assistance. In determining whether Federal funds would supplement or supplant private or third–party funds or contributions, CCC will consider the applicant’s prior overall marketing budget in the MAP program from year–to–year, variations in promotional strategies within a country, and new markets;

(23) An explanation of the organization’s strategic planning process and identification of priority target markets, including a summary of proposed budgets by country and commodity aggregate code;

(24) A description of the world market situation for the exported U.S. agricultural commodity(ies);

(25) A description of competition from other exporters;

(26) A description of overall long term strategic goals to be advanced by the proposed activities for the ensuing 3–5 years;

(27) For each targeted market, 5 years (or as many years as are available) of:

(A) Historical U.S. export data;

(B) U.S. market share; and

(C) MAP funds received by the applicant;

(28) For each targeted market, 3 years of projected U.S. export data and U.S. market share;

(29) For each targeted market, a market strategy that includes the market constraint(s)

(e.g., trade barriers) impeding U.S. exports or the opportunities present and the strategy proposed to overcome constraints or take advantage of the opportunities, previous activities in the market, and the projected impact of the proposed program on U.S. exports;

(30) A description of all proposed activities including:

(A) A short description of the relevant market constraint or opportunity;

(B) A budget for each proposed activity, identifying the source of funds.

(31) A justification for any proposed overseas offices, including a staffing plan listing job titles, position descriptions, salary ranges, any request for approval of Supergrade salaries, and an itemized administrative budget;

(32) A description of any demonstration projects, if applicable; and

(33) An evaluation plan describing the applicant’s goals and the applicant’s plans for monitoring and evaluating performance towards achieving these goals. This evaluation plan should set forth specific plans to be used to determine the effectiveness of the MAP Participant’s strategy in meeting specified goals. The overall goal of the MAP and of individual Participants’ programming is to achieve or maintain sales that would not have occurred in the absence of

MAP funding. A MAP Participant may modify and resubmit this plan for re–approval at any time during the program year.

Applications for brand promotion assistance shall also include in their marketing plans:

(1) A description of how the brand promotion program will be publicized to U.S.

industry; and

(2) The criteria that will be used to allocate funds to U.S. for–profit entities and U.S.

agricultural cooperatives.

Unique Entity Identifier and System for Award Management (SAM)

Applications Submitted Before April 4, 2022: In accordance with the Office of

Management and Budget’s policy (68 FR 38402 (June 27, 2003)) regarding the need to identify entities that are receiving government awards, all applicants must submit a Dun and Bradstreet

Data Universal Numbering System (DUNS) number. Instructions for obtaining a DUNS number can be found at http://www.dnb.com/duns–number.html. An applicant may request a DUNS number at no cost by calling the dedicated toll–free DUNS number request line at (866) 705–

5711.

For Applications Submitted After April 4, 2022: As of April 4th, 2022, the Federal government will stop requiring the DUNS number in the SAM portal. In its place, applicants will now be required to display a SAM Unique Entity Identifier (UEID). If your entity is registered in SAM.gov, your UEID has already been assigned and is viewable in SAM.gov. The

UEID is currently displayed below the DUNS Number on your entity registration record. For more information on this change, please visit GSA.gov and search “Unique Entity Identifier

Update.”

In addition, in accordance with 2 CFR Part 25, each entity that applies to the MAP and does not qualify for an exemption under 2 CFR §25.110 must:

(i) Be registered in SAM prior to submitting an application or plan;

(ii) Maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by

FAS; and

(iii) Provide its DUNS number, or a unique identifier as a DUNS replacement, in each application or plan it submits to FAS.

Applicants are encouraged to register or update their SAM registration early to avoid delays in processing their application. Applicants whose names are published as ineligible in

SAM due to a violation of a Federal statue are not eligible to apply to the MAP program.

Applicants should check their SAM status prior to submitting their application or plan.

Applicants must maintain an active SAM registration at all times during which they have active Federal awards or an application under consideration by FAS. FAS will not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements, and, if an applicant has not fully complied with the requirements by the time FAS is ready to make the award, FAS may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant.

For questions about this requirement, please contact Curt Alt at (202) 690–4784, Senior Director, Program Operations Division, Global Programs or at curt.alt@usda.gov.

Intergovernmental Review

An intergovernmental review may be required. Applicant(s) must contact their State’s

Single Point of Contact (SPOC) to comply with the State’s process under Executive Order 12372

(see https://www.archives.gov/federal-register/codification/executive-order/12372.html). Name and addresses of the SPOCs are maintained at the Office of Management and Budget’s home page at: https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf

Funding Restrictions

In general, MAP funding may not be used for any activities prohibited by 2 CFR Part 200 and 2 CFR Part 400 and the provisions set forth in this announcement. Certain types of expenses are not eligible for MAP reimbursement and there are limits on other categories of expenses that may be eligible for MAP reimbursement.

FAS also will not reimburse unreasonable expenditures or expenditures for any activity made prior to approval of that activity or after the conclusion of a program year. For branded promotional activities, FAS will reimburse no more than the amount the Participant is able to contribute towards the activity. MAP funds may not be used for expenses, fines, settlements, judgments, or payments relating to legal suits, challenges, or disputes filed against the U.S.

Government or any other government entity. Grant agreement funds and non–monetary support mailto:curt.alt@usda.gov https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf may not be used for matching contributions for other Federal grants or cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal employees cannot be compensated, in any form (in cash or gifts), for their participation in the development of the applicants’ marketing plan or application. Full details and a list of eligible and ineligible expenses may be found in the MAP regulations in section 1485.17. FAS may, however, determine, on a case–to–case basis, whether any cost not explicitly listed in that section of the MAP regulations is eligible for reimbursement.

Management and Administration (M&A) Costs

M&A costs are not allowable under the MAP program.

Other Submission Requirements

Organizations interested in the MAP are encouraged to submit their MAP applications to

FAS through the web–based Unified Export Strategy (UES) system. The UES system is currently accessible at https://apps.fas.usda.gov/ues/webapp/. The suggested UES format encourages applicants to examine the constraints or barriers to trade that they face, identify activities that would help overcome such impediments, consider the entire pool of complementary marketing tools and program resources, and establish realistic export goals.

Organizations that do not have UES access may request access from FAS by following this 2–step process:

1) Users must first create an eAuthentication account and user ID at https://www.eauth.usda.gov/eauth/b/usda/home. FAS recommends creating a Level

2 eAuthentication account.

2) Users then must submit to FAS a completed UES Access Request form, which may be obtained by contacting the Program Operations Division, Global Programs, https://apps.fas.usda.gov/ues/webapp/ https://www.eauth.usda.gov/eauth/b/usda/home

Foreign Agricultural Service by e–mail: uesadmin@usda.gov. Once the request is approved, FAS will create a UES account for the user. Applicants experiencing difficulty or otherwise needing further assistance in applying to the MAP program should use this same contact information for assistance.

E. Application Review Information

Prior to making an award, FAS will review all proposals for eligibility and completeness.

FAS will, subject to the availability of funds, approve those applications that it considers to represent the best opportunity for developing, maintaining, or expanding export markets for U.S.

agricultural commodities. When considering eligible nonprofit U.S. trade organizations, FAS may also weigh which organizations have the broadest producer representation and affiliated industry participation of the commodity being promoted. FAS may require that an applicant participate in the MAP through another MAP Participant or applicant. When appropriate to the subject matter of the proposal, FAS may also request the assistance of other U.S. Government experts in evaluating the merits of a proposal. All reviewers scoring an application will be required to sign a conflict of interest form, and when conflicts of interests are found the reviewer will be recused from the objective review process.

Application Evaluation Criteria

FAS is required, as per 31 U.S.C. 3321 and 41 U.S.C. 2313, to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM, the Federal Awardee Performance and Integrity Information System

(FAPIIS), and the Federal Audit Clearinghouse (FAC). An applicant, at its choice, may review this information and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible mailto:uesadmin@usda.gov through SAM, FAPIIS, and FAC. FAS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under

Federal awards when completing the review of risk posed by applicants as described in 2 C.F.R.

§200.205 “Federal awarding agency review of risk posed by applicants.”

Review and Selection Process

The purpose of the application review is to recommend an appropriate funding level for each proposal and submit the funding recommendations to appropriate officials for decision making. FAS conducts the following process in reviewing applications and allocating available

MAP funds:

Sufficiency Review (Phase 1): In Phase 1, FAS conducts an initial review (sufficiency check) of all applications received to determine the completeness of the application and responsiveness to this announcement. If an applicant is determined to be ineligible per Section

C, “Eligibility Information,” of this announcement, FAS will not consider the application and will take no further action on it. If an application is determined to be incomplete, FAS will notify the applicant and request that the applicant send in the missing information to complete its application. Applications that meet the requirements and are found to be responsive to this announcement will be passed to FAS’ Cooperator Programs Division for the Phase 2 review.

Divisional Review (Phase 2): The appropriate Commodity Branch office of FAS’

Cooperator Programs Division will review and recommend funding for each eligible application.

The funding recommendation will be based on factors such as the reviewer’s assessment of the strength of the proposal, input received from appropriate overseas Posts and other program areas of FAS, and the reviewer’s score for the proposal, which is calculated using the following criteria, with the numbers in parenthesis indicating the percentage weights attached to each criterion:

(1) Strategic planning (25%),

(2) Program implementation (25%), and

(3) Program results and evaluation (50%).

Competitive Review (Phase 3): In this phase of the review process, the Commodity

Branches’ recommended funding levels for each applicant from Phase 2 are adjusted by the following allocation criteria, with the number in parentheses representing the percentage weight of each factor, to determine adjusted funding recommendations for each applicant:

(a) Applicant’s Contribution Level (40%): The applicant’s 4–year average share

(2020–2023) of all contributions under the MAP compared to the applicant’s 4–year average share (2020–2023) of the funding level for all MAP Participants.

(b) Past U.S. Export Performance (30%): The 3–year average share (2019–2021) of the value of U.S. exports promoted by the applicant compared to the applicant’s 2–year average share (2021–2022) of the funding level for all MAP Participants plus, for those groups participating in the Cooperator program, the 2–year average share (2021–2022) of all Cooperator program budgets.

(c) Projected U.S. Export Goals (15%): The total dollar value of projected U.S.

exports of the commodities being promoted by the applicant for the year 2023 compared to the applicant’s requested funding level.

(d) Accuracy of Past U.S. Export Projections (15%): The actual dollar value share of U.S. exports of the commodities being promoted by the applicant for the year 2021 as reported in the 2023 MAP application compared to the projection of U.S. exports for 2021 as specified in the 2021 MAP application.

Final Review and Allocation Decision Making (Phase 4): A summary of the applications and the recommended funding levels for each are provided to the Office of the Deputy

Administrator, Global Programs for the purpose of finalizing the MAP funding recommendations among the applicants. Once finalized, the recommendations are presented to the FAS

Administrator for final deliberation, determination, and approval. The FAS leadership (including the Deputy Administrator, Associate Administrator, and Administrator) may elect, in consultation with senior staff and other subject matter experts, to review and adjust the funding recommendations and/or take recommendations out of order based on factors such as Agency priorities, priority markets, program impact, the record of performance of the organization in managing past MAP funds, and the organization’s likelihood of success.

F. Federal Award Administration Information

Notice of Award

FAS will approve those MAP applications that it determines best satisfy the criteria and factors specified in this announcement. FAS will notify each approved applicant that its MAP application has been approved for funding. Funding for successful proposals will be provided through specific agreements. FAS will send an agreement, an approval letter, a signature card, and a civil rights self–certification form to each approved applicant.

The agreement and the approval letter will outline which activities are approved and will specify approved budgets and any special terms and conditions applicable to a MAP

Participant’s program, including any requirements with respect to cost share and program evaluations. An applicant who decides to accept the terms and conditions contained in the agreement and the approval letter must indicate its acceptance by having its Chief Executive

Officer (CEO) or designee sign the agreement and the approval letter and submit these to FAS.

Final agreement shall occur when both parties sign the agreement and the approval letter. The agreement, approval letter, and the program regulations shall establish the terms and conditions of a MAP agreement between FAS and the approved applicant. The MAP Participant should designate at least two individuals in its organization to sign agreements and amendments, approval letters, reimbursement claims, and advance requests.

The MAP Participant shall have a signed signature card on file with FAS prior to the start of the program year. Should there be any changes in signatories (e.g., removal or addition of individuals, name changes, etc.), the Participant must immediately notify FAS by submitting a revised signature card. The MAP Participant shall also submit a completed civil rights form designed to assist the organization’s compliance with Federal, U.S. Department of Agriculture, and FAS civil rights requirements.

Before accepting the award, the recipient must carefully read the approval letter and program agreement for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions in this announcement as well as any special terms and conditions in the approval letter and program agreement to receive an award under the MAP. Failure to comply with any terms in its agreement or approval letter will result in FAS taking one or more of the enforcement actions in 2 CFR part 200 and, if appropriate, initiating a claim against the MAP Participant, following the procedures set forth in Section 1485.37 of the MAP regulations.

Administrative and National Policy Requirements: All successful applicants for all grant and cooperative agreements are required to comply with the Standard Administrative https://www.federalregister.gov/select-citation/2020/01/13/2-CFR-200

Terms and Conditions, which are available online at:

https://www.fas.usda.gov/grants/general_terms_and_conditions/default.asp. The applicable

Standard Administrative Terms and Conditions will be those in effect for the program year in which the award was originally made unless explicitly stated otherwise in subsequent mutually– agreed amendments to the award.

Reporting

FAS requires various regular financial and performance reporting from MAP Participants in accordance with their agreement with FAS, including annual financial and performance reports. If a Participant requires an extension of a reporting deadline, it must ensure that FAS receives an extension request at least five business days prior to the reporting deadline. FAS may decline to consider a request for an extension that it receives after this time period. FAS will consider requests for reporting deadline extensions on a case–by–case basis and will make a decision to grant an extension based on the merits of each request.

A MAP Participant shall also complete a program evaluation when directed by CCC. A program evaluation is a review of the MAP Participant’s entire program, or an appropriate portion of the program as agreed to by the MAP Participant and CCC, to determine the effectiveness of the MAP Participant’s strategy in meeting specified goals. The actual scope and timing of the program evaluation shall be determined by the MAP Participant and FAS and specified in the approval letter. A MAP Participant may contract with an independent evaluator to satisfy this requirement. There are additional reporting requirements for trip reports and research reports. If requested by FAS, a Participant must provide to FAS additional information or reports relating to their agreement. Full reporting requirements are detailed in sections

1485.22 and 1485.23 of the MAP regulations.

https://www.fas.usda.gov/grants/general_terms_and_conditions/default.asp

Federal Financial Reporting Requirements

Participants are required to submit all expense claims and a report detailing actual contributions no later than 6 months after the end of the program period. All expense claims and contribution reports shall be submitted via the UES system.

Program Performance Reporting Requirements

Participants shall submit an annual performance report that includes pertinent information about the Participant’s progress, measured against established indicators, baselines, and targets, towards achieving the expected results specified in the agreement. This report should be submitted via the UES, and may be included as part of a Participant’s subsequent application for funding. The report must include, for each performance indicator, a comparison of actual accomplishments with the baseline and the targets established for the period. When actual accomplishments deviate significantly from targeted goals, the Participant must provide FAS an explanation in the report as to why the goal was not achieved. Participants also must provide program success stories when appropriate or as required by FAS. At any time during the period of performance of the agreement, FAS may review the Participant’s performance data to determine whether it is accurate and reliable. Participants shall comply with all requests made by FAS or representatives designated by FAS in relation to such reviews.

Monitoring

MAP projects are subject to review and verification by FAS’ Compliance and Security staff, and/or any designated FAS representatives. FAS reserves the right, at all reasonable times, to make site visits to review project accomplishments and management control systems and to provide such technical assistance as may be required. During site visits, FAS will review grant recipients’ files related to the grant–funded program. Upon any request, a MAP Participant shall provide to FAS documentation that supports the Participant’s reimbursement claims. FAS may deny a claim for reimbursement if the claim is not supported by adequate documentation.

As part of any monitoring and program evaluation activities, grant recipients must permit

FAS, upon reasonable notice, to review grant–related records and to interview the organization’s staff and clients regarding the program, and to respond in a timely and accurate manner to FAS requests for information relating to their grant program. Full details and description of the reviews and notices are contained in Section 1485.24 of the MAP regulations.

Close Out Reporting Requirements

Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, FAS will confirm that the participant has supplied all the required reports and will review the reports for completeness and content. Once the required reports are approved, FAS will prepare a closeout letter that advises the participant of the award closeout procedures. The notice will indicate the period of performance as closed, specify that any remaining funds will be de–obligated, and address the requirement of maintaining the grant records for five years from the date of the final FFR. The recipient is responsible for returning any unused funds to CCC.

G. Awarding Agency Contact Information

Contact and Resource Information

For additional information and assistance regarding this announcement, please contact the following during regular working hours 8:00 a.m.–5:00 p.m., Eastern Standard Time:

(1) Program Operations Division Contact(s): Curt Alt, Senior Director, Program

Operations Division, Global Programs, Foreign Agricultural Service, U.S.

Department of Agriculture by courier: Room 6510, 1400 Independence Ave., SW., Washington, DC 20250, or by phone: (202) 690–4784, or by fax: (202) 720–9361, or by e–mail at Curt.Alt@usda.gov.

(2) Grants Management Contact(s): FAS Grants Management Office by email at

OCOOgrants@usda.gov.

H. Additional Information

(1) Extensions. Generally, MAP program extensions will not be allowed.

(2) Prior Approvals. The Participant shall not, without the prior written approval of

FAS, request reimbursement, incur costs, or obligate funds for any purpose relating to the operation of their MAP program or activities prior to the approved budget period/performance period. FAS must also approve, in advance, any changes to an agreement. A Participant may not conduct a new activity without first obtaining from FAS an approved activity budget for such change. To request approval of such activity budget, the MAP Participant shall submit a notification to FAS for prior approval. Such notification shall contain the activity description, the proposed budget, and a justification for the transfer of funds.

(3) Changes to Activities and Budgets. Advance approval from FAS is required to increase the funding level for existing, approved activities addressing a single constraint or opportunity by more than $25,000, or 25 percent of the approved funding level, whichever is greater. For significant funding changes below that level, prior notification to FAS is not required, but only if the Participant submits a notification explaining the adjustments to FAS no later than 30 calendar days after the change. Minor adjustments to existing, approved activities and/or funding levels do not require notification.

(4) Post–Award Program Income. Section 1485.32 of the MAP regulations defines program income as gross income earned by the Participant that is directly generated by a mailto:Curt.Alt@usda.gov mailto:OCOOgrants@usda.gov supported activity or earned as a result of the Federal award during the period of performance.

Program income shall be used by the MAP Participant in furtherance of its approved MAP activities in the program year during which the MAP funds are available for obligation by the

MAP Participant or must be returned to FAS. Full details of the program income requirements are described in section 1485.32 of the MAP regulations.