2022.06.16 Pre Bid, FM23-06, Fuel Tank Testing and Repair.pdf

PROJECT: FM23-06, Fuel Tank Testing and Repair MEETING DATE, TIME: Jun 16, 2022, 9:00 AM FROM: D. Papadakis RE: Pre Bid Meeting

CONTACTS:

J. Patterson Park and Museum 10515 Mackall Road St. Leonard, MD 20685

• Dimitrios Papadakis, Maintenance Manager o mobile 443-710-2599 o d.papadakis@maryland.gov

• Jim House, Maintenance Chief o mobile 410-245-2965 o jim.house@maryland.gov

1. Brief description of and information about the project:

The contractor is furnishing all labor, overhead, equipment, tools, materials, supplies, and incidentals to performing the yearly testing the underground and yearly testing and inspection of above ground storage tanks. In addition, the contractor will repair the sump for UST 9A and conduct the hydrostatic test.

1.1. Jefferson Patterson Park and Museum must receive the bid before 3:00 PM on July 1, 2022. J. Patterson Park and Museum will regard any bids received after the due date as non-responsive.

1.2. If you wish not to provide a bid, please fill in the No Reply form and return to J. Patterson Park and Museum by the due date.

1.3. Contractors must fill out completely and sign the IFB form. Please turn in the completed IFB form to J. Patterson Park and Museum. You may attach your company’s standard bid form.

J. Patterson Park and Museum will regard anyone who provides a bid but does not provide the completed J. Patterson Park and Museum IFB form as non-responsive.

1.4. If there are any conflicts between your proposal and the paperwork the State of Maryland presents for bidding or the contract, Maryland paperwork and contracts take precedence and prevails.

1.5. J. Patterson Park and Museum must receive, by the due date, all required documentation that is requested in this solicitation package. J. Patterson Park and Museum will regard anyone who does not provide the required documentation as non-responsive. Please follow the instructions in the documentation. Documentation requested includes:

1.5.1. The completed IFB.

1.5.2. The Bid/Proposal Affidavit.

1.5.3. Conflict of Interest Disclosure form.

1.5.4. Licenses or certifications.

1.5.5. The company’s current certificates of insurance.

mailto:d.papadakis@maryland.gov mailto:jim.house@maryland.gov

JEFFERSON PATTERSON PARK AND MUSEUM

2022.06.16 PRE BID, FM23-06, FUEL TANK TESTING AND REPAIR PAGE 2 OF 2

PRE-BID MEETING DATE AND TIME: JUNE 16, 2022, 9:00 AM

1.5.6. Acknowledgement of receipt of any amendment(s) to this solicitation.

1.6. J. Patterson Park and Museum must receive the bids by the due date. The contractor may mail, e-mail, or fax their bid on to J. Patterson Park and Museum. Contractors may email their bid to Jim House and Dimitrios Papadakis. Hard copies may be mailed to J. Patterson Park and Museum, Attn: Dimitrios Papadakis, 10515 Mackall Road, St. Leonard, MD 20685.

1.7. J. Patterson Park and Museum cannot reveal which contractor is awarded the contract or work and their cost(s) until the purchase order is processed and published.

2. Meeting notes:

2.1. Contractor must fill in and submit the completed Invitation for Bid form. Contractor may add their own bid form but must turn in J. Patterson Park and Museum’s IFB. Do not forget the required documentation. See section 1.

2.2. Sump repairs must include all boot replacements. This includes the ones for the pipes and electric lines. J. Patterson Park and Museum must obtain a passing hydrostatic test.

2.3. Contractor must provide the name and direct email address of the person who will be signing the contract. The State will send the contract for electronic signature utilizing Adobe.

3. Additional notes:

3.1. Contractors may return and review the worksite. Please contact the individuals in the contact section for scheduling the site visit.