2021-0228 P03 - JA - STRAX FOR EMS - 36C262-21-AP-1019 HCA APPROVED.pdf

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 4 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C262-21-AP-1019

1. Contracting Activity: Department of Veterans Affairs, VHA Regional Procurement Office -

Network Contracting Office – 22 (NC0-22), 4811 Airport Plaza Drive, Suite 600, Long Beach, CA 90815, as requested by VA Greater Los Angeles Healthcare System.

2. Nature and/or Description of the Action Being Processed: The proposed sole source contract is a firm-fixed price (FFP) for a base period of one (1) year plus four (4) one-year options to provide On-site support for the STRAX Intelligence Platform System, Hiperwall Video Management System, Audio Visual System, and all associated components for the VAGLAHS with Lexicon Enterprises, 409 Rowland Ave, Camarillo, CA 93010. The total estimated value of the proposed action including options is $1,245,600.00.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The requirement is to provide all necessary labor, parts, tools, transportation and supervision to perform preventative maintenance and repair services including preventative maintenance inspection, emergency field support, software updates, parts replacement and technical support for all covered hardware and software components of the Government-owned STRAX Intelligence Platform System, Hiperwall Video Management System, and THE Audio Visual System. The required services are highly specialized and interconnected and need to function seamlessly together.

4. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified Procedures for

Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Lexicon Enterprises designed and installed the STRAX Intelligence Platform, Hiperwall Video Management System, and the Audio/Visual System located at the VAGLAHS. They are the only company authorized and credentialed to provide system maintenance and upgrades on all three of these highly specialized systems. Without appropriate maintenance and repair by authorized service providers, reduced system

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 4

Revision 02 Date: 08/04/2020 performance may result in downtime and performance quality and would have a negative effect on operations. This can best be accomplished by ensuring that systems used by the Police Department and Emergency Operations is maintained according to the manufacturer's recommended maintenance standard, and authorized providers.

The risk of managing multiple contractors to work on highly specialized security survelliance equipment, not to mention the manpower needed to maintain an organization plan that establishes clear lines of authority and responsibility, can potentlally lead to many issues. It Is determined to be In the best Interest of the Government to procure this requirement utilizing the authority of FAR Part 13.501(a)(2)(i).

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Synopsis of the proposed contract action was posted on Federal Contracting Opportunities (FCO) website and SEWP.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost Is determined to be fair and reasonable based on the market research and historical pricing of the similar procurements.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A search was conducted on Vet Biz using the NAICS code 541519 and keywords audio video. This initiative yielded one hundred and forty-five (145) vendors. On December 22, 2020 a sources sought notice was emailed to all 145 vendors listed. The following responses were received:

Raion Development, a verified SDVOSB, responded to the sources sought notice however after inquiring if they were an authorized STRAX dealer they were unresponsive.

AATF, a verified SDVOSB, responded to the sources sought notice however after inquiring if they were an authorized STRAX dealer they were unresponsive.

9. A sources sought notice was posted on FCO on December 22, 2020 - January 4, 2021. The following responses were received:

Creative Networks, small business, responded however, they confirmed that they are not an authorized STRAX dealer.

Lexicon Enterprises, small business, responded that they are the one and only authorized STRAX service provider, Master Hiperwall Techs, FAA Part 107 Certified and have all of the required Crestron certifications. They mentioned that they are responsible for all of the original design and implementations at the VA GLA facility.

On 12/30/2020 I sent an email asking for a letter confirming this. On Monday, January 4, 2021, Lexicon provided a letter signed by the CEO of the STRAX Intelligence Group confirming that Lexicon Enterprises is the only authorized STRAX dealer.

PM Part 813.5 SAP for Certain Commercial Items Page 3 of 4

Revision 02 Date: 08/04/2020

10. A Special Notice of Intent to Sole Source to Lexicon was posted on Contracting Opportunities on 01/06/2021 for fifteen (15 days). No responses were received.

11. Any Other Facts Supporting the Use of Other than Full and Open Competition: Lexicon provided a letter signed by the CEO of the STRAX Intelligence Group confirming that Lexicon Enterprises is the only authorized STRAX dealer.

12. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Raion Development, a verified SDVOSB AATF, a verified SDVOSB Creative Networks, small business Lexicon, small business

13. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.

14. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

15. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Danielle Carroll Date Contract Specialist

NCO 22

http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx

PM Part 813.5 SAP for Certain Commercial Items Page 4 of 4

Revision 02 Date: 08/04/2020

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Sandra Fusco Date NCO 22/Branch Chief

Kevin Blanchard Date NCO 22/Director of Contracts

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($700K to $7 million (or $13.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Curtis M. Jordan Date Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)