2020 PWS LRAFB-Static Aircraft.doc

PERFORMANCE WORK STATEMENT

STATIC DISPLAY AIRCRAFT MAINTENANCE

(PWS)

Little Rock AFB, Arkansas 5 October 2020

Table of Contents

4DEFINITIONS AND ACRONYMS

4SECTION I: DESCRIPTION OF SERVICES

41.0. SCOPE OF WORK:

41.1. Maintenance:

41.2. Washing:

41.3. Repair:

51.4. Painting:

51.4.1. Preparation of Surfaces:

51.4.2. PAINTing and DECALS.

61.4.3. CLEAN-UP

61.5. MATERIALS:

61.5.1.

61.5.2.

71.5.3.

71.6. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

71.6.1.

71.6.2.

71.6.3.

71.6.4.

71.6.5.

71.7. Quality Control/Surveillance Plan

71.7.1.

71.7.2.

81.7.3.

81.7.4.

9Quality Assurance Worksheet

101.7.5.

10Quality Ratings Table:

111.7.6.

121.7.7. Performance Requirements Summary

13SECTION II: SERVICE DELIVERY SUMMARY

132.0. SERVICE DELIVERY SUMMARY (SDS):

14SECTION III: GOVERNMENT-FURNISHED PROPERTY AND SERVICES

143.0. General

143.1. Government-Furnished Services

143.1.1. Utilities

143.1.2. Police, Fire Protection and Medical Services

143.1.3. Government Utilities Consumption

14SECTION IV: GENERAL INFORMATION

144.0. Hazardous Material Identification

144.1. HAZMART

144.1.1. Spill Response

144.2. Hazardous Material/ Waste Management

144.3. Hazardous Material Handling

154.4. Environmental Protection

154.5. Contract Management

154.5.1. Access

154.6. Contractor Personnel

154.6.1. Conflicts of Interest

154.6.2. Off-Duty Active Military

154.6.3. Pass and Identification Items

164.7. Hours of Operation

164.8. Holidays

164.9. Traffic Laws

164.10. Security

164.11. Performance of Service during Crisis Declared by the National Command Authority

17SECTION V: APPENDIX

17Appendix 1: STATIC AIRCRAFT MAINTENANCE HISTORY

18Appendix 2: TECHNICAL REFERENCES

DEFINITIONS AND ACRONYMS

CM: Contract Management

CO: Contracting Officer

COR: Contracting Officer Representative

POC: Point of Contact

PWS: Performance Work Statement

SDS: Safety Data Sheets

QAP Quality Assurance Personnel

QASP Quality Assurance Surveillance Plan

SECTION I: DESCRIPTION OF SERVICES

1.0. SCOPE OF WORK: The contractor shall be responsible for providing qualified personnel, supervision, tools, materials, supplies, facilities, transportation and equipment to wash, repair, paint and apply decals/markings on two static display aircraft. The repairs the contractor shall be responsible for include corrosion and structural (dents, cracks, missing panels, etc.) repairs and the painting/decals of the two static aircraft as determined by the historical property custodian. The aircraft are located in Jacksonville, AR on Little Rock AFB (LRAFB), where all work shall be performed. The static display aircraft include the following: RF-101 and RF-84. The Contractor will submit, upon award and acceptance of a contract, a schedule to initiate washing, repair and painting operations and completion period for all stages of the work to be performed. Desired duration of work is 180 calendar days or less for completion of all work on all two static display aircraft. Upon receipt of the award, and within 30 days of acceptance of award, the Contractor shall establish a begin work schedule.

1.1. Maintenance: The performance of the contract will be in three stages: (1) washing; (2) repair; and (3) painting. The static display aircraft to be painted will be the RF-101 aircraft located in the 19th Airlift Wing Historic Airpark on Arnold drive, just off of Vandenberg Blvd upon entrance to Little Rock AFB via the main gate. The second aircraft is the RF-84 located at the corner of Vandenberg Blvd. and CMSgt Williams Dr. on the 189th Airlift Wing Campus. The RF-84 is mounted on a display pedestal. The contractor shall protect any and all landscaping adjacent to aircraft. The contractor shall prevent ruts in the turf caused by equipment. All adjacent plants/landscaping will be protected from damage and paint overspray. The contractor shall repair or replace all damage to landscaping caused by its actions. The restoration of any damaged landscaping shall be made at no additional cost to the government within 10 days after identification/notification of such damage.

1.2. Washing: The contractor shall wash all aircraft before the repair and painting stages of this contract begin. The contractor shall not harm the surrounding landscaping. The contractor shall ensure that dirt deposits, residual oil/hydraulic fluid, biological soils, and insect/bird nests are removed from the aircraft before the repair and/or paint stages begin. The contractor will ensure all drain holes are clear of debris to prevent water entrapment. The contractor shall not take longer than three days per aircraft with the exception of weather delays to compete the wash stage.

1.3. Repair: Aircraft shall be inspected for sheet metal damage, and corrosion and composite repair for each aircraft. Any required repair shall produce a smooth, flush appearance similar to the original surface. These repairs are not intended to be flightworthy but must be structurally sound. Complete repairs will be as strong as or stronger than identical undamaged structure. The contractor shall ensure all fuselages, wing, and empennage drain holes are clear of obstructions. The contractor shall not take more than three weeks per aircraft to complete these repairs with the exception of weather delays. A copy of AFI 84-103 will be provided by the COR upon request.

1.4. Painting: The performance of the painting of the static display aircraft shall be in three stages: (1) Preparation of Surfaces; (2) Painting and Decals/Stencils Application; and (3) Clean up.

1.4.1. Preparation of Surfaces:

1.4.1.1. Initial Inspection. The aircraft shall be inspected by the Contractor for any exterior surface damage before and after washing and prior to repainting. The contractor will provide the Contracting Officer's Representative (COR) with a list of all required surface repairs. The COR will designate which items the contractor will repair. All surface damage repair and bird proofing will be completed prior to painting of the damaged area. The contractor will accomplish all surface damage repairs in accordance with Air Force guidance and appropriate technical orders, subject to inspection and approval by the Quality Control designee in accordance with Paragraph 1.3, above.

1.4.1.2. Surface Preparation. The contractor is responsible for paint preparation functions as necessary, i.e. scraping, sanding, surface washing, and priming. The entire outer surface to be painted will be properly sanded prior to preparing to prime and paint the aircraft. The aircraft will require a thorough wash/wipe-down prior to priming/painting. Wash/wipe down will include completely removing any bird droppings and peeling paint. Edges of peeling paint shall be feathered by adequate sanding prior to painting to produce a smooth transition surface area. Bare metal surfaces will require a coat of metal primer prior to final painting. All barrier materials and tapes shall be applied to appropriate areas prior to beginning operations, including the installation of bird proofing.

1.4.2. PAINTing and DECALS.

1.4.2.1. Painting: Painting shall not be performed on aircraft that have not been inspected for sheet metal damage, and corrosion and composite repair by the Quality Control designee. Prior to painting, the contractor shall secure the work area using temporary fencing. All equipment shall be placed inside the secured area at the end of the work day. The contractor is responsible for exact reproduction of all paint schemes including tail and other specific markings. *The paint colors must meet the federal stock code and applicable technical orders as well as the approved Color, Markings and Insignia (CMI) scheme. Each respective aircraft has a CMI that has been approved by the United States Air Force Museum (USAFM). This will take precedence over all other guidance the technical orders or federal color codes. If any marking is obliterated or unreadable, or color scheme/ camouflage pattern is undetermined, the contractor shall contact the COR to determine correct marking or color. All colors shall be a semi-gloss finish (NOTE: Painting with polyurethane-type paints cannot exceed 16 gallons per day to comply with current permits held by LRAFB.) Spraying operation shall be accomplished with approved low emissions equipment. Contractor shall provide all approved materials necessary to paint aircraft in the colors and specifications identified herein. (See paragraph 1.7). The finished surfaces shall be of uniform nature, free from runs, drips, ridges, waves, laps, brush marks, and variations in color. Each coat shall be applied to produce a film of uniform thickness. There shall be one coat of primer and two coats of paint applied. Special attention shall be given to insure edges, corners, crevices, welds, and rivets receive a film thickness equivalent to that of adjacent painted surfaces. Care shall be exercised to ensure all laps are worked out to a uniform film thickness. There are small gaps on the aircraft near the wings that may require some repairs. The contractor shall paint between all gaps giving the aircraft a uniform appearance. During the painting process, any parking lots downwind of operation and with possibility of paint overspray should have signs declaring the following: “Open air painting in progress. Park at own risk”. The contractor must contact the COR no later than 30 days prior to requested start date of any aircraft paint. The COR will coordinate with 19th Civil Engineering Squadron and 19th Security Forces Squadron to ensure the requested dates do not impact base operations. Additionally, the COR will coordinate all support requirements as well (i.e., traffic control, parking lot closures, etc.). The corrosion repair and painting processes combined shall not exceed three weeks for all airframes, with the exception of weather delays.

1.4.2.2. Aircraft Paint Standards. The following conditions are unacceptable conditions of paint finishing by the Contractor: visible primer through top coat, overspray, blisters, fish eyes, runs, sags, and any paint finish that flakes or peels within one year after application by the Contractor.

1.4.2.3. Stencils and Decals. The contractor will provide all stenciling products. Contractor shall use and properly lay out stencils and decals to reapply aircraft markings. The contractor following painting will replace all stencils on the aircraft prior to painting. Stencils and decals are expected to match existing decals and stencils in size, shape, color and location. Any requests for variations will be submitted to the COR prior to installation.

1.4.3. CLEAN-UP

1.4.3.1. The Contractor shall at all times keep the work area, including storage areas, used by the Contractor, free from accumulations of waste material and trash. All tools, scaffolding, equipment, and materials not the property of the Government shall also be removed upon completion of the contract. The Contractor shall keep the work areas in a clean and neat condition and all equipment returned to a safe location each day. Material disposal shall be the responsibility of the contractor and performed in accordance with Federal, State, and local regulations. The Contractor will coordinate the disposal of hazardous and non-hazardous materials with the COR. The Contractor will not dispose of any liquid paint or recyclable material in the trash. Contractor will clean work area each day prior to departure.

1.5. MATERIALS:

1.5.1. Contractor shall use airless sprayer method to apply paint. Acceptable paints are Sherwin Williams “Duration” or Sherwin Williams “SuperPaint” or equivalent**. Contractor shall use latex paint.

1.5.2. This reference to a specific brand shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process which, in the judgment of the COR, is equal to that named in the specifications, unless otherwise specifically stated this contract.

1.5.3. Contractor shall submit a list of all materials to be used in performance of the work required by this contract (e.g., paint, thinner, solvent, cleaner, etc.) no later than ten (10) days prior to commencing work to the COR for review and approval. All Material Safety Data Sheets, Manufacturer’s Instructions, Product Description, Specification Data, and Warranty Information for each product proposed shall also be provided.

**All substituted chemicals must be approved for usage by the COR prior to usage/application. Any paints who's characteristics that are not equal to or great than those listed in para 1.7.1, will not be considered.

1.6. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

1.6.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.6.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

1.6.3. Uses and safeguarding of information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.6.4. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for contractors are available at the Army CMRA link at https://www.ecmra.mil.

1.6.5. Contractors may direct questions to the CMRA help desk.

1.7. Quality Control/Surveillance Plan

1.7.1. Contracting Officer Representative (COR) Contact Information. The COR and/or the Alternate COR for this contract are responsible for monitoring contractor performance. They will use the contents of this Performance Work Statement, the Performance Requirements Summary and the Quality Assurance Worksheet to document contractor performance of services rendered under this contract.

The COR for this contract is: John Aderholt

1.7.2. The Contractor will also receive a copy of the COR Appointment letter listing the COR’s authority and limitations regarding this contract. In the event that CORs change during the period of performance, the Contracting Officer will issue a new appointment letter with contact information for the new COR.

1.7.3. COR Surveillance. Surveillance will be conducted using the methods listed in the Performance Requirements Summary. The requirements summary identifies the acceptable quality levels and the surveillance methods that the COR will use for inspection. The COR shall keep records of their reviews, comments and samples of work to identify whether or not the contractor is performing per the terms of the contract. Both satisfactory and unsatisfactory performance will be documented. The contractor’s supervisor will be kept apprised of any issues that may require resolution.

1.7.4. Quality Assurance Plan Worksheets. The COR will make copies of the worksheet from the contract. At least monthly, the COR will review any notes taken during surveillance times and will document information on the Quality Assurance Worksheet located below.

Quality Assurance Worksheet

QUALITY ASSURNACE WORKSHEET for Contract Number:

CONTACT SERVICES Title:

Refurbish of Static Display RF-101, RF-84

PERIOD OF PERFORMANCE OF SURVEILLANCE:

From:

To:

Performance Ratings

[Insert the deliverable or service in same order from Performance Requirements Summary]

Yellow

Red

[Insert the deliverable or service in same order from Performance Requirements Summary]

Yellow

Red

[Insert the deliverable or service in same order from Performance Requirements Summary]

Yellow

Red

[Insert the deliverable or service in same order from Performance Requirements Summary]

Yellow

Red

ADDITIONAL INFORMATION:

Number of Hours Worked during this period:

APPROVED BY: COR Written Name/Rank Signature:

Date:

1.7.5. Quality ratings are used per the table below. If a quality rating is “Green”, no comments are required unless the Contracting Officer would like to identify extraordinary services. Any time the rating is less than Green, the COR shall clearly document the worksheet to indicate what did or did not occur per the PWS requirement. The quality rating may change from “Green” to “Red”, however the Contracting Officer Representative should utilize the “Yellow” quality rating to alert the contracting office and the contractor of quality issues that have a potential for a “Red” quality rating if corrective action is not taken. Hopefully, issues have already been resolved prior to acceptance so that payment for satisfactory performance can be made. 5.13 Upon completion of all requirements of the PWS, Contractor will notify the COR. The COR and Historical Property Custodian will determine if all project requirements have been satisfied.

Quality Ratings Table:

1.7.6. Insurance – The table below designates the minimum amounts and kinds of insurance the Contactor is require to carry during the performance of this contract.

$20,000 for property damage

1.7.7. Performance Requirements Summary

(1) spot check. No Contractor-caused damage (e.g., 100%) to the Aircraft or grounds.

Daily (random) visual inspection

All debris and overspray generated by Contractor is properly contained, collected, and disposed of.

the COR.

Daily (random) visual inspection

All paints, chemicals, cleaning compounds, solvents and/or other hazardous materials are handled properly and disposed of IAW applicable federal, state laws, and all applicable regulations and procedures.

Aircraft components generally appear free from damage and corrosion. All repairs to components are adequate for repairing the aircraft and preventing corrosion.

wing, vertical or horizontal stabilizers, etc.) where Contractor has affected repairs.

Daily (random) visual inspection

horizontal stabilizer, etc.).

Visual inspection after topcoat application

SECTION II: SERVICE DELIVERY SUMMARY

2.0. SERVICE DELIVERY SUMMARY (SDS): This SDS implements AFI 63-124 and identifies critical success factors for the contract.

All nests shall be removed

Re-performance shall be accomplished within three days of notification

No more than 6 in2 per 10 ft2 shall have paint defects

No overspray on non-painted parts of the display or landscape

*The threshold percentages allowed are per aircraft.

SECTION III: GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.0. General: The government will furnish or make available to the contractor all Department of Defense, Department of the Air Force, and local forms, operating memoranda, regulations and technical orders as applicable, including Air Force Instruction (AFI) 84-103, United States Air Force Heritage Program and T.O. 1-1-4, Exterior Finishes, Insignia, and markings Applicable to USAF Aircraft.

3.1. Government-Furnished Services: The following government services shall be provided:

3.1.1. Utilities: The government will furnish existing utilities to include electricity, water and sewer.

3.1.2. Police, Fire Protection and Medical Services: The government will provide police and fire protection in support of washing, maintenance, and painting efforts. The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become ill while in performance of this contract. Treated personnel shall be responsible for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate. The telephone number for emergency police, fire, and medical services is 911.

3.1.3. Government Utilities Consumption: Contractor shall ensure that its utilization of any and all government provided utilities are used/consumed judiciously and not in a wasteful manner.

SECTION IV: GENERAL INFORMATION

4.0. Hazardous Material Identification: Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract), and for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs shall be submitted by the contractor at the pre-performance conference. Any changes to paint or detergent types after submission of MSDS will require the contractor to submit new MSDSs prior to use of the product.

4.1. HAZMART: The government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Little Rock AFB. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste is contained in Subpart C of 40 CFR, Part 261.

4.1.1. Spill Response: The contractor will be briefed on Little Rock AFB spill response procedures at the pre-performance conference. The contractor shall report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse the government for all associated costs.

4.2. Hazardous Material/ Waste Management: The contractor will be briefed on Little Rock AFB Hazardous Material / Waste Management Plan at the pre-performance conference.

4.3. Hazardous Material Handling: The base Bio-Environmental Engineer (BEE) and HAZMART sections shall approve any chemicals, solvents, lubricants, and other products requiring MSDSs prior to handling, using, and storing them on LRAFB. The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the MSDSs for each item to the BEE and HAZMART sections for review prior to any chemicals being brought onto Little Rock AFB. The contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work area. The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances will not be allowed on base.

4.4. Environmental Protection: The contractor shall conform with all federal, state and local laws pertaining to environmental protection. The contractor shall develop a plan to operate within these guidelines in the performance of this PWS. Any violation of law, DoD Guidance, or the contractor’s own Environmental Protection Plan will be identified to the CO immediately.

4.5. Contract Management: The contractor shall provide management oversight for all work performed in this PWS. The contractor shall identify a Contract Manager (CM) to serve as the interface between the government and contractor. The contractor shall appoint an alternate CM if the primary is unavailable for duty (vacation, illness, etc.). The CM or alternate shall have full authority to act for the contractor on all matters relating to this contract. The CM or alternate shall be available during normal duty hours within one hour to meet on the installation with government personnel during periods when work is being performed. At all other times, CM or alternate shall be available to meet telephonically with Government personnel within one business day of notification during normal business hours. As changes occur, new names and phone numbers must be submitted within three calendar days to the CO. Normal duty hours at LRAFB are Monday – Friday, 0730-1630.

4.5.1. Access: The contractor shall allow government personnel access to work areas, provide support and not interfere with Contracting Officer's Representative (COR), state, federal and other designated personnel in performance of their official duties.

4.6. Contractor Personnel: Attire shall be in good repair and shall not be considered offensive, disruptive, or unsafe. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that the items identify personnel easily and quickly for reasons of safety and personal protection. The government has the authority to restrict the employment under the contractor of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6.1. Conflicts of Interest: The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7, Standards of Conduct, subsections 2-2064 and 2-303. The contractor shall not employ persons for work on this contract if; such employee is identified by either the contractor or the COR as a potential threat to the health, safety, security, general well-being or operational mission of the installation or its population.

4.6.2. Off-Duty Active Military: The contractor is cautioned that off-duty active military personnel hired may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

4.6.3. Pass and Identification Items: The contractor shall obtain pass and identification items required for contract performance for employees and non-government owned vehicles IAW clauses of this contract. The contractor will retrieve all identification media, including vehicle passes, from employees upon termination of on-site employment and turn said media into the COR.

4.7. Hours of Operation: The work encompassed by this contract shall be conducted between the months of April and October to maximize desirable weather conditions. Normal LRAFB hours of operation are from 0730 – 1630. During these times the contractor shall have access to various agencies that may be needed. The contractor may work outside of these hours as needed, but they will not have access to several agencies.

4.8. Holidays: If the holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday as directed. U.S. holidays expected during calendar year 2021 and performance time frame of the contract include:

*This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

** July 4, 2021 (the legal public holiday for Independence Day), falls on a Sunday. For most Federal employees, Monday, July 5, will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).)

***December 25, 2021 (the legal public holiday for Christmas Day), falls on a Saturday. For most Federal employees, Friday, December 24th, will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).)

4.9. Traffic Laws: The contractor shall comply with all LRAFB traffic regulations while on LRAFB.

4.10. Security: The CO may direct the contractor to remove, and the contractor shall remove, an employee from any assignment under this contract for reasons of security or misconduct. All contractor personnel are subject to Security Forces jurisdiction and the authority of the Installation Commander (CC) while on USAF installations.

4.11. Performance of Service during Crisis Declared by the National Command Authority: This service is determined to be non-essential for performance during crisis according to DODI 3020.37. However, in the event of a crisis or significant emergency is declared, the CO will contact contractor personnel to notify them of the situation and any possible changes to their contract responsibilities.

SECTION V: APPENDIX

Appendix 1: STATIC AIRCRAFT MAINTENANCE HISTORY

RF-101

medium frame

RF-84

RF-101

RF-84

Appendix 2: TECHNICAL REFERENCES T.O. 1-1-4, Exterior Finishes, Insignia, and markings Applicable to USAF Aircraft

AFI 64-106, Air Force Industrial Labor Relations Activities

AFI 84-103, U.S. Air Force Heritage Program

DOD Directive_5500_7

DODI-3020.37

Federal Standard No. 313

AF Form 3952- Chemical Hazardous Material Authorization Request