2018_J&A_for_FedBizOpps.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION, PRICE

JUSTIFICATION (JOFOC)

ACQUISITION OF VEHICLE RENTALS IN SUPPORT OF SENIOR HIGH

LEVEL USG VIP VISIT

1. I recommend that the Department of State use other than full and open competition for the rental of sedans, vans, SUVs and buses for this VIP visit. The estimated cost should not exceed $400,000.00

2. Nature and/or description of the action being approved.

POTUS traveling to attend The Summit of the Americas in Lima, Peru with a delegation inclusive of support elements in: Security, Communications, Logistics and Operations.

3. A description of the supplies or services required to meet the agency’s needs.

Rental of sedans, vans, SUVs and buses to support delegation attending the Summit of the Americas to be held in Lima, Peru in April 2018.

Contractor’s Name and address:

ALI Peru Inversiones EIRL

CAL. BELLAVISTA MZA. I LOTE 2 URB. SANTA ROSA ALTA

PUNTA NEGRA

LIMA

4. An identification of the statutory authority permitting other than full and open competition.

[ X ] 41 U.S.C. 253 (c) (2), FAR 6.302-2; Unusual and Compelling Urgency;

(Based on the available time and urgency of the requirement as detailed below)

Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs.

Many of the arrangements for transportation services are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes in how Posts work with the vendors. With the exception of a few trips. Contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation. This results in an unusual and compelling urgency in accordance with 41 U.S.C. 253(c)(2), FAR 6.302-2.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Security and logistics are the Department of State’s primary considerations when procuring rental vehicles. The Department of State must be able to provide a safe and secure environment for VIP visitors.

[ ] The VIP visit information was not available in sufficient time thereby creating an urgent and compelling need.

[ ] The host country government requires the use of this/these rental vehicle company.

[ X ] The proposed contractor has the following qualifications, which meet the

Department of State’s security and logistical requirements.

[ X ] Size and number of rental vehicles (able to provide the requested number of vehicles)

[ X ] Communications (drivers are able to communicate with the dispatcher via cell phone)

[ X ] Accommodating to security needs

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable.

Due to urgency and exception in FAR 25.401(a)(5) this solicitation cannot be posted but the JOFOC will be published in FedBizOpps.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Rates provided by Ali ALI Peru Inversiones EIRL are similar prices received from previous official visit requirements. As such, the rates are determined to be fair and reasonable.

8. Any other facts supporting the use of other than full and open competition.

None

9. A listing of sources, if any, that expressed, in writing, an interest in the acquisition.

10. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

CERTIFICATIONS

I certify that the information in this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition to the best of my knowledge and belief.

Date Michael Dobbs

PTS Director

I certify that this justification is accurate and complete to the best of my knowledge and belief. Based on my assessment, I conclude that other than full and open competition is justified and the proposed price is fair and reasonable.

Date: Noemi Davila

Contracting Officer