Price_Template_-_October_Conference.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- Hotel Conference Space and AV Support Federal contract opportunity
- Solicitation number
- 2016-Q-65838
About this file
October Template
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Price_Template_-_May_Conference.xlsx | XLSX spreadsheet | |
| Price_Template_-_March_Conference.xlsx | XLSX spreadsheet | |
| PHAP_Conference_Space_Requirements.docx | DOCX document | |
| FBO_Posting.docx | DOCX document | |
| Clauses.docx | DOCX document | |
| Q A_2016-Q-65838_v2.docx | DOCX document | |
| Clauses.docx | DOCX document | |
| PHAP_Conference_Space_Requirements_October2016.docx | DOCX document |
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Text version
Sheet1
| Contractor Name: |
| POC: |
| Conference October 31-November 4, 2016 |
| Hotel: |
| No. | Requirement: | Additional Description: | Proposal Instructions: | Price/Unit: | Notes: |
| 1 | 200 sleeping rooms (government rate) | Checking in 10/30/2016-Checking out 11/4/2016 | Reference availability of rooms and price at the government rate per room per night. Must block off rooms. | Paid individually, not part of contract price | |
| 2 | One ballroom for plenary sessions (M-Th- 6:30am-6:00pm and Fri- 6:30am- 2:00pm) | 25 round tables with 10 chairs each; stanchions for each table | Propose total price for room. Specify availability of all required tables, chairs, etc. Specify room size in square feet. | ||
| Approximately 6,000 square feet | 1 round table with 4 chairs for speakers | ||||
| 300 people | 1 rectangular table with 2 chairs | ||||
| Seating for 40 staff (no tables) | |||||
| Dais and podium | |||||
| Table and 6 seats for panel presentation on dais | |||||
| 3 | Ballroom AV | microphone on podium, | Propose price per item required for AV or propose a total AV price, including all items listed. | ||
| lavalier microphone, | |||||
| laser pointer and remote to control slides, | |||||
| projector and two screens with connections for CDC-provided laptop, | |||||
| three floor microphones, | |||||
| PC audio laptop sound port, | |||||
| DL 1608 mixer, | |||||
| Video switcher, | |||||
| table mikes for six-person panel table on dais. | |||||
| 4 | Four breakout rooms (full week) | podium and seating for 50 | |||
| 50 people per room; theatre style | |||||
| 5 | Breakout Rooms AV (three days) | microphone on podium, | Propose price per item required for AV or propose a total AV price, including all items listed. | ||
| projector and two screens with connections for CDC-provided laptop, | |||||
| 6 | One small staff room (full week) | Should allow staff to store materials, answer emails, and make phone calls (will use personal devices for email and phone calls). Need locking storage for laptops | Propose price or specify whether included at no cost. Specify whether room will be available as requested here (Friday before). | ||
| Available for materials drop-off and storage at noon the Friday before | |||||
| 7 | One secure room (full week) | The secure room will be used for CDC security processing and will need to have hard walls, a locking door, and access limited to CDC security staff for the week of the conference. Room should accommodate 6 work stations | Propose price or specify whether included at no cost. Specify whether room will be available as requested here (Friday before) and whether 6 hardwire lines for high speed internet access are available. | ||
| Available for set up on the Friday before | Security room must have 6 hardwire lines for high speed internet access | ||||
| 8 | A/V support in all rooms for the week | Propose price per day and total overall price for AV support (include set up and break down). | |||
| 9 | High speed Wi-Fi internet access for at least 15 staff members. Access should be available in ballroom, breakout rooms, and staff room | Specify whether internet access is available to all guests and whether non-guests must pay for internet. Propose price for internet or state whether it is included or complimentary. | |||
| 10 | Four tables and eight chairs in ballroom lobby for registration | Propose price or specify whether included at no cost. | |||
| 11 | Lactation room with locking door for staff use during week | Propose price or specify whether included at no cost. | |||
| 12 | On-site parking | Please specify availability and if there is a cost | |||
| 13 | Walking distance to MARTA train station | Provide distance from Marta Station and specify which station | Not applicable | ||
| 14 | Walking distance to restaurants (preferred) | Provide an approximate distance | Not applicable |
File details come from the government source that posted it. Updated .