MAPSS_Pre-Proposal_Conference_Slides.pptx

PRE-PROPOSAL CONFERENCE

FOR

MEDICAL/SCIENTIFIC, ADMINISTRATIVE, AND PROFESSIONAL/TECHNICAL SUPPORT SERVICES (MAPSS)

RFP 2016-N-17825

May 26, 2016

Presented by: Chronic Disease, Preparedness, Surveillance, and Environmental Acquisition Branch Office of Financial Resources (OFR)

Office of Acquisition Services (OAS)

WELCOME

Jeff Napier

Director of Office of Acquisition Services (OAS)

PURPOSE/BACKGROUND

Carlos Smiley

Branch Chief Chronic Disease, Preparedness, Surveillance and Environmental Acquisition Branch

HUBZone DISCUSSION

Brian Murden

Business Opportunity Specialist SBA Georgia District Office

Office of Safety, Security, and Asset Management (OSSAM) Overview

Office of Public Health Preparedness and Response (OPHPR) Overview

National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) Overview

Center for Surveillance, Epidemiology, and Laboratory Services (CSELS) Overview

National Center for Injury Prevention and Control (NCIPC) Overview

LUNCH & NETWORKING

RFP Discussion

SECTIONS B - F

Presented by

Sherrie Randall

B.1 Purpose

The purpose of this contract is to provide services that fall within the scope of the work specified in Section C for the project entitled, Medical/Scientific, Administrative, and Professional/Technical Support Services (MAPSS). The Contracting Officer (CO) will request the work through the issuance of task orders during the ordering period as specified in Section F of the contract.

B.2. Contract Type and Services

This is a competitive TOTAL Historically Underutilized Business Zone (HUBZone) Small Business Set-Aside procurement. A HUBZone small business concern means a small business concern that appears on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration (13 CFR 126.103).

This acquisition is being competed in accordance with FAR Part 15 - Contracting by Negotiation. The NAICS Code is 541990, All Other Professional, Scientific and Technical Services, with a small business size standard of $15.0 million.

This is an Indefinite- Delivery Indefinite- Quantity contract (IDIQ) utilizing individual task orders to provide Medical/Scientific, Administrative, and Professional/Technical Support Services (MAPSS). The Government will issue task orders that are Fixed-Price (FP), Cost Reimbursement (CR) or Time-and-Materials/Labor Hours (T&M/LH).

Obligation of funds will be done by the issuance of individual task orders by the Contracting Officer in accordance with the clause titled “Award of Task Orders” in Section H and FAR clause 52.216-18 titled “Ordering” in Section I. The Contractor shall not exceed the amount negotiated for each individual task order without prior written approval of the Contracting Officer.

In addition, the Contractor shall not commence work until a task order or other written notification for a specific assignment is issued by the Contracting Officer. Only a CDC Contracting Officer is authorized to issue a task order request to the Contractor or issue finalized task orders under this contract. The Government is not obligated to reimburse the Contractor for any costs that it incurs before issuance of a task order or other written notification by the Contracting Officer.

B.4 Minimum and Maximum Ordering Amounts

Minimum Order Amount: $10,000

Maximum Order Amount: $5,000,000

B.5 Minimum Guarantee

This contract guarantees that task order(s) amounting to a minimum of ten thousand dollars ($10,000) will be issued during the contract period. In the event the contractor receives obligations of less than this minimum, the Government will fund the difference between the actual obligation and the guaranteed minimum. Once a task order is issued for $10,000 or more, the government has satisfied its minimum guarantee.

B.6 Maximum Contract Value

The aggregate maximum value of all combined awards made under this solicitation shall not exceed $45,000,000.00. The overall aggregate maximum value for ALL contracts cumulatively will be $45,000,000.00. If the Government's requirements for services set forth in the solicitation do not result in orders in the amounts described as “maximum," the event shall not constitute the basis for an equitable price adjustment under this contract.

B.7 Task Order Pricing

B.7.1 Firm Fixed Price (FFP) Pursuant to FAR 15.4, Pricing, and FAR 16.2, Fixed-Price Contracts, the Firm-Fixed Price for each task order will be negotiated based on the price to complete the work. After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions

B.7.2 Cost Reimbursement (CR) The total estimated cost-plus-fixed-fee for each task order must be negotiated in accordance with the terms of the IDIQ contract. The costs must be limited to reasonable, allocable, and allowable costs determined in accordance with FAR 15.4, Pricing, and FAR 16.3, Cost-Reimbursement Contracts. Also, FAR 15.404-4 and any applicable Agency’s policy on establishing a fixed fee amount. The Fixed Fee Payment, for any CPFF task order issued under this contract, at the time of each payment of allowable costs to the Contractor, the CDC paying office ordinarily pays the Contractor a percentage of fixed fee that directly corresponds to the percentage of allowable costs being paid. The Government will reimburse the Contractor for all reasonable, allowable, and allocable costs in accordance with FAR 31, Contract Cost Principles and Procedures.

Contractors are required to have a Federal approved cost accounting system for Cost Reimbursable type Orders. Contractors will be required to submit a cost proposal with supporting information for each cost element, including, but not limited to, Direct Labor, Fringe Benefits, Overhead, General and Administrative (G&A) expenses, Other Direct Costs, and Profit consistent with their approved Federal cost accounting system and provisional billing rates.

B.7.3 Time and Materials/Labor-Hour (T&M/LH) The basic contract shall provides loaded hourly labor rates for T&M and LH type orders. When labor-hour or T&M type task orders are used, the fair and reasonable pricing will be determined in accordance with FAR 15.4, Pricing, and FAR 16.601, Time and Materials Contracts.

B.8 Travel Pricing

Travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR 31.205-46. Profit shall not be applied to travel costs. Contractors may apply G&A to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. Travel expenses may be identified under a separate CLIN which will be a cost reimbursable CLIN on the specific task order.

B.9 Place of Work and Government-Furnished Equipment

Work under the contract may be performed on-site at CDC locations in Atlanta, Georgia OR may be conducted off-site at Contractor locations. On-site meetings with CDC staff may be required. Each task order will specify the location requirements.

If the work is to be performed primarily on-site at a CDC location, due to the nature of the work, CDC will provide IT equipment (i.e., desktop computer), telephone, and other office equipment and supplies as needed for the Contractor to perform required tasks.

If the work is to be performed primarily off-site at the Contractor’s locations, where the Contractor needs to access CDC’s network, the CDC will not provide IT equipment. The computers used by Contractor personnel shall meet CDC’s standard software and security configuration before logging onto CDC’s network.

B. 10 Non-Personal Services Contract Statement

This is a non-personal services contract as defined in Federal Acquisition Regulation (FAR) 37.101. The Government will evaluate the quality of support services provided but the Contractor retains control over its employees or agents. The Contractor is solely responsible and liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees.

B.12 Contract Structure

The basic contract will establish the general scope and ordering period for task orders to be issued against this contract. The term of this IDIQ contract is 60 months. It is anticipated that multiple task orders will be issued to the contractors to work on in areas identified in this Scope of Work. Each task order shall have a discrete period of performance independent of the basic contract and no task order shall extend more than twelve (12) months beyond the expiration date of the basic contract.

Individual task orders exceeding $3,500 will be competed in accordance with the fair opportunity process described in FAR 16.505(b)(1) unless an exception to fair opportunity is documented in accordance with FAR 16.505(b)(2). All tasks orders will be solicited by email. Contractors will have a minimum of 10 business days to respond.

C.1 Background and Need

The Centers for Disease Control and Prevention’s (CDC) mission is to promote the health and quality of life by preventing and controlling disease, injury, and disability. As part of this mission, CDC is tasked with implementing programs to ensure that people will live safer, healthier lives through protecting Americans from health threats via a prevention, detection and response network and establishing CDC as the trusted and effective resources for health development. CDC addresses critical public health challenges through working with a diverse set of partners to support the development and implementation of public health interventions

CDC provides leadership to improve the health of people in all life stages and in all settings. It carries out this role by monitoring health, developing health improvement strategies, providing financial and technical assistance to partners and conducting other activities. There are major programs that have been implemented globally within the last several years that have greatly expanded the global mission of the CDC and have prompted the need for increased services and staffing domestically to support those activities. As more health crises are identified, the mission and response of the following CDC’s operating divisions have expanded:

1)Office of Non-Communicable Diseases, Injury and Environmental Health (ONDIEH) 2)National Center for Birth Defects and Development Disabilities (NCBDDD) 3)National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) 4)National Center for Environmental Health (NCEH) 5)Agency for Toxic Substances and Disease Registry (ATSDR) 6)National Center for Injury Prevention and Control (NCIPC) 7)Office Public Health Preparedness and Response (OPHPR) 8)Center for Surveillance, Epidemiology and Laboratory Services (CSELS) 9)Office for State, Tribal, Local and Territorial Support (OSTLTS) 10)Office of Safety, Security, and Asset Management (OSSAM)

C.2 Project Objective

The objective of this procurement is to provide CDC with a ready source of medical/scientific, administrative, professional/technical expertise in the areas of epidemiologic studies, surveillance, surveys, data collection and analysis, environmental, chemical and safety engineering, industrial hygiene, sampling, program analysis and evaluation, field training, information dissemination, and response to disaster events both domestically in support of the environmental public health programs it conducts.

C.3 Scope of Work

The three categories of services to be acquired under this contract provide a mechanism for various operational support and professional task services, studies, and projects to be performed for CDC and its various offices.

As an independent organization and not as an agent of the Government, the contractor shall furnish all necessary personnel, facilities, supplies, and equipment, as appropriate, to provide ONDIEH, NCBDDD, NCCDPHP, NCEH, ATSDR, NCIPC, OPHPR, CSELS, OSTLTS and OSSAM with required medical/scientific, general administrative and professional/technical support services within the general work parameters set forth in this Performance Work Statement. Contractor performance and all resulting deliverables must adhere to all Federal, HHS, and/or CDC IT security policies and procedures.

The Contractor is advised that it is not possible to determine the precise types or amounts of services, supplies, and/or equipment that will be ordered during the term of the contract. The Contractor shall be obligated to perform within the minimum and maximum order limitations set forth in clauses 52.216-19, Order Limitations. The time of issuance and amount of work in task orders cannot be accurately predicted. The Government will make every effort to give the Contractor advance notice of requirements, but the services for which this contract will be used could address an immediate need involving an emergency or short notice requirement. Services to be performed shall be non-personal and not inherently governmental services. Supplies and equipment are incidental to the required services to be performed.

C.4 Technical Requirements

Task Area 1: Medical/Scientific Services

This category includes services that require professional expertise having a recognized status based upon acquiring professional knowledge through the study of sciences such as biology, chemistry, physics, physiology, psychology, and medicine. These tasks require medical, public health, epidemiology, or behavioral sciences expertise. This category also includes services that require professional expertise based upon acquiring professional knowledge through the study of public health, epidemiology, and behavioral sciences.

Examples of these professional services include, but are not limited to, microbiology services, pharmaceutical services, nursing, medical and surgical services, epidemiology and research, science (behavioral and health), occupational therapy, behavior modification services and other related services.

Task Area 2: Administrative Services

This category includes services that require providing administrative assistance and clerical support to technical, professional, medical, and scientific personnel. This category may include tasks that involve preparing, transcribing, transferring, systemizing, and preserving written communications and records; gathering and distributing information; storing, distributing and accounting for storage of material; operating office equipment/machines; coordinating conference calls/bridge lines as needed; originating and distributing correspondence in both written and electronic formats; planning and organizing requests to enter into operating systems; entering and tracking data; act as notetaker in meetings as needed; tracking time and attendance through TASNET system, The computer skill requirement shall include but not limited to Microsoft Word, Excel, PowerPoint, and Microsoft Office.

Examples of these tasks include, but are not limited to, secretarial services, administrative support services, office automation services, and other related fields. The contractor staff assigned to these tasks must possess the ability to communicate well both orally and in writing and the ability to relate to diverse groups of people.

C.4. Technical Requirements (cont.)

Task Area 3: Professional/Technical Services

This category includes services that require professional expertise in providing technical assistance to public health, medical and scientist personnel in both laboratory and office activities. Characteristic of services in this category is the requirement for knowledge of scientific research techniques and analyzing data.

This category may also include services that require professional expertise in providing technical solutions with regards to security compliance, training, public health assessment, health studies, operational support, technical and development support. Characteristic of services in this category are the requirements for knowledge of information, technology principles and techniques and public health program management experience that is less than full professional knowledge but which nevertheless enables the technician to understand how and why a specific device, skill, or system operates.

Examples of these professional services include, but are not limited to, public health, epidemiology, social/behavioral sciences, research and science, accounting, finance, administration, and business. Contractors assigned to these duties must possess the ability to communicate well both orally and in writing and the ability to relate to diverse groups of people.

C.6 Special Requirements

As part of providing services under this contract, the Contractor shall meet the following requirements:

a. The contractor must protect the confidentiality of proprietary, sensitive, and Personally Identifiable Information (PII).

b. Use of any third-party/social media sites must be approved, and compliant with HHS and CDC policies, procedures and best practices (including security and privacy) such as those found at: http://www.hhs.gov/ocio/policy/implementation_of_omb_m-10-22_and_m-10-23.html and http://www.cdc.gov/SocialMedia/Tools/guidelines/.

c. Travel: The Contractor shall coordinate all travel requirements with the CDC Contracting Officer’s Representative (COR) and obtain written approval from the COR prior to beginning such travel. The Contractor shall comply with FAR 31.205-46 Travel Costs. Accordingly, travel costs shall not exceed the maximum per diem rates set forth in the Federal Travel Regulation (FTR) unless written approval is obtained from the Contracting Officer before incurring travel costs in accordance with FAR 31.205-46 procedures. The FTR per diem rates and regulations are available at the following web site:

http://www.gsa.gov/portal/category/100

Unless the task order stipulates otherwise, travel will be included in a separate CLIN and will be cost reimbursable. Accordingly, the contractor shall submit receipts for airfare, lodging, car rentals, and other incidental expenses as applicable when submitting invoices which include travel costs.

C.6 Special Requirements (cont.)

d. Security: To perform the work specified herein, the Contractor’s personnel may require access to sensitive data, regular access to HHS-controlled facilities, and/or access to HHS information systems.

In order to gain access to any sensitive data, HHS-controlled facilities and/or HHS information systems, the Contractor shall comply with Homeland Security Presidential Directive 12, Policy for a Common Identification Standard for Federal Employees and Contractors, and with the personal identity verification and investigation procured contained in HHS Information Security Program Policy, http:/www.hhs.gov.read/irmpolicy/121504.html and HHS Office of Security and Drug Testing, Personnel Security/Suitability Handbook dated February 1, 2005 as may be revised or replaced, http://www.hhs.gov/ohr/manual/pssh.pdf.

The minimum Government investigation for a non-sensitive position is a National Agency Check and Inquiries (with fingerprinting), which consists of searches of records covering specific areas of a person’s background during the past five years. Those inquiries are sent to current and past employers, schools attended, references and local law enforcement authorities. More restricted positions, above non-sensitive, require more extensive documentation and investigation.

Contractors should ensure that the employees whose names they submit have a reasonable chance for access approval. Delays associated with rejections and consequent reinvestigations may not be excusable.

Typically, the Government investigates personnel at no cost to the Contractor, but the expense of multiple investigations for the same position is difficult to justify. Consequently, multiple investigations for the same position may, at the Contracting Officer’s discretion, justify reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Language similar to this Security section and any applicable clauses in the contract shall be included in any subcontracts which require subcontractor personnel to have access to an information system, access to sensitive data, regular or prolonged access to an HHS-controlled facility, or any combination of these items.

C.6 Special Requirements (cont.)

Task orders will reflect any security requirements. If the proposed contracted employee already has a security clearance, the acceptability of that clearance will be reviewed at that time by the customer Security requirements should be passed down to any and all subcontractors. If security clearances are required, the Contractor will be responsible for having the individual complete the security clearance form and submit the form in accordance with government procedures (which can vary depending upon the type of security clearance). The clearance process generally takes from two to six months, inclusive of the investigation, depending upon the clearance level required.

Inquiries, including requests for forms and assistance, should be directed to the Contracting Officer or her designee, listed in Section G of this contract.

Upon final acceptance of the work specified herein and as a condition precedent to final payment, the Contractor shall return all identification badges to the Contracting Officer or her designee.

e. Section 508 Compliance will be determined at the task order level.

f. Management: The Contractor shall employ management practices that ensure all requirements are fulfilled in a technically compliant and timely manner. This includes both day-to-day contract requirements and individual task order requirements and objective

g. Continuity of Contract Support/ Recruitment and Retention: This is a non-personal service firm-fixed price, cost reimbursable, labor hour or time and materials IDIQ; therefore, the Contractor shall have the responsibility for individual personnel management, to include removal and replacement. The Government may require the removal and replacement of personnel as a result of security actions or other reasons, e.g., removal of unqualified or habitually careless personnel in accordance with FAR 52.246-4 Inspection of Services-Fixed Price or FAR 52.246-6 Inspection of Time and Materials and Labor-Hour, or removal of personnel who cannot perform the task or display unacceptable conduct. The Contractor shall ensure the contractually required support level is maintained at all times. The task order is for specified skill types/levels and labor hours, not for specific individuals.

C.6 Special Requirements (cont.)

The Contractor shall employ hiring and retention practices that ensure the Contractor is able to identify, screen, place, monitor, train, practice good management and payment practices to retain qualified candidates to fulfill service requirements under this contract. The Contractor shall maintain a database of applications for appropriate candidates, accessible by education, field of expertise, work experiences, certifications, languages and other skills.

h. Quality of Support: The Contractor shall ensure that all Contractor support personnel are adequately trained, possess the requisite experience, and are otherwise fully qualified to provide the high level of support required by the government prior to being assigned to a task

i. Contractor Personnel: The Contractor and Contractor employees shall conduct only business covered by this contract during periods paid for by the Government and shall not conduct any other business on Government premises. Federal regulations prohibit the use of any controlled substances and alcoholic beverages while Contractor employees are working on Federal property or in Federal installations. Contractor personnel shall be made aware of these requirements prior to commencing work under this contract.

Contractor personnel are expected to conduct themselves in a professional and courteous manner at all times. Inappropriate conduct and/or substance abuse will not be tolerated. The Contractor will be responsible for taking such action as deemed appropriate.

If unusual behavior and conditions threaten the orderly conduct of business occurring during the course of an assignment, the Contractor will be responsible for taking such action as deemed appropriate.

C.6 Special Requirements (cont.)

j. Training: The Contractor, at its own expense, shall perform training. The Government will provide orientation and CDC conducted training on specific systems, unit, site, programs or education requirements, systems, policies, and procedures peculiar to the work to be performed by the Contractor.

If the Contractor changes employees during the performance of tasks frequently enough to interfere with Government operations and impose a burden on Government training staff, the Contractor will be subject to training cost negotiation, in addition to review of whether performance levels have been met.

Limited training of Contractor employees may be authorized (e.g., when the customer changes software systems during the performance of an ongoing task and it is determined to be in the best interest of the Government to retain a Contractor employee for corporate experience and familiarity with the project in progress.)

The Government will not authorize training for Contractor employees to attend seminars, symposiums, team building activities, classroom training or user group conferences unless certified by the Contractor that attendance is mandatory for the performance of task requirements and such training is approved in advance by the Contracting Officer's Representative (COR).

Training at Government expense shall not be authorized for replacement personnel for the sole purpose of keeping Contractor employees abreast of advances in the state-of-the-art technology or for training Contractor employees on equipment, computer languages, and computer operating systems for which training is available on the commercial market. The Contractor shall assume full responsibility for keeping Contractor employees abreast of advances in state-of-the-art technologies.

C.6 Special Requirements (cont.)

k. Transition and Succession: The Contractor shall have a transition and succession plan that demonstrates the capability to ensure a smooth transition with current contracts and/or successor contracts with a minimum of disruption to customer services.

Within 15 calendar days of contract award, the Contractor shall meet with the Contracting Officer's Representative (COR) to identify Contractor employees who have provided services to various customer agencies under other contracts that may be transitioned to this contract. Determinations will be made in cases where there is some question as to whether a person would be “continuing” to perform the same or substantially the same service for CDC

At the end of the contract period, the Contractor may be required to continue performance to complete tasks (as compared to level of effort task orders) issued prior to the effective date of any successor contract, unless terminated by the CO. The Contractor shall also be expected to work with the follow-on Contractor's) to ensure a smooth transition. Within 10 calendar days of the award of the successor contract, the Contractor will be required to meet with CDC Contracting Officer's Representative (COR) and the new Contractor to discuss and identify any outstanding transition issues. CDC will be responsible for the costs of this transition period.

C.9 Contractor Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms as specified in the Task Order. The role of the Government is quality assurance to ensure the task order standards are met.

a. Quality Control Plan. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements as specified in the task order. Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after task order completion until final settlement of any claims under the contract.

A description of the quality control inspection plan shall be provided as a part of the Offeror’s task order technical proposal. The plan shall meet the following objectives: (1) control procedures for security of Government-provided items; (2) location of the inspection documents; (3) high quality personnel that meet CDC’s need for long term technical support; (4) low turnover of long term technical support personnel; (5) corrective or preventive actions that will be taken to meet quality standards; and (6) a customer comments feedback system. The plan must be included as part of the contractor's proposal, and shall include, but is not limited to the following: type of QC inspections to be performed; areas to be inspected; and the methods to be used to identify deficiencies in the quality of services performed before the level of performance becomes unsatisfactory. An updated QC plan if needed must be provided to the Contracting Officer on the task order start date and as changes occur.

C.9 Contractor Quality Control (cont.)

The CDC will develop any specific performance measures related to individual task orders.

b. Government Review . The Government will review the Contractor Quality Control Plan to determine if it is adequate. If the plan is adequate, the Government will accept the plan. If the plan is not adequate as submitted, the deficiencies will be identified to the contractor in writing. The contractor shall correct all identified deficiencies and submit a corrected Contractor Quality Control Plan within ten working days or task order start date, whichever is sooner.

S

Section E – Inspection and Acceptance

E.1. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address below:

http://farsite.hill.af.mil/

(End of Clause)

E.2. Inspection and Acceptance (Jul 1999) Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative) at the destination of the articles, services or documentation.

(End of Clause)

Section F – Deliveries or Performance

F.1. 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address below:

http://farsite.hill.af.mil/

(End of Clause)

F.2. Deliverable(s) Schedule (Jul 1999) The Contractor shall deliver to the Contracting Officer's Representative (COR), Contract Specialist and the Contracting Officer any reports or deliverables as may be specified in the individual task orders within the time frames specified.

F.3. Period of Performance (Contract and Task Orders) (Jul 1999)

(a) Contract: The period of performance shall be sixty (60) months from the effective date of the contract. The anticipated period of performance is 09/23/2016 – 09/22/2021.

(b) Task Orders: Task orders may include options to be exercised at the discretion of the Government. The time for completion for each task order shall be determined under each individual task order through the mutual agreement of the parties involved. Task orders under this contract may be awarded by the Contracting Officer at any time within the contract period. The actual performance of the work may extend beyond the contract period.

(End of Clause)

F.4. Place(s) of Performance (Jul 1999) The Contractor shall perform all work under this contract as determined by individual task orders in accordance with the Performance Work Statement.

(End of Clause)

SECTIONS G - H

Leslie Jones

G.1 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

(End of Clause)

Office of Financial Resources

G.2 Contracting Officer’s Representative (COR)

Performance of the work hereunder shall be subject to the technical directions of the designated Contracting Officer Representative (COR) for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.3 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

G.6 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form entitled “ACH Vendor/Miscellaneous Payment Enrollment Form” (Attachment 3) to the address indicated below. Note: The form can either be found attached in Section J of this contract or a copy may be obtained by contacting the Contract Specialist or the CDC Office of Financial Resources at 404-718-8100.

(c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources P.O. Box 15580 Atlanta, GA 30333 Or -- Fax copy to: (404) 638-5324

H.7 HHSAR 352.237-75, Key Personnel (Dec 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

For the purposes of this contract, key personnel is defined as individuals who contribute to the scientific development or execution of a project in a substantive measurable way. Their absence from the project would be expected to impact the scope of the project.

The key personnel cited below are considered essential to the work performed under the contract.

Note: The above clause may be used in task orders as applicable.

H.8 Addition Or Substitution Of Personnel

(a) A requirement of this contract is to maintain stability of personnel proposed in order to provide quality service. The Contractor shall assign to any effort requiring non-key personnel only personnel who meet or exceed the applicable labor category descriptions.

(b) In the award of this contract, the government may not have accepted all key personnel submitted by the contractor. If 100% of the proposed personnel are not acceptable, then the contractor shall, within 14 days of the award date of the contract, provide the resumes of proposed substitute personnel along with information regarding the full financial impact of the change.

(c) No key personnel substitutions or additions will be made unless necessitated by compelling reasons including, but not limited to, an individual’s illness, death, termination of employment, declining an offer of employment (for those individuals proposed as contingent hires), or maternity leave. In such an event, the Contractor shall promptly provide the information required by paragraph (d) below to the Contracting Officer for approval prior to the substitution or addition of key personnel. Proposed substitutions of key personnel shall meet or exceed the qualifications of personnel for whom they are proposed to replace. Fully compliant requests for substitutions or additions shall be submitted, in writing, to the Contracting Officer for approval at least fifteen working days in advance of the proposed change.

(d) Requests for key personnel changes shall provide a detailed explanation of the circumstances necessitating the proposed substitutions or additions, a complete resume of the proposed change, information regarding the full financial impact of the change, and any other information requested by the Contracting Officer.

(e) Any addition or substitution of key personnel made pursuant to this clause shall result in no increase in the fully burdened hourly rate for the subject category set forth in Section B. However, such rates may be subject to downward negotiation if the addition or substitution results in a decrease to the rate for the category in which the substitution was made.

(f) Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of the contract for which the Government may seek any and all appropriate remedies including Termination for Default pursuant to the Termination clause.

(g) Any additions or substitutions which are approved by the government will be approved in writing by the Contracting Officer and the contract modified annually to reflect the changes.

Office of Acquisition Services

H.13 Authorized Changes Only By The Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Name: Sherrie Randall

Address: Centers for Disease Control and Prevention ATTN: Sherrie Randall 2920 Brandywine Road Atlanta, GA 30341 Telephone: (770) 488-2866

H.31 Organizational Conflict Of Interest (Applicable at the Task Order level only)

Organizational conflict of interest means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

The Government has determined that this effort may result in an actual or potential conflict of interest, or may provide one or more offerors with the potential to attain an unfair competitive advantage. If the Government makes this determination with respect to a task order, the nature of the conflict of interest and the limitation on future contracting will be included in the request for task order proposal.

H.34 Task Orders

Task orders specify and authorize work to be accomplished by the Contractor to satisfy the Government’s requirements. They specify the scope of work, schedule for completion, technical requirements, deliverable product(s) and/or services, milestone payment schedule, QASP/performance standards, acceptance criteria for deliverable products and/or services, the total price/cost of the work/service to be performed and all other items that this contract has specified will be determined at the task order level. Each individual task order issued will indicate applicable security and/or confidentiality requirements or any other clearance requirements. Individual task order will further specify Government Furnished Property, References, and Deliverables.

The Contracting Officer’s Representatives (COR) are officials of the CDC organization requiring the work who are responsible at the task order level for technical oversight of the work under that task order. CORs will be designated in writing for each individual task order.

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H.35 Award of Task Orders

After this IDIQ contract(s) is/are awarded by the Government, services will be ordered by the issuance of individual task orders awarded on a competitive basis. Each task order will be priced and structured as appropriate depending on the nature of the services/deliverables required. Each Contractor that has an award for a basic IDIQ contract as a result of this solicitation will be given a fair opportunity to be considered for award of each individual task order. The fair opportunity process will operate as follows:

(1). Task Orders (a). A written task order, in accordance with the terms and conditions set forth herein, shall be the only basis for acquisitions of services under this contract.

(b). Telephone or other verbal orders are not authorized under this contract unless issued by a duly warranted Government Contracting Officer on an emergency basis and then in accordance with applicable provisions of the FAR.

(c). Task orders will be placed directly with the Contractor by CDC Contracting Officers as a result of a task order award competition.

(d). Some orders may be exempt from competition in accordance with FAR 16.505(b)(2).

(e). The Contractor shall be responsible for performance in accordance with the terms and conditions of the contract when a task order is placed by a CDC Contracting Officer.

(f). In accordance with FAR Subpart 5.202, task orders placed under any resultant contract need not be synopsized.

(g). No protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order under a task order contract, except for— (h). A protest on the grounds that the order increases the scope, period, or maximum value of the contract; or

i. A protest of an order valued in excess of $10 million. Protests of orders in excess of $10 million may only be filed with the Government Accountability Office, in accordance with the procedures at 33.104.

ii. The authority to protest the placement of an order under this contract expires on May 27, 2011. (10 U.S.C. 2304a(d) and 2304c(d), and 41 U.S.C. 253h(d) and 253j(d)).

Debriefings will not be provided on task orders under $5 million.

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SECTION I – CONTRACT CLAUSES

Timothy Williams

Section I – Clause Structure

General Clauses

Clauses by Contract Type

HHSAR Clause

Clauses in Full Text

Section I – Clauses Incorporated by Reference

Section I - Clauses in Full Text I.5 FAR 52.216-18 Ordering (OCT 1995)

I.6 FAR 52.216-19 Ordering Limitations (OCT 1995)

I.7 FAR 52.216-22 Indefinite Quantity (OCT 1995)

I.5 FAR 52.216-18 Ordering (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of task orders by the individuals or activities designated in the Schedule. Such orders may be issued from effective date of the contract through 5 years.

(b) All orders or task orders are subject to the terms can conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, an order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

I.6 FAR 52.216-19 Ordering Limitations (OCT 1995)

(a) Minimum…