Attachment_1_-_2016-N-17807.docx

ATTACHMENT 1 – 2016-N-17807

TABLE OF CONTENTS

Including Instructions to Offerors & Evaluation Factors & Evaluation Criteria

List of Attachments Page 13

SECTION B – SCHEDULE OF SUPPLIES/SERVICES

Firm-fixed-price line item

1 Job

Firm-fixed-price line item

Each

There are no clauses/provisions included in this section.

2016-N-17807

SECTION C - CONTRACT CLAUSES

FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of expiration of the contract.

(End of Clause)

CDC37.0001 Non-Personal Services (April 2013)

(a) Personal services shall not be performed under this contract. Although the Government may provide sporadic or occasional instructions within the scope of the contract, the Contractor is responsible for control and supervision of its employees. If the Contractor (including its employees) believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

(b) The contractor shall comply with, and ensure their employees and subcontractors comply with, CDC Policy titled “Identification of Contractors' Employees and Safeguarding Government Information.” No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. The contractor is limited to performing the services identified in the contract statement of work and shall not interpret any communication with anyone as a permissible change in contract scope or as authorization to perform work not described in the contract. All contract changes will be incorporated by a modification signed by the Contracting Officer.

(c) The Contractor shall ensure that all of its employees and subcontractor employees working on this contract are informed of the substance of this clause. The Contractor agrees that this is a non-personal services contract; and that for all the purposes of the contract, the Contractor is not, nor shall it hold itself out to be an agent or partner of, or joint venture with, the Government. The Contractor shall notify its employees that they shall neither supervise nor accept supervision from Government employees. The substance of this clause shall be included in all subcontracts at any tier.

(d) Nothing in this clause shall limit the Government's rights in any way under any other provision of the contract, including those related to the Government's right to inspect and accept or reject the services performed under this contract.

(End of Clause) CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (April 2013) In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

[End of Clause]

CDC42.0001 Contractor Performance Assessment Reporting System (CPARS) Requirements (April 2013)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

Provide the current CPARS representative information below.

PRINT OR TYPE NAME

EMAIL ADDRESS AND PHONE NUMBER

[End of Provision] CDCAG001 – Invoice Submission (Mar 2006)

(a) The Contractor shall submit the original contract invoice/voucher to the shown below:

Mail:

CDC Office of Financial Resources P.O. Box 15580 Atlanta, GA 30333

Or – The Contractor may submit the original invoice/voucher via facsimile or email:

Fax: 404-638-5324 Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit one (1) copy of the invoice/voucher to the cognizant contracting office previously identified in this contract. These invoices/voucher copies shall be addressed to the attention of the Contracting Officer.

1. The Contractor is |X|, is not |_| required to submit a copy of each invoice directly to the Project Officer concurrently with submission to the Contracting Officer.

1. In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

1. The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, if Appropriate

(4) Invoice Number

(5) Invoice Date

1. Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (e)(1).

1. DUNS + 4 Number

(End of Clause)

SECTION D – STATEMENT OF WORK

Title of Project: Radionuclides in Animal Urine

I. Background and Need CDC has developed and is developing emergency response method for analysis of urine for Radionuclides content. Previous experience with Polonium in urine leads us to question whether or not other radionuclides/methods may need additional preparation procedures to ensure that all radioactive content in urine that has actually been incorporated into the urine by a biological system is recovered. To determine this the best we can, we intend to do side-by-side comparisons of split-sample analyses using our methods both with and without full pre-digestion of the samples, using urine samples that have the radionuclides incorporated into them by a biological system as similar to humans as practical. For this requirement, the contractor will probably use mini-pigs to obtain the animal urine.

II. Project Objective The objective is to produce animal urine that has radionuclides administered and incorporated into it via the animal’s natural metabolism process (i.e., as if by ingestion or inhalation – note that injection, though not a normal part of a natural metabolism process, is an acceptable method to achieve this incorporation). Though the urinary elimination profiles for the radionuclides of interest in mini-pigs is unknown, experience from a previous effort with Polonium-210 indicates that it should be reasonably similar/favorable as compared to those for beagles, for which there is more data. Therefore, at the time of delivery to the CDC, this urine must have average activity levels of the radionuclides of interest (“desired activity levels”) listed in the table below.

III. Scope of Work At the contractor’s facility, with the contractor’s animals, equipment and supplies, and under the contractor’s approved, normal procedures and protocols that meet all applicable regulations, contractor will appropriately dose chosen animal(s) with the radionuclides of interest to obtain urine which will have the “desired activity levels” when it reaches CDC. Contractor will collect urine at appropriate times for a total collection of approximately 12 liters, with the urine provided to CDC in collection aliquots (per animal per collection), and with the average activity levels listed in the table above. We expect that there will be three sets of three animals (probably mini-pigs) and each set of animals will be dosed with a different set of three radionuclides, yielding about 4 liters of each mix of radionuclides. Contractor will freeze and ship the urine to CDC so that aliquots have the average “desired activity level” when they reach CDC. The contractor may dose radionuclides in any combination desired/required to optimize feasibility/success of producing the desired radionuclide concentrations in urine with minimum stress on the animals.

IV. Technical Requirements

· Deliver/ship at least twelve (12) liters total of frozen urine aliquots, with the radionuclides incorporated into them, as listed in the table above. Note that individual aliquot shipments are not required – the aliquots may be frozen and stored at the contractor’s facility until all (or part) of the aliquots are ready for shipment.

· The average activity levels (termed “desired activity level” above) in the urine must be greater than or equal to those listed above, on a per radionuclide basis, at the time of CDC’s receipt.

· Within two (2) weeks of full, final material receipt, CDC will perform analyses to verify that urine content of all radionuclides met requirements when it was delivered to CDC.

V. Other Considerations Awarded Contractor will be required to submit an Animal Care and Use Protocol for production of the Radionuclide Incorporated animal urine that has been approved by its Institutional Animal Care and Use Committee (IACUC) for approval by the CDC IACUC. The Contractor shall not begin the Protocol until it is approved by the CDC IACUC.

VI. Deliverables At least twelve (12) liters (4 liters of each mix of radionuclides) of animal urine with radionuclides incorporated into it as described above. Average radionuclide content (based on liters per radionuclide mix group, or nominally, four liters) for each individual radionuclide, must be greater than or equal to that listed in the table above at the time of CDC’s receipt. Delivery time should be within 120 days after contractor acquisition of study animals. Delivery of the urine should occur no later than November 16, 2016. Delivery date may be adjusted if CDC’s approval of the awardee’s Animal Care and Use Protocol (referenced in Section V above) is delayed.

CDC Roybal Campus 1600 Clifton Road NE, Atlanta, GA 30329-4018 Safety and Health Compliance Office

MS G36

SECTION E - SOLICITATION PROVISIONS

Addendum to FAR 52.212-1- Instructions to Offerors- Commercial Items (October 2015)

General Instructions

1. The proposal shall be submitted via email to Alma C. Barber, Contract Specialist at: vel3@cdc.gov no later than 2:00pm Eastern Time on July 6, 2016. Include “RFP 2016-N-17807” in the subject line of the e-mail. The proposal must be signed by an official authorized to bind your organization.

1. Any questions regarding this combined synopsis/solicitation must be addressed via email to Alma C. Barber, vel3@cdc.gov no later than 4:00pm Eastern Time on June 24, 2016. Include “2016-N-17807 – Questions” in the subject line of the e-mail.

1. Offeror agrees to hold the prices in its offer firm for 75 calendar days from the date specified for receipt of proposals.

1. The following instructions establish the acceptable minimum requirements for the format and content for your offer submission. Please submit your information within two main volumes. (Technical and Business).

1. Proposal Page Format:

Pages shall be 8 ½ x 11, Times New Roman font, 12 pt pitch. Page fold-outs will count as two (2) pages. Text printed on double-sided pages will also count as two (2) pages.

Text included in any illustrations, charts, graphics, tables, or diagrams may be no less than 10 pt. The Government will not evaluate, but will ignore, portions of proposals which do not comply with page limitations or other instructions.

The electronic files which comprise the offeror’s proposal shall be in Microsoft Word file format except that price proposal quantitative data shall be provided in a spreadsheet in Microsoft Excel format. Files shall be unprotected (i.e., require no passwords to open and access information). Cells in spreadsheets shall include formulas used to derive values – do not convert data to absolute values. Do not submit electronic or CD Rom versions of these files in PDF form.

1. Volume 1, Technical/Non-price Information. This volume should be in as much detail as you consider necessary to reflect a clear understanding of the nature of the work being undertaken. The technical proposal must not contain reference to price; however, resource information, such as data concerning labor hours and/or categories, material, subcontracts, etc. must be provided so that the offeror’s understanding of the requirements may be evaluated.

The written technical proposal is limited to fifteen (15) pages, including the cover page and table of contents, but not appendices. Appendices shall only include resumes and requested literature (if any). The written technical proposal must include, at a minimum, the following sections: Cover Page (including solicitation number and name of offeror); Table of Contents; and Discussion of Evaluation Criteria.

The evaluation criteria are used by the technical evaluation panel when reviewing and evaluating the technical proposals. Proposals will be judged solely on the written material provided by the Offeror and only material within the prescribed page limits will be considered.

1. Volume 2 – Business-Pricing Information and Other. This volume should include details for all resources required to accomplish the requirements, e.g., labor hours and rates, material costs, etc. The “Section B” table, Supplies/Services & Prices shall be completed and submitted. The proposal should also include a cover page/letter signed by an official authorized to bind the organization into a contractual agreement and include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Any fill-in areas of the provisions referenced in section E below should be completed and returned within volume 2, i.e. Representations and Certifications, CPARS information, etc. that may be required. Past Performance information/references should also be included within this volume.

Volume 2, Business – No page limit

1. The Government will not pay any cost for the preparation and submission of a proposal. All communications concerning this project prior to the award of a contract under this combined synopsis/solicitation shall be with the Contract Specialist or Contracting Officer.

FAR 52.212-2 Evaluation—Commercial Items (October 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

See Addendum Below

Technical and past performance, when combined, are approximately equal to price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-2(a) Evaluation-Commercial Items (October 2014)

EVALUATION FACTORS AND EVALUATION CRITERIA

The following three factors will be used to make an award determination.

1. Technical

2. Past/Present Performance

3. Price

EVALUATION CRITERIA

1. Technical Technical proposal will be evaluated on the following two (2) subfactors.

1. Similar Experience – 50% Weight Describe your experience in completing projects similar in complexity and scope to the requirements identified in the SOW.

2. Corporate Capability – 50% Weight Provide documented evidence that you possess the appropriate licensing, credentials, and approved procedures and continued compliance with legal requirements for animal research and the ability to perform the work.

2. Past Performance Past Performance will be rated on a Pass/Fail basis.

Offerors shall provide a minimum of three (3) references of current or past performance within the last three (3) years. These references should include client work in organizations that are similar in size and complexity to the services specified in the SOW.

1. Offerors shall solicit past performance survey responses from at least three (3) current or previous clients.

2. In the case of any offerors who are new joint venture entities (as defined by the Small Business Administration), the past performance survey responses shall include representation from all of the joint venture partners.

Offerors shall complete the offeror portion only of the past performance questionnaire provided in the Attachment B of this combined synopsis/solicitation for each of the selected clients. The offeror shall then send the questionnaire to each of the clients and request they complete their portion and send directly to CDC in accordance with the addressing and deadline information as follows. The offeror shall request the Program Manager/COR complete the questionnaire and forward it to the following address no later than July 1, 2016 by 10:00a.m.Eastern Time to Alma C. Barber, via email: vel3@cdc.gov The offeror will be evaluated on its performance under current and prior contracts for similar services. The Government will evaluate the quality of the offeror’s past performance based on information obtained from references provided by the offeror as well as other relevant past performance information from other sources known to the Government. The Government will evaluate the quality of the offeror’s past performance as it relates to accomplishing the requirements of the SOW. Evaluation of past performance will be a subjective assessment based on a consideration of all relevant facts and circumstances. By past performance, the Government means the offeror’s record of conforming to specifications and standards of good workmanship; the offeror’s record of forecasting and controlling costs; the offeror’s adherence to contract schedules and terms, including the administrative aspects of performance; the offeror’s reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror’s business-like concern for the interest of the customer and the degree of quality of deliverables and performance.

3. Price Offerors shall complete the Section B, Schedule of Supplies/Services. The Government will award a contract resulting from this solicitation on the basis of the Lowest Price Technically Acceptable.

Section F - List of Attachments

Attachment A – Contractor Performance Assessment Reporting System (CPARS) and Contractor Evaluation

Attachment B – Past/Present Performance Reference Instructions

ATTACHMENT A

CONTRACTORS’ PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) RATINGS AND CONTRACTOR EVALUATION This assessment will be performed electronically at least annually or as required by www.cpars.gov.

1. Block 18a - Quality of Product or Service.

Assess the contractor's conformance to contract requirements, specifications and standards of good workmanship (e.g. commonly accepted technical, professional, environmental, or safety and health standards). MANDATORY.

· For example: Are reports/data accurate? Does the product or service provided meet the specifications of the contract? Does the contractor's work measure up to commonly accepted technical or professional standards? Assess the degree of Government technical direction required to solve problems that arise during performance.

· For Operations Support: Assess how successfully the contractor meets program quality objectives such as ability to produce, reliability, maintainability and ability to inspect. The Assessing Official must be flexible in how contractor success is measured (e.g. using data from field reliability and maintainability and failure reports, user comments and acceptance rates, and scrap and rework rates). These quantitative indicators may be useful later, for example, in source selection evaluations, in demonstrating continuous improvement, quality and reliability leadership that reflects progress in total quality management. Assess the contractor's control of the overall production process to include material control, shop planning and control, and status.

2. Block 18b - Schedule.

Assess the timeliness of the contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g. efforts that contribute to or effect the schedule variance). MANDATORY.

· This assessment of the contractor's adherence to the required delivery schedule should include the contractor's efforts during the assessment period that contributes to or effect the schedule variance. This element applies to contract closeout activities as well as contract performance. Instances of adverse actions such as the assessment of liquidated damages, or issuance of Cure Notices, Show Cause Notices, and Delinquency Notices are indicators of problems which may have resulted in variance to the contract schedule and should therefore be noted in the evaluation.

3. Block 18c - Cost Control (Not required for Firm Fixed Price or Firm Fixed price with Economic Price Adjustment).

4. Block 18d - Business Relations.

Assess the integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor's history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts. MANDATORY Include, as applicable, information on the following:

· Is the contractor oriented toward the customer?

· Is interaction between the contractor and the Government satisfactory or does it need improvement?

· Include the adequacy of the contractor's accounting, billing, and estimating systems and the contractor's management of Government Property (GFP) if a substantial amount of GFP has been provided to the contractor under the contract.

· Address the timeliness of awards to subcontractors and management of subcontractors, including subcontract costs. Consider efforts taken to ensure early identification of subcontract problems and the timely application of corporate resources to preclude subcontract problems from impacting overall prime contractor performance.

· Assess the prime contractor's effort devoted to managing subcontracts and whether subcontractors were an integral part of the contractor's team.

5. Block 18e - Management of Key Personnel (For Services and Information Technology Business Sectors only - Not Applicable to Operations Support).

Assess the contractor's performance in selecting, retaining, supporting, and replacing, when necessary, key personnel. MANDATORY.

· For example, how well did the contractor match the qualifications of the key position, as described in the contract, with the person who filled the key position? Did the contractor support key personnel so they were able to work effectively? If a key person did not perform well, what action was taken by the contractor to correct this? If a replacement of a key person was necessary, did the replacement meet or exceed the qualifications of the position as described in the contract schedule?

6. Block 18f - Utilization of Small Business.

FAR Subpart 19.7 and 15 U.S.C. 637 contains statutory requirements for complying with the Small Business Subcontracting Program. Assess whether the contractor provided maximum practicable opportunity for Small Business (including Alaska Native Corporations (ANCs) and Indian Tribes) (including Small Disadvantaged Businesses (which also includes ANCs and Indian Tribes), Women Owned Small Businesses, HUBZone, Veteran Owned, Service Disabled Veteran Owned Small Business, Historically Black Colleges and Minority Institutions and ANCs and Indian Tribes that are not Small Disadvantaged Businesses or Small Businesses) to participate in contract performance consistent with efficient performance of the contract.

Assess compliance with all terms and conditions in the contract relating to Small Business participation (including FAR 52.219-8, Utilization of Small Businesses and FAR 52.219-9, Small Business Subcontracting Plan (when required)). Assess any small business participation goals which are stated separately in the contract. Assess achievement on each individual goal stated within the contract or subcontracting plan including good faith effort if the goal was not achieved.

It may be necessary to seek input from the Small Business specialist, ACO or PCO in regards to the contractor's compliance with these criteria. For contracts subject to a commercial subcontracting plan, the Utilization of Small Business factor should be rated "satisfactory" as long as an approved plan remains in place, unless liquidated damages have been assessed by the contracting officer who approved the commercial plan (see FAR 19.705-7(h)). In such case, the Utilization of Small Business area must be rated "unsatisfactory."

This area must be rated for all contracts and task orders that contain a small business subcontracting goal.

Ratings for the Utilization of Small Business evaluation area will be in accordance with the definitions described below. Ratings for the other CPAR evaluation areas will be in accordance with the ratings described in Block 18 Evaluation Areas.

In accordance FAR 19.705-2(e) a contract may have no more than one subcontracting plan. Evaluations of the Utilization of Small Business are required for contracts and orders placed against basic ordering agreement (BOA) and blanket purchase agreement (BPA) if a subcontracting plan is required. Evaluations of Utilization of Small Business for single-agency task orders and delivery orders (to include FSS) are not required and shall not be accomplished unless the contracting officer determines that such evaluations would produce more useful past performance information for source selection officials than that contained in the overall contract evaluation. Execution of any subcontracting plan may be addressed in block 20.

· Exceptional. Exceeded all negotiated subcontracting goals or exceeded at least one goal and met all of the other negotiated subcontracting goals for the current period. Had exceptional success with initiatives to assist, promote, and utilize small business (SB), small disadvantaged business (SDB), women-owned small business (WOSB), HUBZone small business, veteran-owned small business (VOSB) and service disabled veteran owned small business (SDVOSB). Complied with FAR 52.219-8, Utilization of Small Business Concerns. Exceeded any other small business participation requirements incorporated in the contract, including the use of small businesses in mission critical aspects of the program. Went above and beyond the required elements of the subcontracting plan and other small business requirements of the contract. Completed and submitted Individual Subcontract Reports and/or Summary Subcontract Reports in an accurate and timely manner.

Note: To justify an Exceptional rating, identify multiple significant events and state how they were a benefit to small business utilization. A singular benefit, however, could be of such magnitude that it constitutes an Exceptional rating. Ensure that small businesses are given meaningful, innovative work directly related to the project, rather than peripheral work, such as cleaning offices, supplies, landscaping, etc. Also, there should have been no significant weaknesses identified.

· Very Good. Met all of the negotiated subcontracting goals in the traditional socio-economic categories (SB, SDB and WOSB) and met at least one of the other socio-economic goals (HUBZone, VOSB, SDVOSB) for the current period. Had significant success with initiatives to assist, promote and utilize SB, SDB, WOSB, HUBZone, VOSB, and SDVOSB. Complied with FAR 52.219-8, Utilization of Small Business Concerns. Met or exceeded any other small business participation requirements incorporated in the contract, including the use of small businesses in mission critical aspects of the program. Endeavored to go above and beyond the required elements of the subcontracting plan. Completed and submitted Individual Subcontract Reports and/or Summary Subcontract Reports in an accurate and timely manner.

Note: To justify a Very Good rating, identify a significant event and state how they were a benefit to small business utilization. Ensure that small businesses are given meaningful, innovative work directly related to the project, rather than peripheral work, such as cleaning offices, supplies, landscaping, etc. There should be no significant weaknesses identified.

· Satisfactory. Demonstrated a good faith effort to meet all of the negotiated subcontracting goals in the various socio-economic categories for the current period. Complied with FAR 52.219-8, Utilization of Small Business Concerns. Met any other small business participation requirements included in the contract. Fulfilled the requirements of the subcontracting plan included in the contract. Completed and submitted Individual Subcontract Reports and/or Summary Subcontract Reports in an accurate and timely manner.

Note: To justify a Satisfactory rating, there should have been only minor problems, or major problems the contractor has addressed or taken corrective action. There should have been no significant weaknesses identified. A fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

· Marginal. Deficient in meeting key subcontracting plan elements. Deficient in complying with FAR 52.219-8, Utilization of Small Business Concerns, and any other small business participation requirements in the contract. Did not submit Individual Subcontract Reports and/or Summary Subcontract Reports in an accurate or timely manner. Failed to satisfy one or more requirements of a corrective action plan currently in place; however, does show an interest in bringing performance to a satisfactory level and has demonstrated a commitment to apply the necessary resources to do so. Required a corrective action plan.

Note: To justify Marginal performance, identify a significant event that the contractor had trouble overcoming and how it impacted small business utilization. A Marginal rating should be supported by referencing the actions taken by the Government that notified the contractor of the contractual deficiency.

· Unsatisfactory. Noncompliant with FAR 52.219-8 and 52.219-9 and any other small business participation requirements in the contract. Did not submit Individual Subcontract Reports and/or Summary Subcontract Reports in an accurate or timely manner. Showed little interest in bringing performance to a satisfactory level or is generally uncooperative. Required a corrective action plan.

Note: To justify an Unsatisfactory rating, identify multiple significant events that the contractor had trouble overcoming and state how it impacted small business utilization. A singular problem, however, could be of such serious magnitude that it alone constitutes an Unsatisfactory rating. An Unsatisfactory rating should be supported by referencing the actions taken by the Government to notify the contractor of the deficiencies. When an Unsatisfactory rating is justified, the contracting officer must consider whether the contractor made a good faith effort to comply with the requirements of the subcontracting plan required by FAR 52.219-9 and follow the procedures outlined in FAR 52.219-16, Liquidated Damages-Subcontracting Plan.

NOTE 1: Plus or minus signs may be used to indicate an improving (+) or worsening (-) trend insufficient to change assessment status.

NOTE 2: Generally, zero percent is not a goal unless the Contracting Officer determined when negotiating the subcontracting plan that no subcontracting opportunities exist in a particular socio-economic category. In such cases, the contractor shall be considered to have met the goal for any socio-economic category where the goal negotiated in the plan was zero.

7. Block 18g - Other Areas.

Specify additional evaluation areas that are unique to the contract, or that cannot be captured elsewhere on the form. More than one type of entry may be included, but should be separately labeled. If extra space is needed, use Block 20.

If the contract contains an award fee provision, enter "award fee" in the "Other Areas" block (18g). The Assessing Official should translate the award fee earned to adjective ratings, which could prove more useful for using past performance to assess future performance risk in upcoming source selections. If award fee information is included in the CPAR, use block 20 to provide a description for each award fee. Include the scope of the award fee by describing the extent to which it covers the total range of contract performance activities, or is restricted to certain elements of the contract.

If any other type of contract incentive is included in the contract (excluding contract shareline incentives on fixed price or cost-type contracts), it should be reported in a manner similar to the procedures described above for award fee.

Use Block 18g in those instances where the Assessing Official believes strongly, either positively or negatively, regarding an aspect of the contractor's performance, but cannot fit that aspect into any of the other blocks on the form.

ATTACHMENT B

PAST/PRESENT PERFORMANCE REFERENCE INSTRUCTIONS

Instructions: OFFEROR shall complete the PAST/PRESENT PERFORMANCE REFERENCE QUESTIONNAIRE Reference Information Table themselves for the attached questionnaire, identifying the name and other pertinent information for each of your three (3) selected business references. This table, including the name of the offeror, shall be filled out completely by the offeror BEFORE sending it to the customers to respond to the questions. This will ensure the accuracy of the information being provided.

Send the attached questionnaire to each of the customers with a cover letter that:

(a) authorizes the selected customers to discuss the offeror’s performance under the applicable contract with the contracting officer;

(b) requests the customer complete the questionnaire;

(a) instructs the customer to return the completed questionnaire to the Contract Specialist:

Alma C. Barber, by email: VEL3@CDC.GOV and include “2016-N-17807 – Reference Questionnaire” in the subject line of the e-mail.

Submit a copy of the customer’s cover letter with your business proposal to ensure receipt of questionnaires’ responses.

PAST/PRESENT PERFORMANCE REFERENCE QUESTIONNAIRE

Name of Offeror:

Reference Information Table

Poor/ Unsatisfactory

Does not meet minimum acceptable standards in one or more areas; remedial action required in one or more areas; deficiencies in one or more areas which adversely affect overall performance.

Meets or slightly exceeds minimum acceptable standards; adequate results; reportable deficiencies with identifiable, but not substantial, effects on overall performance.

Effective performance; fully responsive to contract requirements; reportable deficiencies, but with little identifiable effect on overall performance.

Very effective performance; fully responsive to contract requirements; contract requirements accomplished in a timely, efficient, and economical manner for the most part; only minor deficiencies with minimal effect on overall performance.

Of exceptional merit; exemplary performance in a timely, efficient, and economical manner; very minor (if any) deficiencies with no adverse effect on overall performance.

No record of relevant past performance or past performance information is not available

1. How would you rate the contractor’s compliance with the delivery schedule / performance milestones?

Comments:

P/U|_| S|_| G|_| VG|_| E|_| N|_|

2. How would you rate the contractor’s business practices (e.g. maintaining a positive working relationship, business ethics, timely and effectively resolution of any problems etc.)?

3. How would you rate the contractor’s record of conforming to contract requirements and to standards of good workmanship/quality of the product or service?

4. How would you rate the contractor’s overall compliance with the terms and conditions of your purchase order /contract?

5. How would you rate the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor’s business-like concern for the interest of the customer?

6. How would you rate the contractor’s overall performance?

7. Would you purchase services from this contractor again?

|_| YES |_|NO

Please provide any additional comments applicable to the contractor’s past performance:

EVALUATOR’S NAME: ___________________________________________

TITLE OF EVALUATOR:___________________________________________

DATE: _________________

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