20130419_-_2013-N-15037_-_RFQ.pdf

PAGES

15A. NAME

AND

ADDRESS

OF

OFFEROR

SEC. PAGE(S) SEC. PAGE(S)

(Date) (Hour)

CALENDAR DAYS

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amend-ments to the SOLICITATION for offerors and related documents numbered and dated:

(Type or Print)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING

PAGE OF

1 24

2. CONTRACT NO.

200-2013-54928

3. SOLICITATION NO.

2013-N-15037

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

04/10/2013

6. REQUISITION/PURCHASE

NO.

00HCVLJC-2013-56076

7. ISSUED BY CODE 8219 8. ADDRESS OFFER TO (If other than Item 7)

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Road

Atlanta, GA 30341-5539

Approved as to Form and Legality: _____________________________

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until 2:00p local time 04/26/2013

CAUTION -- LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME

Lee Catherine Kennedy

B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER: EXT:

(770) 488-2673

C. E-MAIL ADDRESS

LCKennedy@cdc.gov

11. TABLE OF CONTENTS

(x) DESCRIPTION (x) DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 17

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 3 X J LIST OF ATTACHMENTS 19

X D PACKAGING AND MARKING 9 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10 REPRESENTATIONS, CERTIFICATIONS, AND

X F DELIVERIES OR PERFORMANCE 11 X K OTHER STATEMENTS OF OFFERORS 20

X G CONTRACT ADMINISTRATION DATA 12 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 21

X H SPECIAL CONTRACT REQUIREMENTS 16 X M EVALUATION FACTORS FOR AWARD 24

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

AMENDMENT NO. DATE AMENDMENT NO. DATE

CODE FACILITY 16. NAME AND ADDRESS OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE

18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 8219 25. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office (PGO)

2920 Brandywine Road

Atlanta, GA 30341-5539

Centers for Disease Control and Prevention (FMO)

PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

26. NAME OF CONTRACTING OFFICER (Type or print)

Gordon Barritt

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (REV. 9-97)

PREVIOUS EDITION IS UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.214©

K mailto:LCKennedy@cdc.gov

Section B - Supplies or Services and Prices/Costs

ITEM SUPPLIES / SERVICES QTY /

UNIT

UNIT

PRICE

EXTENDED

PRICE

0001 Bait Box Placement & Removal Services

Repeated seasonal placement and removal of bait boxes for 500 households in Fairfield and Litchfield Counties, Connecticut.

Placement and removal will be as follows, 1st Placement: on or before 31 July 2013 1st Removal: on or before 31 October 2013

2nd Placement: on or before 31 May 2014 2nd Removal: on or before 31 July 2014

3rd Placement: on or before 31 July 2014 3rd Removal: on or before 31 October 2014

Period of Performance: 05/01/2013* - 12/31/2014

1 Job

* Please see Section F.3 for details regarding Period of Performance.

Section C - Description/Specification/Work Statement

C.1 Background and Need

In 2011, Lyme and other tickborne diseases (TBDs) were collectively the 2nd and 3rd most common nationally notifiable diseases in the New England and Mid-Atlantic states, respectively, with over 25,000 confirmed and probable cases reported in these regions. Tickborne diseases in these areas are primarily diseases cycling among animals. In general, larval ticks may acquire pathogens by feeding on infected rodents (particularly the white footed mouse, Peromyscus leucopus). Infections are retained as larvae become nymphs, and as nymphs become adult ticks. Humans acquire tickborne diseases incidentally, most often through the bite of infected nymphs.

One of the most promising options for prevention of TBDs is to reduce ticks on rodent hosts in the peridomestic environment. Rodent bait boxes have been developed for this purpose and are targeted to white-footed mice, as well as voles, chipmunks, and insectivores, such as shrews. Bait boxes contain wicks loaded with a low-dose acaricide (trade name: fipronil), which can provide protection against ticks for up to seven (7) weeks. In a field trial on Mason's Island, Connecticut, these boxes reduced populations of questing nymphal Ixodes scapularis by 68% in treated areas and also reduced the infection rate of these ticks for Borrelia burgdorferi and Anaplasma phagocytophilum (Piesman, 2006; Dolan et al., 2004). By targeting immature ticks on rodents, bait boxes have a substantial and lasting effect in the peridomestic environment (Schulze et al., 2007).

Bait boxes must be placed in yards for at least two consecutive seasons to be maximally effective. This allows for the intervention to target ticks at multiple life stages to more rapidly reduce tick populations and, thereby, impact pathogen transmission cycles. The first round of bait boxes should be deployed in late summer (July through October) to kill larval ticks on rodents. This will prevent many larval ticks from becoming human biting nymphs and egg-laying adult ticks in the next year. A second round of bait boxes should be deployed the following spring (May through mid-July) to target nymphal ticks feeding on rodents. This will again kill ticks that would eventually molt into adults that lay eggs. As with the first round, a third round of bait boxes should be deployed in late summer (July through October) to again target any remaining larval ticks on rodents. By the third year, this sequential effort should substantially impact total tick populations (questing or otherwise) on treated properties.

However, the level of protection against Lyme disease or other TBDs acquired by humans that is afforded by active bait boxes is not known. General acceptance of this prevention method may be improved by evidence-based knowledge of the level of efficacy. Therefore, CDC branches working on tickborne diseases, in collaboration with the Connecticut Emerging Infections Program (CT EIP) site, began the pilot phase of the Lyme and Other Tickborne Diseases Prevention Study (LTDPS) Bait Box Intervention (BBI) in 2012 in several counties in Connecticut that are highly endemic for Lyme disease. This randomized, single-blinded, placebo-controlled trial is designed to evaluate TBD underreporting and the efficacy of fipronil-containing rodent bait boxes to reduce the occurrence of TBDs (Lyme disease, anaplasmosis, ehrlichiosis, and babesiosis). The pilot phase of this study is being conducted under another contract.

C.2 Project Objectives

The purpose of this procurement is to enable a pest control company to conduct repeat seasonal placements and removals of commercial bait boxes on residential properties in Connecticut for 500 households. Fairfield and Litchfield Counties, both highly endemic for Lyme disease, will be selected for this study. These households will be randomized to receive either fipronil-containing bait boxes (up to 260 households) or untreated, placebo bait boxes (up to 260 households). The exact number of residential properties will depend on the number of households successfully enrolled into the study, but the enrollment goal of 500 households is to ensure sufficient power to detect any significant differences between treated and untreated (i.e., control) households.

The benefits of this research to public health include determining the efficacy of these commercially available bait boxes in preventing human tickborne diseases, thereby allowing CDC to make evidence-based public health recommendations on the most effective TBD prevention methods available. If these bait boxes prove effective in preventing disease, use of the boxes by the public may reduce TBD incidence in endemic areas.

C.3 Scope of Work

The scope of work pertains to a non-severable contract aimed at providing pest control services as part of the LTDPS (BBI) as described above. In brief, these services will involve repeat seasonal placements and removals of commercial bait boxes (Maxforce, TMS, Bayer Environmental Sciences, Inc., Montvale, NJ) on residential properties in Connecticut for 500 households during select time periods: first placement (on or before 31 July 2013) and removal (on or before 31 October 2013); second placement (on or before 1 May 2014) and removal (on or before 1 July 2014); third placement (on or before July 2014) and removal (on or before 31 October 2014). Households in Fairfield and Litchfield Counties in Connecticut will be randomized to receive either fipronil-containing bait boxes (up to 260 households) or untreated, placebo bait boxes (up to 260 households). Active bait boxes will contain a wick designed to passively treat rodents with fipronil, and placebo bait boxes will contain an untreated wick or no wick. The exact number of residential properties will depend on the number of households successfully enrolled into the study. Enrollment and provision of enrollees’ contact information is the responsibility of CDC and CT EIP; it is not the responsibility of the commercial pest control company.

C.4 Technical Requirements

1. Proper state-specific and/or county-specific pest control operator licensure (i.e., Certified Select Tick

Control System, TCS, installer) is required to install commercial bait boxes (Maxforce, TMS, Bayer Environmental Sciences, Inc., Montvale, NJ) in Fairfield and Litchfield counties in Connecticut. A scanned copy of the licensure should be provided to CDC and CT EIP study coordinators via email (Shook@cdc.gov, sara.niesobecki@yale.edu).

2. Consistency is required for all study treatments, per the study protocol. An outline of the proposed training method should be detailed within the submitted proposal. CT EIP shall participate in the training session and communicate with the contractor’s regional and/or local branch offices, as needed. The training shall be tailored to LTDPS-specific study requirements, as outlined in the LTDPS BBI protocol.

These requirements include that pest control operators (PCOs) shall prevent disclosure of the box type received by the LTDPS participant.

CT EIP will conduct a follow-up, in-person, site-specific LTDPS BBI training for staff (branch managers, office support, PCOs etc.) to be involved with property treatment scheduling, installations, and data entry. All staff shall attend this training. Additionally, all PCOs participating in this effort shall mailto:Shook@cdc.gov mailto:sara.niesobecki@yale.edu complete a pest control commercial training and certification program, which covers treatment techniques that conform to regulatory standards, set by NSF Cook & Thurber, Silliker, SQF, etc., prior to training for industry best practices. PCOs must be up-to-date on the latest pest management techniques, as they relate to tick management services.

3. CT EIP will provide the contractor with a list of 500 study enrollees eligible for property treatments.

Information from this list will be used or referenced during communications with CDC and CT EIP regarding: bait box installation; scheduling (and rescheduling as needed) LTDPS participant property treatments (i.e., bait box placements and removals); managing appropriate scheduling documentation;

completing participant reminder phone calls or emails for scheduled property treatments at least forty-eight (48) hours in advance of treatment date; and providing schedule and property treatment information to CT EIP on a periodic basis, as requested.

Note: For property treatment scheduling and reminders, LTDPS BBI participant contact information shall remain confidential, such that participant contact information is not released to other participants during communications. The contractor shall use the blind carbon copy email feature for all LTPDS BBI participant mass email communications.

4. All residential properties shall be inspected by the contractor to ensure they conform to the LTDPS BBI pre-treatment preparation checklist prior to initiating the property treatments. This pre-treatment preparation checklist is included in the participant’s enrollment packet, and a copy of this checklist will be provided to the Contractor in advance. The study protocol stipulates that three (3) bait box placements and three (3) bait box removals be performed per property for 500 properties. The exact number of residential properties will depend on the number of households successfully enrolled into the study.

Bait box installments shall be performed according to the following timeline: first placement (on or before 31 July 2013) and removal (on or before 31 October 2013); second placement (on or before 1 May 2014) and removal (on or before 31 July 2014); third placement (on or before July 2014) and removal (on or before October 2014). Half of the properties will receive three (3) consecutive installments of active, fipronil-containing bait boxes and the other half will receive three (3) consecutive installments of untreated, placebo boxes. The number of bait boxes to be used per property will depend on the treatment group (i.e., households with active vs. placebo bait boxes), property size, and presence of suitable mouse habitat. Placebo bait boxes should be spaced approximately 20-25 meters apart. The active bait boxes should be spaced ten (10) meters apart, per manufacturer’s recommendations. Most properties will be approximately two (2) acres (range: 0.5 to 5 acres). For this acreage size, it is estimated that 8-10 placebo bait boxes and 16-20 active bait boxes will be needed per property. All boxes should be placed in the property ecotone (i.e., at the interface of maintained landscaping/lawn with woodlot, brush, or stonewall).

LTDPS study staff shall observe the first 1-2 weeks of property treatments to confirm proper procedures outlined in the LTDPS BBI trainings are being followed. The study staff may also choose to observe other select treatments throughout the study treatment period. LTDPS BBI participants are not required to be present during their property treatments. However, PCOs will approach each homeowner and initiate communication to confirm treatment address prior to treatment. If the participant is present, PCOs shall not disclose the specific treatment applied (active vs. placebo bait boxes) under any circumstances.

5. The Contractor shall provide invoices after each service rendered (after LTDPS BBI-specific training for staff, after each bait box placement has been completed for all study participants according to the time line list above and in deliverable #5, and after each bait box removal has been completed for all study participants according to the time line list above and in deliverable #5). Invoices shall be directed to the appropriate office/point-of-contact at CDC’s Financial Management Office (FMO). Contractor shall send invoices to FMO, the Contracting Officer’s Representative (COR), and the Contract Specialist in accordance with clause CDCAG001 – Invoice Submission (March 2006). For invoices for either installments or removals, a line item for the number of properties serviced and the average cost per property for these services will be included.

6. CDC and CT EIP will require service updates from the Contractor throughout the course of the contract performance period. These service updates are necessary for CDC and CT EIP for data cleaning and validation efforts, which would involve direct communication with and multiple data transfers to CT EIP, as requested. The Contractor may be asked to provide and/or verify property treatment data such as treatment dates; confirmation of completed property treatments; locations of property treatments; types of property treatments (active vs. placebo bait boxes); property characteristics; number of bait boxes placed; etc. An increased need for these services is anticipated towards the end of the contract performance period during the study analysis phase.

Contractor shall provide a final report verifying property treatment data such as dates and confirmation of completed property treatments; locations of property treatments; types of property treatments; property characteristics; number of bait boxes placed; etc. to CDC and CT EIP study coordinators via email (Shook@cdc.gov, sara.niesobecki@yale.edu).

C.5 Work Breakdown Structure

C.6 Reporting Schedule

The period of performance shall commence on May 1, 2013 and shall continue through the end of the calendar year, December 31, 2014. Due to the nature of services to be rendered, Contractor will not be responsible for providing formal progress reports of completed deliverables to CDC.

C.7 Special Considerations

Contractor Access to Sensitive Information: Contractor will not have access to LTDPS BBI participant-sensitive information (e.g., health history, family relationships, etc.). However, the Contractor will have access to participants’ personally identifiable information (PII) such as name, address, and phone number, as this is necessary for completing the required deliverables. The use of participants’ PII is for the installation and removal of the bait boxes only and shall not be used for other purposes. This PII shall be stored in a secure manner while in use by the Contractor, according to the Contractor’s own proprietary computer security protocols, such that only the President the organization and those pest control operators who will be

Placement and removal of commercial bait boxes for up to 500 properties in

Fairfield and Litchfield Counties st Placement (July 2013) st Removal (October 2013) nd

Placement (May 2014) nd

Removal (July 2014) rd

Placement (July 2014) rd

Removal (October 2014) responsible for the bait box services have access to this information. Additionally, the Contractor shall use the blind carbon copy email feature for all LTPDS BBI participant mass email communications.

Research Involving Human Subjects: As stated in C.9 References, the LTDPS BBI research protocol contains reference materials relevant to the work to be performed. This protocol involves the use of human subjects and will be reviewed as non-exempt research by the CDC Institutional Review Board (IRB) and CT EIP site IRBs (Yale University IRB and the Connecticut Department of Health IRB). All IRBs shall review and approve of the protocol prior to study implementation. The protocol will be classified as “minimal risk to subjects” when submitted to all participating IRBs.

Paperwork Reduction Act. This acquisition for bait box installment services does not involve information collection from ten (10) or more non-federal persons because the Contractor will only be scheduling and then providing services, rather than collecting information from participants.

Section 508 of the Rehabilitation Act (29 USC 794d) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) requires Federal agencies to purchase electronic and information technologies (EIT) that meet specific accessibility standards. All final deliverables shall comply with applicable Section 508 accessibility standards, and CDC reserves the right to reject deliverables that fail to meet the standards. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the PWS, shall be the responsibility of the Contractor or consultant retained to produce the Web- suitable content or communications material.

Regardless of format, all electronic documents—including text, audio or video—shall conform to applicable Section 508 standards to allow Federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The following Section 508 provisions apply to the content or communications material identified in this

PWS:

36 CFR 1194.22, .31, and .41

Documents shall be in unlocked form. Acceptance checklists for various file formats are available at http://www.hhs.gov/web/508/index.html.

C.8 Government Furnished Property

Government-furnished information (GFI) includes providing the contractor with a list of 500 study enrollees eligible for property treatments. Information from this list of 500 study enrollees will be used or referenced during communications between the contractor and CDC/CT EIP study coordinators regarding: bait box installation; scheduling (and rescheduling as needed) LTDPS participant property treatments (i.e. bait box placements); managing appropriate scheduling documentation; completing participant reminder phone calls or emails for scheduled property treatments; and providing schedule and property treatment information to CT EIP on a periodic basis, as requested.

C.9 References

The LTDPS research protocol, pending IRB clearance, contains reference materials relevant to the work to be performed. A copy of this protocol, once cleared, can be provided upon request.

http://www.hhs.gov/web/508/index.html

C.10 Deliverables

The Contractor shall provide the following deliverables to the project officer, and the individuals listed, on or before the period indicated from the date of award:

Task # Deliverable Date required Where to deliver

Proper pest control operator license May 1, 2013

Deliver copy of license via email to study coordinators (Shook@cdc.gov;

sara.niesobecki@yale.edu)

Completed BBI protocol-specific trainings

(2 trainings)

Complete by 1 July 2013 Deliverable (2 trainings) to occur at contractor’s headquarters

Scheduling treatments with homeowners for up to 500 properties

Complete prior to each placement and removal scheduled in Task #4

Scheduling to occur with 500 homeowners via phone or email (according to participant contact information, provided by CDC and/or CT EIP)

Up to 500 properties treated with bait boxes

Bait box treatments according to the following timeline:

1st Placement: on or before 31 July 2013

1st Removal: on or before 31 October 2013

2nd Placement: on or before 1 May 2014

2nd Removal: on or before 31 July 2014

3rd Placement: on or before 31 July 2014

3rd Removal: on or before 31 October 2014

Treatments delivered to each participant’s address, according to the list given to contractor by CT EIP and/or CDC.

Invoice for each service rendered

Invoices due after each deliverable for Tasks 2 & 4 (trainings, bait box placements, bait box removals)

Invoices directed to the appropriate office/point-of-contact at CDC’s Financial

Management Office (FMO), COR, and Contract Specialist

6 Service updates

Service updates will be provided within one week of request (requested by CT EIP or CDC), throughout the life of the contract, either via email or phone (not to exceed 1 hour, 1 time per week during period of performance)

Provided to study coordinators via email or phone

(Shook@cdc.gov, (970) 221-6411, sara.niesobecki@yale.edu, (203) 764-7247)

7 Final report On or before 31 December 2014 Deliver final report via email to study coordinators (Shook@cdc.gov, sara.niesobecki@yale.edu)

These deliverable timelines are subject to change if caused by factors beyond the Contractor’s control and without fault or negligence by the Contractor. The Government anticipates that multiple, required IRB approvals; participant enrollment and scheduling challenges; and other unanticipated circumstances may delay the schedule of deliverables. For CDC to receive full benefit from this procurement, no deliverable can be feasibly subdivided; therefore, the contract may require an extension of the performance period in order to account for any incurred delays.

mailto:Shook@cdc.gov mailto:sara.niesobecki@yale.edu mailto:Shook@cdc.gov mailto:sara.niesobecki@yale.edu

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

E.1 Inspection and Acceptance (Jul 1999)

Inspection and acceptance of the articles, services, and documentation called for herein shall be accomplished by the Contracting Officer, or his duly authorized representative (who for the purposes of this contract shall be the Contracting Officer’s Representative (COR) at the destination of the articles, services or documentation.

(End of Clause)

E.2 Acceptance:

Final acceptance will be based on the completion of all placements and/or removals.

Section F - Deliveries Or Performance

F.1 Deliverables

Deliverables shall be provided in accordance with requirements in Section C10.

F.2 Delivery Schedule:

For Destination/Delivery Schedule/Dates: As described in C.10.

Any delivery delay will be reported to the CDC Contracting Officer and Contracting Officer’s Representative immediately.

F.3 Period of Performance

The period of performance for contract will be from the date of award through 31 December 2014. The Government anticipates awarding this contract on 1 May 2013, or as close to that date as practicable. Due to unforeseen delays beyond the Contractor’s control, period of performance may be extended.

F.4 Place(s) of Performance

The Contractor shall perform all work under this contract off-site at Contractor and LTDPS BBI participant locations.

Section G - Contract Administration Data

G.1 Contracting Officers Representative (COR) Technical Guidance (Sep 2009)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this agreement.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor.

G.2 Evaluation of Contractor Performance (Service)

(a) Purpose

In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked “Source Selection Information.”

(b) Performance Evaluation Period

The Contractor's performance will be evaluated at least once during and/or after the period of performance.

(c) Evaluators

The performance evaluation will be completed jointly by the COR and the Contracting Officer.

(d) Performance Evaluation Factors

The Contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report.

(e) Contractor Review

A copy of the evaluation will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within thirty (30) calendar days after receipt of the evaluation.

(f) Resolving Disagreements Between the Government and the Contractor

Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, Contractor's response, and review comments, if any, will be retained as part of the evaluation.

(g) Release of Contractor Performance Evaluation Information

The completed evaluation will not be released to other than Government personnel and the Contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the Contractor being evaluated as well as impede the efficiency of Government operations.

(h) Source Selection Information

Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official.

(i) Retention Period

The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards.

G.3 Contracting Officer (Jul 1999)

(a) A duly warranted Federal Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.4 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

G.5 Payment by Electronic Funds Transfer (Dec 2005)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration, in Section I, requires the Contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In addition to Central Contractor Registration, the Contractor shall make the designation by submitting the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below. Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 718-8100.

(c) In cases where the Contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than fourteen (14) calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333

Or – Fax copy to: 404-638-5342

G.6 Invoice Submission - Part 1 (Mar 2006)

(a) The Contractor is required to submit the original invoice/voucher directly to the Financial Management

Office using one (1) of three (3) methods (but only one (1) method). Invoices shall not be submitted more frequently than one (1) time per month.

(1) By Email: fmoapinv@cdc.gov (the best and preferred method. See paragraph (b).)

(2) By Facsimile: FAX (404) 638-5324

(3) By Mail to: The Centers for Disease Control and Prevention

Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 mailto:FMOAPINV@CDC.GOV

(b) The contractor shall submit the original invoices/vouchers to the CDC FMO, the COR, and the

Contracting Officer (CO). The preferred method for doing so is to simultaneously email electronic files of the invoice and any backup documents to each of the three (3) parties. These invoices/voucher copies shall be addressed to the attention of the Contracting Specialist and COR to the shown below:

Contract Specialist: Lee Catherine Kennedy, (770) 488-2673, LCKennedy@cdc.gov

COR: TBD

(c) The Contractor is , is not required to submit a copy of each invoice directly to the Contracting

Officer Representative concurrently with submission to the Contracting Officer.

(d) In accordance with 5 CFR part 1315 (Prompt Payment Act), CDC's Financial Management Office (FMO) is the designated billing office for the purpose of determining the payment due date under FAR 32.904(b); the controlling “date of receipt” of an invoice is the date on which the FMO receives a proper invoice from the contractor.

(e) The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, as appropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number (CLIN) and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defective invoice

(12) Payment Address, if different from the information in (e)(1).

(13) DUNS + 4 Number

Section H - Special Contract Requirements

H.1 Release of Information

Information obtained by the Contractor through its association with or pertaining to the program, this agreement, any delivery/task order(s) issued under this agreement, or actions as a result of this agreement is non-releasable. Any outside inquiries shall be immediately reported to the Government Contracting Officer for action.

The Contractor shall not, unless authorized in writing by the Contracting Officer or cognizant Contracting Officer’s Representative (COR) or Technical Monitor, release or provide any information regarding work performed under this contract.

H.2 Key Personnel (January 2006)

The key personnel specified in this contract are considered to be essential to work performance. At least fifteen (15) days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the Contractor or Government. The Contractor shall provide at a minumum a Point of Contact (POC) for Contractor Performance Assessment Reporting System (CPARS).

Contractor: TBD

(End of clause)

Section I - Contract Clauses

I.1 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acqnet.gov http://farsite.hill.af.mil/

FAR SOURCE TITLE AND DATE

52.202-1 Definitions Jul-04 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity Jan-97 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Oct-10 52.203-3 Gratuities Apr-84 52.203-5 Covenant Against Contingent Fees Apr-84 52.203-6 Restrictions on Subcontractor Sales to the Government Sep-06 52.203-7 Anti-Kickback Procedures Oct-10 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity Jan-97

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jul-10 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May-11 52.204-99 System for Award Management Registration Aug-12 52.209-6 Protecting the Government's Interests When Subcontracting With

Contractors Debarred, Suspended, or Proposed for Debarment Dec-10

52.215-18 Reversion or Adjustment of Plans for Post-Retirement Benefits (PRB) other than Pensions

Jul-05

52.215-19 Notification of Ownership Changes Oct-97 52.215-2 Audit and Records - Negotiation Oct-10 52.215-21 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data - Modifications Oct-10

52.215-8 Order of Precedence - Uniform Contract Format Oct-97 52.219-8 Utilization of Small Business Concerns Jan-11 52.222-21 Prohibition of Segregated Facilities Feb-99 52.222-26 Equal Opportunity Mar-07 52.222-3 Convict Labor Jun-03 52.222-35 Equal Opportunity for Veterans Sep-10 52.222-36 Affirmative Action for Workers with Disabilities Oct-10 52.222-37 Employment Reports on Veterans Sep-10 52.222-40 Notification of Employee Rights Under the National Labor Relations

Act Dec-10

52.222-50 Combating Trafficking in Persons Feb-09 52.222-54 Employment Eligibility Verification Jan-09 52.223-6 Drug-Free Workplace May-01 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug-11 52.225-1 Buy American Act - Supplies Feb-09 52.225-13 Restrictions on Certain Foreign Purchases Jun-08 52.227-1 Authorization and Consent Dec-07

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement Dec-07 52.229-3 Federal, State and Local Taxes Apr-03 52.232-1 Payments Apr-84 52.232-11 Extras Apr-84 52.232-17 Interest Oct-10 52.232-23 Assignment of Claims Jan-86 52.232-25 Prompt Payment Oct-08 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration Oct-03 52.232-8 Discounts for Prompt Payment Feb-02 52.232-9 Limitation on Withholding of Payments Apr-84 52.233-1 Disputes Jul-02 52.233-3 Protest After Award Aug-96 52.233-4 Applicable Law for Breach of Contract Claim Oct-04 52.242-13 Bankruptcy Jul-95 52.243-1 Changes - Fixed-Price, Alternate I (Apr 1984) Aug-87 52.244-6 Subcontracts for Commercial Items Dec-10 52.246-25 Limitation of Liability - Services Feb-97 52.249-4 Termination for Convenience of the Government (Services) (Short

Form) Apr-84

52.249-8 Default (Fixed-Price Supply and Service) Apr-84 52.253-1 Computer Generated Forms Jan-91

HHSAR 352.202-1 Definitions Jan-06 HHSAR 352.203-70 Anti-Lobbying Jan-06 HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity

Investigations Jan-10

HHSAR 352.227-70 Publications and Publicity Jan-06 HHSAR 352.231-71 Pricing of Adjustments Jan-01 HHSAR 352.242-70 Key Personnel Jan-06 HHSAR 352.242-73 Withholding of Contract Payments Jan-06

I.2 - Clauses Incorporated In Full Text

I.3 FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within fifteen (15) days prior to the end of the period of performance.

Section J - List of Attachments

There are no attachments included in this section.

Section K - Representations, Certifications, and Other Statements of Offerors

There are no clauses/provisions included in this section.

Section L - Instructions, Conditions, and Notices to Offerors

FAR SOURCE TITLE AND DATE

52.204-6 Data Universal Numbering System (DUNS) Number (Oct 2003) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.214-35 Submission of Offers in U.S. Currency (Apr 1991)

L.1 HHSAR 352.215-70 Late Proposals and Revisions (January 2006) Notwithstanding the procedures contained in FAR 52.215-1(c)(3) of the provision of this solicitation entitled Instructions to Offerors – Competitive Acquisition, the Government may consider a proposal received after the date specified for receipt if it appears to offer the best value to the Government and it was received before proposals were distributed for evaluation, or within 5 calendar days after the exact time specified for receipt, whichever is earlier.

(End of provision)

L.2 Inquiries (May 1998)

Inquiries concerning the solicitation document should be submitted in writing to the issuing office. Any additions, deletions, or changes to the solicitation will be made by an amendment. Offerors are instructed specifically to contact only the solicitation contracting office in connection with any aspect of this requirement prior to contract award. Proposals and all correspondence relating to the solicitation document shall be submitted to the contracting office. Inquiries (Questions) should be received at the Contracting Office no later than two (2) business days after issuance of the solicitation, and must be submitted via e-mail to LCKennedy@cdc.gov.

(End of Provision)

L.4 General Instructions (Negotiated) (Jan 2000)

(a) Offerors are invited to submit a proposal in response to this solicitation. All proposals received will become part of the official file.

(b) The following instructions establish the acceptable minimum requirements for the format and content of proposals.

(c) Your proposal must be prepared in separate parts as instructed herein. Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other(s).

The technical proposal (if required) must not contain reference to cost; however, resource information, such as data concerning labor hours and categories, material, subcontracts, etc., must be contained in the technical proposal so that your understanding of the Performance Work Statement (PWS) can be evaluated. The technical proposal (if required) must disclose your technical approach in sufficient detail to provide a clear and concise presentation that addresses, but is not limited to, the requirements of the technical proposal instructions.

(d) The proposal must be signed by an official authorized to bind your organization. You must submit one (1) electronic copy of your proposal to CDC/PGO via email to the POC in Block 5b, subject: (Company Name) Proposal to RFP 2013-N-15037.

https://www.acquisition.gov/far/current/html/52_215.html#wp1144408

You must email a copy of the exact same proposal files to Lee Catherine Kennedy at LCKennedy@cdc.gov by the Closing Date in Block 10 on Page 1 of the RFP. The electronic files must be compatible with MS Office 2003 and Adobe 8.0.

(e) Facsimile proposals are not authorized.

(f) The Government will evaluate proposals in accordance with the evaluation criteria set forth in Section M, Evaluation Factors for Award.

L.5 Technical Proposal Instructions

(a) Technical Proposal. The technical proposal should be in enough detail to reflect a clear understanding of the nature of the work being undertaken and should address each of the Technical Evaluation Criteria (Section M.1) for the award.

(b) The technical proposals must not contain reference to cost; however, resource information, such as data concerning labor hours and categories, material, subcontracts, etc., must be contained in the technical proposal so that your understanding of the statement of work can be evaluated.

L.6 Length of Technical Proposal

The technical proposal should succinctly address the PWS at Section C and the evaluation criteria at Section M.1 and shall not exceed thirty (30) pages in length. All electronic submissions must be compatible with MS Office 2003 and Adobe 8.0.

L.7 Business Proposal Instructions

The business proposal shall be separate from the Technical Proposal and shall be comprised of the following elements:

(a) Contract Form

The contract form found in Part I, Section A, the completed Section B.

(b) Contract Proposal Cover Sheet. The cover sheet of your Business Proposal must comply with FAR Table 15-2, which requires the following information (as applicable):

Solicitation, contract, or modification number;

Name and address of offeror;

Name and telephone number of point of contact;

Date of submission;

Name, title, and signature of authorized representative.

(c) Other Administrative Data

Your proposal should stipulate that it is predicated upon all the terms and conditions of this RFP. In addition, it must contain a statement to the effect that it is firm for a period of at least forty-five (45) days from the date of receipt by the Government;

L.8 Incurring Costs (May 1998

This solicitation does not commit the Government to pay any cost for the preparation and submission of a proposal. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition.

2013-N-15037

Section M - Evaluation Factors for Award

M.1 Evaluation of Offers

The Government will perform a qualitative technical review of proposals. The technical evaluation will be performed in accordance with the following criteria:

Technical Evaluation Criteria

Technical Proposal Evaluation. The Government will evaluate technical proposals based on compliance with Section C. All required items must demonstrate technical compliance to the Government’s stated requirements upon completion of Government evaluation in order to be technically acceptable. The Government reserves the right to reject any proposal that includes any assumption or condition that impacts or affects the Government’s requirements.

Price Proposal Evaluation. The Offeror’s written price proposal will be evaluated to ensure compliance with pricing proposal submission requirements and to determine price fair and reasonableness. The Government reserves the right to reject any proposal that includes any assumption or condition that adversely impacts the Government’s requirements, or does not provide sufficient documentation to properly support the basis of its proposed pricing.

M.2 Relationship between Cost or Price and Technical Strength (May 1998)

Offerors are advised that in proposal evaluation, equal consideration shall be given to technical proposals and cost or price proposals.

M.3 Price Analysis

Price analysis will be performed based upon the business/pricing proposal submitted. The pricing information provided will be the only information utilized for purposes of evaluation of price in the determination of contract award.

M.4 Past Performance Evaluation

Past Performance within the performance database will be evaluated