20008-26-TP-MS-0023-2.pdf

Addendum No. 2 Dated: September 10, 2026

CITY OF BATON ROUGE

PARISH OF EAST BATON ROUGE

DEPARTMENT OF ENVIRONMENTAL SERVICES

September 10, 2026

ADDENDUM NO. 2

TO: ALL BIDDERS

SUBJECT: WWTP DIGESTER AND SETTLING TANK CLEANING

CITY-PARISH PROJECT NO. 26-TP-MS-0023

ORIGINAL BID DATE: Thursday, September 10, 2026 at 2:00 PM CURRENT BID DATE: Thursday, September 17, 2026 at 2:00 PM

The following revisions shall be incorporated in and take precedence over any conflicting part of the original contract document:

PART 1 – UNIFORM CONSTRUCTION BID FORMS:

1. For paper sealed bidders, with reference to page UCBF 1 of 4 of Part 1, Uniform Construction Bid Forms, the Bidder shall indicate the receipt of this addendum in the space provided. For online Central Bidding bidders, an acknowledgement of this addendum will be prompted by the electronic bidding program prior to formally submitting the bid. Failure to indicate the receipt of this addendum shall be cause for the bid to be rejected.

PART 2 – SPECIAL PROVISIONS AND CONTRACT DOCUMENTS:

1. For paper sealed bidders, with reference to page UCBF 1 of 4 of Part 1, Uniform Construction Bid Forms, the Bidder shall indicate the receipt of this addendum in the space provided. For online Central Bidding bidders, an acknowledgement of this addendum will be prompted by the electronic bidding program prior to formally submitting the bid. Failure to indicate the receipt of this addendum shall be cause for the bid to be rejected.

2. Notice to Contractors - Replace “If required for bidding, Contractors must hold an active license issued by the Louisiana State Licensing Board for Contractors in the classification of “Municipal and Public Works Construction”, and must show their license number on the face of the bid envelope and the Uniform Public Works Bid Form.”, with the following:

“If required for bidding, Contractors must hold an active license issued by the Louisiana State Licensing Board for Contractors in the classification of “Municipal and Public Works Construction” or “Industrial Cleaning and Material/Waste Handling“, and must show their license number on the face of the bid envelope and the Uniform Public Works Bid Form.”

SPECIAL PROVISIONS/ TECHNICAL SPECIFICATIONS:

3. In Special Conditions, “Summary of Work – Specification 01 01 00,” insert the following paragraph after 1.03 M:

“N. Cleaning Requirements

1. High pressure water blast with minimum 3,500 psi and rotary nozzle with appropriate degreasers to remove all slime, dirt, sludge build-up and all other nonsoluble surface contaminants .”

4. Insert “APPENDIX G - Socially and Economically Disadvantaged Business Enterprise Inclusion” after “APPENDIX F - SWWTP Digester No. 1 Floating Roof Cover O&M.

COMMENTS AND QUESTIONS

1. For this project, will the City of Baton Rouge accept an active license issued by the Louisiana State Licensing Board for Contractors in the classification of “Industrial Cleaning and Material/Waste Handling” instead of “Municipal and Public Works Construction”?

Either of the following classifications will be accepted: “Industrial Cleaning and Material/Waste Handling” and/or “Municipal and Public Works Construction” classification.

2. Please confirm that the rates for garbage also applies to the sludge (biosolids).

$44/ton for inside the Parish residents and $48/ton for residents outside the Parish.

There is a separate fee established for EBR Parish Sewerage Sludge. It is $44/ton.

Please find the following documents attached for additional information regarding the North Landfill:

• East Baton Rouge Parish North Landfill Rules And Waste Acceptance

• Tipping Fee Ordinance

3. Also, please address that the sludge (biosolids) is produced/generated inside the

East Baton Rouge Parish (North & South WWTP's) but most companies that will be bidding on the project are most likely located outside the Parish. Therefore, which rate applies in this situation?

The rates are based on where the waste is generated. The company that is awarded this project will be allowed to utilize the North Landfill as an option for disposal at the EBR Parish Sewerage Sludge rate since it was generated within the municipal wastewater collection/treatment system.

4. Lastly, please address the payment options. Can a company set up an account with the landfill for 30 day payment terms? Or have to pay daily with check/Credit Card? For a project this size having to pay daily is very inconvenient for everyone.

Upon request and submittal of requested information companies can setup up accounts with the landfill to avoid paying daily with check/credit cards – the invoice terms are Net 30. Please submit request to Ted Stephens via email at TDStephens@brla.gov.

5. We reached out to East Baton Rouge Parish North for landfill pricing for disposal and was told they would be issuing an addendum with pricing for the project.

a. What will be the all-in price per ton for the dewatered sludge? See responses to Question/Answer #2 and attachments.

b. What are the max loads per day based on 22 tons per load? There will likely not be a max load requirement pending Section 01 01 00 – 1.03- M.3. requirements are met.

c. What are the landfill operating hours for accepting loads?

Landfill Operating Hours:

With a landfill account: Monday–Friday, 5:30 a.m.–5:00 p.m.; Saturday, 7:00 a.m.–3:00 p.m.

Paying by credit card or check at the scale house: Monday–Friday, 7:00 a.m.–4:00 p.m.; Saturday, 7:00 a.m.–2:00 p.m.

d. Are there any special landfill conditions?

No special landfill conditions exist pending Section 01 01 00 – 1.03- M.3. requirements are met.

Dewatered sludge cake from the respective plants have averaged the following solids percentages over the past two months:

South Plant: 21.9%, 21%

North Plant: 32.3%, 33.2%

6. Per section 6-8.1 Contractor Storage Yards, B. Site Security, it states “Erect and maintain security fencing around perimeter of storage area. Fencing shall be either 6 foot wooden fence or 6 foot chain link with either privacy insert slats or wind proofing material. Lockable gates shall be installed at all entrances to the site.” Is this a requirement even if the contractor has completed a site visit and does not see that it is necessary or feasible?

The referenced information in Section 6-8.1 is not required for the project.

The Contractor shall properly secure his work area, equipment, tools and maintain a safe work area for Contractor, Owner, Owner agent and all site visitors. The Owner will not be liable for any theft.

7. Per section 6-8.1 Contractor Storage Yards, B. Site Security it states, “Employ as needed a uniformed guard service to provide watchmen at site during non-working hours.” Is this a requirement even if the contractor does not see that it is necessary to employ a guard?

This is not required. The Contractor shall secure work area and equipment as noted in answer for Question/Answer #6.

8. Will the City provide power?

The Owner can provide access to spare motor circuit breakers described below and shown in Attachments for use in the scope of work. The Contractor shall be responsible for providing any necessary raceways, wires, enclosures, isolation means, and any other ancillary equipment deemed necessary to utilize power at the intended location. The Contractor shall submit for approval, the means and methods to be used to terminate and utilize the provided power source. All materials shall meet or exceed the relevant codes and regulations. Any damage deemed the responsibility of the Contractor, by the Owner, to equipment made available to the Contractor for this use will be the responsibility of the Contractor to repair/replace as necessary.

NWWTP: Prepared space in Bucket 3FM with 100 A Eaton molded case circuit breaker, existing termination may be disconnected for connection.

SWWTP: Digester 1 mixing pump 1 or 2 in Bucket 2C/3A with 150 A circuit breaker which will be out of service during the scope of the project. Wiring may be disconnected from downstream circuitry to facilitate termination.”

9. Will the City provide unmetered water supply from a nearby fire hydrant?

The Contractor will have access to available water sources onsite (non-potable water).

If the question is referring to drinking water, the Baton Rouge Water Company is separate and privately-owned. The Contractor would need to work with them directly.

10. Will the City of Baton Rouge accept an active license issued by the Louisiana State Licensing Board for Contractors in the classification of “Industrial Cleaning and Material/Waste Handling” instead of “Municipal and Public Works Construction”?

Yes.

11. If contractor has all the necessary personnel to perform all aspects of the project, does the contractor still need to provide a minimum EBE goal of 6%?

“APPENDIX G - Socially and Economically Disadvantaged Business Enterprise Inclusion,” was omitted from the original bid documents in error, but has been inserted in this addendum. Please review for bidding requirements.

12. Dewatering Return Water – TSS and BOD₅ Requirements - Section 01 01 00 identifies placeholder limits of 200 mg/L TSS and 200 mg/L BOD₅ for dewatering return water. The material being removed from the digester and holding tank will consist of accumulated sludge, trash, grit, and other settled material. As cleaning progresses, the characteristics and solids concentration of the material being pumped to the belt press will vary significantly, particularly during final cleaning.

Noted.

13. Dewatering Return Water – TSS and BOD₅ Requirements - Would the Owner consider revising the TSS requirement to a daily average of 2,000 mg/L, with reasonable short-term excursions permitted during startup, shutdown, belt washing, changes in feed characteristics, and final tank-cleaning operations?

The Owner will work reasonably with the Contractor during the type periods noted;

not to exceed one day; however, the 200 mg/L requirement will remain. If equipment used to dewater sludge is not performing appropriately, the Contractor will be directed to stop work until remedied; and may be grounds for withholding portions of pay if sub-standard filtrate is being returned into the plant process.

14. Dewatering Return Water – TSS and BOD₅ Requirements - Additionally, would the Owner consider removing the 200 mg/L BOD₅ requirement as a Contractor performance criterion? Belt press dewatering is a physical solids-separation process and is not a biological treatment process designed to control dissolved or soluble BOD₅. While proper polymer conditioning and belt press operation can reduce suspended solids in the return water, the Contractor cannot reliably control or guarantee BOD₅ concentration through mechanical dewatering alone.

We agree. The BOD₅ requirement can be removed.

15. Dewatering Return Water – TSS and BOD₅ Requirements - Would the Owner agree to base the Contractor’s dewatering return-water performance requirement on TSS, at a daily average not to exceed 2,000 mg/L, and remove BOD₅ as a Contractor-guaranteed parameter?

See Question/Answer #13 and #14.

16. What is the engineer’s estimate? When was the estimate completed?

City/Parish does not issue engineer’s estimates.

17. Because this is a Tank cleaning/maintenance project, Can the “Incomplete Construction” Clause requested in 7-2.1 of the Special Provisions be removed and replaced with “Pollution and Liability Endorsements?

This section will remain as is.

18. If selected, will the alternate adder be performed at the same time as the other work on the North plant?

Yes. However, both Primary Settling Tanks cannot be taken offline at the same time.

19. Do we need to provide an office trailer for an inspector on this project? If so, will it be for both locations?

You do not need to provide an office trailer for an inspector. The Contractor only needs to provide what they need from themselves.

20. Per The Scope of Work

a. Section G : it states that the Ceilings of the digester need to be cleaned? How has this been achieved in previous cleanings

No information is available on previous means/methods. Paragraph “01 01 00 - 1.03.N Cleaning Requirements” has been added in this addendum.

i. Is fire water rinse acceptable?

Paragraph “01 01 00 -1.03.N Cleaning Requirements” has been added in this addendum. Non-potable water is acceptable for cleaning.

b. Section H : it states water will be available. during the walk of the north plant the water sources were pointed out. Would the contractor be permitted to tie in the fire hydrant at the south plant also?

Reference Question/Answer # 9.

c. Section K: Will city pay for power, and we pay for electricians to make connections?

Reference Question/Answer #8.

21. Does the parish have a profile established with the EBR North Landfill for this project or is it our responsibility to run a TCLP analysis and do this ourselves?

Profiling / TCLP analysis will not be required for disposal at the North Landfill for this project.

22. Are the drawings provided in the package for reference only?

Drawings are provided to give as much information as available, but are for reference only. Contractor can field verify as available.

23. For the North Plant Digester 1, there are multiple discrepancies found in the elevations provided on the drawings that lead to conflicting calculations.

a. 1st drawing of Appendix A – NWWTP No. 1 Digester with top wall elevation at 68.0’ and a distance of 33’ to the top of the cone = Elevation 35’.

Noted.

b. Detail 1 of drawing S-38 shows top of wall elevation at 66’, 2’ different.

c. Drawing M-202 depicts this wall elevation at 64.50’. with a roof on it.

d. Details on the 1st drawing depict a 30 degree slope to the known elevation of

20.35 depicted on drawing M-202. Using the known tank radius from drawing S-38, this calculates to top of cone being at Elevation 34.21.

e. For clarity and calculating volumes for bid purposes, can the following information be provided for both North and South Plants?

Please note that drawings from different projects are provided as improvements have been done on the same process units throughout the years. This is to provide as much information as we have available.

We did not survey the exterior of process units, nor empty and take internal measurements when bidding out this project. This job has primarily lump sum items and the Contractor will need to include contingency is his bid items. On the one item with the “each” measurement; a basis of levels will be established and agreed between the Owner and Contractor if discrepancies exist prior to performing any work.

All Contractors were verbally assured the sites are open for them to visit during Mandatory Pre-Bid Conference. All Contractors are still welcome to survey, measure, take level readings as they would like. City/Parish will not take or provide any measurements.

24. Can the cross section 2 that is referenced on Drawing MF1 (Primary Settling Tank #3&4) be provided so we are aware of the bottom elevation of these settling tanks.

The cross sections are already included in the Contract Documents on sheets MF-3 and MF-5.

a. Will adjacent longitudinal troughs need to be cleaned?

Yes.

25. SWWTP Digester 1 Cleaning Drawings needs clarity similar to the NWWTP Digester

a. SOW states the upper limits is 26’ and TOW 44’

b. 70M-3R shows TOW at 44 while DC-65-20 have TOW at 43.

Discrepancy noted.

c. Drawing DC 65-20 depicts top of Corbels at elevation 29. (Bid item 5 is 15 each

(FT) 44 – 29).

Please see Section 01 01 00 1.02-C.4.a. for clarification on bid item. It is unrelated to the corbel elevation.

26. On the sludge data reports, please identify which standard testing procedures were used for “Percent TS” and “Percent VS”.

Standard Method 2540B (TS) and 2540E (VS).

27. On the bottom of the bid form it states “All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the owner.” It's understood that all bid items are lump sum. Please confirm that the statement above is referring only to bid item 9999993.

That is standard text applying to the complete bid form.

28. At the south plant can we access the floating roof? If so, what is the weight capacity?

The Contractor can access the floating roof. All relevant data on the floating roof has been provided (included structural drawings and O&M). The Contractor may have a greater risk of damage liability when working on the floating roof. The manufacturer contact information is included in the O&M.

29. Are there any special considerations for the reduced duration of the job?

No.

30. Are there any schedule restrictions?

a. I.e. Will we have 24/7 access

Work hours will be in accordance to Section 9-5 of the Special Provisions.

31. During the job walk, it was stated that the city will remove all hatches and manways etc. Please confirm.

This is incorrect. City/Parish nor any agent of City/Parish will perform any work short of coordinating to properly lock out, tag out, and isolate structures.

APPROVED:

Justin Sharper, P.E.

APPENDIX G - Socially and Economically

Disadvantaged Business Enterprise Inclusion

REVISED 4-2

SOCIALLY AND ECONOMICALLY DISADVANTAGED

BUSINESS ENTERPRISE INCLUSION

The City-Parish’s Socially and Economically Disadvantaged Business Enterprise Program (“the Program”) is made part of this contract and incorporated hereto as if copied in extensor. For these services, the EBR Parish Purchasing office has directed a review of the scope of work and has established a minimum SEDB goal of 6 % of the contract amount.

PART I – POLICY/ COMPLIANCE

(A) The City-Parish strongly encourages the acquisition of goods and services from and direct participation of Socially and Economically Disadvantaged Business Enterprise (“SEDBE”). The term Socially and Economically Disadvantaged Business (“SEDB”) shall have the meaning set forth in the City-Parish’s Socially and Economically Disadvantaged Business Enterprise Certification Program.

The Program is a race and gender-neutral program intended to provide additional contracting and procurement opportunities for certified small, disadvantaged, woman-owned, minority-owned, veteran-owned, and service-disabled veteran-owned business enterprises by encouraging contractors who receive City-Parish contracts to use good-faith efforts to utilize such certified entities in the performance of those contracts. The City-Parish desires to achieve, to the greatest extent possible, commercially meaningful and useful participation by SEDBs. By providing equitable opportunities for SEDBs, the City- Parish derives multiple benefits, including contributing to the economic vitality of our communities and ensuring a broader selection of competitively priced goods and services.

Contractor should present a responsible plan that provides for participation of qualified SEDBs.

Participation shall be counted toward meeting the contract goals only by business entities certified under the City-Parish’s Socially and Economically Disadvantaged Business Enterprise Certification Program.

The direct participation goal can be achieved through direct ownership, joint venture participation, owner/operator agreements, or subcontract agreements for participation.

If the Contractor does not meet the full SEDB goal, then written documentation must be provided showing their good faith efforts to secure SEDB participation, the unavailability of potential SEDB firms, and provide justification as to why such goals cannot be met that is found to be acceptable to the SEDB Liaison Officer.

(B) FAILURE TO COMPLY WITH SEDB REQUIREMENTS: All City-Parish contract performers (Prime Contractors, Subcontractors, etc.) are hereby notified that failure to carry out the SEDB obligation, as set forth, shall constitute a breach of contract. The breach of contract will be reviewed by City-Parish which may result in termination of the contract or other remedies deemed appropriate for the given situation.

(C) SUBCONTRACTS: All Prime Contractors, and Subcontractors, hereby shall include the following clauses in all contracts that offer further subcontracting opportunities.

The Contractor or Subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of City-Parish’s Socially and Economically Disadvantaged Business Enterprise Program in the award and administration of City-Parish contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient (City-Parish) deems appropriate.

The Prime Contractor agrees to pay each Subcontractor under this contract for satisfactory performance of its contract prior to submitting an invoice to the City-Parish for request for payment. This payment will be documented on the Contractor’s Monthly Report form that is submitted with each payment request.

The Prime Contractor agrees further to return retainage payments to each Subcontractor within 14 days after the Subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause. This clause applies to both SEDB and non-SEDB Subcontractor(s).

(D) AWARD OF SEDB SUBCONTRACTS: The Contractor shall, no later than three (3) business days from the award of a contract, execute formal contracts or purchase orders with the SEDB (s) included on Form 1.

(E) COUNTING SEDB PARTICIPATION: City-Parish will count SEDB participation toward overall and contract goals as provided in City-Parish’s Socially and Economically Disadvantaged Business Enterprise Program (“the Program”). City-Parish will only count SEDB participation by those SEDBs performing commercially useful functions. City-Parish Purchasing Division will not count the participation of SEDB Subcontractors toward a Contractor’s final compliance with its SEDB obligations on a contract until the amount being counted has actually been paid to the SEDB.

The Contractor may count its entire expenditure to SEDB manufacturers (i.e., a supplier that produces goods from raw materials or substantially alters them before resale). The Contractor may count sixty percent (60%) of its expenditures to SEDB suppliers that are not manufacturers, provided that the SEDB supplier performs a commercially useful function in the supply process.

A Contractor shall not count the value of any payment made to an SEDB for work that was further subcontracted out by the SEDB to a non-SEDB.

PART II – PROCEDURE TO DETERMINE QUALIFICATION STATEMENT OR PROPOSAL

COMPLIANCE

(A) ELIGIBILITY OF SEDBs: To be counted toward the participation Goals pursuant to the Program, an SEDB must be certified by the City-Parish at the time a bid or proposal is submitted. The fact that an SEDB is certified does not necessarily mean that it has the qualifications and experience for the type of work required by any particular Contract. The responsibility for determining whether an SEDB has the qualifications and experience for the type of work required by the Contract rests with the Contractor. To be deemed an SEDB certified entity, firms must complete the City-Parish’s certification process. Only SEDB certified firms under the City-Parish at the time the Bid opening will count toward the SEDB goal.

(B) REPORTING FORMS 1, 1A, AND 2: The following fully completed forms shall be furnished to the City-Parish on a monthly basis. The forms shall have all blank spaces filled in completely and correctly.

These forms are as follows:

FORM 1 – SEDB RESPONSIVENESS FORM (copy attached): It is the obligation of the Respondent to make good faith efforts to meet the SEDB goal. Respondents can demonstrate their good faith efforts either by meeting the contract goal or by documenting good faith efforts taken to obtain SEDB participation.

The Form 1 shall accurately detail the work proposed by the Respondents to be performed by Respondent and all entities participating in the project and, if it is a bid or proposal, the percent value of that work. If a Respondent is unable to fully meet the SEDB goal of this contract, the Respondent shall submit a Form 2 form and all documentation demonstrating the good faith efforts made to comply with the SEDB requirements.

FORM 1A - REQUIRED PARTICIPATION QUESTIONNAIRE FORM (copy attached): Form 1A shall accurately detail the work to be performed by each and every firm participating in the project. A Form 1A must be submitted for the Contractor and for each Subcontractor included on Form 1. In addition, each participating SEDB firm must submit a current letter of SEDB certification along with its Form 1A.

FORM 2 - Good Faith Efforts (copy attached): Form 2 is only required when the prime firm is unable to fully meet the SEDB contract goal. Form 2 shall provide documentation of good faith efforts made to obtain SEDB participation. Form 2 must be accompanied by supporting documentations such as, but not be limited to, phone logs, facsimiles, and e-mail correspondence with potential SEDB firms. Further explanation of good faith efforts may be found in the Instructions for Form 2. It is up to City-Parish or its Designee to make a fair and reasonable judgment whether a Respondent made adequate good faith efforts to achieve the contract goal.

FORM 3 - Monthly Utilization/Participation SEDB Report (copy attached): Form 3 shall be submitted to the Field Engineer along with monthly payment requests and shall accurately represent the amount paid to SEDB Subcontractors during that invoice period. This form must be submitted with every monthly invoice regardless of the amount of payment or lack of payment. The form shall be signed by the Contractor and the SEDB Subcontractor(s) if payment has been made for that month. SEDB participations will not be counted toward the Contractor’s commitment until payment has been rendered to the SEDB. Failure to submit the required reports may result in withholding of payment or partial payments to the Contractor until the required forms are submitted.

Appendix A SEDB Forms and Procedures

CITY OF BATON ROUGE AND PARISH OF EAST BATON ROUGE

Form 1 SEDB Responsiveness Form INSTRUCTIONS

Column A. Indicate the firm’s role: Contractor, subcontractor, manufacturer, regular dealer/supplier, or broker/agent. Note that only 60% of the value of regular dealer/supplier commissions and fees can be counted toward Socially and Economically Disadvantaged Business Enterprise participation. All firms participating SEDB and non-SEDB, prime and subs) must be included on the form.

Column B. Provide the name and address of the firm.

Column C. Provide the principal contact person and phone number of the firm.

Column D. Describe the work, goods, and/or services to be provided by the firm.

Column E. Indicate the percent value of the amount of work assigned to the firm. Total percent value of work should equal 100% to account for all work being performed on the contract.

Column F. Indicate whether firm is an SEDB or non-SEDB. SEDB-certified means to be certified by the EBRP Socially and Economically Disadvantaged Business Enterprise Program.

Form 1 SEDB Responsiveness Form

TWO APPARENT LOW BIDDERS SHOULD SUBMIT WITHIN 10 BUSINESS DAYS OF BID

OPENING DATE AND TIME

EBRP Project Title:________________________________ Project No:______________

SEDB Contract Goal:________%

A B C D E F

FIRM ROLE

(Prime, sub-contractor, manufacturer, supplier, etc)

FIRM NANE AND

ADDRESS

PRINCIPAL CONTACT

NAME AND PHONE

NUMBER

WORK TO BE

SUBCONRACTED/GOODS/SERVICE

TO BE PURCHASED

%VALUE OF

WORK/PURCHASES*

SEDB OR NON-

SEDB

TOTAL VALUE OF PARTICIPATION FROM CONTINUATION PAGES:

*Supplier/Manufacturer/Purchase/Dealer work is counted at 60% participation toward SEDB goal.

If total SEDB participation is less than the goal, refer to the Good Faith Efforts section of the instruction and attach a Form 2 and all other necessary documentation.

Firms must be SEDB certified with authorized agent of the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division to count towards the goal.

The undersigned prime firm will enter into a formal written agreement with the subcontractors identified herein for work and/or goods and services as shown in this schedule, conditioned upon the execution of a contract with the City of Baton Rouge and Parish of East Baton Rouge.

The undersigned agrees to be contractually bound to maintain the level of SEDB participation set forth above. Failure to comply with this agreement constitutes breach of contract.

Signature:__________________________________________________________ Date:________________________________________

Printed Name:_______________________________________________________ Title:_______________________________________

Enter Total Bid Amount

Total Must Equal 100%

Total SEDB Participation

Form 1 SEDB Responsiveness Form Continuation Page 1

TWO APPARENT LOW BIDDERS SHOULD SUBMIT WITHIN 10 BUSINESS DAYS OF BID

A

B

C

D

E

F toward SEDB goal.

TOTAL VALUE OF PARTICIPATION FROM CONTINUATION PAGE 1:

Total % Value of Work Purchases

Form 1 SEDB Responsiveness Form Continuation Page 2

TWO APPARENT LOW BIDDERS SHOULD SUBMIT WITHIN 10 BUSINESS DAYS OF BID

F toward SEDB goal.

TOTAL VALUE OF PARTICIPATION FROM CONTINUATION PAGE 2:

Total % Value of Work Purchases

Form 1A Required Participation Questionnaire

TWO APPARENT LOW BIDDERS SHOULD SUBMIT WITHIN 10 BUSINESS DAYS OF BID

OPENING DATE AND TIME

INSTRUCTIONS: A fully completed Form 1A “Required Participation Questionnaire” must be submitted for the prime firm, each subcontractor, and any other tier or subcontractor, as a condition of responsiveness.

This information is to be collected and documented for all City of Baton Rouge and Parish of East Baton Rouge.

All items requested on the form are required, if an item is not applicable, respondents shall enter N/A. Each prime firm participating as a joint venture shall complete a separate form and indicate (Item 9) that the response is a joint venture.

1. Project name, project number and date of submittal:

2. Official name of firm: 3. Address of office to perform work:

Indicate if prime or subcontractor

4. Name of parent company, if any: 5. Location of headquarters (city): 6. Age of firm:

7. Name, title, and telephone number of principal contact:

8. Indicate Any Special Status:

□ small business □SBA certified

□Women-owned business □LAUCP DBE certified

□ Minority-owned business □SEDB certified with CITY-PARISH

*A firm participating as a SEDB must be certified by the City of Baton Rouge and Parish of East Baton Rouge SEDBE Program by the date of submittal. Current letter of certification shall be attached.

9. Is this submittal a joint venture (JV)? 10. Summary of firm's annual revenues (please insert index number from below):

□ Yes □ No Last Year:__________ 2 Years ago:___________ 3 Years ago:____________

If so, has the JV worked together before?

Ranges of annual revenues received:

□ Yes □ No Index:

1. less than $500,000 4. $2,000,000-$4,000,000

2. $500,000-$1,000,000 5. $5,000,000-$6,000,000

3. $1,000,000 - $2,000,000 6. $6,000,000 or greater

I do solemnly declare and affirm under the penalties of perjury that the contents of this document are true and correct, and that I am authorized on behalf of this firm to make this affidavit.

Signature:__________________________________________ Date:__________________

Printed Name:_______________________________________ Title:__________________

CITY OF BATON ROUGE AND PARISH OF EAST BATON ROUGE

Form 2

Good Faith Efforts

INSTRUCTIONS:

If required, attach a completed Form 2 and supporting documents to establish that Good Faith Efforts were undertaken to secure SEDB participation:

The following is a list of types of actions which you should consider as part of the Contractor's good faith efforts to obtain SEDB participation. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors or types of efforts may be relevant in appropriate cases.

A. Conducting market research to identify small business contractors and suppliers and soliciting through all reasonable and available means the interest of all certified SEDBs that have the capability to perform the work of the contract. This may include attendance at pre-bid and business matchmaking meetings and events, advertising and/or written notices, posting of Notices of Sources Sought and/or Requests for Proposals, written notices or emails to all SEDBs listed in the City's directory of transportation firms that specialize in the areas of work desired (as noted in the SEDB directory) and which are located in the area or surrounding areas of the project.

The Contractor should solicit this interest as early in the acquisition process as practicable to allow the SEDBs to respond to the solicitation and submit a timely offer for the subcontract. The Contractor should determine with certainty if the SEDBs are interested by taking appropriate steps to follow up initial solicitations.

B. Selecting portions of the work to be performed by SEDBs in order to increase the likelihood that the SEDB goals will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units (for example, smaller tasks or quantities) to facilitate SEDB participation, even when the Contractor might otherwise prefer to perform these work items with its own forces. This may include, where possible, establishing flexible timeframes for performance and delivery schedules in a manner that encourages and facilitates SEDB participation.

C. Providing interested SEDBs with adequate information about the plans, specifications, and requirements of the contract in a timely manner to assist them in responding to a solicitation with their offer for the subcontract.

D. Negotiating in good faith with interested SEDBs. It is the Contractor's responsibility to make a portion of the work available to SEDB subcontractors and suppliers and to select those portions of the work or material needs consistent with the available SEDB subcontractors and suppliers, so as to facilitate SEDB participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of SEDBs that were considered; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and evidence as to why additional Agreements could not be reached for SEDBs to perform the work.

E. A Contractor using good business judgment would consider a number of factors in negotiating with subcontractors, including SEDB subcontractors, and would take a firm's price and capabilities as well as contract goals into consideration. However, the fact that there may be some additional costs involved in finding and using SEDBs is not in itself sufficient reason for a Contractor's failure to meet the contract SEDB goal, as long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the Contractor of the responsibility to make good faith efforts. Prime contractors are not, however, required to accept higher quotes from SEDBs if the price difference is excessive or unreasonable.

F. Not rejecting SEDBs as being unqualified without sound reasons based on a thorough investigation of their capabilities. The contractor's standing within its industry, membership in specific groups, organizations, or associations and political or social affiliations (for example union vs. non-union status) are not legitimate causes for the rejection or non-solicitation of bids in the contractor's efforts to meet the project goal. Another practice considered an insufficient good faith effort is the rejection of the SEDB because its quotation for the work was not the lowest received. However, nothing in this paragraph shall be construed to require the Contractor to accept unreasonable quotes in order to satisfy contract goals.

G. Contractor's inability to find a replacement SEDB at the original price is not alone sufficient to support a finding that good faith efforts have been made to replace the original SEDB. The fact that the contractor has the ability and/or desire to perform the contract work with its own forces does not relieve the contractor of the obligation to make good faith efforts to find a replacement SEDB, and it is not a sound basis for rejecting a prospective replacement SEDB's reasonable quote.

H. Making efforts to assist interested SEDBs in obtaining bonding, lines of credit, or insurance as required by the recipient or contractor.

I. Making efforts to assist interested SEDBs in obtaining necessary equipment, supplies, materials, or related assistance or services.

J. Effectively using the services of available minority/women/veteran community organizations;

minority/women/veteran contractors' groups; local, State, and Federal minority/women/veteran business assistance offices; and other organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement of SEDBs.

Form 2

Good Faith Efforts

TWO APPARENT LOW BIDDERS SHOULD SUBMIT WITHIN 10 BUSINESS DAYS OF BID

OPENING DATE AND TIME

If the Respondent cannot fully meet the SEDB goal of the Contract, the Respondent shall complete Form 2 and attach documentation demonstrating the Respondent’s good faith efforts. It is up to City of Baton Rouge and Parish of East Baton Rouge Purchasing Division to make a fair and reasonable judgment whether a Respondent that did not meet the contract goal made adequate good faith efforts.

I,________________________________________________________________ certify that on the date (s) below I invited the following proposed SEDB subcontractor (s) to respond or propose work items to be performed on:

PROJECT NAME:_____________________________________________________

PEOJECT NO:________________________________________________________

Date of Request Name and Address of SEDB Firm

Transmittal Type

Work Items Sought Describe Response and/or Follow-up

I do solemnly declare and affirm under the penalties of perjury that the contents of this document are true and correct, and that I am authorized on behalf of this firm to make this affidavit.

Signature:__________________________________________ Date:__________________

Printed Name:_______________________________________ Title:__________________

□ Supporting documentation of Good Faith Efforts attached (required)

Form 3 City of Baton Rouge and Parish of East Baton Rouge Contractor or Consultant Monthly SEDBE Report

INSTRUCTIONS: This report covers the previous estimate period and shall be submitted to the Project Manager Representative or Project Inspector with the current month’s pay estimate. The prime firm shall prepare one form for each SEDB firm participating in the project. Questions should be directed to the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division through assigned project manager. Signatures from SEDB firms who received payment during the report period are required. No signature is required if no payments were made to the SEDB firm during the reporting period. If actual SEDB item of work is different than that approved at the time of award, the Substitution Form must be completed (if you have not already done so).

PRIME CONTRACTOR INFORMATION:

Prime Firm Name Phone Number

Project Name

City Parish Project No. State Project No.

Project Start Date Est. Project Completion Date

Original Contract Amount Change Orders (count) Current Contract Value SEDB Commitment

Invoice Number Report Period Begin Date Report Period End Date

SUBCONTRACTOR INFORMATION:

SEDB Subcontractor

SEDB Contact: SEDB Phone Number

Original Subcontract Amount Original Commitment to Firm Current Subcontract Value

S __________________% $

Amount Paid to Sub This Period Amount Paid to Sub to Date

Scheduled Date of Sub Services (or state ongoing) Estimated Date of Completion of Sub Services

Item Number/Description of Work Performed by Sub

By signing below, I attest that the information provided is complete and accurate, and true to the best of my knowledge.

Prime Firm’s Authorized Signature:___________________________________________________ Date:_____________________________

Print Name:______________________________________________________________________ Date:_____________________________

Subcontractor’s Authorized Signature:_________________________________________________ Date:_____________________________

Print Name: ______________________________________________________________________ Date:____________________________

I certify that the contracting records and on-site performance of the SEDB has been monitored. If actual SEDB item of work is different than that approved at the time of award, the Substitution Form must be completed.

Project Manager Representative/Inspector’s Signature:_______________________________________ Date:______________

Print Name: ____________________________________________________________ Title: __________________________

EBRP Project Manager or SEDBE Liaison Officer (SEDBELO) has reviewed this form.

SEDBELO’s or Authorized Owner’s Representative’s Signature ____________________________ Date:__________________

East Baton Rouge Parish North Landfill Rules And

Waste Acceptance

222 SA INT LOU IS ST REET , B AT ON ROU GE, LA 7 08 02 | 2 25.3 89. 486 5

February 20, 2026

EAST BATON ROUGE PARISH NORTH LANDFILL RULES AND WASTE ACCEPTANCE

1. In order to dispose of Residential Solid Waste at the East Baton Rouge Parish North Landfill individuals must conduct themselves professionally. Cursing, yelling, arguing or harassment of any type to the operators in the Scale House or any other employee at the East Baton Rouge Parish North Landfill will not be tolerated.

2. In order to dispose of Residential Solid Waste at the East Baton Rouge Parish North Landfill at no charge, residents must show their Louisiana Driver's License or other government issued ID with their East Baton Rouge Parish address on it or utility bill to verify residency. Residential Solid Waste is all garbage and rubbish generated by a producer at a residential dwelling.

3. Individuals residing outside of East Baton Rouge Parish may use the East Baton Rouge Parish North Landfill to dispose of residential and commercial solid waste; however, they will be charged tipping fees.

4. The fees to use the East Baton Rouge Parish North Landfill are:

a. In-Parish: $44.00 per ton with a $22.00 minimum charge for up to a 1,000 lbs.

b. Out-of-Parish: $48.00 per ton with a S24.00 minimum charge for up to a 1,000 lbs.

c. Tires (more than allowed in item #9): $120.00 per ton with a minimum of $7.00 per undeclared tire.

5. The East Baton Rouge Parish North Landfill accepts all residential garbage such as food waste, clothing;

small ground debris (i.e. grass and small tree limbs), small appliances, etc.

6. The East Baton Rouge Parish North Landfill accepts white goods such as refrigerators, freezers, stoves, washers, dryers,etc. Refrigerators and freezers must be removed of all food, the doors must be taken off and all refrigerants (i.e. R-12, R-22, R134a, Puron) must be removed.

7. The East Baton Rouge Parish North Landfill accepts non-commercial tires from residents. Each resident is allowed to dispose of up to four (4) tires per year. Tires must be removed from rims.

8. The East Baton Rouge Parish North Landfill accepts dead animals. Dead livestock such as horses, cows, etc. must have a veterinarian's statement (official original documents - no copies will be accepted) clearing the animal of any diseases. Domestic pets must also have original veterinarian's documents.

9. The East Baton Rouge Parish North Landfill accepts boats. Registration papers showing ownership of the boat is required.

10. The East Baton Rouge Parish North Landfill does not accept commercial tires and industrial sized tires.

11. The East Baton Rouge Parish North Landfill does not accept batteries, uncrushed or unclean metal drums (barrels), friable asbestos waste, medical waste, industrial solid waste, paints, paint thinners, liquids, solid chemicals or incinerator ash without prior written approval by the Director of Environmental Services.

12. The East Baton Rouge Parish North Landfill may elect to accept Industrial Waste on a case-by-case basis only upon written approval by the Director of Environmental Services.

13. The East Baton Rouge Parish North Landfill requires individuals to unload his/her own waste materials.

14. The East Baton Rouge Parish North Landfill accepts payments of checks drawn through local area banks and credit cards only. Cash is no longer accepted. With a personal check payment, a driver's license or government issued identification card with a matching address to the check is required. Credit Card charges will be assessed a 2.75% processing fee.

Adam M. Smith, PE Environmental Services Director

CITY OF BATON ROUGE / EAST BATON ROUGE PARISH

Residential Garbage and Trash Collection and Disposal

INFORMATION AND GUIDELINES

The City of Baton Rouge / East Baton Rouge Parish (City-Parish), in conjunction with Republic Services, provides quality residential roadside garbage and trash collection services in the Parish except the Cities of Baker and Zachary.

To be considered a residential unit it must be a dwelling within the City-Parish occupied by a person or a group of persons. A residential unit shall be deemed occupied when either an active water or domestic light and power services are being supplied thereto and a minimal fee, as established by the respective utility, is being charged.

Mobile homes, either individually or grouped in mobile home parks shall be considered residential units and shall be counted as single units. Those units which are occupied but do not have utility service (e.g. privately owned septic and/or water facilities) shall also be eligible for collection service. Multifamily units of four units or less shall also be classified as Residential Units. A residential unit shall be deemed to be occupied according to this definition for, a period of up to thirty (30) days after either an active water or domestic light and power service has been discontinued.

It is important to understand the difference between garbage and trash, and sort your waste accordingly.

GARBAGE: Garbage shall mean Solid Waste consisting of putrescible animal and vegetable waste materials resulting from the handling, preparation, cooking, and consumption of food and also includes normal household waste, such as paper, plastic, food, cans, housewares, and containers. All garbage must be disposed of by bagging the loose waste and placing in the container provided by the City-Parish.

BULK WASTE (TRASH): Bulk Waste shall mean Municipal Solid Waste composed of materials not easily containerized in a Cart such as, but not limited to, furniture, mattresses and box springs, carpet, bicycles, toilets, and other similar items, provided all such materials must be permitted to be disposed in a Type IV landfill. Bulk Waste shall also include Dead Animals, Christmas trees and Municipal Solid Waste enclosed in Bags or Bundles that is set-out for Collection with Bulk Waste Services. A maximum of three (3) items of Bulk Waste shall be collected per collection under Yard Waste and Bulk Waste Service from a Residential Service Unit.

YARD WASTE: Yard Waste shall mean cuttings or trimmings from trees, shrubs, or lawns, and similar materials such as grass, leaves, flowers, stalks, tree trimmings, Brush, and branches, including clean woody vegetative material not greater than six (6) inches in diameter that are set out to be collected as a part of the Yard Waste and Bulk Waste Services. Yard Waste shall be contained in Bags, Yard Waste Bags, or placed in Bundles for Collection with Yard Waste and Bulk Waste Services. Total weight of a Bag, Yard Waste Bag, or Bundle and its contents set-out for collection shall not exceed forty (40) pounds. Any such material set out to be collected with Municipal Solid Waste Services shall be considered Municipal Solid Waste. Yard Waste does not include stumps, tree trunks, limbs greater than six (6) inches in diameter, roots, or shrubs with intact root balls. A maximum of ten (10) items containing Yard Waste, of any combination (Bags, Yard Waste Bags, and/or Bundles), shall be collected per collection under Yard Waste and Bulk Waste Service, from a Residential Service Unit.

RESTRICTIONS: Republic Services will not provide services at unoccupied residences or vacant lots, nor pick up hazardous material, lot clearing debris/trees, construction/demolition debris, remodeling materials, concrete, bricks, roofing, paint, batteries, oil, chemicals, or explosives.

TIPS FOR IMPROVED SERVICE

1. Please have your container at the roadside by 5:00AM on your day of collection. It may be more convenient to place the container out the night before.

2. Please do not overload containers for automated collection with heavy items, hazardous material or protruding objects.

3. Lids should be kept shut to keep animals and rainwater out and refuse inside.

4. Once garbage has been emptied, residents are responsible for moving container off the street and placing in a safe location.

5. Containers may not be left next to the roadway at all times, since this increases the chance of potential theft or damage by traffic. Replacement of containers damaged or stolen on a non-collection day will be the responsibility of the resident.

6. Since City Parish containers are assigned to a specific residential location, containers must not be taken when a resident moves.

7. Residents with extra garbage on an on-going basis may request an additional container from the City-Parish for a monthly charge of $7.00. These containers are specially designed for automated collection and containers of other design will not function with the collection trucks.

8. If your container is missing, you will need to notify the Police Department or Sheriff's Office who will issue you a claim number. Your first lost container will be replaced with this claim number.