20003769 RFQ.docx

Formerly CSTOR - 26

FEDERAL BUREAU OF INVESTIGATION

INFORMATION TECHNOLOGY SUPPLIES AND SUPPORT SERVICES

Contract Type:

This effort will be a Firm Fixed Price Blanket Purchase Agreement (BPA) evaluated and awarded as a Best Value. This solicitation is being conducted utilizing Simplified Acquisition Procedures under FAR Part 13. This is a Small Business Set-Aside and only quotes from small business will be considered.

Background:

The Federal Bureau of Investigation is tasked with the installation and maintenance of the cabling infrastructure for all of the FBI enclaves. These enclaves include Top Secret, Secret and Unclassified networks within all offices of the FBI. The procurement of network material is essential to the FBI’s daily operations both Overt and Covert. It is vital to the FBI’s mission that the maintenance and support of all network data infrastructure be accomplished in a timely manner.

1. Objective:

The objective of this Task Order is to acquire the required supplies for the FBI. This Firm Fixed Price, Blanket Purchase Agreement contract will be awarded for one (1) base year, with four (4) one-year exercisable option periods. The Government reserves the right to exercise option years based on availability of fiscal funds and continuation of need. The anticipated Period of Performance is September 1, 2021 through August 31, 2022 for the base year, with the 4th option year ending August 31, 2026. The exact PoP will be determined at time of award.

2. Scope:

The Contractor shall provide the required cable supplies on an as needed basis. Specific items are detailed in the Bill of Materials (BOM) attached. There are no services required for this effort. Additional items may be added at any time during the life of this BPA. This BPA will have a total value ceiling of $5 million. No minimum order or dollar value is guaranteed.

3. Packaging and Marking:

All shipped items must be documented on packing slip and placed on outside of the box with FBI Purchase Order number and FBI Contact information: Chris Belan 202-369-8189, Megan Herndon 202-324-1245 , Susan Epler, 202-369-8856 All shipments received without required information will be returned to the vendor via ground transport at the vendor’s expense.

4. Inspection and Acceptance:

Inspection and acceptance of supplies to be furnished, will be performed by the Contracting Officer’s Technical Representative (COTR) in accordance with FAR clause 52.246-2, Inspection of Supplies – Fixed Price, as appropriate, and any other provisions specified in this contract. The Government reserves the right to conduct any inspection and test it deems reasonably necessary to assure that supplies provided conform in all respects to the specifications. Any supplies, which upon inspection, are found not to be in conformance with contractual specifications shall be promptly rejected and notice of rejection, together with appropriate instructions, will be provide to the Contractor by the COTR.

Written notification of negative inspection results will be furnished within fifteen (15) days after completion of the inspection.

5. Deliveries or Performance:

FOB Destination FOB delivery location is as follows:

Federal Bureau of Investigation Attention: Denise Mason Data Center West Gate Service Center (Meadowbrook Rd.)

1000 Custer Hollow Rd.

Clarksburg, WV 26306

Federal Bureau of Investigation Attention: Susan Epler or Chris Belan 3975 Pole Line Road Pocatello, ID. 83201

Federal Bureau of Investigation Attention: Megan Herndon 2400 Schuster Drive HQ Room 1B-948 Cheverly, MD 20781

Partial shipments will be accepted. Only actual items shipped may be invoiced / billed.

6. Invoice Requirements

Invoices shall be based on FAR 32.905. Invoices are only to be submitted for delivered and accepted services, hardware, and software.

Vendor shall submit invoices within 30 days after acceptance of deliverables by the Government. The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP).

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

A proper invoice shall include the following information:

· Name and address of the Contractor

· Invoice date and invoice number

· Contract number, contract line-item number

· Description, quantity, unit of measure, unit price and extended price of the items delivered

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of persons to notify in event of defective invoice

· Electronic Funds Transfer (ETF) banking information

· Taxpayer Identification Number (TIN)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. Resubmission of a PROPER invoice(s) will be required.

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

The task order COR or CO shall certify the billed amount. Negative inspection results shall be reported within 7 days to the Quoter.

Any follow-up or corrected invoices shall contain a new submission date.

The following sections provide important information regarding FBI’s electronic invoicing requirements.

Invoice Submission Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award.

Never submit an invoice to both IPP and Central Invoicing.

Obtaining IPP Access If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

· The first email contains the initial administrative IPP User ID

· The second email, sent within 24 hours of receipt of the first email, contains a temporary password

· You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See IPP.gov for more details.

Additional Support IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

· Phone: (866) 973-3131

· Email: IPPCustomerSupport@fiscal.treasury.gov

· For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

For general questions related to the FBI’s transition to IPP, please send an email to IPP@fbi.gov.

For contract-specific questions, please contact the designated contracting officer for your contract.

We appreciate your patience and participation as we make this transition.

7. Special Contract Requirements:

The contractor shall comply with the terms and conditions of the GSA Schedule 70/35 basic contract.

The contractor shall assign a dedicated account manager for this effort.

Authorized buyers for this Contract are:

Christopher Belan – 202-369-8189 Megan Herndon – 202-324-1245 Susan Epler – 208-369-8856 Amy Needham – 208-538-5000 Tamara Dirks – 208-538-5000 Lindsy Stigile – 208-238-5000

Individual orders by authorized buyers may not exceed $25,000 per call. Orders exceeding $25,000 must be approved by the contracting officer prior to the order being accepted or filled.

8. Security Requirements:

Due to the security restrictions for FBI mail and delivery processing, on-site deliveries require the name, social security number, date of birth, place of birth, employer (e.g. ABC Trucking Company) visitor request form information must be received by the COR a minimum of 3 business days prior to arrival. All vehicles are subject to search prior to entering the delivery facility. Driver must be a United States citizen.

9. Evaluation Factors for award:

Each offeror is required to submit pricing for the full Bill of Materials found under Appendix A. The BOM is also found as a separate attachment.

Each offeror is required to submit pricing for all five (5) possible contract years with anticipated increases in cost built into the price per unit for each year quoted.

Part numbers provided on the BOM are for comparison only. Technical requirements are described in each requested item description. No substitution of requested items will be accepted without written approval from the COR or Contracting Officer.

Basis of award will be a cumulative total for minimum order of a quantity of one (1) for all requested items for the base year plus each of the four (4) option year periods for a COMBINED TOTAL.

The evaluation of quotes will be based upon the TOTAL COMBINED value of a quantity of one (1) for all items requested for all five (5) possible contract years and on positive past performance.

In determining “best value”, the Selection Authority will consider price, ability to meet technical requirements detailed on Attachment A and lead time. The factor of price will be significantly more important than technical which is significantly more important than lead time. Any additional requirements will be issued utilizing the price submitted with this quote.

In conducting evaluation of quotes, the Government reserves the right to utilize all information available at the time of evaluations. Please submit Best and Final Offer as no extensions are anticipated.

10. Instructions for Blank Purchase Order Quote:

The Government intends for the FBI Blanket Purchase Agreement (BPA) to cover a wide range of supplies.

In order to evaluate the Price, the Offerors are required to complete the attached BOM. Unless otherwise stated propose quantity of one for evaluation purposes. The Government reserves the right to negotiate further discounts for large quantity of any BOM items.

Please provide a quote request form for all 5 possible years of contract (FY21-FY25). Provide cost for each item based on a minimum order quantity of one (1) per year for all 5 contract years. Please note the BOM contains 5 sheets. Complete the pricing on each sheet to reflect the base year plus each option year.

All anticipated price increases shall be built into the rate for all years quoted.

Please provide lead time for all requested items. Lead time may be provide per item or as a general statement to all requested items.

Provide a Firm Fixed Price quote addressing the BOM for the attached supply requirements.

Offeror must propose price for all requested items.

The Task Order will be a single award; however, the government reserves the right to make this a multiple award task order.

Questions Due to Contracting Officer by August 12th, 2021 by 4:00pm EST. Questions must be submitted via email, no phone calls will be accepted. Email Contracting Officer Jenny M. Knight at jmknight@fbi.gov.

Price Quote Due Date: August 17th, 2021 by 4:00 pm EST. E-mail price quote to Contracting Officer Jenny M. Knight at jmknight@fbi.gov.

Anticipated No Later Than (NLT) Award Date: September 21st, 2021.

APPENDIX A

FBI Infrastructure Bill of Materials

(BOM)

Requirement Matrix

The vendor must have the authorization to request the Original Engineering Manufacturer (OEM) or their authorized partners to create custom length cables. The products are sold as individual components, bulk components, or custom components.

LAZRSPEED 550

B-T568A/B 24 AWG Solid CMP

T568A/B-T568A/B 24 AWG Solid CMP

T568A/B-T568A/B 24 AWG Solid CMP

PUNCHED RAILS TOP PANEL, NETWORK, ONE-PIECE, WITH 4X

GROMMETS STANDARD CASTER AND LEVELER KIT GLOBALFRAME

PERF METAL CURVED DOOR -INSTALL FRONT SINGLE POINT KEYED

LOCK -INSTALL FRONT DOUBLE PERFORATED METAL FLAT

DOOR -INSTALL REAR THREE POINT KEYED LOCK -INSTALL

REAR STANDARD SOLID SIDE PANEL -INSTALL LEFT STANDARD

SOLID SIDE PANEL -INSTALL RIGHT ADJUSTABLE AIR DAM KIT FOR

USE WITHOUT FULL-DEPTH BOTTOM PANEL (2) SHORT FINGER

MANAGER WITH NO DOOR -INSTALL: REAR LEFT RAIL-REAR RIGHT

RAIL (1) STANDARD DUAL TWO PIECE PDU BRACKET, 3.9 IN

WIDE COMMON PARTS KIT, GF, NON-UL PACKAGING KIT

JUMPER,PLENM,LS,1.6MM,DPLX,LC-STD/LC-STD, 21M

JUMPER,PLNM,LS,1.6MM,DPLX, LC/LC,AQ,MT011

FDXLCSC42-MXM021 : CS-

SYSTIMX

FA-DLC-MTRJ-M2-25-OR : NET

SOURCE

C2G 2m USA 10Gb LC/SC Duplex 50/125 Multimode Fiber Patch Cable. Cable length: 2 m. Connector 1: LC, Connector 2: SC, Cable color: Blue or Aqua