200000001031.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 14 to

Contract Number MA200000001031

C O

N

TR

AC

TO

R

Professional Technical Development Inc.

3001 Coolidge, Suite 403

East Lansing MI 48823

Dr. Douglas Wiesner

517-333-9363 X124 doug.wiesner@ptdtechnology.com

CV0026020

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Shohn Johnson DTMB

517-897-7365

JohnsonS155@michigan.gov

CONTRACT SUMMARY

Career Technical Education System

INITIAL EFFECTIVE DATE

June 9, 2020

INITIAL EXPIRATION DATE

June 8, 2021

INITIAL AVAILABLE OPTIONS

9 - 1 Year

EXPIRATION DATE BEFORE

June 30, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION

1 Year

EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

June 30, 2027

CURRENT VALUE

$3,323,260.84

VALUE OF CHANGE NOTICE

$664,218.70

ESTIMATED AGGREGATE CONTRACT VALUE

$3,987,479.54

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective June 16, 2026, the State is exercising the sixth of nine available option years and adding $664,218.70 for ongoing services per the attached statement of work and budget documentation. The revised contract expiration date is June 30, 2027.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, DTMB Central Procurement Services approval, and State Administrative Board approval on June 16, 2026.

CHANGE NOTICE NO. 14 TO CONTRACT NO. MA200000001031

Program Managers for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDE Jill Kroll 517-599-1403 KrollJ1@michigan.gov

DTMB Kimberly Crawford 517-243-1483 crawfordk5@michigan.gov

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

CTEIS Annual Support

Period of Coverage:

July 1, 2026 – June 30, Requesting Department:

Department of Education

Date:

May 2026

Agency Project Manager:

Jill Kroll

Phone:

517-599-1403

DTMB Project Manager:

Sean Strom

Phone:

517-512-3110

BACKGROUND:

This project consists of the support of CTEIS and its suite of applications for the 2026-2027 contract year.

PROJECT OBJECTIVE:

The following will be added to the Career and Technical Education Information System (CTEIS) Contract for FY 2026-2027 – Office of Career and Technical Education (CTE) is requesting continuation of current services with annual updated budget for FY 2026 – 2027 services. Annual contract extension reflects budget that factors in the following:

1. Base project support

2. Middle School Enrollment Data Entry Development Cost

3. Middle School Enrollment Operating Costs

4. Middle School Application Operating Costs

5. High School Application Operating Costs

6. High School Expansion Operating Costs

SCOPE OF WORK:

• Participate in requirements gathering sessions for each application

• Create new functionality as approved by MDE

• FCS Programs no longer supported

• Perkins 4 programs all converted to Perkins 5

SPECIFIC TASKS

1. Tasks will be outlined by MDE throughout the contract period and approved by PTD before development starts.

DELIVERABLES:

• Approved requirement document for each development effort.

• Deliverables will be defined by MDE and approved by PTD before development starts.

PROJECT CONTROL AND REPORTS:

A monthly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued delivery order not more often than monthly.

DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense. Payment shall be considered timely if made by the DTMB within forty-five (45) days after receipt of properly completed invoices.

Task Due Date Contractor Staff Cost Invoice Timing

2026-2027 Base Operations requirements

June 30, 2027 Project Manager, Sr.

Programmer Quality Assurance

$515,849.20 Contractor will invoice the State as deliverables are delivered and approved by MDE.

Middle School Enrollment Data Entry Development Cost

June 30, 2027 Project Manager, Sr.

Programmer Quality Assurance

$105,375.00 Contractor will invoice the State as deliverables are delivered and approved by MDE

2026-2027 Middle June 30, 2027 Project $25,010.00 Contractor will

School Enrollment Operating Cost

Manager, Sr.

Programmer Quality Assurance invoice the State as deliverables are delivered and

2026-2027 Middle School Application Operating Costs

June 30, 2027 Project Manager, Sr.

Programmer Quality Assurance

$6,998.25 Contractor will invoice the State as deliverables are

2026-2027 High School Application Operating Costs

June 30, 2027 Project Manager, Sr.

Programmer Quality Assurance

$3,211.50 Contractor will invoice the State as deliverables are

2026-2027 High School Expansion Operating Costs

June 30, 2027 Project Manager, Sr.

Programmer Quality Assurance

$7,774.75 Contractor will invoice the State as deliverables are

TOTAL $664,218.70

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Contractor Project Manager is:

Douglas Wiesner PTD Technology 3001 Coolidge Road, Suite 403 East Lansing MI 48823

(517) 333-9363

(517) 332-3024 doug.wiesner@ptdtechnology.com

The designated Agency Program Manager is:

Jill Kroll Department of Education John A. Hannah Building 608 W Allegan St.

Lansing MI 48909 517-599-1403 KrollJ1@michigan.gov

The designated DTMB Program Manager is:

Sean Strom Department of Technology, Management, and Budget Agency Services, MDE John A. Hannah Building 608 W Allegan St.

Lansing MI 48909

StromS@michigan.gov

AGENCY RESPONSIBILITIES:

1. Approval of scheduling, content and design of methodology;

2. Timely review and edit of the data analyses;

3. Prompt response to vendor requests for advice and direction when technical and logistical problems arise.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Contractor staff will work at 3001 Coolidge Road, Suite 403 in East Lansing, Michigan.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing. No overtime will be permitted.

This Statement of Work is hereby made part of and incorporated by reference into that certain Contract Number MA200000001031 executed by and between Contractor and the State, the terms of which remain unchanged except as may be expressly provided herein.

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 13 to

Contract Number MA200000001031

C O

N

TR

AC

TO

R

Professional Technical Development Inc.

3001 Coolidge, Suite 403

East Lansing MI 48823

Dr. Douglas Wiesner

517-333-9363 X124 doug.wiesner@ptdtechnology.com

CV0026020

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Shohn Johnson DTMB

517-897-7365 johnsons155@michigan.gov

CONTRACT SUMMARY

Career Technical Education System

INITIAL EFFECTIVE DATE

June 9, 2020

INITIAL EXPIRATION DATE

June 8, 2021

INITIAL AVAILABLE OPTIONS

9 - 1 Year

EXPIRATION DATE BEFORE

June 30, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION

REVISED EXP. DATE

CURRENT VALUE

$3,276,260.84

VALUE OF CHANGE NOTICE

$47,000.00

ESTIMATED AGGREGATE CONTRACT VALUE

$3,323,260.84

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective 4/7/2026, this Contract is increased by $47,000 for the development of the High School and Middle School New Programs Application Statement of Work.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

CHANGE NOTICE NO. 13 TO CONTRACT NO. MA200000001031

Program Managers for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MDE Jill Kroll 517-599-1403 KrollJ1@michigan.gov

MICHIGAN DEPARTMENT OF TECHNOLOGY,

MANAGEMENT AND BUDGET

IT SERVICES

STATEMENT OF WORK

CTEIS High School and Middle School New Programs Application

Project Title:

CTEIS High School and Middle School New Programs Application

Period of Coverage:

Ongoing

Requesting Department:

Department of Education

Date:

March 2026

Agency Project Manager:

Serena Giles

Phone:

517-648-8490

DTMB Project Manager:

Sean Strom

Phone:

517.512.3110

BACKGROUND:

High School and Middle School New Programs Application This project consists of the development of the High School and Middle School New Programs Application. This new functionality will be added to the existing CTEIS application and may be one application with both options of High School and Middle School or as two separate applications. If one application is used, appropriate data for High School and Middle School must be displayed to the user.

Additionally, the vendor will provide instruction Manual for this new functionality.

PROJECT OBJECTIVE:

This project consists of two parts:

1. Develop High School and Middle School New Programs application.

2. Create instruction manual for new functionality and present to MDE for review and approval.

SCOPE OF WORK:

• Participate in requirements gathering sessions

• Create new functionality

SPECIFIC TASKS

• Provide CTEIS logins for High School and Middle School and update profiles with required application roles.

• Model data acquisition after the 2015 New Programs processes

• High School and Middle school applications will collect primarily the same information currently found on New Program Application Screens o Program Information o Contact Information o Program Advisory Committee o Program Delivery o Program Assurances o CEPD Director Assurances

• Application will allow for importing, retrieval and viewing of documents as necessary

• A minimal printed report of application will be available, providing basic application collected data

• High School and Middle school applications will use clusters or a similar aggregate code.

• Approved requirement document for each development effort.

• Technical Documentation: Instruction Manual for new program

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

PAYMENT SCHEDULE:

DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense. Payment shall be considered timely if made by the DTMB within forty-five (45) days after receipt of properly completed invoices.

Task Due Date Contractor Staff Cost Invoice Timing

CTEIS High School and Middle School New Programs Application

• Development

June 30, 2026 Project Manager, Sr.

Programmer Quality Assurance

$40,000.00 plus $11,000.00 annual process costs

Contractor will invoice the State $40,000.00 after the State has accepted the CTEIS High School and Middle School New Programs Application deliverables.

Annually thereafter, Contractor will invoice the State $11,000.00 after the State has accepted the annual maintenance/process deliverable(s).

CTEIS High School and Middle School New Programs Application

June 30, 2026 Project Manager, Sr.

$7,000.00

Contractor will invoice the State $7,000.00 after the

• Instruction Manual Programmer

State has received, reviewed, and approved the instruction manual.

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Contractor Project Manager is:

Douglas Wiesner PTD Technology 3001 Coolidge Road, Suite 403 East Lansing MI 48823

(517) 333-9363

Serena Giles Department of Education John A. Hannah Building 608 W Allegan St.

Lansing MI 48909 517-648-8490 GilesS5@michigan.gov

Department of Technology, Management, and Budget Agency Services, MDE John A. Hannah Building 608 W Allegan St.

Lansing MI 48909

2. Timely review and edit of the data analyses;

3. Prompt response to grantee requests for advice and direction when technical and logistical problems arise.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Contractor staff will work at 3001 Coolidge Road, Suite 403 in East Lansing, Michigan.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing. No overtime will be permitted.

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Career Technical Education System

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

June 9, 2020 June 8, 2021 9 - 12 Months June 30, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

P-Card Direct Voucher (PRC) Other Yes No

3001 Coolidge, Suite 403

East Lansing MI 4882

Dr. Douglas Wiesner

517-333-9363 X124 doug.wiesner@ptdtechnology.com

CV0026020

PROFESSIONAL TECHNICAL

DEVELOPMENT INC

C O

N

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A C

TO

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Shane Desmier

517-246-8229

DTMB

Various Various

DesmierS@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

Change Notice Number 12

Contract Number MA200000001031 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

12 Months June 30, 2026

$2,747,805.83 $528,455.01 $3,276,260.84

DESCRIPTION

Effective June 24, 2025, the State is exercising the fifth of nine available option years and adding $528,455.01 for ongoing services per the attached statement of work, budget documentation, and revised terms to meet the ADA requirements. The revised contract expiration date is June 30, 2026.

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, DTMB Central Procurement Services approval, and State Administrative Board approval on June 23, 2025

AGENCY NAME PHONE EMAIL

MDE Valerie Milton 517-335-1066 MiltonV@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 12 TO CONTRACT NO. MA200000001031

Michigan.gov/MiProcurement

Version 2021-1 1 of 6

STATEMENT OF WORK -

IT CHANGE NOTICE #12

Project Title:

2025- 2026 CTEIS Info System and CTE Follow Up Survey Support Center

Period of Coverage:

July 1, 2025 – June 30, 2026

Requesting Department:

Education – Office of Career and Technical Education

Date:

5/20/2025

Agency Project Manager:

Jill Kroll – Ph.D., Supervisor

Phone:

517-599-1403 (cell) Office: 517-599-1403

DTMB Project Manager:

Sean Strom

Phone:

517-512-3110

BACKGROUND:

Continuation of current services through annual contract extension and updated budget.

PROJECT OBJECTIVE:

The following will be added to the Career and Technical Education Information System (CTEIS) Contract for FY 2025 -2026 – Office of Career and Technical Education (CTE) is requesting continuation of current services with annual updated budget for FY 2025 – 2026 services.

Annual contract extension reflects budget that factors in increased labor costs, increased customer support and project management hours, inclusion of apprenticeship data, increased system functionality, and updated data dashboards.

SCOPE OF WORK:

Annual contract extension through FY 2026. Existing scope will continue with the addition of youth apprenticeship data, increased labor costs, increased customer support and project management hours, inclusion of apprenticeship data, increased system functionality, and updated data dashboards. . Compliance with Americans with Disability Act of 1990 (ADA) Web Content Accessibility Guidelines (WCAG) 2.1 Level AA.

TASKS:

Technical support continues including all projects per prior contract amendments.

Version 2021-1 2 of 6

DELIVERABLES:

Accessibility Requirements.

The State is required to comply with the Americans with Disabilities Act of 1990 (ADA) and has adopted standards and procedures regarding accessibility requirements for websites, applications, content, and electronic documents. Due to a change in the law, the State is required to comply with specific accessibility standards for websites, applications, content and documents.

Starting 4/24/2026, throughout the Term, all websites, applications, software, content, and electronic documents, including but not limited to mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet), created, provided, or made available by the Contractor under this Contract, must comply with WCAG 2.1 Level AA.

Deliverables will not be considered complete until the Agency Program Manager has formally accepted the deliverables. Deliverables remain the same from prior contract amendments (Change Notices).

Term of service to extend one option year to June 30, 2026.

BUDGET REQUIREMENTS/UPDATES:

CTEIS 2025-2026 Budget Requirements: shown on next page.

Version 2021-1 3 of 6

Rate Sheet Production Train FUP Role Rate Hours Cost Hours Cost Hours Cost Total Hours Hours Cost

Project Manager $ 133.00 195.00 $25,935.00 44 $5,852.00 20 $2,660.00 259.00 50 $ 6,650.00 Business Analyst $ 121.00 73.00 $8,833.00 0 $0.00 0 $0.00 73.00 Security Officer $ 121.00 83.00 $10,043.00 0 $0.00 0 $0.00 83.00 Contract Administrator $ 110.00 73.00 $8,030.00 0 $0.00 0 $0.00 73.00 Senior Programmer/Analyst $ 105.00 2200.00 $231,000.00 0 $0.00 375 $39,375.00 2575.00 83 $ 8,715.00 Junior Programmer/Analyst $ 96.00 0.00 $0.00 0 $0.00 0 $0.00 0.00 Quality Assurance $ 94.75 157.00 $14,875.75 0 $0.00 20.25 $1,918.69 177.25 29.5 $ 2,795.13 Senior Traainer/ Training Manager $ 99.00 0.00 $0.00 103 $10,197.00 $0.00 103.00 Technical Writer $ 95.45 425.00 $40,566.25 528 $50,397.60 $0.00 953.00 Customer Support $ 93.75 $0.00 400 $37,500.00 $0.00 400.00 Scheduler $ 90.00 $0.00 11 $990.00 $0.00 11.00 Web Manager $ 90.40 $0.00 29 $2,621.60 $0.00 29.00 Totals 3206.00 $ 339,283.00 1115 $107,558.20 415.25 $43,953.69 4736.25 162.5 $ 18,160.13

Labor: $490,794.89 Hosting Costs $12,000.00 Dashboards $7,500.00 Yearly Cost: $510,294.89

Additional Labor: $18,160.13 Total Additional: $18,160.13

Total 2025-2026 CTEIS Budget: $528,455.01

Version 2021-1 4 of 6

1. No rate increases are included as last year’s rate increase will suffice for services required in FY25-FY26

2. Agency will require all additional hours added in FY24 – FY25 to continue with the same level of service. This includes:

Project Management Hours – 259 Hours ($133.00)

Additional Hours – 50

Total Program Management Hours - 309

a) Our current Project Management percentage of the project resources is less than 6%, which is on the low side based on industry averages. The increasing complexity of the year end reports and the anticipation of the WCAG 2.1 compliance requirements lead us to request more Project Management resources

Developer – Senior Programmer/Analyst – 2575 ($103.00)

Additional Hours – 83

Total Developer – Senior Programmer/Analyst Hours - 2658

a) These additional hours are based on the continuing complexity of the CTEIS database and the year-end programming required to produce the year end reports, including Enrollment, Funding, and Perkins Core Performance Indicator (CPIs) in a timely manner. This has often required the running and rerunning of processes due to factors outside our control. Further, an updated requirement for all websites, documentation and training be compliant to the WCAG 2.1 standard. This will require system wide review and testing to ensure compliance by the spring deadline

Trainer Hours – 103 Hours ($99.00)

Technical Writer Hours – 45

Customer Service Hours – 120

Total Quality Assurance Hours ($94.75)– additional hours – 29

a) These additional hours are available to meet the anticipated need for the expanded testing for Web Content Accessibility Guidelines WCAG 2.1 compliance.

3. Agency hosting costs have increased so the Hosting allocation will increase to $12,000.00

4. Additional dashboards – yearly maintenance will be increased to $7,500.00

5. Combined Senior and Junior Programmer allocations. Junior Programmer allocations no longer needed. Aggregation did not produce any cost increase in the total programming allocation.

Total Budget: $528,455.01

Version 2021-1 5 of 6

ACCEPTANCE CRITERIA:

Acceptance of all completed projects and priorities will be made first through evaluation by The Office of Career and Technical Education with secondary evaluation conducted by DTMB Project Manager for final acceptance.

PROJECT CONTROL AND REPORTS:

A monthly progress report/meeting is conducted by the Office of Career and Technical Education with the Contractor. CTE manages project controls with any required assistance from DTMB IT Project Manager.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if there are any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on a satisfactory acceptance of each Milestone (major part of the contract).

All time and materials contracts (hourly based) must submit time sheets with all invoices. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees.

When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense. Payment shall be considered timely if made by the DTMB within forty-five

(45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Contractor Project Manager is:

Douglas Wiesner PTD Technology 3001 Coolidge Road, Suite 403 East Lansing MI 48823

(517) 333-9363

(517) 332-3024 mailto:doug.wiesner@ptdtechnology.com

Version 2021-1 6 of 6

The designated Agency Program Manager is:

Dr. Jill Kroll – Supervisor Office of Career and Technical Education Grants, Assessment, Monitoring and Evaluation Unit Department of Education John A. Hannah Building /UP Level 608 W Allegan St.

Lansing MI 48909 Email: KrollJ1@Michigan.gov Cell: 517-599-1403 Fax: 517-241-5347 www.michigan.gov/octe

The designated DTMB Program Manager is:

Sean Strom

SOM DTMB

Agency Services John A. Hannah Building 1st floor 608 W Allegan St.

Lansing MI 48820 517-512-3110 StromS@michigan.gov

AGENCY RESPONSIBILITIES:

1. Approval of scheduling, content and design of methodology.

2. Timely review and edit of the data analyses.

3. Prompt response to grantee requests for advice and direction when technical and logistical problems arise.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Contractor staff will work at 3001 Coolidge Road, Suite 403 in East Lansing, Michigan.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

mailto:KrollJ1@Michigan.gov https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.michigan.gov%2Focte&data=05%7C02%7CMunroeC%40michigan.gov%7Cc9c0fb5377314dfe7a9c08dd8bc9a46d%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638820420353736712%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=jOSnDAPUmfeQKR%2F6y2BE63GQLdwpKY5fU1DuurYPOos%3D&reserved=0 mailto:StromS@michigan.gov

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 11 to

Contract Number 200000001031

Various

Jarrod Barron doug.wiesner@ptdtechnology.com

Dr. Douglas Wiesner

East Lansing, MI 48823

PROFESSIONAL TECHNICAL DEVELOPMENT INC

CV0026020

517-333-9363 124

3001 Coolidge, Suite 403

(517) 249-0406 S

T A

T E

P ro g ra m

M a n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

barronj1@michigan.gov

$2,219,348.44

June 9, 2020 June 30, 2024

CAREER TECHNICAL EDUCATION SYSTEM

June 8, 2021

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

9 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☒ 1 Year ☐ June 30, 2025

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$528,457.39 $2,747,805.83

Effective 5/7/2024, the parties exercise the fourth of nine available option years and add $528,457.39 for ongoing services per the attached statement of work and budget documentation. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency, DTMB Procurement and State Administrative Board approval on 5/7/2024. Internal State Note:

Remaining Ad Board funding after this change notice: $249,999.99.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

CONTRACT SUMMARY

MDE

Program Managers for

CHANGE NOTICE NO. 11 TO CONTRACT NO. 200000001031

Kimberly Crawford 517-243-1483 crawfordk5@michigan.govDTMB

Valerie Milton 517-335-1066 MiltonV@michigan.govMDE

IT SERVICES

STATEMENT OF WORK

CTEIS Additional Work for 2024-2025

CTEIS Additional Tasks for 2024 - 2025

Period of Coverage:

July 2024 – August 2025

Requesting Department:

Department of Education

Date:

July 2024

Agency Project Manager:

Valerie Milton

Phone:

517-335-1066

DTMB Project Manager:

Sean Strom

The additional CTEIS tasks include labor which is the same additional hours request as 2023-2024 plus some additional hours for the extra complexity and the support of previously added systems. In addition, it will provide for the new requirements of the Youth Apprenticeship Data addition and updated/user-friendly data dashboards.

CTEIS Additional Tasks This project consists of additions to CTES labor, system tasks, and addition of youth apprenticeship data.

An updated data dashboard will increase the usability of the dashboard and provide for better navigation for users.

PROJECT OBJECTIVE:

This project consists of adding the analysis and tracking of youth apprenticeship data. Also, additional labor hours are being included to support previously added systems. The dashboards on analytics.cteis.com will be improved to increase user-friendliness and navigation.

The requirements for this project have already been gathered. See specific tasks/costs below.

Additional labor costs to manage system additions/updates (i.e., youth apprenticeship data and other previous system enhancements) Updated/user-friendly dashboards.

Inclusion of youth apprenticeship data

Youth apprenticeship data appearing in CTEIS reports.

Updated, user-friendly dashboards.

Inclusion of Youth apprenticeship data to selected reports.

the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

PAYMENT SCHEDULE:

Payment will be made on a satisfactory acceptance of each Milestone (major part of the contract). All time and materials contracts (hourly based) must submit time sheets with all invoices. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense. Payment shall be considered timely if made by the DTMB within forty-five (45) days after receipt of properly completed invoices.

Task Due Date Total (Not to Exceed)

Additional Labor Costs to manage system enhancements/updated Dashboards

August 2025 $29,420.46

$22,500.00

Total Additional Costs $51, 920.46

Yearly Costs of Contract $476,536.93

Total Cost of 2024-2025 Contract $528,457.39

PROJECT CONTACTS:

The designated Contractor Project Manager is:

Douglas Wiesner PTD Technology 3001 Coolidge Road, Suite 403 East Lansing MI 48823

(517) 333-9363

Valerie Milton Department of Education John A. Hannah Building /UP Level 608 W Allegan St.

Lansing MI 48909 (517)-335-1066

(517) 241-5347 FelderV@michigan.gov

DTMB Agency Services John A. Hannah Building 1st floor 608 W Allegan St.

Lansing MI 48820

1. Approval of scheduling, content and design of methodology.

2. Timely review and edit of the data analyses.

3. Prompt response to grantee requests for advice and direction when technical and logistical problems arise.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Contractor staff will work at 3001 Coolidge Road, Suite 403 in East Lansing, Michigan.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of

CTEIS 2024-2025 Budget Explanation

Please refer to the column headings for each description.

A. The A columns represent the additional hours and costs we are asking beyond the original labor costs. The totals to $29,420.46

B. Every couple of years, we are required to increase our labor rates to keep up with rising labor costs as well as other costs of doing business. This increase is typically 3%. In the past, we have been able to offset this by decreasing the number of hours provided to keep the base cost of labor the same. This is becoming increasingly harder due the addition of new features and the complexity of these new features as well as the effort to upkeep these features. Column B: Lost, shows the number of hours lost in each category due to the 3% increase in rates. Column B:Hrs shows the hours we would like to request to offset the lost hours. Thus, we are requesting an additional $8,386.26 to cover the loss of hours from the rate increase.

C. In 2023-2024, we requested and received an additional 30 hrs for Project Management and 80 hrs for Customer Support. This was to offset decreases in hours in previous years in these functions. We are requesting these additions again this year. This is a total of $11,490.14.

D. Upon request, we were asked to add additional resources for the inclusion of Youth Apprenticeships Data.

a. The Youth Apprenticeship Data would require approximately 15 hours to create the intake processing and modify the necessary CEPI Shared tables. This would cost approximately $1575.

E. Over the last few years, we have new functionality that requires resources for it annual preparation, maintenance and upkeep. These items include the yearly conversion of new CIP Codes from PIV:Segments to PV:Competencies. The annual maintenance of the 61b functionality and operation has required more year resources than expected. Another example is the latest Manage Credentials section. We have asked for additional programming hours which is mainly used for data base maintenance and preparation and processing of data. Additional help desk time as we are always going over on customer support as these new functions generate lots of support requests. Lastly, we ask for additional Technical Writing resources to continue to upkeep the documentation regarding these functions. In total we are asking for an additional $5,546.54.

F. Column F shows a request for new training resources. Over the last few years, we have had to add 3-4 additional training sessions throughout the year to accommodate the demand for training. We try to cap the number of attendees to 25 per session to give an opportunity for questions and feedback. We are finding that to manage this, we are having to add at least one of each type of training per year. Thus, we are asking for 15 additional hours of training as well as 10 additional hours of Tech Writing in support of these additional training hours.

This total is $2422.52.

Dashboards

The amount of $22,500 would provide the resources for up to 3 “Maryland-like” CTE dashboards.

Examples of the dashboards are below. Each dashboard has 4-5 visualizations (graphs or tables) and typically pulls from one processed data set (star schema). To build a dashboard such as this requires the construction of the tar-schema for the dashboard, the process code to load the schema, then the construction of each of the visualizations and the supporting design elements.

We estimate each dashboard of this type would take approximately $7,500 to build and publish.

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 10 to

200000001031Contract Number

Various

Jarrod Barron doug.wiesner@ptdtechnology.com

Dr. Douglas Wiesner

East Lansing, MI 48823

PROFESSIONAL TECHNICAL DEVELOPMENT INC

CV0026020

517-333-9363 124

3001 Coolidge, Suite 403

(517) 249-0406 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

barronj1@michigan.gov

$1,701,656.51

June 9, 2020 June 30, 2023

CAREER TECHNICAL EDUCATION SYSTEM

June 8, 2021

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

9 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ June 30, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$517,691.93 $2,219,348.44

Effective 4/25/2023, the parties exercise an option though 6/30/2024 and add $517,691.93 for ongoing services per the attached budget documentation, $11,156.40 of which will be used for the added help desk and project management services detailed in the attached statement of work. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency, DTMB Procurement and State Administrative Board approval on 4/25/2023. Internal State Note: Remaining Ad Board funding after this change notice: $249,999.99.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Program Managers for

CHANGE NOTICE NO. 10 TO CONTRACT NO. 200000001031

Valerie Milton 517-335-1066 MiltonV@michigan.govMDE

2023 - 2024 CTEIS Budget and Rate Sheet PTD Technology Project Manager: Doug Wiesner

Role Rate Hours Cost Hours Cost Hours Cost Project Manager 129.162 185.00 $23,894.97 35 $4,520.67 15 $1,937.43

Business Analyst 117.42

75.00 $8,806.50 $0.00 $0.00

Security Officer 117.42

85.00 $9,980.70 $0.00 $0.00 Contract Administrator 107.635 75.00 $8,072.63 $0.00 $0.00 Senior Programmer/Analyst 101.764 2020.00 $205,563.28 $0.00 260 $26,458.64 Junior Programmer/Analyst 92.9575 280.00 $26,028.10 $0.00 40 $3,718.30 Quality Assurance 91.979 162.00 $14,900.60 $0.00 20 $1,839.58 Senior Trainer/Training Manager 96.8509 $0.00 90 $8,716.58 $0.00 Technical Writer 92.9987 418.00 $38,873.46 518.7 $48,238.43 $0.00 Customer Support 91.0211 $0.00 290 $26,396.12 $0.00 Scheduler 87.55 $0.00 11 $963.05 $0.00 Web Manager 87.55 $0.00 30 $2,626.50 $0.00 Totals $336,120.23 $91,461.35 $33,953.95

Total Labor Cost $461,535.53

Dashboards $5,000

Hosting Costs $10,000

Follow Up Study $30,000

Total Year Cost $506,535.53

Additional Items Added for 2023 – 2024:

80 hours Customer Support

$7281.60

30 hours Project Management $3874.80

Total Year Cost $517,691.93

2023 – 2024 CTEIS Contract Renewal CTEIS Help Desk – Customer Support and Project Management

Project Title: CTEIS Help Desk – Customer Support and Project Management Period of Coverage:

July 1, 2023 – June 30, 2024 Requesting Department:

Department of Education

Date:

April 4, 2023

Agency Project Manager:

Valerie Milton

Phone:

517-335-1066 or 517-281-2878

DTMB Project Manager:

Sean Strom

517.512.3110

The following will be added to the CTEIS 2023 -2024 contract.

Helpdesk (Customer Support) and Project Management

80 hrs Customer Support @ $91.02/hr - $7,281.60 30 hrs Project Management @ $129.16 - $3,874.80

Total request $11,156.40

PROJECT OBJECTIVE:

This project consists of adding tasks that will be needed to support CTEIS tasks during the 2023 – 2024 contract year.

SCOPE OF WORK:

The requirements for this project have already been gathered. The tasks will be completed during the 2023 - 2024 contract year. Timelines will be communicated between the CTEIS vendor and OCTE.

DELIVERABLES:

• Add additional 80 hours of Help Desk – Customer Support services.

• Add additional 30 hours of Project Management the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

PAYMENT SCHEDULE

Payment will be made on a satisfactory acceptance of each Milestone (major part of the contract). All time and materials contracts (hourly based) must submit time sheets with all invoices. The State will pay Contractor upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense. Payment shall be considered timely if made by the DTMB within forty-five (45) days after receipt of properly completed invoices.

Helpdesk (Customer Support) and Project management

80 hrs Customer Support @ $91.02/hr - $7,281.60 30 hrs Project Management @ $129.16 - $3,874.80

Total request $11,156.40

Each item below will be billed separately as work is completed during the 2023 – 2024 contract period.

Task Due Date Cost

Help Desk - Customer Support

Ongoing throughout grant year

80 hours @ $91.02/hr

$7,281.60

Project Management Ongoing throughout grant year

30 hours @ $129.16/hr

$3,874.80

TOTAL COSTS $11,156.40

PROJECT CONTACTS:

The designated Contractor Project Manager is:

Douglas Wiesner PTD Technology 3001 Coolidge Road, Suite 403 East Lansing MI 48823

(517) 333-9363

Department of Education John A. Hannah Building /UP Level 608 W Allegan St.

Lansing MI 48909 (517)-335-1066

(517) 281-2878 MiltonV@michigan.gov

SOM DTMB

Agency Services John A. Hannah Building 1st floor 608 W Allegan St.

Lansing MI 48820

1. Approval of scheduling, content and design of methodology.

2. Timely review and edit of the data analyses.

3. Prompt response to grantee requests for advice and direction when technical and logistical problems arise.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Contractor staff will work at 3001 Coolidge Road, Suite 403 in East Lansing, Michigan.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 9 to

200000001031Contract Number

Various

Jarrod Barron doug.wiesner@ptdtechnology.com

Dr. Douglas Wiesner

East Lansing, MI 48823

PROFESSIONAL TECHNICAL DEVELOPMENT INC

CV0026020

517-333-9363 124

3001 Coolidge, Suite 403

(517) 249-0406 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

barronj1@michigan.gov

$1,652,816.51

June 9, 2020 June 30, 2023

CAREER TECHNICAL EDUCATION SYSTEM

June 8, 2021

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

9 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ June 30, 2023

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$48,840.00 $1,701,656.51

Effective 10/26/2022, the parties agree to add $48,840 for a half-time Senior Developer to assist with existing contract deliverables. The resource will work 20 hours per week, reporting directly to Contractor, beginning as soon as contractor can onboard the resource at the rate of $101.75 per hour, not to exceed 480 total hours. Contractor will bill monthly after-the-fact for services performed during the prior month. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency and DTMB Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Program Managers for

CHANGE NOTICE NO. 9 TO CONTRACT NO. 200000001031

Valerie Felder 517-335-1066 FelderV@michigan.govMDE

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 8 to

200000001031Contract Number

Various

Jarrod Barron doug.wiesner@ptdtechnology.com

Dr. Douglas Wiesner

East Lansing, MI 48823

PROFESSIONAL TECHNICAL DEVELOPMENT INC

CV0026020

517-333-9363 124

3001 Coolidge, Suite 403

(517) 249-0406 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

barronj1@michigan.gov

$1,615,290.51

June 9, 2020 June 30, 2023

CAREER TECHNICAL EDUCATION SYSTEM

June 8, 2021

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

9 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ June 30, 2023

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$37,526.00 $1,652,816.51

Effective 8/8/2022, the parties add $37,526.00 to the following existing Contract items: $28,192.00 to cover the 2021-2022 overage that affected 2022-2023 budget, $5,460.00 for 60 additional Help Desk Support hours, and $3,874.00 for 30 additional Project Management hours. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency and DTMB Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Program Managers for

CHANGE NOTICE NO. 8 TO CONTRACT NO. 200000001031

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 7 to

200000001031Contract Number

Various

Jarrod Barron doug.wiesner@ptdtechnology.com

Dr. Douglas Wiesner

East Lansing, MI 48823

PROFESSIONAL TECHNICAL DEVELOPMENT INC

CV0026020

517-333-9363 124

3001 Coolidge, Suite 403

(517) 249-0406 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

barronj1@michigan.gov

$1,108,754.98

June 9, 2020 June 30, 2022

MDE CAREER TECHNICAL EDUCATION SYSTEM

June 8, 2021

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

9 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☒ 1 year ☐ June 30, 2023

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$506,535.53 $1,615,290.51

Effective 5/10/2022, the parties exercise an option though 6/30/2023 and add $506,535.53 for ongoing services per the attached budget documentation, $30,000.00 of which will be used for the attached Follow-up Validation Study statement of work. All other terms, conditions, specifications, and pricing remain the same. Per Contractor, Agency, DTMB Procurement and State Administrative Board approval on 5/10/2022. Internal State Note: Remaining Ad Board funding after this change notice: $249,999.99.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Program Managers for

CHANGE NOTICE NO. 7 TO CONTRACT NO. 200000001031

2022-2023 CTEIS Budget and Rate Sheet PTD Technology Project Manager: Doug Wiesner

Role Rate Hours Cost Hours Cost Hours Cost Project Manager 129.162 185.00 $23,894.97 35 $4,520.67 15 $1,937.43 Business Analyst 117.42 75.00 $8,806.50 $0.00 $0.00 Security Officer 117.42 85.00 $9,980.70 $0.00 $0.00 Contract Administrator 107.635 75.00 $8,072.63 $0.00 $0.00 Senior Programmer/Analyst 101.764 2020.00 $205,563.28 $0.00 260 $26,458.64 Junior Programmer/Analyst 92.9575 280.00 $26,028.10 $0.00 40 $3,718.30 Quality Assurance 91.979 162.00 $14,900.60 $0.00 20 $1,839.58 Senior Trainer/Training Manager 96.8509 $0.00 90 $8,716.58 $0.00 Technical Writer 92.9987 418.00 $38,873.46 518.7 $48,238.43 $0.00 Customer Support 91.0211 $0.00 290 $26,396.12 $0.00 Scheduler 87.55 $0.00 11 $963.05 $0.00 Web Manager 87.55 $0.00 30 $2,626.50 $0.00 Totals $336,120.23 $91,461.35 $33,953.95

Total Labor Cost $461,535.53

Dashboards $5,000

Hosting Costs $10,000

Follow Up Study $30,000

Total Year Cost $506,535.53

Follow-up Validation Study

Period of Coverage:

Feb-June 2022

Requesting Department:

Department of Education

Date:

Feb 2022

Agency Project Manager:

Yincheng Ye

Phone:

5172417652

DTMB Project Manager:

Sean Strom

Local, regional, state and federal program planning and management require information about enrollment, student performance, graduation and job and advanced educational placement of, and related information about, former enrollees in CTE instructional programs. To ensure that the follow-up survey data reported is both accurate and representative of all CTE concentrators, we need to conduct the Validation Study right after the annual follow-up study.

This Validation Study will follow the sampling design methodology of the most recent (2021) validation study and may make any modification as needed. It will focus on verifying responses to the original survey and reduce the nonrespondents sample size under limited budget and resources. Based on the results of previous year’s validation study, discrepancies were found between the main survey responses and the responses to the validation study obtained 3-5 months later. Responses to the validation study differed from the responses to the main survey more often when the main survey was completed by a proxy. And nonrespondents did not significantly affect the results of the main survey. The current sampling design will be based on these findings from the most recent report.

PROJECT OBJECTIVE:

The validation study will repeat the follow-up survey for a stratified sample of total concentrators from those who completed the main follow-up survey and those who did not respond to the main survey.