200000000009.pdf

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 8 to

Contract Number MA200000000009

C O

N

TR

AC

TO

R

Peraton Inc.

12975 Worldgate Dr.

Suite 700

Herndon VA 20170-6008

Jeanette Frank

703-556-1694

Jeanette.Frank@peraton.com

VS0191048

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Shohn Johnson DTMB

517-897-7365

JohnsonS155@michigan.gov

CONTRACT SUMMARY

MCOLES INFORMATION AND TRACKING NETWORK MAINTENANCE AND SUPPORT

INITIAL EFFECTIVE DATE

October 4, 2019

INITIAL EXPIRATION DATE

October 3, 2024

INITIAL AVAILABLE OPTIONS

5 - 1 Year

EXPIRATION DATE BEFORE

October 3, 2026

PAYMENT TERMS

NET 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION

1 Year

EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

October 3, 2027

CURRENT VALUE

$4,277,470.00

VALUE OF CHANGE NOTICE

$1,907,305.85

ESTIMATED AGGREGATE CONTRACT VALUE

$6,184,775.85

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective 6/16/2026, the parties add the attached Statement of Work for the purpose of completing the MITN Forms application re-write based on currently identified scope and expediting the completion timeline through increased staffing. Additionally, the State exercises one of the available option years. The new Contract expiration date is 10/03/2027.

The State adds $1,907,305.85 in funding to support the work that will be completed and align the Not-To- Exceed value with the actual contract spend. The State removes $2,918,890.00 to reconcile a system error stemming from Change Notice 5.

All other terms, conditions, specifications, and pricing remain the same. Per Contractor and Agency agreement, DTMB Procurement, and State Administrative Board approval on 6/16/2026.

CHANGE NOTICE NO. 8 TO CONTRACT NO. MA200000000009

Program Managers for

Multi-Agency and Statewide Contracts

AGENCY NAME PHONE EMAIL

MSP Cristina Dowker DowkerC1@michigan.gov

DTMB Jim Coggin 517-243-5265 CogginJ@michigan.gov

Michigan.gov/MiProcurement

Version 2026-1 1 of 7

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MCOLES Information and Tracking Network Maintenance and support

Period of Coverage:

10/03/2019 – 10/3/2027

Requesting Department:

Michigan State Police

Date:

06/16/2026

Agency Program Manager:

Leon Boyer

Phone:

517-230-2352

DTMB Program Manager:

Jim Coggin

Phone:

517-243-5265

Brief description of services to be provided:

BACKGROUND:

The Michigan Commission on Law Enforcement Standards (MCOLES or the Commission) is responsible for the development of basic law enforcement training curriculum, oversight of basic training academies, licensing of law enforcement officers, employment transactions, and development and tracking of law enforcement in-service training.

MCOLES is also responsible for the Michigan Justice Training Fund for officer in-service training. All law enforcement agencies must report annually on various requirements, including submitting expenditure details from the fund.

Executive Order 2001-5 mandated that The Commission “Implement a web-based information system that will allow the Commission to accomplish its goals and communicate with Michigan law enforcement organizations in a more efficient manner.”

To comply with this directive, a lean process improvement effort was undertaken, and the recommendations used for the basis of developing the MCOLES Information and Tracking Network (MITN). Operational since January 2004, MITN development and refinement has continued as process improvements are identified, new mandates are implemented, statute changes require revision of processes, and changing technology standards dictated by the State.

The MITN application is used by all Michigan law enforcement agencies, basic law enforcement training academies, and criminal justice in-service training providers to fulfill mandatory reporting requirements of PA 203 of 1965 and PA 302 of 1982, PA 289 of 2016, PA 290 of 2016, PA 46 of 2004, and PA 537 of 2008. Uses include, but are not limited to:

Version 2026-1 2 of 7

• Validation of police officer selection, employment, and continued in-service training standards,

• Maintenance and access to officer training and employment records,

• Agency compliance with selection and employment standards and fiscal inspections,

• Basic law enforcement academy training programs, attendees and curriculum,

• Law enforcement officer standards screening and licensing,

• Law enforcement in-service training course submission and roster reporting,

• Mandatory law enforcement agency Annual Registration reporting, and

• Law Enforcement Distribution (LED) expenditure reporting.

In response to statutory mandates, MITN was developed as a customized version of proprietary software. MITN replaced burdensome and time-consuming efforts of paper-based mandated reporting by law enforcement agencies, basic law enforcement training academies, and in-service training providers.

MITN has two direct connections to external systems:

• LEIN queries MITN for the existence of a Law Enforcement Officer Safety Act (LEOSA) permit when a check is being made on an individual.

• The MCOLES FileNet ICN application queries MITN to populate index fields for document storage and retrieval.

The remaining data tie-ins to other programs are indirect, with MITN creating extract files or ingesting data from the FTS gateway:

• Export file of active law enforcement officers for the MSP MiPistol firearms database.

• Export XML file as a SIGMA GAX9R document for payment of PA302 Law Enforcement Distributions.

• Export file of eligibility lists for the law enforcement officer licensing exam to the exam vendor.

• Import file of results of law enforcement officer licensing exam from the vendor.

Import file of pre-employment reading and writing exam results for prospective basic law enforcement officer training recruits from the vendor.

PROJECT OBJECTIVE:

The State will exercise the third of five available option years under the Contract. The revised expiration will be October 3, 2027. Peraton will complete the remaining work required for the MITN Forms application rewrite based on the currently identified scope in Master Agreement 200000000009.

Version 2026-1 3 of 7

SCOPE OF WORK:

Peraton will complete the remaining work required for the MITN Forms application rewrite based on the currently identified scope in Master Agreement 200000000009. The rewrite must be complete by September 30, 2027.

The following modules remain outstanding:

1. LEOSA

2. Inspections

3. Interfaces

4. Reports (limited to enabling access to run existing reports)

5. Continuing Professional Education

6. LED

The following items are explicitly excluded from this SOW:

1. Rewriting any Oracle Reports outputs. The estimate only includes enabling access to run reports from the new MITN Staff application; rewriting the reports themselves is not included.

2. Future changes to the Inspections module beyond currently defined scope (no specifications provided).

Peraton has made further assumptions noted below.

1. This does not include State of MI work, including time for UAT.

2. With the exception of changes to Continuing Professional Education tracking, no time for design work is included. All currently defined scope has already been designed and prototyped.

3. No new reports are included.

4. Remaining re-write hours have been estimated based on actual hours required to complete re-write tasks already finished (Actual hours worked/# story points completed).

5. Actual costs will vary based on the resources used and their associated billing rates. Actual costs must not exceed $1,645,000.00 (based on the quote Contractor provided).

6. Effort would begin in the current Contract year (OY2) but would extend to the next Contract year (OY3).

7. After the rewrite work is completed, support will revert to approximately the current average number of support hours.

8. DTMB will be available as necessary for migrations and log requests.

Version 2026-1 4 of 7

TASKS:

Tasks are a continuation associated with the current project.

DELIVERABLES:

Deliverables will not be considered complete until the MSP/the Commission program manager has formally accepted them.

Deliverables for this project include:

1. Delivery and installation of NGDI (Next Generation Digital Infrastructure) Application Server by DTMB staff including any necessary components for the WebSphere environment.

2. Application module development by Sprint, by the Contractor.

3. Deployment of the application to NGDI server by the State.

4. Decommission of Oracle Forms Application and Server by the State.

5. If necessary, training of the MCOLES MITN team by the Contractor up to 40 hours.

ACCEPTANCE CRITERIA:

Acceptance criteria for the deliverables include:

1. Confirmation from the Contractor that has successfully deployed the Server in

NGDI and any required components.

2. Demonstration and acceptance of MITN modules developed by Sprint.

3. Successful deployment to the test environment by DTMB.

4. Successful application testing by the Commission staff, with issues identified, tracked, and resolved by the TIR process.

5. Successful deployment to the production environment by DTMB.

PROJECT CONTROL AND REPORTS:

Contractor shall give the State monthly electronic or other written reports and updates of:

This report may be submitted with the billing invoice. Each monthly report must contain the following:

1. Hours: Indicate the number of hours expended, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

Version 2026-1 5 of 7

SPECIFIC DEPARTMENT STANDARDS:

Contractor must adhere to all MSP/ Commission standards, if any, in addition to the State standards. The Contactor will work with DTMB and MSP to complete mandatory System Security Plan and Authority to Operate processes, supplying security information as needed.

All Contractor staff working on the revision must pass the background screening required by MSP. This requirement may be waived by the Agency Program Manager for individuals who will be working on code only in the Peraton development environment.

PAYMENT SCHEDULE:

Re-write - Remaining Work Estimate (including CPE) Remaining Story Points 2628 Rollback existing CPE 160 Average hours/story point based on Actuals 6

Estimated Remaining Re-Write Hours 15928

Current Contract Hours available Re-write tasks Available Hours (OY2 - 10/1/2025-9/30/2026)

Total Contract Hours for OY2 4490 Estimated Remaining Work Hours - Apr 2026-Sep 2026 2820 Hold for Maintenance Tasks (15%) 423 Remaining OY2 Hours Available for Re-write 2397

Available Hours (OY3 - 10/1/2026-9/30/2027)

Total Contract Hours for OY3 4490 Hold for Maintenance Tasks (30%) 1347 Remaining OY3 Hours Available for Re-write 3143

Total Current Contract Hours available for Re-Write 5540

Remaining Rewrite Hours (After using Contract Hours) 10388

Proposed Additional Hours OY2 3844 Proposed Additional Hours OY3 6544

Average Hourly Rate Calculations

Average Hourly Rate OY2 155.51

Contract Funding OY2 698,232.00

Version 2026-1 6 of 7

Contract Estimated Hours OY2 4490

Average Hourly Rate OY3

160.13

Contract Funding OY3 718,994.00

Contract Estimated Hours OY3 4490

Total Estimated Additional Funding

1,645,679.41

OY2 (OY2 Add'l Hours x OY2 Avg Hourly Rate) 597,773.68

OY3 (OY3 Add'l Hours x OY3 Avg Hourly Rate)

1,047,905.73

Payment will be made on a Time and Materials basis. DTMB will pay Contractor upon receipt of completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State of Michigan will pay for expenses allowable per the existing Contract.

PROJECT CONTACTS:

The designated Agency Program Manager is:

Leon Boyer Michigan State Police Michigan Commission on Law Enforcement Standards 927 Centennial Way Lansing, MI 48917 517-230-2352 BoyerL3@michigan.gov

The designated DTMB Program Manager is:

Jim Coggin

Version 2026-1 7 of 7

Department of Technology, Management and Budget Agency Services supporting Michigan State Police (MSP) 7150 Harris Drive Dimondale MI 48821 Phone: 517.243.5265 Cogginj@michigan.gov

AGENCY RESPONSIBILITIES:

Agency Business Owner. The Agency Business Owner will serve as the primary contact for the business area with regard to business advisement who will have the authority to act on behalf of the State in matters pertaining to the business Specifications.

State Technical Lead. The State Technical Lead will serve as the primary contact with regard to the implementation of technical advisement.

State MITN Specialist – The Commission lead will serve as the primary Contact for the MITN solution

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at:

Peraton locations within the continental United States

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Under mutually agreed SCRs, the State may require the Contractor to provide Support Hours as 8 a.m. to 5 p.m. Eastern, Monday thru Friday.

No overtime will be permitted.

This Statement of Work is hereby made part of and incorporated by reference into that certain Contract Number 200000000009 executed by and between Contractor and the State, the terms of which remain unchanged except as may be expressly provided herein

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CN8 - 2000000000091 of 7

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MCOLES Information and Tracking Network Maintenance and support

Period of Coverage:

10/03/2019 – 10/02/2029

Requesting Department:

Michigan State Police

Date:

08/04/2025

Agency Program Manager:

David Lee

Phone:

517-898-0552

DTMB Program Manager:

Jim Coggin

Phone:

517.243.5265

Brief description of services to be provided:

BACKGROUND:

The Michigan Commission on Law Enforcement Standards (MCOLES) is responsible for the development of basic law enforcement training curriculum, oversight of basic training academies, licensing of law enforcement officers, employment transactions, and development and tracking of law enforcement in-service training.

MCOLES is also responsible for the Michigan Justice Training Fund for officer in-service training. All law enforcement agencies must report annually on various requirements, including submitting expenditure details from the fund.

Executive Order 2001-5 mandated that MCOLES “Implement a web-based information system that will allow the Commission to accomplish its goals and communicate with Michigan law enforcement organizations in a more efficient manner.” To comply with this directive, a lean process improvement effort was undertaken, and the recommendations used for the basis of developing the MCOLES Information and Tracking Network (MITN). Operational since January 2004, MITN development and refinement has continued as process improvements are identified, new mandates are implemented, statute changes require revision of processes, and changing technology standards dictated by the State.

The MITN application is used by all Michigan law enforcement agencies, basic law enforcement training academies, and criminal justice in-service training providers to fulfill mandatory reporting requirements of PA 203 of 1965 and PA 302 of 1982, PA 289 of 2016, PA 290 of 2016, PA 46 of 2004, and PA 537 of 2008. Uses include, but are not limited to:

• Validation of police officer selection, employment, and continued in-service training standards,

• Maintenance and access to officer training and employment records, CN8 - 2000000000092 of 7

• Agency compliance with selection and employment standards and fiscal inspections,

• Basic law enforcement academy training programs, attendees and curriculum,

• Law enforcement officer standards screening and licensing,

• Law enforcement in-service training course submission and roster reporting,

• Mandatory law enforcement agency Annual Registration reporting, and

• Law Enforcement Distribution (LED) expenditure reporting.

In response to statutory mandates, MITN was developed as a customized version of proprietary software. MITN replaced burdensome and time-consuming efforts of paper-based mandated reporting by law enforcement agencies, basic law enforcement training academies, and in-service training providers.

MITN has two direct connections to external systems:

• LEIN queries MITN for the existence of a Law Enforcement Officer Safety Act (LEOSA) permit when a check is being made on an individual.

• The MCOLES FileNet ICN application queries MITN to populate index fields for document storage and retrieval.

The remaining data tie-ins to other programs are indirect, with MITN creating extract files or ingesting data from the FTS gateway:

• Export file of active law enforcement officers for the MSP MiPistol firearms database.

• Export XML file as a SIGMA GAX9R document for payment of PA302 Law Enforcement

Distributions.

• Export file of eligibility lists for the law enforcement officer licensing exam to the exam vendor.

• Import file of results of law enforcement officer licensing exam from the vendor.

Import file of pre-employment reading and writing exam results for prospective basic law enforcement officer training recruits from the vendor.

PROJECT OBJECTIVE:

The objective or goal for this project is to

1. Rewrite the Oracle Forms Application to Oracle WebSphere.

2. Implement a test/production server in NGDI.

CN8 - 2000000000093 of 7

3. Deploy and test the new application in NGDI.

4. Implement the application in the production environment.

5. Decommission old Oracle Forms application.

SCOPE OF WORK:

The tasks, subtasks, and deliverables in this Statement of Work (SOW) outline the scope of the contractor’s work in completing the project objective. To achieve this, the Contractor shall provide the following required services:

• Project Planning – develop a project plan to implement each of the objectives above.

• Project Management – the Contractor, MCOLES, and DTMB will use the existing structure outlined in the current 2019-2024 contract.

TASKS:

Technical support is required to assist with the following tasks:

All development tasks and subtasks described in this SOW shall be performed by the Contractor;

all server and application deployment shall be performed by DTMB. System testing shall be performed by MCOLES. The Contractor shall conduct all meetings, presentations, and demonstrations remotely, unless otherwise specified by the contractor’s, project manager. The Contractor shall prepare and deliver all deliverables described in this SOW, using the deliverable numbers and titles indicated. The process for receiving, reviewing, and accepting the deliverables is provided in the acceptance criteria section of this SOW. The goal for the completion of this project will be by the end of the fiscal year 2025. Specific deliverables are contained in Appendix A to this document.

Task 1 – Project Planning Each task to be performed by both the Contractor, DTMB and MCOLES staff during project implementation and until final acceptance shall be specifically addressed in the project plan. The project plan shall include the general order in which the tasks and subtasks will be performed (some tasks may be conducted in parallel) and the order in which the deliverables will be produced.

Task 2 – Procurement and Setup of Application Server DTMB shall obtain and set up the application server within the NGDI as outlined in the IT-002, deploy the application to the test environment, and deploy the application to the production environment at the request of the Contractor and/or MCOLES.

Task 3 – Application Development The Contractor shall develop and locally test MITN modules based on the previously developed User Stories. The Contractor will work with MCOLES staff on the module designs and functionality.

Task 4 – Training

CN8 - 2000000000094 of 7

The Contractor shall supply training to the MCOLES MITN team on the operation of the redesigned application. The MCOLES MITN team shall in turn supply necessary training to MCOLES staff.

Task 5 – Application Testing MCOLES staff shall test each module of the application and provide feedback to the Contractor using the previously established investigative testing request (TIR) procedure per the existing contract.

Task 6 – Decommission of Oracle Forms Application and Server Upon approval by the Contractor and MCOLES, once the new application has been tested and deployed to the production environment, DTMB shall decommission the Oracle Forms server in the Lake Superior Hosting Center (HCS).

Task 7 – Acceptance The Contractor project manager shall work with DTMB project manager to determine completion of tasks, subtasks, and deliverables covered in the SOW and project plan for acceptance. Given the current work environment, an email will suffice for formal acceptance.

DELIVERABLES:

Deliverables will not be considered complete until the Agency Program Manager has formally accepted them. Deliverables for this project include:

Deliverables will not be considered complete until the MSP/MCOLES program manager has formally accepted them. Deliverables for this project include:

• Delivery and installation of NGDI (Next Generation Digital Infrastructure) Application Server by DTMB staff including any necessary components for the WebSphere environment.

• Application module development by Sprint, by the Contractor.

• Deployment of the application to NGDI server by the State.

• Decommission of Oracle Forms Application and Server by the State.

• If necessary, training of the MCOLES MITN team by the Contractor.

ACCEPTANCE CRITERIA:

Acceptance criteria for the deliverables include:

• Confirmation from the Contractor that has successfully deployed the Server in NGDI and any required components.

• Demonstration and acceptance of MITN modules developed by Sprint.

• Successful deployment to the test environment by DTMB.

• Successful application testing by MCOLES staff, with issues identified, tracked, and resolved by the TIR process.

• Successful deployment to the production environment by DTMB.

• Decommission of the existing Oracle Reports Server by DTMB.

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PROJECT CONTROL AND REPORTS:

A progress report every other week must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Contractor must adhere to all MSP/MCOLES standards, if any, in addition to the State standards.

The Contactor will work with DTMB and MSP to complete mandatory System Security Plan and Authority to Operate processes, supplying security information as needed.

All Contractor staff working on the revision must pass the background screening required by MSP.

PAYMENT SCHEDULE:

Payment will be made on a Time and Materials basis. DTMB will pay Contractor upon receipt of completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State of Michigan will pay for expenses allowable per the existing contract.

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PROJECT CONTACTS:

The designated Agency Program Manager is:

David Lee Michigan State Police Michigan Commission on Law Enforcement Standards 927 Centennial Way Lansing, MI 48917 517-898-0552 leed14@michigan.gov

The designated DTMB Program Manager is:

Jim Coggin Department of Technology, Management and Budget Agency Services supporting Michigan State Police (MSP) 7150 Harris Drive Dimondale MI 48821 Phone: 517.243.5265 Cogginj@michigan.gov

AGENCY RESPONSIBILITIES:

Agency Business Owner. The Agency Business Owner will serve as the primary contact for the business area with regard to business advisement who will have the authority to act on behalf of the State in matters pertaining to the business Specifications.

State Technical Lead. The State Technical Lead will serve as the primary contact with regard to the implementation of technical advisement.

State MITN Specialist – The MCOLES lead will serve as the primary contract for the MITN solution.

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at:

Peraton 100 Neill Avenue, Suite 210 Helena MT 59601

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

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No overtime will be permitted.

Estimated Hours for Each Year

Hourly Rate - Option Year 1

Hourly Rate - Option Year 2

Hourly Rate - Option Year 3

Hourly Rate - Option Year

Hourly Rate - Option Year

94 $203 $209 $215 $221 $228 420 $205 $211 $217 $224 $231 370 $122 $126 $130 $134 $138

1,750 $166 $171 $176 $181 $186 1,844 $127 $131 $135 $139 $143

12 $205 $211 $217 $224 $231 4,490 $677,470 $ 698,232 $ 718,994 $740,188 $761,476 22,450 $3,596,360

Programmer

DBA

Total for 1 Year Estimated Total for

Role

Technical Lead Systems Analyst System Tester Programmer

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

DTMB

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

MCOLES INFORMATION AND TRACKING NETWORK MAINTENANCE AND SUPPORT

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

October 4, 2019 October 3, 2024 5 - 1 Year October 3, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

7575 Colshire Drive

McLean MI 22102

Jeanette Frank

703-556-1694

Jeanette.Frank@peraton.com

CV0066698

Peraton Inc.

C O

N

TR

A C

TO

R

Shane Desmier

517-246-8229

DTMB

Various Various desmierS@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANET 45

Change Notice Number 6

Contract Number MA200000000009 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$6,996,360.00 $0.00 $6,996,360.00

Contract Amendment – ADA Compliance

Effective Date: July 21, 2025

The amendment of this contract includes the updated ADA Compliance language listed below, which replaces the previous WCAG 2.0 Level AA language with WCAG 2.1 Level AA. No additional funding is required for this amendment.

ADA Language - WCAG 2.1 Level AA:

Accessibility Requirements.

The State is required to comply with the Americans with Disabilities Act of 1990 (ADA) and has adopted standards and procedures regarding accessibility requirements for websites, applications, content, and electronic documents. Due to a change in the law, the State is required to comply with specific accessibility standards for websites, applications, content and documents.

Starting 4/24/2026, throughout the Term, all websites, applications, software, content, and electronic documents, including but not limited to mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet), created, provided, or made available by the Contractor under this Contract, must comply with WCAG 2.1 Level AA.

Please note the Contract Administrator has been changed to Shane Desmier

All other terms, conditions, specifications, and pricing remain the same. This amendment is made with the agreement of the Contractor, the Agency, and DTMB Central Procurement Services.

AGENCY NAME PHONE EMAIL

MSP David Lee 517-636-7872 leed14@michigan.gov

DTMB Jim Coggin 517-243-5265 CogginJ@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 6 TO CONTRACT NO. MA200000000009

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

MCOLES INFORMATION AND TRACKING NETWORK MAINTENANCE AND SUPPORT

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

October 4, 2019 October 3, 2024 5 - 12 Months October 3, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

P-Card Direct Voucher (PRC) Other Yes No

7575 Colshire Drive

McLean VA 22102

Jeanette Frank

703-556-1694

Jeanette.Frank@peraton.com

VS0191048

Peraton Inc.

C O

N

TR

A C

TO

R

Sarah Platte

5172192406

DTMB

Various Various

PlatteS3@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

Change Notice Number 5

Contract Number MA200000000009 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$6,996,360.00 $0.00 $6,996,360.00

DESCRIPTION

Effective 2/14/2025, the parties add the attached Statement of Work for the purpose of updating language primarily related to the vendor's name change completed in Change Notice # 1, MCOLES Information and Tracking Network (MITN) headquarters location and staffing changes, along with updating tables and items that have been changed or no longer exist. This is a $0 Change Notice.

agreement, DTMB Procurement, and State Administrative Board approval on 10/29/2024.

DTMB Jim Coggin 517-243-5265 CogginJ@michigan.gov

Program Managers for

CHANGE NOTICE NO. 5 TO CONTRACT NO. MA200000000009

Exhibit A – Project Scope/Statement of Work

1. DEFINITIONS

The following terms have the meanings set forth below. All initial capitalized terms that are not defined below shall have the respective meanings given to them in Section 1 of Exhibit A Contract Terms and Conditions.

Term Definition

FTS File Transfer Service

LEIN Law Enforcement Information Network

MCOLES Michigan Commission on Law Enforcement Standards

MITN MCOLES Information and Tracking Network

MSP Michigan State Police

2. BACKGROUND

The Michigan Commission on Law Enforcement Standards (MCOLES) is responsible for the development of basic law enforcement training curriculum, oversight of basic training academies, licensing of law enforcement officers, employment transactions, and development and tracking of law enforcement inservice training.

MCOLES is also responsible for the Michigan Justice Training Fund for officer in-service training. All law enforcement agencies must report annually on various requirements, including submitting expenditure details from the fund.

Executive Order 2001-5 mandated that MCOLES “Implement a web-based information system that will allow the Commission to accomplish its goals and communicate with Michigan law enforcement organizations in a more efficient manner.” To comply with this directive, a lean process improvement effort was undertaken, and the recommendations used for the basis of developing the MCOLES Information and Tracking Network (MITN). Operational since January 2004, MITN development and refinement has continued as process improvements are identified, new mandates are implemented, statute changes require revision of processes, and changing technology standards dictated by the State.

The MITN application is used by all Michigan law enforcement agencies, basic law enforcement training academies, and criminal justice in-service training providers to fulfill mandatory reporting requirements of PA 203 of 1965 and PA 302 of 1982, PA 289 of 2016, PA 290 of 2016, PA 46 of 2004, and PA 537 of 2008. Uses include, but are not limited to:

• Validation of police officer selection, employment, and continued in-service training standards,

• Maintenance and access to officer training and employment records,

• Agency compliance with selection and employment standards and fiscal inspections,

• Basic law enforcement academy training programs, attendees and curriculum,

• Law enforcement officer standards screening and licensing,

• Law enforcement in-service training course submission and roster reporting,

• Mandatory law enforcement agency Annual Registration reporting, and

• Law Enforcement Distribution (LED) expenditure reporting.

In response to statutory mandates, MITN was developed as a customized version of proprietary software. MITN replaced burdensome and time-consuming efforts of paper-based mandated reporting by law enforcement agencies, basic law enforcement training academies, and in-service training providers.

MITN has two direct connections to external systems:

• LEIN queries MITN for the existence of a Law Enforcement Officer Safety Act (LEOSA) permit when a check is being made on an individual.

• The MCOLES FileNet ICN application queries MITN to populate index fields for document storage and retrieval.

The remaining data tie-ins to other programs are indirect, with MITN creating extract files or ingesting data from the FTS gateway:

• Export file of active law enforcement officers for the MSP MiPistol firearms database.

• Export XML file as a SIGMA GAX9R document for payment of PA302 Law Enforcement

Distributions.

• Export file of eligibility lists for the law enforcement officer licensing exam to the exam vendor.

• Import file of results of law enforcement officer licensing exam from the vendor.

• Import file of pre-employment reading and writing exam results for prospective basic law enforcement officer training recruits from the vendor.

3. PURPOSE

This contract is for support and maintenance of the State’s MITN application as implemented in System Change Requests (“SCRs”) issued when Peraton and the State mutually agree that work needs to be accomplished. The extent of work that the State will order is undetermined. MCOLES sets priorities for any changes or development, and the MITN contractor may only perform work as directed by MCOLES which has been mutually agreed to by both parties.

4. STATEMENT OF WORK

Peraton has no performance obligation under this Contract other than work identified in SCRs. The Scope of Work that the State may request to be performed in support of the MITN application and may be agreed to by the Contractor will include:

• Staffing Support

• Knowledge Transfer/Transition

• Documentation

• Maintenance and Support

• System enhancements and/or legislative mandates

• Testing Services and Acceptance

• Training Services

This project has the following out of scope: Hardware, migration and integration services

This Contract is a time and material contract. The Contractor is only responsible for the delivery of hours against the agreed-upon SCRs. Per the agreed-upon SCRs, the Contractor will provide a specified level of effort, over a stated period of time, on work stated in general terms and will complete the work in the defined timeline as agreed upon by the parties in the SCRs. If the agreed to timeline is affected by other factors or priorities, the Parties will update the timeline via the SCR process. The Contract items to be performed in agreed to SCRs are subject to hours expended up to the total contract value. The Contractor will have no obligation to continue performance after those funds are exhausted. Should additional funding, support, or resources be required to accomplish the goals of the Scope of Work, or due to changed work requirements, the State and the Contractor may negotiate an amendment to the Contract, through a Contract Change Notice, to provide the additional funding, support, or resources.

MITN is not subject to Federal, State, or other regulation other than the State of Michigan DTMB Data Classification Standards, as it contains PII.

5. CONTRACT TERM

The contract term is 5 years with 5, 1-year options.

6. CONTRACT TYPE

This is a Time and Material Contract. The State may request that work be performed pursuant to SCRs mutually agreed to by the Parties. The Contractor has provided labor rates and hours for a stated period of time for work stated in general terms and will provide its best efforts to complete the work as agreed upon by the parties in the associated SCRs. Hours allocated to the SCRs must be documented by hours allocated and conform to the included rate card. The Contractor is only responsible for the delivery of labor hours against the agreed upon work scope as prioritized. Any change to an SCR must be approved by the MCOLES team. Payment shall be paid monthly based upon the hours expended during the previous month at the rates specified in Exhibit B.

7. SPECIFIC STANDARDS

IT Policies, Standards and Procedures (PSP)

Contractors are advised that the State has methods, policies, standards, and procedures that have been developed over the years. All services provided as a result of this Contract in mutually-agreed SCRs must comply with all applicable State IT policies and standards. Contractor is required to review and comply with all applicable links provided below.

IT Policies, Standards and Procedures (PSP): http://www.michigan.gov/dtmb/0,4568,7- 15056355_56579_56755---,00.html

Secure Web Application Policy and Standards Contractor is required to provide Enhancements to the MITN application that meets the States Secure application development standards also outlined in the controlled PSP’s specifically if the Enhancement has web components.

Secure Application Development Life Cycle (SADLC) Contractor is required to meet the States Secure Application Development Life Cycle requirements that includes:

Security Accreditation Contractor is required to assist in the completion the State Security Accreditation process for Enhancements to the MITN application. Any COTS or custom developed solutions must also complete the State Security Accreditation process.

Application Scanning For COTS or vendor owned applications, the contractor must provide resources for analysis, remediation and validation of vulnerabilities required by the State Secure Web Application Policy and Standards.

Types of scanning and remediation may include the following types of scans and activities

• Dynamic Scanning for vulnerabilities, analysis, remediation and validation

• Static Scanning for vulnerabilities, analysis, remediation and validation

• Third Party and/or Open Source Scanning for vulnerabilities, analysis, remediation and validation

Acceptable Use Policy To the extent that Contractor has access to the State’s computer system, Contractor must comply with the State’s Acceptable Use Policy, see http://michigan.gov/dtmb/0,4568,7-150- 56355_56579_56755--,00.html. All Contractor Personnel will be required, in writing, to agree to the State’s Acceptable Use Policy before accessing the State’s system. The State reserves the right to terminate Contractor’s access to the State’s system if a violation occurs.

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), and has adopted a formal policy regarding accessibility requirements for websites and software applications. The State is requiring that Contractor’s proposed Enhancement, where relevant, to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG)

2.0. Contractor may consider, where relevant, the W3C’s Guidance on Applying WCAG 2.0 to Non- Web Information and Communications Technologies (WCAG2ICT) for non-web software and content. The State may require that Contractor complete a Voluntary Product Accessibility Template for WCAG 2.0 (WCAG 2.0 VPAT) or other comparable document for the proposed Enhancement.

http://www.michigan.gov/documents/dmb/1650.00_209567_7.pdf?20151026134621

7. USER TYPE AND CAPACITY

Type of User Access Type Number of Users Number of

Concurrent Users

State Employees Admin Access Create, Read, Update, Delete

5 3

State Employees User Create, Read, Update 20 10

Law Enforcement

Agencies User

Create, Read, Update 800 25

Basic Training Delivery Sites

User Create, Read, Update 50 10

In-Service Training

Providers User

Create, Read, Update 1500 25

8. ACCESS CONTROL AND AUDIT

Contractor’s in scope support to the MITN application under mutually agreed SCRs must support State standard federated single sign on for end user access. The Enhancement must support multi-factor authentication for privileged/administrative access.

Contractor in scope support can support Identity Federation/Single Sign-on (SSO) capabilities using SAML or comparable mechanisms but is not required.

9. DATA RETENTION

Under mutually agreed SCRs, Contractor must review and explain how the Contractor will meet the data retention requirements detailed in the Data Retention Policy provided by the State. Please see the following link for more detail:

https://www.michigan.gov/dtmb/0,5552,7-358-82548_21738_31548-96228--,00.html

10. SECURITY

On-Premise

Under mutually-agreed SCRs, Contractor is responsible for establishing and maintaining a data privacy and information security program, including physical, technical, administrative, and organizational safeguards, that is designed to: (a) ensure the security and confidentiality of the State Data; (b) protect against any anticipated threats or hazards to the security or integrity of the State Data; (c) protect against unauthorized disclosure, access to, or use of the State Data; (d) ensure the proper disposal of State Data; and (e) ensure that all Contractor personnel comply with all of the foregoing. In no case will the safeguards of Contractor’s data privacy and information security program be less stringent than the safeguards used by the State, and Contractor must at all times comply with all applicable State IT policies and standards, which are available at http://www.michigan.gov/dtmb/0,4568,7-150-56355_56579_56755--,00.html.

11. END USER OPERATING ENVIRONMENT

The SOM environment is X86 VMware, IBM Power VM and Oracle VM, with supporting enterprise storage monitoring and management.

The software must run under commonly used web browsers. At a minimum the software must support Internet Explorer v9 or higher, Chrome v36 or higher, Firefox v31 or higher, and Safari v5.1 or higher both under the Windows and iOS operating systems.

Under mutually agreed SCRs, Contractor must:

• Describe the optimal technical environment based on the environment choices set forth above.

• Describe any State system access requirements that are necessary for the Contractor to perform its obligations on a timely basis, including but not limited to, physical or remote access to State networks, servers, or individual workstations.

• Describe if it can comply with the current environment and how it intends to comply with any future changes to the user environment. And if not, describe what end user operating environment its Enhancement supports.

• Describe if it can support the original environment throughout the term of the contract.

• Describe how it communicates changes to its roadmaps.

• Identify any plug-ins necessary for the proposed Enhancement to meet the system requirements of this request.

• Describe how customers collaborate with your organization in the decision-making process for upgrades, maintenance, and change control.

12. SOFTWARE ENHANCEMENTS

Through the SCR process, the State will communicate the requested software enhancement to the Contractor. Under mutually-agreed SCRs, Contractor shall document the Enhancements to the MITN application to include, but not limited to, a detailed description of the proposed Enhancement, its functionality, optional add-on modules, Contractor’s services and the Enhancement’s ability to be rapidly configured or scaled as the State’s business or technical demands change. If open source or third-party products are used in connection with the proposed Enhancement the Contractor must identify these separately and include associated cost in Exhibit B - Pricing).

For third-party products that are part of the overall Enhancement, Contractor must include any end-user license agreements that will be required to access and use such products.

13. REQUIREMENTS

The System Change Request initiated by the MITN project team will define the support that the State is requesting that Peraton provide under mutually agreed SCRs. Examples of such support are:

Each SCR must contain the following and conform to the SCR template included in Schedule C.

• Specific maintenance, support, enhancements, and/or documentation to be provided.

• Hours allocated to the SCR if desired.

• Timeframe to complete the SCR with breakdown of major milestones if desired.

Examples of such support are:

• Peraton must provide staff to support the MITN contract, as described in Section 20 Contractor Personnel to maintain and support the MITN database, client server, MCOLES Staff, and web applications.

• Maintain and support existing MITN databases schemas, client server application, forms & reports (used by internal staff), and the web applications.

• Address and resolve components of existing functionality due to changes in MCOLES business mandates, legislation, rules, or policies.

• Develop future enhancements to MITN at the request of, and in conjunction with, MCOLES staff, including joint application design, user acceptance testing, and deployment to the production environment.

• Maintain system Documentation, including changes in response to requests, changes in source code, upgrades/modifications of the applications, and manuals.

• Maintain a development environment on vendor equipment for coding and testing prior to deployment to the MITN Quality Assurance environment on MDTMB servers.

• Update databases schemas and applications as necessary to conform to State of Michigan standards. The Contractor will be notified of any applicable changes in any standards via the State of Michigan via the SCR process.

14. TESTING SERVICES AND ACCEPTANCE

Under mutually agreed SCRs, Contractor must comply with Section 9. Acceptance Testing, of the Contract Terms. In addition, Contractor agrees to cooperate and assist the State with any disaster recovery testing.

15. TRAINING SERVICES

As requested, under mutually agreed SCRs, the Contractor must provide available training options and include details such as: typical class size, materials to be provided, class duration, on-site or web based. The Contractor must provide a training plan, including options and details such as the number of dedicated personnel, staff location, hours available and duration.

16. SUPPORT AND OPERATIONS

Support-Hours Under mutually agreed SCRs, the State may require the Contractor to provide Support Hours as 8 a.m. to 5 p.m. Eastern, Monday thru Friday.

17. DOCUMENTATION

Under mutually-agreed SCRs, Contractor must provide all user manuals, operating manuals, technical manuals and any other instructions, specifications, documents or materials, in any form or media, that describe the functionality, installation, testing, operation, use, maintenance, support, technical or other components, features or requirements of the Enhancements to the MITN application.

18. TRANSITION SERVICES

Upon termination or expiration of the agreement, Contractor must, for a period of time specified by the State…