20-RHCO-P-338_JA.pdf

Control No.: 20-RHCO-P-338

Version – March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

(Simplified Acquisition Threshold < $250K)

JUSTIFICATION AND APPROVAL

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Branch, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, Joint Base Lewis- McChord Tacoma WA is Preventive Maintenance and Repair Service renewal for Government owned system – VariSource and BrachyVision in support of Radiation Oncology

Requirement: Follow-on (W81K02-19-P-0189) Pricing: Firm-Fixed Price Funds: DHP, Total: $131,518.00

Name of Intended Contractor: Varian Medical Systems Street Address: 660N McCarthy Blvd City, State, Zip: Milpitas, CA 95035

Phone: 408-232-4201

a. 3. Description of Supplies/Services: The VariSource iX HDR BrachyVision is a treatment planning system used to provide localized radiation therapy to cancer patients.

High-Dose Rate (HDR) Brachytherapy is an internal radiation therapy that delivers radiation from implants placed in close proximity to or inside the tumor in the body. As cancer often affects major organs and other essential physiological systems, it is important for radiation treatment to be tightly focused on tumors to minimize serious side effects. This technique ensures the maximum radiation dose is given to cancerous tissue, while minimizing exposure to the surrounding healthy tissue.

Period of Performance: BASE (20 Aug 20 – 19 Aug 21) + OP1

4. Authority Cited: This requirement for Maintenance and Repair as described under authority of the simplified procedures for commercial items at 41 U.S.C. 1901, as implemented FAR 13.501(a)(1)(ii) Sole Source (Varian Medical System) Acquisitions on the equipment located at Madigan Army Medical Center, Tacoma, WA. See Sole Source Letter from vendor.

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: The VariSource and BrachyVision is Government owned equipment and it is required to have maintenance services and annual Inspection (INSP) and Preventive Maintenance (PM) per manufacturer specifications and procedures, to include any replacement parts, on-site repairs, technical support, and software updates to be included.

6. Efforts to Obtain Competition: General Competitive effort is made throughout the requirement review process and this is considered as sole source service due to the proprietary right with manufacturer. Please see Sole source Letter.

a. Varian is the only source for the most current software and firmware upgrade of Varian product, also Varian is the only source for the certified OEM parts for the repair.

b. Varian products are required to have maintenance services by Varian trained technicians and Varian does not authorize any technical training to third party organizations.

7. Actions to Increase Competition: This action will be posted as a Special Notice with J & A to Beta SAM FBO.

8. Market Research: Market Research has been conducted by Web Searching (Google), GSA and Dynamic Small Business search using NAICS Code: 811219, key word “VariSource and BrachyVision”. Results from the research did not provide any businesses that can provide the maintenance services on the Varian products and documentation can be found in PCF Cabinet file under Market Research.

9. Interested Sources: To date, other than Varian Medical Systems, no other sources can provide service requirement on VariSource and BrachyVision Systems based on OEM proprietary.

10. Other Facts:

a. Procurement History

Previous Contract or Purchase Order Number: W81K02-19-P-0082 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: N/A No Yes

11. Technical / Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Submitted By: Hosuk ‘Erik’ Nam Position Title: Purchasing Coordinator Email Address: hosuk.nam.civ@mail.mil Date: 14 May 2020

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other: Current award has same service requirement and renewal cost was proposed same amount of active contract (W81K02-19-P-0189).

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Scott A. Barr Position Title: Contracting Officer Email Address: Scott.a.Barr.civ@mail.mil Date: 14 May 2020

NAM.HOSUK.1447558129 Digitally signed by NAM.HOSUK.1447558129 Date: 2020.05.14 09:29:43 -07'00'

BARR.SCOTT.A.107

8903208

Digitally signed by

BARR.SCOTT.A.1078903208

Date: 2020.05.14 12:54:47 -07'00'