20-00248 Statement of Work.doc

STATEMENT OF WORK

1. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location:

National Weather Service Office 500 Airport Blvd. #115 Lake Charles, La. 70607-0669

2. Primary Responsibility Andy Patrick, Meteorologist in Charge (MIC) - * The official is referred to throughout the Specifications as the “MIC”.

Phone number: 337-477-2688; email address: andy.patrick@noaa.gov

Dawndra Kirkwood, Administrative Support Assistant (ASA) will be the alternate contact.

Phone number: (337)-477-5285 ext. 221; email address: Dawndra.Kirkwood@noaa.gov If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

The owner of the business providing the contracted services will meet with the MIC at the NWS Office in Lake Charles monthly or as needed to assess services provided.

3. Equipment, Materials, and Supplies

All equipment, materials, and supplies (MSDS for chemicals ) shall be furnished by the Contractor and properly stored in the areas designated by the MIC including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap for restrooms and kitchen area, disinfectant spray for rest rooms, waste basket and trash can liners, cleaning supplies, and cleaning equipment. All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. Services performed under this contract shall be performed during hours approved by the MIC. NOTE: All paper products shall be made of recovered materials as per EPA guidelines at the following website: www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm.

Materials Safety Data Sheets (MSDS) must be provided by the contractor to the Meteorologist in Charge (MIC) or Administrative Assistant (ASA) at each office, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

4. Security Background Investigations

Personnel security investigations are required for all contractors entering the site per CAR clause 1352.237-71 Security Processing Requirements – Low Risk (Apr 2010). A full copy of the clause is provided.

JANITORIAL SPECIFICATIONS FOR WEATHER SERVICE OFFICE

5. Conduct of Work

Services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials and supplies ( MSDS for chemicals ) shall be furnished by the contractor including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap for the restroom and kitchen area, disinfectant spray, waste basket and trash can liners, cleaning supplies, and cleaning equipment. Healthy and environmentally friendly product that are non-toxic, biodegradable, and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. The contractor must wear appropriate face covers and gloves per the CDC requirements whenever in the building due to COVID19.

6. Square Footage/Site Conditions The area covered by this contract consists of approximately 3720 square feet. All rooms in the Weather Service Office main building will be cleaned as per the scope of work (SOW) except for the Communication Room and the Electrical Room (312 sq. ft). A listing of the flooring type and size of the various rooms to be cleaned as per the SOW are:

a. 77 sq. ft. of utility carpet with tile trim in the Front Entry Vestibule and Service Entry Vestibule. Glass windows and doors in both entry ways to be cleaned as per SOW.

b.

420 sq. ft. of carpeted area including the Reception/Waiting area, SOO Office, MIC Office, Conference/Training Room, and Main and Side Corridors.

c.

2146 sq. ft. of computer tile flooring including the Primary Operations Area and 5 adjoining Cubicles, and the Equipment Room.

d.

307 sq. ft. of ceramic tile flooring including the Men’s Bathroom, Women’s Bathroom and Ready Room/Kitchen.

e.

490 sq. ft. of linoleum tile flooring in the Electronic Technician work and office area.

f.

270 sq. ft. of bare concrete in the inside Storage Room.

g.

308 sq. ft. area outside the three entryways.

7. Cleaning Schedule and Requirements Daily Six Days – Cleaning will take place between 4:30 pm and 10:00 pm Monday through Friday…7AM-6PM Saturday. No service on Sunday and Federal Holidays

REQUIREMENTS

1. Daily (six days per week except on Sunday)

1. Empty and damp wipe all waste baskets. If plastic bags are inserted in trash cans, damp wiping will be unnecessary.

1. Remove all trash and dispose of in proper containers.

1. Vacuum all carpeting.

1. Clean and disinfect fixtures, handicap rails, and floors in restrooms, including sinks and walls around sinks, countertops, mirrors, toilets, urinals, and walls around urinals.

1. Clean and disinfect fixtures, sinks, walls around the sink, countertop, and table in the break room/kitchen.

1. Check paper towels, toilet tissue and paper toilet seat covers supply in break room and restrooms and refill if necessary. Refill soap dispensers. Provide extra paper towels and toilet tissue in janitorial closet in the event dispensers run empty.

1. Dust mop all tile (linoleum) floors, concrete and computer floors. (Note!! Never use a wet mop or allow standing liquids on computer floor)

1. Sweep outside entryway and remove any windblown debris and dirt from the three entrances with vestibules.

1. Deodorize spray restrooms.

1. Wipe/disinfect all door handles.

1. Clean and sanitize the drinking fountain.

1. Weekly (once every week)

1. Dust all flat surfaces which include table tops, chairs, file cabinets, (Cubicle rails and shelf surfaces), window sills, window ledges in the vestibules, etc.

1. Wet mop all tile, linoleum, and concrete floors.**

1. Wipe/disinfect restroom walls and areas around door handles.

1. Wash entrance windows (vestibule windows and doors) inside and out.

1. Dust or vacuum between/under cabinets and furniture that don’t require moving of them.

1. Damp mop chair mats.

1. Clean Microwave ovens (2).

1. Bi-Weekly (Once every two weeks)

1. Buff all tile floors. ( linoleum )

1. Monthly (once every month)

1. Spot clean doors, walls and painted surfaces.

1. Dust high ledges, cabinet tops, ventilators, light fixtures and other high areas. Clean bugs/dust from overhead light fixture covers.

1. Wax tile (linoleum) floor in the ET office and break room/kitchen.

1. Buff tile floors in restrooms.

1. Vacuum air conditioning/heating vents.

1. Quarterly (Once every 3 months during December, March, June and September)

1. Wash all windows inside and out.***

1. Vacuum draperies and/or dust blinds.

1. Strip old wax, re-wax and buff all resilient tile (linoleum) floors in the ET office and break room/kitchen.

1. Wipe down tile wall surfaces in restrooms.

1. Semi-Annually (March and September)

1. Shampoo all carpeting (confer with MIC or designated official).

1. Annually (Once yearly at request of MIC) 1.

Clean exterior break room cabinets

2.

Wipe and clean break room baseboards.

3.

Clean interior light fixtures.

1. Special Instructions

1. **All sweeping of resilient floor covering shall be done by the dustless pickup method using either the laundered or the disposable type of treated cloths as appropriate. All dusting shall be done by the damp or treated cloth method.

2. All rules concerning safety, smoking and the security of the building shall be observed. The contractor shall remove all waste from the premises, and plastic bags used for disposal of wastepaper and put them in trash dumpster provided.

3. COMPUTER FLOOR - USE ONLY DAMP MOP, DAMP MOP WITH MILD DETERGENT WHEN NECESSARY.

- Never wax, buff, polish or rinse with water containing wax. The floor surface is designed to cause a “flake-off” and any build up of foreign substance can affect the static decay rate of the floor surface.

- Never use strong abrasives, scrapers, steel wool or power scrubbers to clean the floor.

- Never use excessive amounts of liquid or flood the surface with water.

4.

***Windows with sun-control film must be washed differently. Use mild soap/detergent and water. Never use sharp instruments or abrasives to clean. Confer with MIC or designated official before treatment.

8. Invoicing

The vendor will bill on a monthly basis in arrears, to the MIC.

9. OBSERVANCE OF LEGAL HOLIDAYS AND SITE CLOSURE INFORMATION

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year's Day Labor Day

Martin Luther King’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate Contact for guidance.

10. PERIOD OF PERFORMANCE

Base Year July 1, 2020 – June 30, 2021

Option Year 1 July 1, 2021 – June 30, 2022 Option Year 2 July 1, 2022 – June 30, 2023 Option Year 3 July 1, 2023 – June 30, 2024

Option Year 4 July 1, 2024 – June 30, 2025