2-Statement of Work (SOW).pdf

Attachment 2 – Statement of Work (SOW)

Combined Synopsis/Solicitation 70Z03823PK0000002

1.0 General

The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Industrial Operations Division (IOD) has a requirement for the on-site, biannual maintenance and calibration of the Nova 840i Laser Wire Marking Machine (Serial

Number (SN): NA0021) and the 800LC Laser Wire Marking Machine (SN: N0053) in accordance with (IAW) the original equipment manufacturer (OEM) specifications.

2.0 Requirements

The Contractor shall perform repairs, maintenance actions, and calibration services on the Laser Wire Marking Machines

IAW the OEM specifications. The Contractor’s representative shall perform all work between the hours of 7:00 a.m. and

4:00 p.m., Eastern time, Monday through Friday (excluding Federal holidays). Performance under this order shall be at:

United States Coast Guard

Aviation Logistics Center

Building 63, Avionics/Electrical Shop

1664 Weeksville Road

Elizabeth City, NC 27909

The Contractor’s representative shall travel to ALC for on-site visits to these perform services based on a mutually agreed upon schedule. The Government’s technical point of contact (POC) for this effort is Mrs. Beth McCrodden. She should be contacted either by phone at (252) 335-6740 or by email at Elizabeth.E.McCrodden@uscg.mil to schedule service. Mrs.

McCrodden will also be the Contractor’s POC to arrange access to the USCG base and provide any further visit instructions.

The firm-fixed prices listed in the schedule include: travel time; on-site labor hours; airfare; lodging; baggage fees; rental car; per diem; and any other travel costs related to the service call. The Contractor shall provide all of the parts, materials, labor, supplies, and test equipment required to provide the services described in this SOW at the firm-fixed price listed in the Schedule.

The prices in the Schedule include the N800-860 Maintenance Parts Kit and the N840i-880i Maintenance Parts Kit required for each site visit, but does not include the cost of any other hardware or parts that requires repair and/or replacement. Both of these kits should be shipped to ALC at the address above to the attention of Mrs. McCrodden. The

Contractor shall confirm receipt of both Maintenance Parts Kits prior to travelling.

At a minimum, the Contractor shall perform the following actions for each Laser Wire Marking Machine:

a. Clean area around laser head and cable handler

b. Inspect optical system and clean as required

c. Check cable handler guides for wear and adjust as required

d. Clean marking slot

e. Measure laser output power and adjust for correct marking contrast

f. Replace drive and encoder tyres, then check operation of cable handler

g. Check cutter operation

h. Install maintenance parts kit.

i. Check operation and speed of coil pan.

j. Replace fan filters and check operation of fans

k. Check all dereeler stations operate correctly

l. Check interlock and emergency stop operate correctly

m. Carry out wire marking tests and adjust as necessary mailto:Elizabeth.E.McCrodden@uscg.mil

n. Calibrate and provide 12-month certificate

o. Evaluate machine and provide quotes for any recommended repairs and/or parts replacement

p. Provide post visit report

2.1 Calibration and Documentation

Calibration shall be performed after each recertification cycle and shall include adjustment and correction so that the item performs at an acceptable level. Calibration shall also encompass identifying and determining the cause(s) of errors and performing corrective action(s) when applicable. Calibration shall consist of a comparison of the device under test with a calibration standard of known accuracy. The calibration standard shall be traceable to a national or international standard.

The Contractor shall provide the following for each Laser Wire Marking Machine:

• A certificate of calibration to include a certificate number, name or initials of person performing the calibration, calibration date, unit type, unit manufacturer, unit model number, unit serial number, adjustment or service performed, calibration results, a description of calibration, and type of calibration procedure(s) performed. The original certificate of calibration shall be given to the Contractor’s technical POC, Mr. Lee

Midgett.

• A decal on the unit to indicate current calibration. The decal shall include the calibration date, name or initials of person performing the calibration, month and year when next calibration is due, unit serial number, and the name of the company performing calibration.

• Decals shall be applied in such a manner that will not cause damage to the equipment or at a later date when the decal is removed.

• Decals shall not be applied as to hinder the reading of any display.

2.2 Over and Above Hardware and/or Repairs

If the Contractor determines that the one or both of the Wire Marking Machines requires the repair or replacement of hardware, additional labor hours, and/or additional travel expenses not already covered under this order, the Contractor shall provide a separate quote for this work. The quotation shall include a firm fixed-price for additional travel expenses, a description of repairs, itemized pricing of replacement hardware, and the number of labor hours required to complete the repairs.

The Contracting Officer will be responsible for reviewing the quotation. Every effort will be made to provide approval in time to allow the Contractor to complete the repair during their visit. In the event that this is not possible, the Contracting

Officer will respond to the quotation no later than 30 days after receipt. Additional work shall not be performed until the quotation is accepted and a modification is provided by the Contracting Officer.

The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed prices reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.2 Replacement Parts

Parts of the Laser Wire Marking Machines found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement according to the OEM’s recommendations shall be replaced with parts meeting the OEM’s specifications and drawings. Replacement parts shall be new.

3.0 Contractor Personnel

3.1 Qualified Personnel

The Contractor shall provide personnel qualified to perform all requirements specified in this SOW. Qualified personnel shall have been trained and authorized by the OEM to perform these services.

3.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All

Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identify the employee as a

Contractor representative.

4.0 Policies and Regulations

4.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on

ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance.

All vehicles are subject to random search under Title 18 U.S.C 1382.

4.2 Compliance with Local Regulations, Instructions, Directives

Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC.

All visitors to ALC shall review the ALC Visitor-Contractor Safety and Environmental Health Brochure information that is included as Attachment 5 to this solicitation.

4.3 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.4 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the

USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG.

The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas as defined in USCG ALC Instruction 6280.1 (series). Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure. Employees caught violating the tobacco policy may be subject to immediate removal IAW section 5.2.

4.5 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the

Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR

1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern

Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the

Contractor.

4.5.1 The Contractor shall be subject to safety inspections of its work sites by the USCG. Contractor safety records shall be available upon request by the Contracting Officer. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The

Contractor shall provide all personal protective equipment (respiratory protection, hearing protection, gloves, steel-toed shoes, safety glasses, protective clothing, etc.). In addition, the USCG is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.