2-fema procurement-omb-revisions factsheet fy25.pdf
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- Solicitation number
- Lawrence-DDR-0326
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- Kentucky
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This is a FEMA fact sheet issued by the Federal Emergency Management Agency in December 2025 that outlines procurement requirements and recent 2024 OMB revisions applicable to FEMA grant awards. The fact sheet addresses federal procurement standards for states, Indian tribes, local governments, and nonprofits receiving FEMA grants with federal award dates or disaster declaration dates on or after October 1, 2024. The guidance clarifies that states, Indian tribes, and the District of Columbia must follow their own documented procurement policies and procedures when purchasing under FEMA awards, while local governments and nonprofits must maintain written documented procurement policies reflecting applicable local, state, or tribal law and comply with Federal Procurement Standards at 2 C.F.R. 200.318-200.327. All entities must comply with domestic preferences requirements, necessary contract provisions, and cost principles ensuring reasonable costs, with FEMA authorized to apply remedies for non-compliance.
Key revisions to the Federal Procurement Standards include the expansion of procurement requirements to Indian Tribes, who must now follow the same policies and procedures used for non-federal procurements while also complying with domestic preferences and required contract provisions rules—though the recovered materials procurement requirement does not apply to Indian Tribes. A significant modification removes the previous prohibition on geographic preferences when evaluating bids or proposals, allowing geographic preferences if consistent with governing laws outside of 2 C.F.R. Part 200. The fact sheet notes that FEMA amended Hurricane Helene-related agreements issued before October 1, 2024, to ensure uniform application of the OMB revisions across all Hurricane Helene declarations regardless of declaration date. Additional assistance is available through the Procurement Disaster Assistance Team (PDAT) via email at FEMA-GPD-PDAT@fema.dhs.gov or through state emergency management agencies and state administrative agencies.
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FEMA Fact Sheet – Procurement Under Grants: 2024 OMB Revisions
December 2025 1
Purchasing Under a FEMA Award: 2024 OMB Revisions Federal Emergency Management Agency (FEMA) grant programs are subject to the Federal Procurement Standards found at 2 C.F.R. §§ 200.317 – 200.327. This fact sheet provides guidance on recent revisions by the Office of Management and Budget (OMB) to these standards, which will affect FEMA awards with a federal award date or disaster declaration date on or after Oct. 1, 2024.
Background On Apr. 22, 2024, OMB revised sections of OMB Guidance for Grants and Agreements found in Title 2 of the Code of Federal Regulations. These revisions apply to all FEMA awards with a federal award date or disaster declaration date on or after Oct. 1, 2024, unless specified otherwise. The changes include updates to the Federal Procurement Standards, which govern how FEMA award recipients and subrecipients must conduct purchasing under a FEMA award. This Fact Sheet does not provide an exhaustive list of the revisions. For more detailed information on the OMB revisions, please refer to Federal Register Notice 2024-30046, “Guidance for Federal Financial Assistance.”
Summary of Applicable Federal Procurement Below is a summary of how the Federal Procurement Standards apply to FEMA award recipients and subrecipients with a federal award date or disaster declaration date on or after Oct. 1, 2024, categorized by entity type:
Federal Procurement Standards Applicable to States, Indian Tribes, Local Governments, and Nonprofits
States, Indian Tribes, the District of Columbia, U.S. territories and their agencies and instrumentalities: These entities must follow their own documented procurement policies and procedures when purchasing under a FEMA award pursuant to 2 C.F.R. § 200.317. These entities must also comply with requirements for domestic preferences (2 C.F.R. § 200.322), the procurement of recovered materials (2 C.F.R. § 200.323), and ensure that all necessary contract provisions are included in their contracts (2 C.F.R § 200.327). NOTE:
Indian Tribes are not subject to the procurement of recovered materials requirements at 2 C.F.R. § 200.323.
Local governments and nonprofits: These entities must have written documented procurement policies and procedures, which reflect applicable local, state or tribal law, and ensure compliance with the Federal Procurement Standards at 2 C.F.R. §§ 200.318 – 200.327.
https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d?toc=1 https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d?toc=1 https://www.federalregister.gov/documents/2024/04/22/2024-07496/guidance-for-federal-financial-assistance https://ecfr.federalregister.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR1ad5506a4809976/section-200.317 https://www.ecfr.gov/on/2024-10-01/title-2/section-200.317 https://www.ecfr.gov/on/2024-10-01/title-2/section-200.322 https://www.ecfr.gov/on/2024-10-01/title-2/section-200.323 https://www.ecfr.gov/on/2024-10-01/title-2/section-200.327 https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d
Procurement Under Grants: 2024 OMB Revisions FEMA Fact Sheet
Learn more at fema.gov/grants/procurement December 2025 2
NOTE: FEMA may apply remedies if a recipient or subrecipient does not comply with the Federal Procurement Standards, as appropriate, in accordance with its authorities found at 2 C.F.R. § 200.339. Additionally, all recipients and subrecipients must ensure compliance with the Cost Principles at 2 C.F.R. Part 200 Subpart E, including the requirement to ensure that costs are reasonable, as defined in 2 C.F.R. § 200.404.
Key Revisions to the Federal Procurement Standards
Procurements by States and Indian Tribes (2 C.F.R. § 200.317) Consistent with the existing requirements for states in 2 C.F.R. § 200.317, Indian Tribes must follow the same policies and procedures used for procurements with non-federal funds. In addition to adhering to their own policies and procedures, Indian Tribes must also comply with rules for Domestic Preferences (2 C.F.R. § 200.322) and Required Contract Provisions (2 C.F.R. § 200.327). NOTE: While an additional rule for Procurement of Recovered Materials (2 C.F.R. § 200.323) is also referenced in 2 C.F.R. § 200.317, this requirement only applies to state agencies and political subdivisions of a state and not to Indian Tribes.
The new OMB guidance also requires that states and Indian Tribes follow the Federal Procurement Standards at 2 C.F.R. §§ 200.318 – 200.327 if they do not have their own procurement policies or procedures.
Removed Prohibition on Geographic Preferences (2 C.F.R. § 200.319(c)) OMB removed the prohibition on geographic preferences when evaluating bids or proposals previously found in 2 C.F.R. § 200.319(c). Any geographic preferences used when evaluating bids or proposals under a FEMA award must be consistent with governing laws outside of 2 C.F.R. Part 200.
Further Assistance Additional assistance regarding purchasing under a FEMA award can be accessed by visiting the Procurement Disaster Assistance Team (PDAT) website or by contacting one of the points of contact listed below:
State Emergency Management Agency (Disaster Grants): www.fema.gov/emergency-management-agencies
State Administrative Agency (Non-Disaster Grants): www.fema.gov/grants/preparedness/about/state-administrative-agency-contacts
Contact PDAT: FEMA-GPD-PDAT@fema.dhs.gov; make sure to copy your FEMA grant program point of contact when emailing PDAT.
NOTE: Hurricane Helene made landfall on Sept. 26, 2024, with related disaster declarations occurring both before and after Oct. 1, 2024. To streamline the grant rules applicable to Hurricane Helene declarations, FEMA has decided to amend Hurricane Helene FEMA-State/Tribe Agreements issued before Oct. 1, 2024, to ensure the OMB revisions apply uniformly to all Hurricane Helene-related declarations no matter the declaration date.
https://www.ecfr.gov/on/2024-10-01/title-2/section-200.339 https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/on/2024-10-01/title-2/section-200.404 https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d https://www.ecfr.gov/on/2024-10-01/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d https://www.fema.gov/grants/procurement https://www.fema.gov/grants/procurement http://www.fema.gov/emergency-management-agencies http://www.fema.gov/grants/preparedness/about/state-administrative-agency-contacts http://www.fema.gov/grants/preparedness/about/state-administrative-agency-contacts
| Purchasing Under a FEMA Award: 2024 OMB Revisions |
| Background |
| Summary of Applicable Federal Procurement |
| Key Revisions to the Federal Procurement Standards |
| Procurements by States and Indian Tribes (2 C.F.R. § 200.317) |
| Removed Prohibition on Geographic Preferences (2 C.F.R. § 200.319(c)) |
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