Form 7554-03

Page NB-1 of NB-3 SUNY Procedure 7554 Rev. November 2025

Notice to Bidders and Newspaper Advertisement

The State University of New York at Upstate Medical University will receive sealed bids for project number: 1528 / 151343 titled: Student Disability Testing Suite until 2:00 p.m. local time on August 6, 2026 at Dr. Sarah Loguen Center room 2005, where such proposals will be publicly opened and read aloud.

Delivered to:

Mrs. Jeanie Pender Contracts & Campus Purchasing SUNY Upstate Medical University Dr. Sarah Loguen Center, 2nd floor 650 South Salina Street, Room 2050 Syracuse, New York 13202

Where such proposals will be publicly opened and read aloud. Proposals may be hand delivered or mailed to the above location and must be received at such time.

Scope of work: is to include all necessary labor, material and equipment for the demolition of the existing space and the build-out of approximately 1,675 square feet (including mechanical space) at the basement level of Weiskotten Hall at Upstate Medical University. The objective is to create a dedicated Learning Disability Testing Center that will serve students from all four of our colleges.

The testing center will feature 16 semi-private student stations, three fully private student spaces, two staff offices, a changing room, and one reception desk. Additionally, we will require cameras and monitoring equipment to oversee students as they take their tests.

All work on this Contract is to be completed within 240 calendar days after the date of the Notice to Proceed.

Bidding and Contract Documents may be examined free of charge at the campus and at the following locations.

SUNY Upstate, Design and Construction, 650 South Salina Street, 2nd floor, Syracuse, NY 13202.

Complete sets of Contract Documents for bidding may ONLY be obtained from:

Syracuse Blue Print, 825 E Genesee St, Syracuse, NY 13210, 315-476-4084

Section 143 of the State Finance Law requires payment of a deposit to receive these documents.

Accordingly, a deposit check of $49.99, made payable to SUNY Upstate Medical University, is

Page NB-2 of NB-3 SUNY Procedure 7554 required. Deposits less than $50.00 are nonrefundable. Deposits will be waived for certified Minority and Women Owned and Service-Disabled Veteran Owned Businesses.

(Under SFL 143 the campus has the option to waive the deposit requirement where bid documents “are made available and obtained electronically or in any non-paper form by the agency”. If the campus wishes to waive the deposit for all bidders, delete the above paragraph).

A site visit to the area where the work is to be performed has been deemed to be necessary to fully understand the parameters and constraints which affect the preparation of the bid for the same. A mandatory site visit has been scheduled for July 21, 2026 at 10:00 AM with all contractors meeting in the main of Weiskotten Hall. Located at 790 Irving Ave, Syracuse, NY 13210. All potential bidders are advised that they must sign a “Site Visit Form” to verify that they have complied with this requirement of the contract. Failure to fulfill this requirement will disqualify your bid proposal.

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act. all questions pertaining to the solicitation shall be made formally to the designated contact in Contracts & Campus Purchasing: Mrs. Jeanie Pender SUNY - Upstate Medical University, 750 East Adams Street, Syracuse, New York 13210, (315) 464-8706 Fax: (315) 464-4679, PM Charles L. Johnson and Consultant Lacey M. Bolton lmb@holt.com. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.

All questions pertaining to the solicitation during the restricted period shall be made formally to each Designated Staff concurrently:

Contracting Staff Project Manager Consultant Jeanie Pender Charles L. Johnson Lacey M. Bolton Contracts Administrator Project Manager Project Manager Contracts & Campus Purchasing Design & Construction HOLT Architects, P.C.

SUNY Upstate Medical University SUNY Upstate Medical University 750 East Adams Street 750 East Adams Street 132 East Jefferson Street Syracuse, NY 13210 Syracuse, NY 13210 Syracuse, NY 13202 Phone: (315)464-8706 Phone: 315-414-7445 Phone: 315-459-7131 x203 Email: Penderj@upstate.edu Email: Johnsoch@upstate.edu Email: lmb@holt.com http://www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html

Page NB-3 of NB-3 SUNY Procedure 7554

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.

The selected contractor must comply with M/WBE goals. State University of New York goals are: 12% MBE and 18% WBE participation of the total contract value. State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project.

The State University of New York reserves the right to reject any or all bids.