2. Notice to Bidders_121625.pdf
PDF 237 KB Posted
- Attached to
- UH Replace North Penthouse Air Handlers- Phase 1
- Solicitation number
- 2138113
- Issued by
- Onondaga County, New York
About this file
This is a Notice to Bidders issued by the State University of New York (SUNY) at Upstate Medical University for sealed bid submission on project number 151295/1571 titled "UH Replace North Penthouse Air Handlers - Phase 1." Bids must be received by 2:00 p.m. local time on September 24, 2026, at the Sarah Loguen Center, 2nd floor, room 2005, located at 650 South Salina Street, Syracuse, New York 13202. The scope of work includes providing all necessary labor, material, and equipment for the replacement of four air handling units (BL-4, BL-5, BL-14, and BL-26) located in the North wing penthouse of University Hospital, as well as the addition of a steam to glycol hot water heat exchanger to serve existing preheat and reheat coils and future heating loads transitioning from steam to hot water. The work will be phased to minimize downtime to hospital spaces, with all work to be completed within 365 calendar days after the Notice to Proceed. A pre-bid conference and project walk-through will be held on September 3, 2026, at 2:00 p.m. at Upstate University Hospital main lobby, 750 East Adams Street, Syracuse, New York 13210.
Contract documents may be examined at SUNY Upstate Design and Construction (650 South Salina Street, 2nd floor) and obtained exclusively from Syracuse Blue Print Company (825 East Genesee Street, Syracuse, New York 13210) for a nonrefundable deposit of $49.99, made payable to SUNY Upstate Medical University. The deposit fee is waived for certified Minority and Women Owned Businesses and Service-Disabled Veteran Owned Businesses. Bids must be submitted in duplicate with security not less than 5 percent of the total bid amount. SUNY has established M/WBE participation goals of 12 percent MBE and 18 percent WBE of total contract value, with workforce participation goals of 10 percent WBE and 10 percent MBE. All questions must be directed formally to the designated contacts: Jeanie Pender (Contracts Administrator), Ben Obrist (Project Manager), and Corey Smith (Project Manager Consultant at Wendel). Communication with other staff regarding this procurement may result in bid disqualification and affect future procurements with New York State entities. SUNY reserves the right to reject any or all bids.
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Text version
Form 7554-03
Page NB-1 of NB-3 SUNY Procedure 7554 Rev. November 2025
Notice to Bidders and Newspaper Advertisement
The State University of New York at Upstate Medical University will receive sealed bids for project number 151295/1571 titled UH Replace North Penthouse Air Handlers – Phase 1 until
2:00 p.m. local time on September 24th, 2026 at Sarah Loguen Center, 2nd floor room number
2005, where such proposals will be publicly opened and read aloud.
Delivered to:
Mrs. Jeanie Pender
Contracts & Campus Purchasing
SUNY Upstate Medical University
Dr. Sarah Loguen Center, 2nd floor
650 South Salina Street, Room 2050
Syracuse, New York 13202
Where such proposals will be publicly opened and read aloud. Proposals may be hand delivered or mailed to the above location and must be received at such time.
Scope of work is to provide all necessary labor, material and equipment for the replacement of air handling units BL-4, BL-5, BL-14 and BL-26 located in the North wing penthouse of
University Hospital. Scope of work also includes the addition of a steam to glycol hot water heat exchanger within the North penthouse to serve existing preheat and reheat coils associated with air handling units scheduled to be replaced, as well as future heating loads within the North penthouse that will transition from steam to hot water. The work will be phased to ensure minimal downtime of conditioned air to hospital spaces.
All work on this Contract is to be completed within 365 calendar days after the date of Notice to
Proceed. Bidding and Contract Documents may be examined free of charge at the campus and at the following locations.
SUNY Upstate, Design and Construction, 650 South Salina Street, 2nd floor, Syracuse, NY 13202.
Complete sets of Contract Documents for bidding may ONLY be obtained from: Syracuse Blue
Print Company on 825 East Genesee Street, Syracuse, New York 13210 (contact number:
315-476-4084 and Fax 315-476-4006).
Section 143 of the State Finance Law requires payment of a deposit to receive these documents.
Accordingly, a deposit check of $49.99, made payable to SUNY Upstate Medical University, is required. Deposits less than $50.00 are nonrefundable. Deposits will be waived for certified
Minority and Women Owned and Service-Disabled Veteran Owned Businesses.
Page NB-2 of NB-3 SUNY Procedure 7554
A pre-bid conference and project walk-through will be held on September 3rd, 2026 at 2:00 PM with all contractors assembled at 750 E Adams Street Syracuse, NY 13210 Upstate University
Hospital main lobby.
Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act. all questions pertaining to the solicitation shall be made formally to the designated contact in Contracts & Campus Purchasing: Mrs. Jeanie Pender
SUNY - Upstate Medical University, 750 East Adams Street, Syracuse, New York 13210, (315)
464-8706 Fax: (315) 464-4679, Ben Obrist and Wendel. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’
(www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.
All questions pertaining to the solicitation during the restricted period shall be made formally to each Designated Staff concurrently:
Contracting Staff Project Manager Consultant
Jeanie Pender Ben Obrist Corey Smith
Contracts Administrator Project Manager Project Manager
Contracts & Campus Purchasing Design & Construction
SUNY Upstate Medical
University
SUNY Upstate Medical
University
Wendel
750 East Adams Street 750 East Adams Street 375 Essjay Road
Syracuse, NY 13210 Syracuse, NY 13210 Williamsville, NY 14221
Phone: (315)464-8706
Phone: (315)956-1754 Phone: (703)299-8718
Email: Penderj@upstate.edu
Email: Obristb@upstate.edu Email:
cdsmith@wendelcompanies.com http://www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html
Page NB-3 of NB-3 SUNY Procedure 7554
Bids must be submitted in duplicate in accordance with the instructions contained in the
Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.
It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.
The selected contractor must comply with M/WBE goals. State University of New York goals are: 12% MBE and 18% WBE participation of the total contract value. State University of
New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10%
MBE of total work force on the project.
The State University of New York reserves the right to reject any or all bids.
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