2. Notice to Bidders_121625.pdf

Form 7554-03

Page NB-1 of NB-3 SUNY Procedure 7554 Rev. November 2025

Notice to Bidders and Newspaper Advertisement

The State University of New York at Upstate Medical University will receive sealed bids for project number 151200/1490 titled Concentrated Care Center Boiler House Generator and

EPSS Replacement until 2:00 p.m. local time on October 22nd, 2026 at Sarah Loguen Center, 2nd floor room number 2005, where such proposals will be publicly opened and read aloud.

Delivered to:

Mrs. Jeanie Pender

Contracts & Campus Purchasing

SUNY Upstate Medical University

Dr. Sarah Loguen Center, 2nd floor

650 South Salina Street, Room 2050

Syracuse, New York 13202

Where such proposals will be publicly opened and read aloud. Proposals may be hand delivered or mailed to the above location and must be received at such time.

Scope of work is to provide all necessary labor, material, and equipment for the replacement of two existing emergency generators, addition of paralleling switchgear, and replacement of miscellaneous automatic transfer switches located in the Boiler House and serving the

Concentrated Care Center (i.e. East Wing of University Hospital). Project also includes new control network to communicate with all automatic transfer switches.

All work on this Contract is to be completed within 540 calendar days after the date of the

Notice to Proceed. Bidding and Contract Documents may be examined free of charge at the campus and at the following locations.

SUNY Upstate, Design and Construction, 650 South Salina Street, 2nd floor, Syracuse, NY 13202.

Complete sets of Contract Documents for bidding may ONLY be obtained from: Syracuse Blue

Print Company on 825 East Genesee Street, Syracuse, New York 13210 (contact number:

315-476-4084 and Fax 315-476-4006)

Section 143 of the State Finance Law requires payment of a deposit to receive these documents.

Accordingly, a deposit check of $49.99, made payable to SUNY Upstate Medical University, is required. Deposits less than $50.00 are nonrefundable. Deposits will be waived for certified

Minority and Women Owned and Service-Disabled Veteran Owned Businesses.

Page NB-2 of NB-3 SUNY Procedure 7554

A pre-bid conference and project walk-through will be held on October 2nd, 2026 at 2:00 PM with all contractors assembled at 750 E Adams Street Syracuse, New York 13210 Upstate

University Hospital main lobby.

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act. All questions pertaining to the solicitation shall be made formally to the designated contact in Contracts & Campus Purchasing: Mrs. Jeanie Pender

SUNY - Upstate Medical University, 750 East Adams Street, Syracuse, New York 13210, (315)

464-8706 Fax: (315) 464-4679, Ben Obrist, and RMF Engineering. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’

(www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.

All questions pertaining to the solicitation during the restricted period shall be made formally to each Designated Staff concurrently:

Contracting Staff Project Manager Consultant

Jeanie Pender Ben Obrist Jacek Grabowski

Contracts Administrator Project Manager Project Manager

Contracts & Campus Purchasing Design & Construction

SUNY Upstate Medical University SUNY Upstate Medical University RMF Engineering, Inc

750 East Adams Street 750 East Adams Street 5520 Research Park Dr Ste 300

Syracuse, NY 13210 Syracuse, NY 13210 Baltimore, MD 21228

Phone: (315)464-8706

Phone: (315)956-1754 Phone: (443)629-6781

Email: Penderj@upstate.edu

Email: Obristb@Upstate.edu Email:

jacek.grabowski@rmf.com http://www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html

Page NB-3 of NB-3 SUNY Procedure 7554

Bids must be submitted in duplicate in accordance with the instructions contained in the

Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.

The selected contractor must comply with M/WBE goals. State University of New York goals are: 12% MBE and 18% WBE participation of the total contract value. State University of New

York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project.

The State University of New York reserves the right to reject any or all bids.