2. Notice to Bidders_121625_DONE.pdf

Form 7554-03

Page NB-1 of NB-3 SUNY Procedure 7554 Rev. November 2025

Notice to Bidders and Newspaper Advertisement

The State University of New York at Upstate Medical University will receive sealed bids for project number 151313/1598 SUNY titled SUNY Upstate Community Hospital Modular SPD – Phase 1 until 2:00 PM local time on October 13, 2026, at the Dr. Sarah Loguen Center, 650 South Salina Street, Room 2005, where such proposals will be publicly opened and read aloud.

Bids may be hand delivered or mailed in advance to the following prior to the bid opening date and time:

Deliver to:

Mrs. Jeanie Pender Contracts & Campus Purchasing SUNY Upstate Medical University Dr. Sarah Loguen Center, 2nd floor 650 South Salina Street, Room 2050 Syracuse, New York 13202

Scope of Work:

The work shall include all labor, materials and equipment required for the construction of foundations, structures, sitework and utilities associated with the installation of a modular sterile processing facility (by others) as indicated on the drawings and as specified.

All work on this Contract is to be completed within 180 calendar days after the date of the Notice to Proceed.

Bidding and Contract Documents may be examined free of charge at the Campus and at the following locations:

SUNY Upstate, Design & Construction, 650 South Salina St, 2nd flr, Syracuse, NY 13202

Plan & Print Systems, Inc., 6160 Eastern Avenue, Syracuse, NY 13211

Complete sets of Contract Documents for bidding may ONLY be obtained from:

Plan & Print Systems, Inc., 6160 Eastern Avenue, Syracuse, NY 13211

Section 143 of the State Finance Law requires payment of a deposit to receive these documents.

Accordingly, a deposit check of $49.00, made payable to SUNY Upstate Medical University, is required. Deposits less than $50.00 are nonrefundable. Deposits will be waived for certified Minority and Women Owned and Service-Disabled Veteran Owned Businesses.

Page NB-2 of NB-3 SUNY Procedure 7554

An optional pre-bid conference and project walk-through will be held on Tuesday, September 22, 2026 at 10 AM with all contractors assembled at the project site at Upstate Community Hospital, 4900 Broad Road, Syracuse, NY 13215.

Pursuant to State Finance Law §139-j and §139-k, this solicitation includes and imposes certain restrictions on communications between the University and potential bidders during the procurement process. Failure to adhere to this provision may result in the disqualification under the NYS Procurement Lobbying Act. All questions pertaining to this solicitation shall be made formally and concurrently to the designated Contracting Staff, Project Manager and Consultant listed below. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ (www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html) for more information on this law.

All questions pertaining to the solicitation during the restricted period shall be made formally to each of the following Designated Staff concurrently. The final date for questions to be submitted is September 30, 2026. The final addendum will be issued on October 6, 2026.

Contracting Staff Project Manager Consultant

Jeanie Pender Nick Steffen Jennifer Picciano

Contracts Administrator Project Manager Project Manager

Contracts & Campus Purchasing Design & Construction Architect

SUNY Upstate Medical University SUNY Upstate Medical University Dwyer Architectural

750 East Adams Street 750 East Adams Street 110 W Fayette St. Suite 225

Syracuse, NY 13210 Syracuse, NY 13210 Syracuse, NY 13202

Phone: (315) 464-8706 Phone: (315) 530-8014 Phone: (315) 663-5784

Email: penderj@upstate.edu Email: steffenn@upstate.edu Email: jenniferpicciano@dwyerarch.com

Bids must be submitted in duplicate in accordance with the instructions contained in the Information for Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.

http://www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html mailto:penderj@upstate.edu mailto:steffenn@upstate.edu mailto:jenniferpicciano@dwyerarch.com

Page NB-3 of NB-3 SUNY Procedure 7554

It is the policy of the State of New York and the State University of New York to encourage minority business enterprise participation in this project by contractors, subcontractors and suppliers, and all bidders are expected to cooperate in implementing this policy.

The selected contractor must comply with M/WBE goals. State University of New York goals are: 12% MBE and 18% WBE participation of the total contract value. State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project.

The State University of New York reserves the right to reject any or all bids.