2.2.1 Request for Proposal_70FB7024R00000011.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO.

3.AWARD/ r· ORDER NUMBER

EFFECTIVE DATE

7. FOR SOLICITATION

la. NAME

INFORMATION CALL: Ebenezer Wilson

9. ISSUED BY CODE 170FB70

FEMA-INCIDENT SUPPORT SECTION

FEDERAL EMERGENCY MANAGEMENT AGENCY

500 C STREET SW

3RD FLOOR

WASHINGTON DC 20472

11. DELIVERY FOR FREE ON BOARD 2. DISCOUNT TERMS

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

IZJ SEE SCHEDULE

15. DELIVER TO

FEMA

500 C STREET

WASHINGTON DC 20472

17a. CONTRACTOR/ CODEI

OFFEROR

TELEPHONE NO.

CODE IFEMA

I FACILITY!

CODE

□ 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

19. 20.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES

�DMINISTERED BY:

FEMA-INCIDENT SUPPORT SECTION

FEDERAL EMERGENCY MANAGEMENT AGENCY

500 C STREET SW

3RD FLOOR

WASHINGTON DC 20472 USA

11- REQUISITION NUMBER

I

PAG

OF

r5. SOLICITATION NUMBER

I 118

SOLICITATION

70FB7024R00000011 ISSUE DATE

10/31/2024

Ib. TELEPHONE NUMBER (No collect calls)

10. THIS ACQUISITION IS □ UNRESTRICTED OR

iZJ SMALL BUSINESS

□ WOMEN-OWNED SMALL

BUSINESS (WOSB)

8. OFFER DUE DATE/LOCAL TIME

11/14/2024 1200 ES

IBJ SET ASIDE: 100. 00 % FOR:

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

□ HUBZONE SMALL

ECONOMICALLY DISADVANTAGED (NAICS):

BUSINESS WOMEN-OWNED SMALL

□ SERVICE-DISABLED BUSINESS (EDWOSB) 326199

VETERAN-OWNED

SMALL BUSINESS □

8(A)

(SDVOSB)

i3a. THIS CONTRACT IS A RATED

□ ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

16. ADMINISTERED BY

See Schedule

18a. PAYMENT WILL BE MADE BY

SIZE STANDARD:

13b. RATING

14. METHOD OF SOLICITATION

□ REQUEST FOR

QUOTE(RFQ) □ INVITATION

00 FOR BID (IFB)

CODE l70FB70

CODE

I

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED □SEE ADDENDUM

21. 22. 23. 24.

QUANTITY UNIT UNIT PRICE AMOUNT

REQUEST FOR

PROPOSAL

(RFP)

The purpose of this solicitation is to establish multiple award Firm-Fixed price Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for the Federal Emergency Management Agency (FEMA) requirement for Self-Help Tarps. This

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

r

6- TOTAL AWARD AMOUNT (For Government Use Only)

IX] 27a. SOLICITATION INCORPORATES BY REFERENCE {FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3 IJ!i ARE □ ARE NOT ATTACHED.

AND 52.212-5 ARE ATTACHED. ADDENDA

□ 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA □ ARE □ ARE NOT ATTACHED.

[){] 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ _ 1 _ __ □ 29. AWARD OF CONTRACT: REFERENCE _ _ _ _ _ _ _ _ __ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

I 30c. DATE SIGNED

DATED __ _ _ _ __ . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print)

Danyelle Wilcox I 31c. DATE SIGNED

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA· FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

requirement is 100% Small Business set-aside and the Period of Performance (POP) shall be one (1)

12-month base period and four (4) 12-month option periods.

All language, terms and conditions established in this IDIQ will flow down to all subsequent

Delivery Orders.

***All CLINs that have a not-to-exceed (NTE) amount shall not be exceeded unless and until authorized in writing by a FEMA warranted

Contracting Officer. The Government will not be obligated to pay any amount in excess of the NTE amount, and the Contractor exceeds this amount at their own risk.***

Tarp 20 x 25

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

Drop Trailer Rate - Daily (Not-to-Exceed $150.00 daily x 20 = $3,000.00)

Product/Service Code: 9330

Continued ...

32a. QUANTITY IN COLUMN 21 HAS BEEN

21. 22.

QUANTITY UNIT

50000 EA

20 DA

0 RECEIVED 0 INSPECTED 0 ACCEPTED AND CONFORMS TO THE CONTRACT EXCEPT AS NOTED·

23.

UNIT PRICE

24.

AMOUNT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE I

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED 36. PAYMENT 37. CHECK NUMBER

CORRECT FOR

0 COMPLETE □ PARTIAL 0 FINAL

0 PARTIAL 0 FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41 a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YYIMMIDD) 142d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

REFERENCE NO. OF DOCUMENT BEING CONTINUED

CONTINUATION SHEET

70FB7024R0000001l

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. SUPPLIES/SERVICES

(A) (B)

Product/Service Description: PLASTICS FABRICATED

MATERIALS

0003 Diversion Rate - Mile (Not-to-Exceed $3.00 per mile x 2,000 = $6,000.00)

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

1001 Tarp 20 X 25

(Option Line Item)

Date Option to be Exercised 03/31/2026

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

1002 Drop Trailer Rate - Daily (Not-to-Exceed $154.50 daily x 20 = $3,090.00)

(Option Line Item)

Date Option to be Exercised 03/31/2026

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

1003 Diversion Rate - Mile (Not-to-Exceed $3.09 per mile x 2,000 = $6,180.00)

(Option Line Item)

Date Option to be Exercised 03/31/2026

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

2001 Tarp 20 X 25

(Option Line Item)

Date Option to be Exercised 03/31/2027

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

2002 Drop Trailer Rate - Daily (Not-to-Exceed $159.14 daily x 20 = $3,182.80)

Continued . . .

NSN 7540--01-152-8067

QUANTITY UNIT UNIT PRICE

(C) (D) (E)

2000 DH

50000 EA

20 DA

2000 DH

50000 EA

20 DA

PAGE OF

3 118

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

70FB7024R0000001l

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. SUPPLIES/SERVICES

(A) (B)

(Option Line Item)

Date Option to be Exercised 03/31/2027

Product/Service Code: 9330

Product/Service Description: PLASTICS

MATERIALS

FABRICATED

2003 Diversion Rate - Mile (Not-to-Exceed $3.18 per mile x 2,000 = $6,360.00)

(Option Line Item)

Date Option to be Exercised 03/31/2027

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

3001 Tarp 20 X 25

(Option Line Item)

Date Option to be Exercised 03/31/2028

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

3002 Drop Trailer Rate - Daily (Not-to-Exceed $163.91 daily x 20 = $3,278.20)

(Option Line Item)

Date Option to be Exercised 03/31/2028

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

3003 Diversion Rate - Mile (Not-to-Exceed $3.28 per mile x 2,000 = $6,560.00)

(Option Line Item)

Date Option to be Exercised 03/31/2028

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

4001 Tarp 20 X 25

(Option Line Item)

Date Option to be Exercised 03/31/2029

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

Continued . . .

NSN 7540--01-152-8067

QUANTITY UNIT UNIT PRICE

(C) (D) (E)

2000 DH

50000 EA

20 DA

2000 DH

50000 EA

PAGE OF

4 118

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

?0FB?024R0000001l

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. SUPPLIES/SERVICES

(A) (B)

MATERIALS

4002 Drop Trailer Rate - Daily (Not-to-Exceed $168.83 daily x 20 = $3,376.60)

(Option Line Item)

Date Option to be Exercised 03/31/2029

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

4003 Diversion Rate - Mile (Not-to-Exceed $3.38 per mile x 2,000 = $6,760.00)

(Option Line Item)

Date Option to be Exercised 03/31/2029

Product/Service Code: 9330

Product/Service Description: PLASTICS FABRICATED

MATERIALS

NSN 7540--01-152-8067

QUANTITY UNIT UNIT PRICE

(C) (D) (E)

20 DA

2000 DH

PAGE OF

5 118

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

RFP # 70FB7024R00000011

SECTION B – SUPPLIES, SERVICES, AND PRICES

B.1 ITEMS TO BE ACQUIRED

The Federal Emergency Management Agency (FEMA) has a requirement for the procurement of self-help fire retardant tarps to provide to disaster survivors. The purpose of this solicitation is to identify Contractor(s) that have the capacity to provide self-help fire-retardant tarps in accordance with the Statement of Work Attachment A to cover small areas of roof damages.

The contractor shall ship self-help tarps to Distribution Centers, Incident Support Bases, Federal Staging Areas, Points of Distribution, and shelters within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) during Steady State and Emergency Response/Surge Operations.

B.2 - PRICE/COST SCHEDULE

Offerors must complete Attachment B, Price Template, to provide pricing. If Attachment B format is not utilized, the proposal will be deemed NON-RESPONSIVE.

B.3 – MINIMUM AND MAXIMUM QUANTITIES FOR MULTIPLE AWARD

CONTRACTS

As referred to in paragraph (b) of FAR Clause 52.216-22, “Indefinite Quantity” of this contract, the guaranteed contract minimum is the amount to be purchase under this IDIQ per contract to include the base and option periods. The estimated contract ceiling amount is TBD and the actual contract ceiling will be established at the time of award. The established contract ceiling amount shall not exceed the maximum quantity, the total amount of the ordered under this shall not exceed the total production capacity of all contractors under this contract. The overall minimum guaranteed for this contract is 50 self-help tarps, to be split among awardees.

B.4 – FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of Multiple-Award, Indefinite-Delivery Indefinite- Quantity (IDIQ) contracts resulting from this solicitation allowing Firm-Fixed Price Delivery Orders.

B.5 – IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Danyelle Wilcox Email: Danyelle.Wilcox@fema.dhs.gov

Administrative Contracting Specialist:

Name: Ebenezer Wilson Email: Ebenezer.Wilson@fema.dhs.gov

Contracting Officer’s Representative:

Name: TBD mailto:Danyelle.Wilcox@fema.dhs.gov mailto:Ebenezer.Wilson@fema.dhs.gov

Email: TBD

B.6 – PERIOD OF PERFORMANCE

The period of performance shall be one (1) 12-month base period and four (4) 12-month option periods.

B.7 – PLACE OF PERFORMANCE

The Contractor shall deliver to the following FEMA Disaster Centers (DC) during steady state.

Additional Continental United States (CONUS) and/or Outside Continental United States (OCONUS) disaster areas places of performance could be identified during an emergency response.

Distribution Centers

Receiving Hours (Local Time)

Address 1

Address 2

City

State

Zip

DC

Greencastle

07:30 - 15:00 Mon - Fri

12316 Molly Pitcher Highway

Greencastle

PA

17225

DC Atlanta

07:30 - 15:00 Mon - Fri

3780 South Side Industrial Court

FEDAAC

704331

Atlanta

GA

30354

DC Fort Worth 07:30 - 15:00 Mon - Fri

501 West Felix St.

Bldg. 12

7074FS

Fort Worth

TX

76115

DC Tracy 07:30 – 15:00

Mon- Fri

1547 East Grant Line Road

Tracy

CA

95304

DC Hawaii 07:30 - 15:00 Mon - Fri

99-1269 Iweana St.

709242

Aiea

HI

96701

DC Guam 07:30 - 15:00 Mon - Fri Bldg. 100 FEDACC

70X454

Barrigada

GU

96913

DC Caribbean 07:30 - 15:00

Mon - Fri

San Juan Industrial Park PR-1, KM-25

Quebrada Arenas Ward

04 FEDAAC

70F337

Cargus

PR

00725

Government facilities will be closed on the following Federal holidays:

New Year’s Day – January 1st Martin Luther King’s Birthday - 3rd Monday in January Washington’s Day - 3rd Monday in February Memorial Day - Last Monday in May Juneteenth National Independence Day - June 19th

Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day – 2nd Monday in October Veterans Day – November 11th Thanksgiving Day – 4th Thursday in November Christmas Day – December 25th

When holidays fall on a Saturday or Sunday, the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). The current federal holiday schedule can be found on the U.S. Office of Personnel Management (OPM) website.

B.9 – INVOICE INSTRUCTIONS

The contractor shall submit a monthly invoice upon delivery and acceptance of all supplies or services as specified in the Section B clause, “Consideration and Payment”. Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet) located at http://www.gsa.gov/portal/forms/type/SF when requesting payment for supplies or services rendered. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line-item pricing in the contract will be considered improper and will be returned to the Contractor.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMA-Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

INSTRUCTIONS FOR SF 1034 – FIXED PRICE

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

http://www.gsa.gov/portal/forms/type/SF mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page of Standard Form 1035.” Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035 – FIXED PRICE

The SF 1035 will be used for additional information required by the Contracting Officer and should be submitted as a continuation sheet to the SF 1034. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required. The information required on the SF 1035 may differ in format and content depending on the type of cost reimbursable contract (cost plus fixed fee, cost plus incentive fee, time and materials, etc.)

Amounts claimed on vouchers must be based on records maintained by the contractor to show by major cost element the amounts claimed for reimbursement for each applicable contract.

The records must be maintained based on the contractor's fiscal year and should include reconciliations of any differences between the costs incurred per books and amounts claimed for reimbursement.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

a. Show, as applicable, the target or estimated costs, target or fixed-fee, and total contract value, as adjusted by any modifications to the contract or order. The FAR permits the contracting officer to withhold a percentage of fixed fee until a reserve is set aside in an amount that is considered necessary to protect the Government's interest

b. Each invoice or voucher for reimbursement shall include sufficient detail to identify costs properly chargeable to the contract. In addition, each invoice or voucher for reimbursement of costs shall detail the total vouchered charges by showing current and cumulative costs by cost element as follows:

(1) Direct Labor. For cost type contracts, list each total labor costs by indirect allocation base separately. For T&M contracts, list each labor category, rate per labor hour, hours worked, and extended total labor dollars per labor category.

(2) Premium Pay/Overtime. List each labor category, rate per labor hour, hours worked, and the extended total labor dollars per labor category. Note: Advance written authorization must be received from the contracting officer to work overtime or to pay premium rates;

therefore, identify the contracting officer's written authorization to the contractor.

(3) Fringe Benefits. If fringe benefits are included in the overhead pool, no entry is required. If the contract allows for a separate fringe benefit pool, cite the rate, base, and extended amount.

(4) Materials, Supplies, Equipment. Show those items normally treated as direct costs.

Expendable items need not be itemized and may be grouped into major classifications such as office supplies. However, items valued at $5,000 or more must be itemized. See (FAR) 48 CFR part 45, Government Property, for reporting of property.

(5) Travel. List the name and title of traveler, place of travel, and travel dates. Show the amount for the mode of travel (i.e., airline, private auto, taxi, etc.), lodging, meals, and other incidental expenses separately, on a daily basis. Travel costs for consultants must be shown separately and also supported.

(6) Other Direct Costs. Itemize those costs that cannot be placed in categories (1) through

(5) above. Categorize these costs to the extent possible.

(7) Total Direct Costs. Cite the sum of categories (1) through (6) above.

(8) Overhead. Cite the rate, base, and extended amount.

(9) G&A Expense. Cite the rate, base, and extended amount.

(10) Total Costs. Cite the sum of categories (7) through (9) above.

(11) Fee. Cite the rate, base, and extended amount.

(12) Total Cost and Fee Claimed. Enter this amount on the SF 1034.

INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice

Name: TBD

Title: TBD Phone: TBD

B.10 – DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.

Contractor to provide point of contact information.

B.11 – DELIVERY ORDER

All Delivery Orders will be initiated by the Contracting Officer (CO) via a Delivery Order Proposal Request (DOPR) to all contract holders with specific information and instructions for the requirement. The Contractor will be required to perform the services per the written Delivery Order. The Delivery Order request for proposal is not a commitment that the FEMA will issue a task/delivery order, nor will any Contractor incurred proposal cost become reimbursable. In addition, the Contractor shall not initiate any performance efforts until a written task/delivery order has been signed and issued by the CO.

B.12 – DELIVERY ORDER PROCEDURES

This requirement will be in accordance with FAR 16.505, fair opportunity ordering procedures.

Each task/delivery order requested under this IDIQ will follow the steps below:

Step 1: The Program Office will submit the following documents to the Contracting Officer to include but not limited to the Statement of Work (SOW), pricing schedule, period of performance, and place of performance.

Step 2: The Contracting Officer/Contract Specialist (CO/CS) will issue Delivery Order Proposal Requests (DOPR) with the SOW and pricing schedule to all IDIQ holders.

Step 3: Proposal Evaluation - The contractor must submit its technical and price proposals to CO and CS only. The Task/Delivery Order CO/CS receives and evaluates the proposal for conformity to the TOPR. Technical evaluations are conducted by technical evaluation teams.

Cost/price evaluations will be conducted by the price analysis team. Negotiations may take place, if needed. In addition to technical and price proposal evaluations, CO/CS will review past performance of previous orders on the IDIQ before issuance of a delivery order.

Step 4: CO/CS issues task/delivery order utilizing the best value tradeoff selection technique.

Proper approvals including legal and congressional approval should be made prior to task/delivery order award when appropriate for the dollar value of the task/delivery order.

NOTE: If additional task/delivery orders are needed after the original task/delivery order for a disaster/emergency the Government may utilize the logical follow-on for fair opportunity.

B.13 – MODIFICATIONS

Under this contract and subsequent task/delivery orders, the CO is the only Government official authorized to make changes via a Standard Form 30. Only a duly appointed FEMA CO is authorized to change the specifications, terms, and conditions of this contract and subsequent task/delivery order(s).

B.14 – DELIVERY ORDER DELIVERABLES

FEMA reserves the right to identify deliverables in individual task/delivery orders. As such is the case, the COR will review, for completeness, preliminary, draft and final documentation that the Contractor submits, and may return it to the contractor for correction. Absence of any comments by the COR will not relieve the contractor of the responsibility for complying with the requirements of this SOW. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR.

The contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this SOW. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.

In general, all contract deliverables shall meet the following quality standards:

• Accuracy: Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Consistency to Requirements: All work products must satisfy the requirements of the

SOW.

• Timeliness: Work Products shall be submitted on or before the due date specified in this SOW or submitted in accordance with a later scheduled date determined by the

COR.

Deliverable instructions are outlined in the attached SOW.

B.15 – KICK-OFF/POST-AWARD CONFERENCE/PERIODIC PARTNERING

MEETINGS

The Contractor must be required to participate in a Post Award Conference with the CO and the COR no later than 3 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the CO, is to discuss technical and contracting objectives of this contract. The Post Award Conference will be held via teleconference. The Contractor agrees to attend any post award meetings convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

B.16 – NOTIFICATION OF DEBARMENT AND SUSPENSION

The Contractor must provide immediate notice to the CO in the event that the Contractor or a subcontractor is suspended, debarred or declared ineligible by any Federal government Agency or Department, or upon receipt of a notice of proposed debarment from any Federal Agency or Department.

B.17 – DEFENSE PRODUCTION ACT (DPA)

Task/delivery orders under these contracts may include a priority rating under the Defense Priorities and Allocations System (DPAS) regulation (15 CFR, part 700). Contractors receiving a DPAS rated order are required to follow all provisions of the DPAS regulation. The priority rating will be identified in the task/delivery order proposal request and subsequent task/delivery orders standard form issued.

The DPAS provides that DHS/FEMA contracts are assigned priority ratings to assure that these contracts are afforded service priorities ahead of unrated orders. Ratings will be assigned per individual delivery order. The Contractor is obligated to accept the rated order, to schedule service operations to satisfy requirements of each rated order, and to extend the priority rating to subcontractors to assure that the required services are performed in the timeframe requested.

The DPAS provides for two levels of rated order priority: “DX” and “DO”. The symbols “DX” and “DO” are not acronyms for any terms. They simply indicate the level of priority. DX rated orders take precedence over DO rated orders and unrated orders (commercial orders without a DPAS priority rating). DO rated orders only take precedence as necessary over unrated (commercial) orders as necessary to meet delivery or performance requirements of the DO rated orders. All DX rated orders have equal priority with each other and all DO rated orders have equal priority with each other. DHS has eight DPA programs eligible for the Priorities and Allocations Authority (N-1 through N-8).

B.18 – DISTASTER ASSISTANCE ACTIVITIES

In accordance with FAR 26.2, Contractors shall give preference to the maximum extent feasible and practicable to local firms. Preference may be given through a local area set-aside or an evaluation preference.

B.19 – FAR 52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the

Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

SECTION C – CONTRACT CLAUSES

Contract Clauses Incorporated by Reference

The following FAR, HSAR and FEMA Clauses are incorporated by reference to this solicitation. The full text can be accessed at https://www.acquisition.gov/:

FAR Clause Title Year

52.202-1 Definitions Jun 2020 52.203-3 Gratuities Apr 1984 52.203-5 Covenant Against Contingent Fees May 2014 52.203-6 Alternate I Nov 2021 52.203-12 Limitation on Payments to Influence

Certain Federal Transactions Oct 2010

52.203-18 Prohibition on Contracting Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation

Jan 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

June 2020

52.204-13 System for Award Management Maintenance

Oct 2018

52.204-18 Commercial and Government Entity Maintenance

Aug 2020

52.204-19 Incorporation by Reference of Representations and Certifications

Dec 2014

52.204-18 Commercial and Government Entity Code Maintenance

Jul 2016

52.204-19 Incorporation by Reference of Representations and Certifications

Dec 2014

52.211-16 Variation in Quantity Apr 1984 http://www.acquisition.gov/

52.209-9 Updates of Publicly Available

Information Regarding Responsibility Matters

Oct 2018

52.227-1 Authorization and Consent Jun 2020

52.229-3 Federal, State, and Local Taxes Feb 2013 52.232-23 Assignment of Claims May 2014 52.232-39 Unenforceability of Unauthorized

Obligations Jun 2013

52.242-13 Bankruptcy Jul 1995 52.243-1 Changes – Fixed Price Aug 1987 52.244-6 Subcontracts for Commercial Products and Services Feb 2024

52.246-16 Responsibility for Supplies Apr 1984

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed of Provided by Kaspersky Lab Covered Entities (Deviation 20-05) (Jul 2024)

(a) Definitions. As used in this clause

Kaspersky Lab covered article means any hardware, software, or service that–

(1) Is developed or provided by a Kaspersky Lab covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a Kaspersky Lab covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky Lab covered entity.

Kaspersky Lab covered entity means–

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits Government use of any Kaspersky Lab covered article. The Contractor is prohibited from—

(1) Providing any Kaspersky Lab covered article that the Government will use on or after October 1, 2018; and

(2) Using any Kaspersky Lab covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report, in writing, via email, to the Contracting Officer, Contracting Officer's Representative, and the Enterprise Security Operations Center (SOC) at NDAA Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Enterprise SOC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: the contract number; the order number(s), if applicable;

supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a Kaspersky Lab covered article, any reasons that led to the use or submission of the Kaspersky Lab covered article, and any additional efforts that will be incorporated to prevent future use or submission of Kaspersky Lab covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial items.

mailto:Incidents@hq.dhs.gov

(End of clause)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Deviation 20-05) (Dec 2020)

(a) Definitions. As used in this clause-

"Backhaul" means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

"Covered foreign country" means The People's Republic of China.

"Covered telecommunications equipment or services" means-

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

"Critical technology" means-

(l) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of2018 (50 U.S.C. 4817).

"Interconnection arrangements" means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

"Reasonable inquiry" means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

"Roaming" means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

"Substantial or essential component" means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(l)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(l)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing-

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause in writing via email to the Contracting Officer, Contracting Officer's Representative, and the Network Operations Security Center (NOSC) at NDAA Incidents@hq.dhs.gov, with required information in the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the NOSC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer's Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https:// dibnet.clod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(l) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable;

supplier name; supplier unique entity identifier (if known); supplier mailto:Incidents@hq.dhs.gov

Commercial and Government Entity (CAGE) code (if known); brand;

model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

(End of clause)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service— http://www.sam.gov/

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs)

1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with

13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible…