2.2.1-3 - Atch2 - SOW - Food-Snacks - v4.pdf

Customs and Border Protection Office of Border Patrol (OBP) - Tucson Sector

Statement of Work (SOW) Purchase and Delivery of Food/Snacks

Statement of Work (SOW) Purchase and Delivery of Food/Snacks Office of Border Patrol (OBP) - Tucson Sector Customs and Border Protection Page 1 of 8

1. BACKGROUND

The Customs and Border Protection (CBP), Office of Border Patrol (OBP) is responsible for providing packaged nutritious meals to support the health and well-being of migrants in the custody of the Tucson Sector. The quantities of meals/snacks may increase or decrease due to changes in migrant population. Locations are subject to change based on operational needs of

OBP.

2. SCOPE

It is the intent of CBP to procure commercially available water to be delivered to geographically separated Tucson Sector Border Patrol locations.

3. APPLICABLE DOCUMENTS

Federal Acquisition Regulation (FAR) https://www.acquisition.gov/browse/index/far

Homeland Security Acquisition Regulation

(HSAR)

https://www.dhs.gov/publication/hsar

Code of Federal Regulations (CFR) http://www.gpoaccess.gov/cfr/index.htm

Homeland Security Acquisition Manual

4. GENERAL REQUIREMENTS

4.1. Contract Type:

a. The government is contemplating a Firm Fixed Price contracting instrument.

b. Options will not be evaluated for inclusion in this contracting instrument.

4.2. Pricing Information:

a. Federal Tax-Exempt ID: 72-0408780.

b. Aggregate cost reflected on quotation shall be the final cost as estimated by contractor and agreed to by the government.

4.3. Invoicing Information:

Invoicing shall be accomplished in the Invoice Processing Platform (IPP) and in accordance with the terms and conditions of the resulting contracting instrument.

ATTACHMENT 2 – Solicitation #20133037

Statement of Work (SOW) Purchase and Delivery of Food/Snacks Office of Border Patrol (OBP) - Tucson Sector Customs and Border Protection Page 2 of 8

4.4. Estimated Period of Performance:

Base Period (3-months): 9/xx/2022 – 12/xx/2022

4.5. Place of Performance:

a. Primary place of manufacture/preparation shall be at the contractor’s facility or other contractor identified location(s) deemed appropriate for completion of the requirements identified herein.

b. Delivery of Food / Snacks shall be to the location(s) identified herein.

4.6. Program Management:

No program management is required.

4.7. Testing

Contractor shall test and certify all products prior to delivery.

5. SPECIFIC REQUIREMENTS

The contractor shall complete the following tasks as required to comply with this SOW.

5.1. Contractor shall provide meals as required at an estimated rate of about 50,000 meals per month.

5.2. Commercial standards shall be used wherever practicable.

5.3. Shelf life of all product items delivered under this SOW must be at least 90 days.

5.4. Delivery Timeline

a. Contractor shall deliver non-emergency orders within 48 hours from the time an order for meal packages is placed by the Contracting Officer Representative (COR) or other designated Ordering Official as directed by the Contracting Officer through the contract terms and conditions.

b. Contractor shall provide confirmation by email such that all parties have knowledge of the order being received by the Contractor and placed for delivery.

5.5. Will call

Orders valued below $1,500.00 must be available within 48 hours for pick up at a location within the Tucson metropolitan area.

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5.6. Designated Ordering Officials

Designated Ordering Officials shall be finalized at contract award.

5.7. “Cases” or “boxes” that satisfy the needed serving quantities may be delivered by the supplier and accepted by the Government.

5.8. Upon delivery to a location, Contractor personnel shall provide a bill of lading that includes, as a minimum, the contracting instrument number as well as a description of items delivered.

5.9. A Government representative at each location shall inspect and sign for the items delivered.

5.10. Any discrepancies identified by the station’s representative shall be reported to the

COR for resolution with the vendor.

5.11. Delivery shall be coordinated by the COR or other designated Ordering Officials as set forth in the BPA.

5.12. Contractor shall make all deliveries between the hours of 8:00 a.m. through 4:00 p.m. MST. Deliveries will not occur on Saturdays, Sundays or Holidays unless coordinated and approved in writing by the COR or designated Ordering Officials.

5.13. Verbal approval for delivery may be granted but shall be documented and followed up with written notification as soon as possible afterward.

6. DELIVERABLES

6.1. The quantities and locations listed in the table below are estimates and subject to change based on operational requirements and available storage space.

6.2. Packaging:

Each item shall be pre-prepared and packaged individually, it will be sealed and with no glass, metal edges, or sharp edges. Packages shall include clearly marked expiration dates. Contractor shall provide each product (i.e. juice, crackers, burritos, etc.) in bulk packaging for safe and efficient transportation to each station and easy, sanitary storage by the Government.

6.3. Product / Item Descriptions

Food* / Snacks to each Tucson Sector OBP location as specified below:

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a. Juice Beverage: Contractor shall provide an assortment of 100% all natural juice flavors. Each juice container shall contain approximately 4.23 ounces of beverage. Each juice container shall be individually sealed single serve but may be overpacked for bulk delivery. Each container shall include clearly marked expiration and shelf-life dates. Each juice container shall be biodegradable supporting easy disposal upon consumption. For sanitary reasons, each container shall have a safety seal. Containers shall not require refrigeration (room temperature storage only). Each container shall contain a nutritional label as set forth by the Food & Drug Administration (FDA).

b. Low Fat Milk: Contractor shall provide aseptic shelf-stable low-fat milk.

Each milk carton shall contain approximately 8 ounces of beverage. Each milk container shall be a individually sealed single-serve but may be overpacked for bulk delivery. Each carton shall include clearly marked expiration and shelf-life dates. Each milk carton will be biodegradable supporting easy disposal upon consumption. For sanitary reasons, each carton shall have a safety seal. Cartons of milk shall be shelf-stable and not require refrigeration (room temperature storage only). Each carton shall contain a nutritional label as set forth by the Food & Drug Administration (FDA).

c. Crackers: Contractor shall provide crackers of assorted flavors (i.e…cheese, peanut butter, garlic) in 1.0-ounce to 1.5-ounce packages. Flavors may or may not include a cream filling. Each package shall be individually wrapped containing 6 crackers. Individual packages shall be ready for immediate issue and consumption. Each package of crackers shall contain a nutritional label as set forth by the Food & Drug Administration (FDA).

d. Burritos: Contractor shall deliver an assortment of frozen, individually packaged, burrito flavors (Bean only, Bean & Cheese, Meat & Bean, etc.) in an estimated weight of 5.0 ounces. Packaging shall allow for heating of burritos by microwave. Each burrito package shall contain a nutritional label as set forth by the Food & Drug Administration (FDA).

e. Breakfast Burritos: Contractor shall deliver an assortment of frozen, individually packaged breakfast burritos (Egg, Sausage, Cheese & Potato) in an estimated weight of 4.5 ounces. Burritos shall be made with real scrambled eggs, seasoned sausage, cheddar cheese & diced potatoes wrapped in a fresh baked tortilla. Packaging shall allow for heating of burritos by microwave. Each burrito package shall contain a nutritional label as set forth by the Food & Drug Administration (FDA).

f. Rice Cups: Contractor shall deliver an assortment of individually packaged ready-to-serve rice cups. Rice cups shall be shelf stable and microwaveable.

Rice cups shall be a individually sealed single-serve in an estimated weight of

4.4 ounces but may be overpacked for bulk delivery. For sanitary reasons, rice cups shall be readily disposable upon consumption of contents.

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g. Raisin Snacks: Raisins Snacks Bag/Box, 1.5 ounce.

h. Instant Oatmeal: Single serve in a disposable cup in a variety of flavors made from 100% whole grain Oats.

i. Apple Sauce Pouch: Contractor shall deliver individually packaged apple sauce pouches. Apple sauce shall be single serve in an estimated weight of

3.2 ounces. Apple sauce shall be shelf stable and not require refrigeration.

Apple sauce packages may be overpacked for bulk delivery. **Contractor may provide a variety of flavors**.

j. Fruit Cups: Contractor shall deliver an assortment of individually packaged fruit cups. Fruit cups shall be single serve in an estimated weight of 4 ounces.

Fruit cups shall be shelf stable and not require refrigeration. Fruit shall be sealed in disposable cups but may be overpacked for bulk delivery.

**Contractor may provide a variety of flavors packed in real fruit juice or light syrup**.

6.4. Estimated Monthly Quantities

The following quantities are estimated individual packages/servings per month and are subject to change based on operational requirements and available storage space.

Orderable Items Total Estimated Quantities per Month

(ALL LOCATIONS INCLUDED)

Crackers 35,500

Juice 62,500

Low Fat Milk 546

Burritos 37,500

Rice Cups 472

Breakfast Burritos 4,670

Oatmeal Cups 100

Raisins 2,000

Apple Sauce Pouch 751

Fruit Cups 5,300

6.5. Delivery Addresses and Designated Ordering Officials

Tucson Coordination Center – Tucson (TCC-TCA) Designated Ordering Official: To Be Provided at Contract Award Address: 2430 South Swan Road; Tucson Arizona 85711

AJO Border Patrol Station

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Designated Ordering Official: To Be Provided at Contract Award Address: 850 North Highway 85; Ajo, Arizona 85321

Casa Grande Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 396 Camino Mercado; Casa Grande, Arizona 85222

Douglas Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 1608 South Kings Highway; Douglas Arizona 85607

Brian A. Terry Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 2136 South Naco Highway; Bisbee Arizona 85603

Nogales Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 1500 West La Quinta Road, Nogales 85621

Sonoita Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 3225 Highway 82; Sonoita Arizona 85637

Three Points Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 16435 W Ajo Way Tucson, AZ 85736

Willcox Border Patrol Station Designated Ordering Official: To Be Provided at Contract Award Address: 200 South Rex Allen Jr. Road; Willcox 85644

6.6. Delivery Documentation

a. Bill of Lading / Delivery Document

Contractor shall be responsible for submitting to the COR and Contracting Officer (CO) a Bill of Lading or similar documentation itemized by individual station detailing sizes and quantities of water delivered. This documentation shall be provided no later than 72hrs after delivery actions are completed and may be submitted by email or in person.

b. Invoicing Document

Soft copies of original invoices shall be attached to all IPP payment requests. Bill of Lading and other appropriate documentation may be included with the requests, as appropriate.

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7. GOVERNMENT-FURNISHED PRODUCTS AND INFORMATION:

7.1. The Government does not anticipate providing any GFE.

7.2. The Government does not anticipate providing any GFI other than that provided in this SOW and the resulting contracting instrument.

8. SECURITY

8.1. There are no specific security classification level requirements associated with this procurement action. Information is deemed unclassified but see the following, as well:

a. Any information made available to the vendor by the Government, or its customers shall be used only for carrying out the provisions of this contract.

This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

b. Contractor shall adhere to the requirements found in FAR Part 24, Protection of Privacy and Freedom of Information.

8.2. Contractor personnel shall comply with all rules and regulations governing conduct of personnel while operating on U.S. Government property.

8.3. Contractor shall employ only those personnel who are US Citizens or cleared to work in the United States.

8.4. Contractor employees shall not enter any area to which access is restricted, unless specifically authorized in writing and escorted by CBP personnel.

9. SPECIAL CONSIDERATIONS

8.1 Travel

Contractor travel is required in support of the requirements identified in this SOW.

8.2 Changes to the SOW

a. No changes to the specifications, cost increases, or alterations to the terms and conditions shall be incurred without written prior approval of the Contracting Officer (CO).

b. Any changes or cost increases shall not take effect until the CO executes a written modification.

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c. The CO is the only individual with authority to amend a solicitation or contracting instrument.

10. POINTS OF CONTACT

Contracting Office POC Name: Micky Hallman Title: Contracting Officer Org/Office: CBP / BECD / POEB Phone (Cell): 520-991-0358 Phone (Office): 520-407-2816 Email: Micky.L.Hallman@cbp.dhs.gov

Program Office POC / Contracting Officer’s Representative / IPP Invoice Approver Name: Chris Donnelly Division/Department: OBP-US Border Patrol Tucson Sector Title: Lead Mission Support Specialist Phone: 520-748-3222 Email: Christine.O.Donnelly@cbp.dhs.gov