2 -Addendum to FAR 52.212-1 Instructions to Offerors.docx

INSTRUCTIONS TO OFFERORS

This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13.5 procedures. This solicitation has been set aside 100% for Service Disabled Veteran Owned Small Businesses (SDVOSBs) which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However if necessary the Government will seek clarification and additional information for offers that are submitted from any eligible offeror. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The Government intends to award to the offeror whose offer represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items: does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful offeror/contractor whose offer/quote in response to this solicitation will be most advantageous to the Government. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award. Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of this solicitation and the Statement of Work (SOW)/Performance Work Statement (PWS).

OFFER SUBMISSION GUIDANCE:

Offer Submission Guidance: Offers shall be submitted via e-mail only to Christopher Rossi, Contract Specialist, Christopher.Rossi2@va.gov. Offers shall be submitted on or before the close date/time as specified in this solicitation. Offers are due no later than December 19, 2024, by 13:00 p.m. CST (New Orleans, LA). Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer.

Solicitation Questions: Questions about this solicitation shall be accepted up until December 11th, 2024, by 13:00 p.m. CST (New Orleans, LA). Questions shall be submitted via e-mail only to Christopher Rossi, Contract Specialist, Christopher.Rossi2@va.gov. No additional questions or requests for information/clarification shall be accepted after that time. Questions/answers will be posted via an amendment to this solicitation. It is the responsibility of the contractor to monitor FedBizOpps or SAM for any and all amendments to this solicitation. Questions shall only be accepted from those parties who are an interested party to this solicitation. As this solicitation has been set aside for SDVOSB’s, questions shall only be accepted from SDVOSB’s. Questions (to include requests for information/clarification) from contractors in other socioeconomic categories shall not be accepted.

INSTRUCTIONS FOR OFFER PREPARATION AND SUBMISSION

Offerors shall submit their offer in two volumes as detailed in this section of the solicitation. All offers shall conform to the solicitation provisions and be prepared in accordance with this section. Offers shall be clearly and concisely written as well as neat, indexed (cross indexed as appropriate) and be logically assembled. All pages shall be appropriately numbered and the font chosen should be easily readable. Each volume will be separated by section and will include a Table of Contents identifying each section.

OVERALL ARRANGEMENT OF OFFERS

Volume 1 will contain responses to Technical Capability evaluation criteria. Technical Capability is comprised of the following factors: A. Relevant Experience, B. Personnel Qualifications, Capabilities, and Certifications, and C. Schedule. This volume will be clearly marked on the outside and on the cover page with the Offeror’s name, the solicitation number, and the title “Technical Proposal”. Volume 1 must not contain any pricing information. Such input/feedback is necessary to ensure that potential offerors are specifically addressing the specific need requirements of this solicitation and the SOW/PWS in relation to their relevant qualifications and related experience to this requirement.

Volume 2 will contain the information required under the price factors listed below. This volume will be clearly marked on the outside and on the cover page with the Offeror’s name, the solicitation number, and the title “Price Proposal”.

a) Pricing shall be entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

b) A copy of the offeror’s registration with the System for Award Management (SAM.gov) showing that the offeror is registered and active within that system

VOLUME 1 – TECHNICAL Volume

Technical Capability – Offerors shall submit documentation to prove their capability to perform the services described in the SOW/PWS. Offerors should address all aspects of the SOW/PWS in sufficient detail to show a complete understanding of the requirement and a well-formed plan to execute the tasks required. The offeror’s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to providing the requested services. Relevant experience is defined as experience that is the same as, related to and/or or is similar to the current need requirement.

The Offeror shall submit the following as part of Volume I:

Factor A: Experience:

The offeror’s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to the requested services, in order to accomplish SOW/PWS tasks/deliverables. Provide information demonstrating experience (prime or sub) performing similar or identical services as those requested in the SOW/PWS.

Factor B: Personnel Qualifications, Capabilities, and Certifications

The personnel required for the successful execution of this requirement are identified in the SOW/PWS. Offerors shall include as part of their submission a description of the skills, abilities, knowledge, and certifications of the personnel who will be responsible for carrying out SOW tasks. Documentation which includes (but is not limited to) resumes, certifications, credentials, and education documents should be submitted that verifies the relevant experience, education, and knowledge of these individuals. Individuals shall demonstrate experience in projects of similar scope, nature, and duration, with examples if available. Personnel who will be provided to execute this requirement shall be available at the appropriate times and durations as specified in the SOW/PWS. The contractor shall have at least 3 years’ experience in the contract’s performance objective at a VA Medical Center and/or facilities of comparable size, scope, and complexity. Relevant experience is experience that took place in hospitals/medical facilities that are the same in size, scope, complexity that are/were fully operational. Changes in personnel after award must be approved by COR and CS/CO.

Factor C: Schedule

Offerors shall submit documentation to prove their ability to meet the performance schedule as defined in the SOW/PWS. Offerors shall be specific on their plan to ensure timely performance of all required tasks within the appropriate/necessary time windows that are outlined in the SOW/PWS. The Offeror's proposal shall demonstrate the Offeror's understanding of the requirements and describe how the Offeror proposes to meet anticipated/projected dates when completing these tasks. A projected schedule which indicates the ability to successfully complete SOW/PWS tasks/deliverable (within the appropriate time windows) should be included. A recycled schedule from a previous job that doesn’t exactly match the tasks or timelines of this requirement will not be accepted.

VOLUME 2 – PRICE Volume

Price – Offeror shall include in this section the following items:

a) Pricing entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

b) a copy of the offeror’s registration with the System for Award Management (SAM.gov) showing that the offeror is registered and active within that system

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.