2-4 - 26RFP14 Williamson County EAM RFP - Attachment C1.xlsx
XLSX spreadsheet 76 KB Posted
- Attached to
- 26RFP14 Enterprise Asset Management System State and local contract opportunity
- Solicitation number
- 26RFP14
- Issued by
- Williamson County, Texas
About this file
This is an attachment to the Request for Proposal (RFP) for Williamson County, Texas, soliciting a turnkey Enterprise Asset Management (EAM) software system with comprehensive consulting and implementation services. The county seeks a new EAM system to replace or supplement its current asset management capabilities, with an anticipated initial contract term of ten (10) years. The RFP document references supporting attachments and specifications that detail the county's requirements, technical specifications, and implementation expectations. Respondents are expected to provide detailed proposals addressing software functionality, implementation methodology, training and support services, and project timelines to transition the county to the new system.
The file appears to be a spreadsheet attachment (Attachment C1.xlsx) that likely contains detailed cost schedules, pricing templates, or specifications relevant to the EAM system procurement. This attachment would support respondents in preparing accurate and complete pricing proposals aligned with the county's requirements. As with most county-level technology procurements of this scope and duration, pricing will be a critical evaluation factor, and respondents should expect detailed cost breakdowns for software licensing, implementation services, ongoing support, and any optional add-ons or enhancements over the ten-year term.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 6-8 - Proposal References FILLABLE.pdf | ||
| 10-Link for virtual RFP Closing for 26RFP14 Enterprise Asset Management System.docx | DOCX document | |
| 9-Link for Teleconference for 26RFP14 Enterprise Asset Management System.docx | DOCX document | |
| 4-6 - Proposal Affidavit rev.081325 fillable.pdf | ||
| 1-3 - 26RFP14 Williamson County EAM RFP - Attachment B.xlsx | XLSX spreadsheet | |
| 7-9 - Cancelled or Terminated Contracts (FILLABLE).pdf | ||
| 12-2 - 26RFP14 Williamson County EAM RFP - Attachment A.docx | DOCX document | |
| 11-1 - 26RFP14 Williamson County EAM RFP Specifications.pdf | ||
| 3-5 - 26RFP14 Williamson County EAM RFP - Attachment C2.docx | DOCX document | |
| 5-7 - RFP CIQ (3) (2).docx | DOCX document | |
| 8-10 - Similar Contracts (FILLABLE) 5-21-25 (3).pdf |
Show all 11
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Text version
County Hosted Cost Worksheet
| County Hosted Cost Worksheet |
| Cost Worksheet Instructions: Provide a cost response for each cost area, based upon system modules for a software as a service (SaaS) based application. The pricing should be based on the detailed functionality that the County requires for each functional area. All additional costs should be captured in the respective areas. |
Respondents are responsible for completing all fields highlighted yellow where applicable, and reviewing totals prior to submission.
One-Time Costs Professional Services and Hardware Costs
| Costs | Vendor Notes (optional) | ||
| Professional Service Costs | |||
| Project Management Costs | |||
| Training Costs | |||
| Software Customization Costs (Detail to be contained in responses to applicable requirements in Attachment B) | |||
| Data Conversion Costs (Detail to be contained in Attachment B - Data Conversion Tab) | |||
| Interface Costs (Detail to be contained in Attachment B - Interfaces Tab) | |||
| Third-Party Hardware Costs | |||
| Third-Party Services Costs (including training, etc.) | |||
| Expenses (miscellaneous) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Total One-Time Costs | |||
| (Before Discounts) | $0.00 | ||
| Amount Discounted ($) | |||
| Server and other Hardware Costs | |||
| Server/database licenses (OS, SQL licensing, etc.) | |||
| Additional Environments | |||
| Additional Databases | |||
| Total Discounted One-Time Costs | $0.00 |
| Costs | Vendor Notes (optional) | |
| Estimated Travel Costs (not to exceed basis) |
One-Time Licensing Costs
Vendor Comments on Licensing Costs
| Costs | Vendor Notes (optional) | |
| One-Time Licensing Costs (Primary Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| Total One-Time Licensing Costs | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted One-Time Licensing Costs | $0.00 |
Other In-Scope Costs (please specify the nature of these costs including whether they are one-time or recurring)
| Cost | Notes | |
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Licensing) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Services) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Other) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) |
| Recurring Software Maintenance Costs |
| Vendor Comments on Software Maintenance Costs |
Year 1 Maintenance Costs (Year 1 = Commences at the date of contract signing. The County requests that Year 1 maintenance fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 56-61, and discount at 100% in row 63)
| Cost | Vendor Commens | |
| Annual Maintenance - Year 1 | ||
| Custom Modification Maintenance - Year 1 (if applicable) | ||
| Additional Maintenance Fees - Year 1 | ||
| Third-Party Maintenance Fees - Year 1 | ||
| Ongoing Disaster Recovery Costs (if applicable) | ||
| Ongoing Infrastructure/Hardware Upgrade Costs | ||
| Total Recurring Maintenance Costs - Year 1 | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted Maintenance Costs - Year 1 | $0.00 |
Recurring Maintenance Fees - Years 2 - 10 (including any custom modification maintenance, third-party maintenance fees, and additional maintenance fees)
| Rate of Increase over Prior Year (as a percentage) | Maintenance Costs | ||
| (as a dollar amount) | Third-Party Maintenance Costs (as a dollar amount) | Disaster Recovery Costs (if applicable) | Ongoing Infrastructure/Hardware Upgrade Costs (if applicable) |
| Year 2 | |||
| Year 3 | |||
| Year 4 | |||
| Year 5 | |||
| Year 6 | |||
| Year 7 | |||
| Year 8 | |||
| Year 9 | |||
| Year 10 | |||
| Ten Year Maintenance Cost | $0.00 |
| TOTAL TEN YEAR INVESTMENT | ||
| Total Discounted One-Time Costs | ||
| (Cell B23) | $0.00 | |
| Total Estimated Travel Costs | ||
| (Cell B26) | $0.00 | |
| One-Time Licensing Costs | ||
| (Cell B38) | $0.00 | |
| Other In-Scope Costs | ||
| (Cells B42:B49) | $0.00 | |
| Recurring Maintenance Years 1-10 | ||
| (Cell B77) | $0.00 | |
| TOTAL TEN YEAR INVESTMENT | $0.00 |
Optional Costs (Not in scope)
| Hourly Rates for Professional Services |
| Hourly Rate for Training Services |
| Hourly Rate for Project Management Services |
| Hourly Rate for Custom Programming (Customizations, Integrations, etc.) |
| Optional/Complementary Services | |
| Description of Services | Costs |
Optional/Complementary Module Costs (please specify the nature of these costs including whether they are one-time or recurring) Module Name Recurring Maintenance/Subscription Costs Implementation Costs Licensing Costs (if applicable)
&G
&"Arial,Regular"Attachment C1 - Cost Worksheet &"Arial,Regular"Page &P of &N &"Arial,Regular"Last Updated: December 22, 2025
Respondent Hosted Cost Wrksht
| Respondent Hosted Cost Worksheet |
| Cost Worksheet Instructions: Provide a cost response for each cost area, based upon system modules for a software as a service (SaaS) based application. The pricing should be based on the detailed functionality that the County requires for each functional area. All additional costs should be captured in the respective areas. |
Respondents are responsible for completing all fields highlighted yellow where applicable, and reviewing totals prior to submission.
One-Time Costs Professional Services and Hardware Costs
| Costs | Respondent Notes (recommended) | ||
| Professional Service Costs | |||
| Project Management Costs | |||
| Training Costs | |||
| Software Customization Costs (Detail to be contained in responses to applicable requirements in Attachment B) | |||
| Data Conversion Costs (Detail to be contained in Attachment B - Data Conversion Tab) | |||
| Interface Costs (Detail to be contained in Attachment B - Interfaces Tab) | |||
| Third-Party Hardware Costs | |||
| Third-Party Services Costs (including training, etc.) | |||
| Expenses (miscellaneous) | |||
| Other (Specify in Respondent Notes) | |||
| Other (Specify in Respondent Notes) | |||
| Other (Specify in Respondent Notes) | |||
| Total One-Time Costs | |||
| (Before Discounts) | $0.00 | ||
| Amount Discounted ($) | |||
| Server and other Hardware Costs | |||
| Server/database licenses (OS, SQL licensing, etc.) | |||
| Additional Environments | |||
| Additional Databases | |||
| Total Discounted One-Time Costs | $0.00 |
| Costs | Respondent Notes (optional) | |
| Estimated Travel Costs (not to exceed basis) |
One-Time Licensing Costs
Respondent Comments on Licensing Costs
| Costs | Respondent Notes (optional) | |
| One-Time Licensing Costs (Primary Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| Total One-Time Licensing Costs | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted One-Time Costs | $0.00 |
Recurring Hosting/Managed Services Costs
Respondent Comments on Hosting and Managed Services Costs
Year 1 Hosting Costs (Year 1 = Commences at the date of contract signing. The County requests that Year 1 hosting fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 46-48, and discount at 100% in row 50)
| Costs | Respondent Comments | |
| Annual Hosting/Services | ||
| Third-party Hosting Costs | ||
| Other Annual Services/Hosting Costs |
(if applicable)
| Total Hosting Cost (annual) | $0.00 |
| Amount Discounted ($) | |
| Total Discounted Hosting Amount - Year 1 Hosting Fees | $0.00 |
| Recurring Hosting Fees - Years 2 - 10 | ||||
| Rate of Increase over Prior Year (as a percentage) | Hosting Costs (as a dollar amount) | Third-Party Hosting Costs (as a dollar amount) | Respondent Comments | |
| Year 2 | ||||
| Year 3 | ||||
| Year 4 | ||||
| Year 5 | ||||
| Year 6 | ||||
| Year 7 | ||||
| Year 8 | ||||
| Year 9 | ||||
| Year 10 | ||||
| Ten Year Hosting Cost | $0.00 |
Other In-Scope Costs (please specify the nature of these costs including whether they are one-time or recurring)
| Cost | Notes | |
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Licensing) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Services) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Other) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) |
| Recurring Software Maintenance Costs |
| Respondent Comments on Software Maintenance Costs |
Year 1 Maintenance Costs (Year 1 = Commences at the date of contract signing. The County requests that Year 1 maintenance fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 80-85, and discount at 100% in row 87)
| Costs | Respondent Comments | |
| Annual Maintenance - Year 1 | ||
| Custom Modification Maintenance - Year 1 (if applicable) | ||
| Additional Maintenance Fees - Year 1 | ||
| Third-Party Maintenance Fees - Year 1 | ||
| Ongoing Disaster Recovery Costs (if applicable) | ||
| Ongoing Infrastructure/Hardware Upgrade Costs | ||
| Total Recurring Maintenance Costs - Year 1 | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted Maintenance Costs - Year 1 | $0.00 |
| Recurring Maintenance Fees - Years 2 - 10 | |||
| Rate of Increase over Prior Year (as a percentage) | Maintenance Costs | ||
| (as a dollar amount) | Third-Party Maintenance Costs (as a dollar amount) | Disaster Recovery Costs (if applicable) | Ongoing Infrastructure/Hardware Upgrade Costs (if applicable) |
| Year 2 | |||
| Year 3 | |||
| Year 4 | |||
| Year 5 | |||
| Year 6 | |||
| Year 7 | |||
| Year 8 | |||
| Year 9 | |||
| Year 10 | |||
| Ten Year Maintenance Cost | $0.00 |
| TOTAL TEN YEAR INVESTMENT | ||
| Total Discounted One-Time Costs | ||
| (Cell B23) | $0.00 | |
| Total Estimated Travel Costs | ||
| (Cell B26) | $0.00 | |
| One-Time Licensing Costs | ||
| (Cell B38) | $0.00 | |
| Other In-Scope Costs | ||
| (Cells B68:B75) | $0.00 | |
| Recurring Hosting Years 1-10 | ||
| (Cell B64) | $0.00 | |
| Recurring Maintenance Years 1-10 | ||
| (Cell B103) | $0.00 | |
| TOTAL TEN YEAR INVESTMENT | $0.00 |
Optional Costs (Not in scope)
| Hourly Rates for Professional Services |
| Hourly Rate for Training Services |
| Hourly Rate for Project Management Services |
| Hourly Rate for Custom Programming (Customizations, Integrations, etc.) |
| Optional/Complementary Services | |
| Description of Services | Costs |
Optional/Complementary Module Costs
Module Name Recurring Maintenance/Subscription Costs Implementation Costs Licensing Costs
&G
&"Arial,Regular"Attachment C1 - Cost Worksheet &"Arial,Regular"Page &P of &N &"Arial,Regular"Last Updated: December 22, 2025
Subscription Cost Worksheet
| Subscription (SaaS) Cost Worksheet |
| Cost Worksheet Instructions: Provide a cost response for each cost area, based upon system modules for a software as a service (SaaS) based application. The pricing should be based on the detailed functionality that the County requires for each functional area. All additional costs should be captured in the respective areas. |
Respondents are responsible for completing all fields highlighted yellow where applicable, and reviewing totals prior to submission.
One-Time Costs Professional Services and Hardware Costs
| Costs | Respondent Notes (optional) | ||
| Professional Service Costs | |||
| Project Management Costs | |||
| Training Costs | |||
| Software Customization Costs (Detail to be contained in responses to applicable requirements in Attachment B) | |||
| Data Conversion Costs (Detail to be contained in Attachment B - Data Conversion Tab) | |||
| Interface Costs (Detail to be contained in Attachment B - Interfaces Tab) | |||
| Third-Party Hardware Costs | |||
| Third-Party Services Costs (including training, etc.) | |||
| Expenses (miscellaneous) | |||
| Other (Specify in Respondent Notes) | |||
| Other (Specify in Respondent Notes) | |||
| Other (Specify in Respondent Notes) | |||
| Total One-Time Costs | |||
| (Before Discounts) | $0.00 | ||
| Amount Discounted ($) | |||
| Server and other Hardware Costs | |||
| Server/database licenses (OS, SQL licensing, etc.) | |||
| Additional Environments | |||
| Additional Databases | |||
| Total Discounted One-Time Costs | $0.00 |
| Costs | Respondent Notes (optional) | |
| Estimated Travel Costs (not to exceed basis) |
| Recurring Subscription Costs |
| Subscription Frequency |
(Indicate whether monthly, quarterly, or annual basis)
Respondent Comments on Subscription Costs
Year 1 Subscription Costs (Year 1 = Commences at the date of contract signing)
| Subscription Cost (Primary Software) | |
| Third-Party Subscription Cost | |
| Third-Party Subscription Cost | |
| Total Subscription Cost (annual) | $0.00 |
| Amount Discounted ($) | |
| Total Discounted Subscription Amount - Year 1 Subscription Fees | $0.00 |
| Recurring Subscription Fees - Years 2 - 10 | ||||
| Rate of Increase over Prior Year (as a percentage) | Subscription Costs (as a dollar amount) | Third-Party Subscription Costs (as a dollar amount) | Respondent Comments | |
| Year 2 | ||||
| Year 3 | ||||
| Year 4 | ||||
| Year 5 | ||||
| Year 6 | ||||
| Year 7 | ||||
| Year 8 | ||||
| Year 9 | ||||
| Year 10 | ||||
| Ten Year Subscription Cost | $0.00 |
Other In-Scope Costs (please specify the nature of these costs including whether they are one-time or recurring)
| Cost | Notes | |
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Licensing) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Services) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Other) | ||
| Data Storage Cost (specifically for attachments/PDFs from historical data) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) |
| Recurring Maintenance Costs (If Applicable) |
| Respondent Comments on Maintenance Costs |
Year 1 Maintenance Costs (Year 1 = Commences at the date of contract signing. The County requests that Year 1 maintenance fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 69-74, and discount at 100% in row 76)
| Annual Maintenance - Year 1 | |
| Custom Modification Maintenance - Year 1 (if applicable) | |
| Additional Maintenance Fees - Year 1 | |
| Third-Party Maintenance Fees - Year 1 | |
| Ongoing Disaster Recovery Costs (if applicable) | |
| Ongoing Infrastructure/Hardware Upgrade Costs | |
| Total Recurring Maintenance Costs - Year 1 | $0.00 |
| Amount Discounted ($) | |
| Total Discounted Maintenance Costs - Year 1 | $0.00 |
| Recurring Maintenance Fees - Years 2 - 10 | |||
| Rate of Increase over Prior Year (as a percentage) | Maintenance Costs | ||
| (as a dollar amount) | Third-Party Maintenance Costs (as a dollar amount) | Disaster Recovery Costs (if applicable) | Ongoing Infrastructure/Hardware Upgrade Costs (if applicable) |
| Year 2 | |||
| Year 3 | |||
| Year 4 | |||
| Year 5 | |||
| Year 6 | |||
| Year 7 | |||
| Year 8 | |||
| Year 9 | |||
| Year 10 | |||
| Ten Year Maintenance Cost | $0.00 |
| TOTAL TEN YEAR INVESTMENT | ||
| Total Discounted One-Time Costs | ||
| (Cell B23) | $0.00 | |
| Total Estimated Travel Costs | ||
| (Cell B26) | $0.00 | |
| Recurring Subscription Costs Years 1-10 | ||
| (Cell B52) | $0.00 | |
| Other In-Scope Costs | ||
| (Cells B56:B63) | $0.00 | |
| Recurring Maintenance Years 1-10 | ||
| (Cell B90) | $0.00 | |
| TOTAL TEN YEAR INVESTMENT | $0.00 |
Optional Costs (Not in scope)
| Hourly Rates for Professional Services |
| Hourly Rate for Training Services |
| Hourly Rate for Project Management Services |
| Hourly Rate for Custom Programming (Customizations, Integrations, etc.) |
| Optional/Complementary Services | |
| Description of Services | Costs |
Optional/Complementary Module Costs
Module Name Recurring Maintenance/Subscription Costs Implementation Costs Licensing Costs
&G
&"Arial,Regular"Attachment C1 - Cost Worksheet &"Arial,Regular"Page &P of &N &"Arial,Regular"Last Updated: December 22, 2025 image1.png
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