19SG2018Q0017cConsolidated_internet_leased_line__solicitation___Q_AND_A..._.docx

19SG2018Q0017 – Consolidated Internet Leased line for the US Embassy Dakar, Senegal

Minutes from the pre-proposal conference held on May 8, 2018

The meeting began with the introduction of Embassy representatives (Contracting Officer, Information Management officers, USAID representative, PC representative) and potential offerors; followed by the discussion of work statement of performance and the solicitation requirements to clarify the offering and evaluation process.

U.S. Embassy Dakar Technical Experts -IRM prepared a summary PowerPoint presentation to explain the scope of work and the Embassy expectations regarding the requirements in the solicitation. The document will be made available on FBO.gov as well.

Below are questions and answers raised by the potential offerors during the pre-proposal conference.

PLEASE NOTE: There is a typo on the solicitation pricing table for NEC Chancery main circuit, bidders shall offer 03 options for a total capacity of 120 Mbps, 140 and 150 Mbps. These options shall be distributed in 02 secondary lines (leased line 1, dedicated to USAID shall always remain at 32 mbps and leased line 2 shall change capacity depending of the selected option 88Mbps, 108 Mbps and 118Mbps.

NOTE: An amendment to the solicitation has been issued to correct the pricing table accordingly.

1) Qn. What’s the DUNS and SAM, is it mandatory to have it?

A – The DUNS is a company identification number. A registered DUN on SAM is a mandatory requirement for companies who wants to do business with the USG. Prospective contractors must registered in the SAM database prior to award of a contract.

http://www.dnb.com/content/dam/english/dnb-data-insight/duns-number/duns_number_guide.pdf

Once you get the DUNS, it has to be validated on www.sam.gov and this process takes time. This is the reason why potential offerors are encouraged to get a DUNS registered on SAM.

www.sam.gov is an official FREE, government-operated website. You will find more details on how the get your DUNS registered on the website portal under HELP there is a Quick Guide for International Entity Registrations.

For the company already registered on www.sam.gov, please note that the registration is valid for one year and should reactivated every year.

For those having issues, you may also contact Dakarprocurement@state.gov for assistance.

2) Qn. Will the Embassy be ready to use a new Public IP addresses range?

A –U.S. Embassy Dakar first preference is keep the current IP addresses, but if necessary, we can accommodate and change them.

3) Qn. Can we have the GPS coordinates for different locations?

A – No, we cannot give out or publish the U.S. Embassy locations/sites -GPS coordinates for security reasons.

4) Qn. Can the Embassy organize a site survey to the remote locations?

A – Yes, Embassy Dakar shall organize a site visit to the remote locations in Dakar on Thursday, May 24 at 10:00am GMT, and arrange for the site in Thies. For those interested in the site visits, please send your name and company to fayeac@state.gov no later than Tuesday, May 22, at 12:00 GMT

5) Qn. Can we offer different options to technical requirement for the remote sites?

A – Yes, as long as these options meet the solicitation requirement and scope of work. For example -the redundancy of the circuits.

6) Qn. Do you have any preference for the type of routers (make, model)?

A – No, as long as they match the technical requirements stated in the solicitation.

7) Qn. How can we submit the administrative documentation?

A – The proposal should be submitted in separate envelope (one technical and one financial). The administrative documents are part of the technical proposal, and shall be submitted with the technical offers.